ESBD_570817_1792619742865_ESBD Posting - 754-TXST-2026-RFP-523-VPGOI.docx

This is a Request for Proposal (RFP) issued by Texas State University for Mail House Services. The RFP seeks qualified vendors to provide comprehensive mail house operations including mail sorting, processing, assembly, addressing, folding, inserting, and delivery services. The university requires vendors to handle high-volume mail distribution with capabilities for managing various mail formats and specifications. The proposal submission deadline is specified within the RFP document, with services expected to commence upon contract award. The contract term and any renewal options are detailed in the RFP's terms and conditions section. Site visits and pre-proposal meetings may be available for interested bidders to review operational requirements and facility specifications at Texas State University's designated mail operations location.

The RFP establishes pricing on a per-piece or volume-based rate structure, with detailed cost breakdowns required in vendor proposals. Specific performance metrics, service level agreements, and quality standards are outlined to ensure consistent mail house operations. The incumbent vendor information and current service volumes serve as baseline metrics for proposal evaluation. Funding for this contract will be provided through Texas State University's operational budget, with amounts dependent on actual mail volume processed during the contract period. Bidders must demonstrate financial stability, operational capacity, and experience with similar large-scale institutional mail house operations. Insurance requirements, bonding, and compliance with university procurement policies are mandatory prerequisites for contract award.