ESBD_568966_1792164858306_RFQ #27-02 Investment Broker Dealer Services.pdf

RFQ 27-02 Investment Broker Dealer Services 1

REQUEST FOR QUALIFICATIONS (RFQ) 27-02

INVESTMENT BROKER DEALER SERVICES

PROPOSED SOLICITATION SCHEDULE

This schedule may be modified or changed at the sole discretion of SJCCD.

DATE ACTION

October 16, 2026 RFQ issued.

October 27, 2026

Questions and/or Clarifications Deadline

Requests for questions and clarifications regarding RFQ documents shall be submitted through the Questions tab in IonWave by 5:00 p.m. Central Time to be considered.

October 28, 2026 Issuance of final addendum, if necessary.

November 4, 2026

Qualifications Statement Submission Deadline

All Qualifications Statement documents shall be submitted before 2:00 p.m. Central Time in IonWave.

Qualifications Statement will be digitally opened immediately following time due. A list of vendors who submitted will be made available upon written request to the Procurement Contact.

December 3, 2026 – December 10, 2026

Virtual Presentations / Interviews (top-ranked firms only) “may” be scheduled within these dates.

December 2026 – January 2027 Recommendation of award and approval to enter into contract.

Award will be announced after approval is received.

IonWave:

https://sanjac.ionwave.net

PROCUREMENT CONTACT

Farrah Khalil, Senior Buyer

281-998-6326 farrah.khalil@sjcd.edu https://sanjac.ionwave.net/ mailto:farrah.khalil@sjcd.edu

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SCOPE OF WORK

1. General

San Jacinto Community College District (“SJCCD” or “College”) is soliciting sealed qualification statements from qualified firms to provide investment broker dealer services on an as-needed basis.

SJCCD reserves the right to pre-qualify one or more investment broker-dealer firms that can provide investment services when requested by the College, with consideration given to qualification statements that best meet the desired scope of work set forth in this request for qualifications.

All work performed must be in compliance with existing federal, state and local codes, statutes and requirements, including the Texas Public Funds Investment Act (“PFIA”).

SJCCD is a public community college district organized under Chapter 130 of the Texas Education Code and is tax exempt in the State of Texas.

2. Services The broker-dealer(s) shall provide timely, professional, transparent, and responsive services designed to assist the College in managing its investment portfolio while maintaining appropriate levels of safety, liquidity, diversification, and yield. Services may include, but are not limited to, the following:

2.1. Review and Keep the College Abreast of Market Trends and Expectations

a. The broker-dealer(s) shall continuously monitor relevant financial markets, economic conditions, interest-rate environments, credit-market conditions, and other factors that may affect the College’s investment portfolio.

b. Provide current and forward-looking information regarding interest rates, yield curves, Treasury and agency securities, certificates of deposit, money market instruments, and other investment products authorized under the College’s Investment Policy and PFIA.

c. Monitor Federal Reserve actions, monetary policy, inflation indicators, employment data, economic growth, and other significant economic developments that may affect investment performance or liquidity.

d. Provide timely notification of significant market developments, changes in investment yields, credit conditions, or other factors that could materially affect the College’s investment strategy.

e. Identify investment opportunities that are consistent with the College’s risk tolerance, liquidity requirements, investment objectives, and statutory limitations.

f. Provide market commentary and analysis in a manner that is understandable and useful to College staff and authorized investment personnel.

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g. Provide recommendations supported by current market information, pricing data, yield comparisons, maturity considerations, and other relevant factors.

h. Discuss potential risks associated with recommended investments, including interest-rate, credit, liquidity, call, reinvestment, and market risks, as applicable.

i. Assist the College in evaluating current investments and determining whether holding, selling, or reinvesting securities may be appropriate based on prevailing market conditions.

j. Provide information regarding anticipated market developments that may affect the timing or structure of future investments.

2.2. Maintain a Proficient Working Knowledge of the Public Funds Investment Act (PFIA).

a. Maintain current knowledge of the Texas Public Funds Investment Act and all applicable requirements governing the investment of public funds by the College.

b. Ensure that investment recommendations are consistent with the securities, maturities, diversification requirements, and other limitations established by PFIA and the College’s Investment Policy.

c. Monitor changes to PFIA and other applicable laws, regulations, or regulatory guidance that may affect the College’s investment activities.

d. Promptly notify the College of material statutory or regulatory changes that could affect existing or proposed investments.

e. Maintain sufficient knowledge of public-funds investment practices to distinguish investments appropriate for governmental entities from products or strategies that may not be permissible or suitable.

f. Coordinate with the College’s investment officers, financial advisors, auditors, custodians, and other authorized parties, as appropriate, regarding PFIA-related requirements.

2.3. Price Execution and Transaction Settlement

a. Provide competitive bids, offers, or pricing for investment opportunities, as applicable.

b. Seek competitive market pricing from appropriate sources to assist the College in obtaining favorable execution.

c. Document transaction pricing, including applicable bid/offer information, yield, price, maturity, settlement date, and other material transaction terms.

d. Provide information concerning comparable securities or investment alternatives when requested by the College.

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e. Execute authorized transactions in a timely and accurate manner.

f. Confirm transactions promptly following execution.

g. Disclose any applicable markups, markdowns, commissions, fees, spreads, or other compensation associated with a transaction, as required by applicable law or College policy.

h. Assist in resolving trade discrepancies, settlement issues, failed settlements, documentation deficiencies, or other transaction-related matters.

i. Maintain appropriate procedures to reduce the risk of settlement errors.

2.4. Portfolio and Transaction Reporting

Upon request, provide the College with accurate and timely reports concerning investment activity, including, but not limited to, the following:

a. Investment transaction confirmations.

b. Purchases, sales, maturities, and redemptions.

c. Security descriptions and identifiers.

d. Par value and principal amounts.

e. Purchase price and yield.

f. Maturity dates.

g. Settlement dates.

h. Interest rates or applicable coupon information.

i. Current market information, when available and applicable.

j. Transaction costs, fees, commissions, spreads, or other compensation.

k. Other information reasonably requested by the College to support investment accounting, reconciliation, monitoring, and audit requirements.

2.5. Communication and Customer Service

a. Designate qualified personnel to serve as the primary relationship contacts for the College.

b. Provide responsive service during normal business hours and timely assistance for time-sensitive investment opportunities.

c. Communicate clearly and professionally with the College’s designated investment officers and other authorized personnel.

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d. Respond promptly to requests for pricing, market information, transaction execution, documentation, and other investment-related services.

e. Provide periodic meetings, presentations, or conference calls when requested by the College.

2.6. Security, Internal Controls, and Business Continuity

a. Maintain procedures designed to protect the confidentiality, integrity, and availability of College information.

b. Maintain appropriate business continuity and disaster recovery procedures.

c. Establish procedures to minimize the risk of unauthorized transactions, fraud, misappropriation, errors, or other operational losses.

d. Maintain appropriate segregation of duties and authorization controls within the firm.

e. Promptly notify the College of any material security incident, unauthorized transaction, operational failure, or other events that could materially affect the College or its investments.

2.7. SJCCD’s Investment Policy

Broker-dealer(s) must comply with the primary objectives of the College’s Investment Policy as indicated in Exhibit A of this RFQ.

The following attachments, which are directly related to the primary objectives of the College’s Investment Policy, and which are also listed in Exhibit A, can be found, viewed and downloaded within the Attachments tab of IonWave.

o Attachment 1 - Policy III.3001.A, Investment Policy and Strategy o Attachment 2 - SJCCD Cash, Cash Equivalents, and Investments Portfolio Summary Report

3. Certifications Required

Broker-dealer(s) must maintain the following investment-broker certifications:

• Proof of membership in the Securities Investor Protection Corporation

• Proof of registration with the Texas State Securities Board

• Proof of Financial Industry Regulatory Authority (FINRA) Report

4. College Locations

• District Offices – 4620 Fairmont Parkway, Pasadena, TX 77504

• Central Campus – 8060 Spencer Hwy, Pasadena, TX 77505

• North Campus – 5800 Uvalde, Houston, TX 77049

• South Campus – 13735 Beamer Road, Houston, TX 77089

RFQ 27-02 Investment Broker Dealer Services 6

• Maritime – 3700 Old Hwy 146, La Porte, TX 77571

• Generation Park Campus – 13455 Lockwood Rd., Houston, TX 77044

• Edge Center – 13150 Space Center Blvd., Houston, TX 77059

5. Special Requirements

All contractors, subcontractors or company representatives working at any college property or college facility shall wear a clearly visible name tag, badge, embroidered or labelled uniform shirt, or other personal or company identification at all times. Failure to comply with this requirement could result in removal from the campus until corrected.

6. Contract Term

The contract term, if any, for contract(s) awarded from this solicitation will be one (1) year with renewal options of four (4) one-year time periods subject to the termination provisions as further described in the sample contract terms and conditions on the Attachments tab section of this solicitation.

RFQ 27-02 Investment Broker Dealer Services 7

EVALUATION CRITERIA

An Evaluation Committee will review all qualification statements according to the criteria stated herein. The committee’s evaluations will be based on all available information, including qualification statements, subsequent interviews/presentations, reports, discussions, reference checks, and other appropriate review.

Qualification statements will be evaluated using the following criteria:

Factor Points

Section 1: Qualifications and Experience of Firm 15

Section 2: Qualifications and Experience of Personnel 25

Section 3: Scope Understanding, Approach, and Management 30

Section 4: References 10

Section 5: Required Attachments 15

Section 6: Exceptions to Terms and Conditions 5

Total 100

The College’s Evaluation Committee will evaluate and rank each submittal based on the criteria detailed above. The highest rated proposer(s) evaluated by the Committee may be invited to presentations / interview with the Evaluation Committee. If interviews occur, they will be evaluated on the following criteria:

Presentation / Interview Max Points Presentation 20 Interview 20 Total 40

If interviews are held, the final score for selection of a firm will be obtained by combining the Evaluation Committee’s total points of the qualifications, price, and interviews as follows:

Qualifications 100 points maximum Interviews 40 points maximum Total 140 points maximum

RFQ 27-02 Investment Broker Dealer Services 8

QUALIFICATION STATEMENT RESPONSE REQUIREMENTS

All qualification statements must be submitted through IonWave. The system does not allow a submission unless all requirements have been met, including Attributes and Response Attachments. These requirements include, but are not limited to, the following:

Written Response:

Written Response shall be submitted as a Response Attachment in IonWave and shall include responses to Section 1 – 3. Written Response shall be a single PDF document with a maximum of twenty (20) pages (numbered 1-20). Sections must be in order and clearly labeled as outlined below.

Include a coversheet that includes your firm’s name, representative, and contact information.

Coversheet does not count towards the 20-page limit.

1. Qualifications and Experience of Firm

1.1. Include a description of the firm including firm’s history and size. Provide information regarding how long the respondent has provided the services requested in this solicitation. If the respondent is a corporation, limited partnership, limited liability company, or other formally organized entity, indicate the state in which the entity is chartered and the respondent’s principal place of business.

1.2. Describe previous experience with SJCCD or other public entities and/or colleges. Include how many public entities and/or college accounts are in your current client base. Did your company perform satisfactorily to the terms and conditions of the last award given to your company? Were there any discrepancies, issues, or complaints reported concerning your organization’s performance?

1.3. Address customer service strategies for delivering a high level of customer service and handling customer complaints. Describe how your organization handles complaints, comments, or suggestions received.

2. Qualifications and Experience of Personnel

2.1. This section shall include a project-staffing plan and organizational chart for all proposed key staff members who will be assigned to this project. Identify their respective responsibilities for this project. If personnel substitutions are contemplated on a contingency basis, they should also be identified.

2.2. Provide brief resumes for key staff members outlining direct qualifications and experience directly related to this RFQ. Provide certification cards if required.

2.3. Provide a list of accounts where key staff members have provided similar investment-broker services as detailed in this RFQ. Include a description of their express roles, as well as length of time spent on each aforementioned account.

RFQ 27-02 Investment Broker Dealer Services 9

2.4. Describe the frequency your firm evaluates staff and what type of performance evaluation system is used.

3. Scope Understanding, Approach, and Management

3.1. Describe how your services meet the scope of work listed in this RFQ. Address any variances between your qualification and the scope.

3.2. Explain the proposed methodology to identify the key metrics used to measure your firm’s performance in delivering investment-broker services required in this RFQ to SJCCD.

Include the frequency of measurement and how such measurements will be utilized to improve performance, monitor quality of work, decipher customer satisfaction, and track problems both externally and internally.

3.3. Describe the various technological tools, methods and expertise that your firm will provide to SJCCD.

4. References

Include references in the Attributes tab in IonWave for the following:

4.1. The proposer shall provide at least five (5) references on recent projects for which the proposer's company is currently providing or has provided the same type and level of service required in this RFQ within the past three years. Include the name, telephone number, and valid email address of a reference person who may be contacted for further information. It is highly preferable that these references are other colleges or public sector accounts comparable in size or larger.

4.2. All references will be contacted by email. Evaluations will be based on responses received from references. It is advisable to notify your references ahead of time that a reference will be requested by email.

5. Required Attachments

The following attachments shall be submitted as separate Response Attachments in IonWave:

5.1. Proof of membership in the Securities Investor Protection Corporation.

5.2. Proof of registration with the Texas State Securities Board.

5.3. Proof of Financial Industry Regulatory Authority (FINRA) Report and FINRA’s Central

Depository Registration (CRD) number.

5.4. Annual current year audited financial statements.

5.5. Statement written on firm’s letterhead from the firm’s president, owner, or financial officer, certifying the following:

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• The respondent shall certify that the firm has, or has the ability to obtain adequate financial resources during the performance of any contract and is in good financial standing.

• The respondent shall certify that the firm is not delinquent in any taxes owed under Chapter 171, Tax Code to the State of Texas and is current in all payment of taxes and fees.

• The respondent shall certify that the firm is not currently in default on any loan or financial agreement with any bank, financial institution, or other entity, and the company is not currently in default on any loan or financial agreement.

6. Exceptions to Sample Contract

Submit the following as separate Response Attachments in IonWave:

a. Restricted Terms and Conditions Form; available to download under the Attachments tab. The College’s evaluation of this section will be based on Firm’s acceptance of Restricted Terms, as outlined in the Sample Contract.

b. An exception includes any addition, deletion, or other modification to the sample contract. If you select Yes to “EXCEPTIONS TO SAMPLE CONTRACT” under the Attributes tab, you must submit a written summary of each exception to the sample contract. The summary shall include supporting justification that clearly identifies the specific reference, page, section, and sub-section of the change, relevance of the change, the vendor’s rationale for the change, and benefit to the College for accepting the change for the submitted exceptions to be considered in the evaluation.

Any exceptions not explicitly stated may not be considered during contract negotiations, if any.

The submittal of exceptions to terms and conditions does not guarantee the College’s acceptance of exceptions. The College reserves the right to accept or reject any exceptions as necessary to negotiate a mutually beneficial contract.

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List of Response Attachments:

All forms are available to download under the Attachments tab in IonWave. Except when listed as Optional, all Response Attachment documents are required, and failure to provide a required document may deem the proposer non-responsive and disqualify the response from consideration for award.

Document Naming Standards: Use the following naming standards before uploading documents to IonWave. Failure to use proper Document Naming Standings could result in errors in evaluating your proposal:

• Document Naming Standards: Your Firm’s Name, Document Type (as listed below), RFQ#

• Example: Sample Company ABC, Written Response, RFQ 27-02

Include the following documents in the Response Attachments tab in IonWave.

1. Firm’s Written Proposal (Sections 1-3)

2. Proof of membership in the Securities Investor Protection Corporation.

3. Proof of registration with the Texas State Securities Board

4. Proof of Financial Industry Regulatory Authority (FINRA) Report and FINRA’s Central

Depository Registration (CRD) number

5. Annual current year audited financial statements

6. Statement from firm’s president, owner, or financial officer

7. Conflict of Interest Form

8. Proof of Insurance

9. Exceptions to Terms and Conditions – (optional)

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Exhibit A

Investments

Inventory Holdings Report (Operating and Others)

Portfolio Ranges Dates: 9/1/2025 - 8/31/2026

SJCCD’s investment portfolio is in compliance with the Texas Public Funds Investment Act (PFIA) and is approved annually by the Board of Trustees. The College uses various investment products and anticipated cash flow requirements to structure its portfolio. SJCCD’s total portfolio ranges from One Hundred Forty-Six Million ($146,000,000) to Two Hundred Twenty-Five Million ($225,000,000) and is a compilation of local government pools, cash, agencies, and U.S.

treasuries.

• Attachment 1 - Policy III.3001.A, Investment Policy and Strategy can be found, viewed, and uploaded within the Attachments tab in IonWave.

• Attachment 2 - SJCCD Cash, Cash Equivalents, and Investments Portfolio Summary Report can be found, viewed, and uploaded within the Attachments tab in IonWave.