ESBD_568348_1792087969483_26-102 AD SYNOPSIS FINAL .pdf
PDF 126 KB Posted
- Attached to
- Annual Contract for Holiday Lights
- Solicitation number
- 6100019813
- Issued by
- Texas
About this file
This is a solicitation synopsis issued by the City of San Antonio, Texas for an annual contract to provide holiday lighting installation, maintenance, and removal services. The City seeks a qualified contractor to furnish all labor, equipment, and materials necessary to install, maintain, and remove City-owned LED holiday lighting on assorted trees and structures located in Downtown San Antonio, including running power cables to permanent or temporary electrical panels. The solicitation, identified as RFCSP 26-102 (RFx 6100019813), was issued on October 15, 2026, with a proposal due date of November 16, 2026, at 11:00 a.m. Central Time. A pre-submittal conference is scheduled for October 22, 2026, at 9:00 a.m. Central Time via Microsoft Teams, with optional but highly encouraged attendance. A mandatory site visit will be held on the same day at 1:00 p.m. at Crockett Street Elevator, 215 W Crockett Street, San Antonio, Texas 78205, for which respondents must RSVP by October 21, 2026, at 4:00 p.m. Central Time. Written questions concerning the solicitation must be submitted to Stephanie Nouman, Procurement Specialist III, by October 23, 2026, at 4:00 p.m. Central Time.
The evaluation committee comprises five voting members, including representatives from Downtown Operations, San Antonio Public Library, and a City retiree. Respondents must register through the City's SAePS vendor portal to view the complete solicitation and submit proposals. Communication restrictions are in effect prohibiting respondents from contacting City officials and employees regarding the solicitation from its release until contract approval at a City Council session, with the exception of submitting written questions to the designated staff contact. The solicitation applies to product categories 96246 (Installation and Removal Services) and 28556 (Outdoor Lighting Fixtures). No specific pricing information, set-asides, incumbent contractor details, contract term length, or renewal options are detailed in this synopsis document.
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ADVERTISEMENT INFORMATION ONLY
Solicitation Type and Name: Request for Competitive Sealed Proposals – Annual Contract for Holiday Lights
Solicitation Number: RFCSP 26-102; RFx 6100019813
Description: The City of San Antonio is soliciting proposals for a contractor to furnish all labor, equipment and materials necessary to install, maintain and remove City-owned LED holiday lighting on assorted trees and structures located in Downtown San Antonio. The services shall include, but are not limited to, the installation, maintenance, and removal of holiday lighting and running power cable(s) to permanent or temporary electrical panels.
Applicable Product Categories:
96246 – Installation and Removal Services 28556 – Lighting Fixtures, Outdoor: Floodlights, Spotlights, Yard Lights and All Other Weatherproof
Fixtures, Except Streetlight, Including Recycled Types
Date Issued: October 15, 2026 Due Date & Time: November 16, 2026, 11:00 a.m. Central Time
Pre-Submittal Conference: Pre-Submittal Conference will be held at 9:00 a.m., Central Time, on October 22, 2026, via Microsoft Teams. Attendance at the Pre-Submittal Conference is optional, but highly encouraged.
Respondents may call the toll-free number listed below and enter access code to participate the day of the conference.
Dial-In Number: 1-312-667-7136 | Phone Conference ID: 401 380 324#
Join from the meeting link:
https://teams.microsoft.com/meet/223599653697510?p=4JqHYDNJou1JghBJgN
Meeting ID: 223 599 653 697 510 | Passcode: Pa959N9A
Additionally, a site visit will be held at 1:00 p.m. Central Time on October 22, 2026:
Crocket Street Elevator 215 W Crockett St San Antonio, TX 78205
Below are the measures that shall be followed by all Respondents:
a. Respondents interested in attending the site visit must RSVP by October 21, 2026, at 4:00 PM CT via email to Stephanie Nouman, Procurement Specialist III, at Stephanie.Nouman@sanantonio.gov.
b. All attendees must check-in with City’s procurement staff to sign-in.
Staff Contact Person: Stephanie Nouman, Procurement Specialist III, 210-207-6075, Stephanie.Nouman@sanantonio.gov https://teams.microsoft.com/meet/223599653697510?p=4JqHYDNJou1JghBJgN mailto:Stephanie.Nouman@sanantonio.gov mailto:Stephanie.Nouman@sanantonio.gov
Evaluation Committee Voting Members:
Robert Rinn, Assistant Director, Downtown Operations Jennifer Fraga, Downtown Ops Administrator, Downtown Operations Nathan Roberts, Business Manager, San Antonio Public Library John G. Gamez, Downtown Ops Manager, Downtown Operations Lincoln St. George, Former City of San Antonio Employee, Retiree
Pursuant to Section 011 – Restriction on Communications and in accordance with and as authorized by Section 2-61 of the City Code, the following restrictions on communications apply to this solicitation: Respondents are prohibited from contacting 1) City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the RFCSP or proposal from the time the RFCSP has been released until the contract is posted for consideration as an agenda item during a meeting designated as an A session; and 2) City employees from the time the RFCSP has been released until the contract is approved at a City Council “A” session.
Exceptions to the Restrictions on Communications:
Respondents may submit written questions concerning this RFCSP to the Staff Contact Person listed below until 4:00 p.m., Central Time, on October 23, 2026. Questions received after the stated deadline will not be answered. All questions shall be sent by e-mail. Questions submitted and the City’s responses will be posted with this solicitation.
To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids” (first), if not viewable then click “Other Bids” (to view all already published competitive bids). Vendor Guides & Support can be accessed from this link:
https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides- Support
TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor Registration at https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.
Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.
https://supplierservice.sanantonio.gov/irj/portal https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor mailto:vendors@sanantonio.gov
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