ESBD_570712_1792614561722_26-75 Solicitation Synopsis FINAL - Auto Property Appraisal Serv 10-8-26.pdf
PDF 132 KB Posted
- Attached to
- AUTO AND PROPERTY APPRAISAL SERVICES
- Solicitation number
- 6100019640
- Issued by
- Bexar County, Texas
About this file
This solicitation synopsis is issued by the City of San Antonio, Texas, Office of Risk Management, seeking a vendor to provide automobile and property appraisal services for property damages caused to third parties by the City. The scope of services includes appraisals for automobiles, trucks, motorcycles, heavy equipment, and residential and commercial property damage (cosmetic or structural), along with medical reviews, third-party appraisal reviews, and special investigations including incident interviews, data collection, and statement gathering. The request for proposals (RFP 26-075; RFx 6100019640) was issued on October 21, 2026, with a proposal due date of November 19, 2026, at 11:00 a.m. Central Time. A pre-submittal conference is scheduled for October 28, 2026, at 10:00 a.m. Central Time via Microsoft Teams and is optional but highly encouraged. The evaluation committee includes representatives from the Office of Risk Management, Solid Waste Management Department, and Building and Equipment Services. Respondents are restricted from contacting City officials and employees regarding the RFP from release until contract approval, with exceptions allowing written questions to be submitted to Angela Alonso-Smith, Procurement Specialist III, until November 2, 2026, at 4:00 p.m. Central Time.
The applicable product categories are 94616 Appraisal Services and 91814 Appraisals Consulting. Responses must be submitted through the SAePS portal, and interested vendors must complete SAePS vendor registration prior to viewing the full solicitation details and submitting proposals. Vendor support for registration inquiries is available at (210) 207-0118 or vendors@sanantonio.gov. The solicitation explicitly excludes third-party workers' compensation claims from the scope of services. No specific pricing information, set-asides, incumbent contractor details, contract term, or renewal options are detailed in this synopsis document.
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ADVERTISEMENT INFORMATION ONLY
Solicitation Type and Name: Request for Proposals – Auto And Property Appraisal Services
Solicitation Number: RFP 26-075; RFx 6100019640
Description: The City of San Antonio (City), Office of Risk Management (ORM), is seeking a vendor to provide automobile and property appraisal services for property damages caused to third parties by the City. Appraisal requests will include automobiles, trucks, motorcycles, heavy equipment, residential and commercial property damage, cosmetic or structural. Services shall extend to include medical reviews, appraisal reviews submitted by third‑party representatives, and special investigations of incidents and conduct interviews, collect data, and statements for appraisal reviews. Services do not include third-party workman’s compensation claims.
Applicable Product Categories: 94616 Appraisal Services, 91814 Appraisals Consulting
Date Issued: October 21, 2026 Due Date & Time: November 19, 2026, 11:00 a.m. Central Time
Pre-Submittal Conference: Pre-Submittal Conference will be held at 10:00 a.m., Central Time, on October 28, 2026, via Microsoft Teams. Attendance at the Pre-Submittal Conference is optional but highly encouraged.
Respondents may call the toll-free number listed below and enter access code to participate in the day of the conference.
Dial-In Number: 1-312-667-7136 Phone Conference ID: 441 882 269# Meeting Password: COSA26
Join the Teams meeting link:
https://teams.microsoft.com/meet/257198088670578?p=dZBv4jVu4otp3IUn1w Meeting ID: 257 198 088 670 578 Passcode: COSA26
Staff Contact Person: Angela Alonso-Smith, Procurement Specialist III, Angela.alonso-smith@sanantonio.gov
Evaluation Committee Voting Members:
Debra Ojo, Director, Office of Risk Management Josue Sanchez, Claims Administrator, Office of Risk Management Juan Esquivel, Claims Manager, Office of Risk Management Walter Barrett, SWMD Manager, Solid Waste Management Department Ayten Cibildak, Fleet Acquisitions Administrator, Building and Equipment Services
Pursuant to Section 011 – Restriction on Communications and in accordance with and as authorized by Section 2-61 of the City Code, the following restrictions on communications apply to this solicitation: Respondents are prohibited from contacting 1) City officials, as defined by https://teams.microsoft.com/meet/257198088670578?p=dZBv4jVu4otp3IUn1w
§2-62 of the City Code of the City of San Antonio, regarding the RFP or proposal from the time the RFP has been released until the contract is posted for consideration as an agenda item during a meeting designated as an A session; and 2) City employees from the time the RFP has been released until the contract is approved at a City Council “A” session.
Exceptions to the Restrictions on Communications:
Respondents may submit written questions concerning this RFP to the Staff Contact Person listed below until 4:00 p.m., Central Time, on November 2, 2026. Questions received after the stated deadline will not be answered. All questions shall be sent by e-mail. Questions submitted and the City’s responses will be posted with this solicitation.
Angela Alonso-Smith, Procurement Specialist III City of San Antonio, Finance Department – Procurement Division Angela.alonso-smith@sanantonio.gov
To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids” (first), if not viewable then click “Other Bids” (to view all already published competitive bids). Vendor Guides & Support can be accessed from this link:
https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides- Support
TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor Registration at https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.
Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.
https://supplierservice.sanantonio.gov/irj/portal https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor mailto:vendors@sanantonio.gov
Angela Alonso-Smith, Procurement Specialist III
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