ESBD_568139_1792101219264_RFP 27-03 Biological Waste Collection Disposal Services NOTICE (1).pdf
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- Solicitation number
- RFP27-03
- Issued by
- Texas
About this file
This is a Request for Proposal (RFP) issued by the Houston City College (HCC) Procurement Operations Department for biological waste collection and disposal services. The RFP requires vendors to provide comprehensive biological waste management services including transportation, collection, and disposal of medical waste from HCC facilities. Proposals must be submitted electronically through the Bonfire portal by November 20, 2026, at 2:00 P.M. CST. The scope of services includes furnishing containers (6-gallon and 1-gallon sharps containers, 5-gallon waste containers), biohazard signage, waste tracking documents, and biohazard bags. Pickup services must be scheduled Monday through Friday between 8:00 A.M. and 5:00 P.M., excluding holidays and school closures, with vendors required to provide 48 hours' notice if unable to meet scheduled pickups. Special pickups are available on an as-requested basis at additional cost. Vendors must utilize only licensed and permitted disposal facilities and provide certificates of destruction for each pickup. All travel time and transportation costs must be included in pricing, with no additional mileage or fuel charges permitted.
Proposers must submit nine tabs of information including firm qualifications and experience, demonstrated qualifications of personnel with organizational charts and resumes, proposed approach and methodology, past performance and references, price proposals with all fees disclosed, small business practices and participation commitments, financial status certification, business relationship strength, and required attachments. HCC may verify all submitted information and reserves the right to accept or reject any proposals and waive minor technical inconsistencies. The RFP emphasizes past performance within the previous three years and encourages proposers to include student internship components within their scope. No compensation is provided for proposal preparation or demonstrations, and all submitted materials become the property of HCC.
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RFP 27-03 Biological Waste Collection and Disposal Services
Procurement Operations Department 3100 Main Street, 11th Floor
Houston, Texas 77002
REQUEST FOR PROPOSAL (RFP)
RFP 27-03:
Biological Waste Collection and Disposal Services
ISSUED BY:
Procurement Operations Department
FOR:
Facilities Department
PROCUREMENT OFFICER:
Nikole Cruz, Buyer of Record Email: nikole.cruz@hccs.edu
Phone: (713) 718-2528
PROPOSAL CLOSE DATE:
November 20, 2026
TIME (Before): 2:00 P.M. (CST)
HCC BID Portal: Houston City College (hccs.bonfirehub.com)
This Solicitation Requires All Proposals to be Submitted Electronically Through Bonfire.
No Paper, Email or Fax Submissions Will Be Accepted.
mailto:nikole.cruz@hccs.edu https://hccs.bonfirehub.com/portal/?tab=login
| PROPOSAL CLOSE DATE: |
| November 20, 2026 |
| TIME (Before): 2:00 P.M. (CST) |
| 1.1 Project Overview |
| 1.2 Contract Term |
| 1.3 Pre-Proposal Conference |
| SECTION 2 – SCOPE OF SERVICES |
| 2.1 Scope of Services |
| 2.1.1 General Requirements |
| Transportation and disposal of biological waste shall be in accordance with all Department of Health Services (DHS), Code of Federal Regulations (CFR) Title 22, and any other local, county, or state regulating body which regulates the transportation o... |
| The Texas Commission on Occupational Safety (TCEQ), Environmental Protection Agency (EPA), The Occupational Safety and Health Administration (OSHA), and Department of Transportation (DOT) Each have their own detailed regulations surrounding biomedical... |
| Texas regulations for transporters of hazardous waste generally follow federal regulations, with differences related to the definition of transporter, registration, manifests, record keeping, discharges and Hazardous waste transfer facilities. |
| The scope of services shall include, but is not limited to the following: |
| a. Furnish all containers to transport the biological waste, to include 6-gallon sharps containers, 1-gallon sharps containers, and 5-gallon waste containers, including but not limited to container dollies, waste tracking documents, bio-hazard bags, a... |
| b. Furnish all necessary bio-hazard signage and/or labels, and ensure waste storage areas, bins, and lockers have warning signs in place. |
| c. Leave a supply of containers on each visit for the next pick-up day. |
| d. Pick-up all waste via the designated pick-up and delivery gate as determined by the designated HCC staff or his/her appointed designee. |
| e. After each service response, remove all biological waste according to the scheduled time frame, clean and disinfect each storage bin, storage area, and inspect all biological waste containers to ensure compliance with each applicable local, county,... |
| f. Provide a complete biological waste tracking manifest, which is fully signed and dated at the time of each pick-up, to the designated HCC staff or his/her appointed designee. |
| g. Provide a Certificate of Destruction for each pick-up to the designated HCC staff member. |
| h. Utilize only disposal facilities which are licensed and permitted by the DHS, EPA if necessary, and any other local permitting requirements for disposal of biological waste. |
| i. The awarded vendor shall be responsible for protecting HCC buildings, facilities, properties, from damage during the execution of this contract. Any damage to the buildings, facilities, and/or properties as a result of the work performed from the e... |
| j. The contractor shall be responsible for keeping current on all required licenses, and certifications for the term of the Agreement. HCC shall not provide payment for recertification, or licensure of any kind. |
| 2.1.2 Special Requirements |
| a. Pick-up shall be scheduled between standard business hours, Monday through Friday from 8:00AM (local time to 5:00PM (local time) excluding holidays, weekends, school breaks, and closures. Once pick-up day and time are agreed upon, it shall be the s... |
| b. If the awarded vendor is unable to make the normal pick-up, the vendor shall notify the designated college staff member at least 48 hours prior to pick-up. |
| c. Special pick-ups shall be on an “as requested” basis. Special pick-ups shall be pick-ups which are additionally requested outside of the frequency schedule found in Appendix A. Price per special pick-up shall be in addition to the regular pick-up.... |
| d. Provide details regarding minimum pick-ups per trip, if any. |
| 2.2 Special Deliveries |
| 2.9 Holidays |
| 2.10 Travel Time |
| Proposers shall include any travel time to the various HCC campuses for services provided in their costs (No additional charges shall apply). The contractor may be required to visit the premises where work shall be performed prior to work authorizatio... |
| Prices must include all transportation costs. The College will not pay for mileage or fuel charges. Time begins when the contractor has reached the designated job site. The College will not pay travel time to and from a job site. |
| 2.12 Estimated Quantities Not Guaranteed |
| SECTION 3 –SCHEDULE OF ITEMS AND PRICING |
| Name of Bidder/Contractor: ___________________________________________________ |
| 3.1 Instructions |
| 3.2 Price Schedule |
| The respondent is to provide information and pricing for all items listed in the Price Schedule to support the purchase of the requested product/service. Respondents must complete the open boxes using information supplied in the Price Schedule. The Pr... |
| 3.3 Value Added Services |
| 3.4 Price Evaluation |
| Price points shall be calculated based on the following formula: |
| 3.5 Price Proposal Signature |
| 3.6 Cooperative Contract (If Applicable) |
| SECTION 4 –EVALUATION CRITERIA |
| 4.1 Evaluation Criteria |
| 4.2 Eligibility for Award |
| SECTION 5 – INSTRUCTIONS TO PROPOSERS |
| 1. Qualifications & Experience of the Firm: Provide a brief description of your firm, including the total number of supporting personnel related to providing the services of the type and kind required in this RFP. |
| 2. Provide firm’s principal(s) and staff commitment in providing the services required in this solicitation. |
| 3. Provide firm’s overall ability in providing the services required in this solicitation. |
| 4. Demonstrate firm’s understanding, knowledge and experience of the solicitation requirements. |
| 5. Provide examples of your firm's civic activities including awards and recognitions. |
| 6. Provide a detailed list where your firm has provided services of the type and kind required in this RFP during the past 3 years including but not limited to public and private organizations including: state agencies, state institutions of higher ed... |
| 7. HCC may verify all information furnished. As a minimum, include the following per project experience: |
| 5.16 Tab 2 – Demonstrated Qualifications of Personnel and Team |
| 1. Key Personnel: Identify key personnel that would be assigned to HCC, and that will provide the services described in the Scope of Services. Include an organizational chart, which identifies key personnel and their particular roles in furnishing th... |
| 2. Provide brief resumes (not more than one (1) page) for each key personnel. The resumes must clearly specify the number of years the personnel have been providing the type of services as described in this RFP. |
| 5.17 Tab 3 – Proposed Approach & Methodology |
| 5.18 Tab 4 - Past Performance and References |
| 1. Provide contact information for the list of accounts noted in Tab 1 above; HCC may verify all information furnished. |
| 2. Describe lessons learned from previous clients for services of the type and kind required in this RFP that were not successful and what steps your firm has taken to effectively identify and mitigate from recurring. |
| 3. Demonstrate the capability and successful past performance of the firm with respect to producing high-quality services, maintaining good working relations for services of the required in this RFP. |
| 4. Provide a list of all contracts that may have ended during the past 3 years; including contracts that may have been terminated or not renewed when a renewal was available. Include a detailed explanation of the circumstances related therein for any... |
| 5. Provide a list of any work that your firm may have completed for Houston City College during the past 3 years, including a detailed description of the work effort, performance and define if the work was completed as a contractor directly with HCC o... |
| 6. Provide letters of recommendations from other public junior or community colleges or higher education clients or other relevant references listing recently completed engagements for the services of the type and kind required in this RFP. |
| 5.19 Tab 5 – Price Proposal |
| 1. Please include a description of any discount offered to HCC and an outline of any other fees or charges. |
| 2. For the purposes of this RFP, Houston City College will review the overall rate structure to evaluate its reasonableness for the anticipated work. Failure to fully disclose any fees or costs and to comply with the requirements herein may cause HCC ... |
| 5.20 Tab 6 - Small Business Practices |
| 1. Describe your previous experience, involvement and approach in working with certified Small Business firms, including level of effort, division of duties and providing opinions. Provide a statement detailing small business participation commitment. |
| 2. At a minimum, your response must include: (a) Firm’s commitment to meeting the small business participation goal for the solicitation (b) a description of previous engagements where your firm has successfully subcontracted work to small businesses ... |
| 3. Describe your company’s process for the selection of subcontractors in accordance with the statutory procedures required for the solicitation of subcontractors, including your process for evaluating subcontractors’ performance while also incorporat... |
| 4. Provide a reference list of all customers noted in Tab 4 above that includes a Small Business or similar program where you have performed work similar to the type of work described in this RFP. Provide the contact person and the representative who... |
| Tab 7 - Firm’s Financial Status |
| 1. Please provide a statement from the president, owner or financial officer on company letterhead certifying that the company is in good financial standing and current in payment of all taxes and fees including but not limited to state franchise fees. |
| 2. Is your company currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, specify date(s), details, circumstances, and prospects for resolution. |
| 5.21 Tab 8 – Business Relationship Strength |
| 1. Your definition of a mutually successful “relationship” between your firm and HCC; and |
| 2. Your firm’s commitment to a mutually successful “relationship” in the form of at least three, and not more than five, specific, obtainable criteria, activities, agreements or requirements that shall, at the discretion of HCC, become features of the... |
| 3. Student Internship: HCC is expanding its student internship program. Proposers are encouraged to describe how they envision using HCC students as part of their delivered service to support the application of relevant educational programs as aligned... |
| a. A number of HCC students proposed to be used as student interns in delivering the scope of services as defined in this RFP. |
| b. Proposed tasks and objectives that HCC student interns shall perform under the resulting contract. |
| c. The proposed number of hours and length of engagement for HCC student interns shall be performed under the resulting contract. |
| d. Proposed work location where HCC student interns shall perform under the resulting contract. If not on site as part of the project team, any proposed work locations must be within Houston, Texas given student class schedules. |
| e. Proposed mentor/representative that will be responsible for working with and leading HCC student interns under the resulting contract. |
5.22 Tab 9 – Required Attachments
| SECTION 6 – GENERAL INFORMATION |
| 6.2 Proposals and any other information submitted by Proposers in response to this Request for Proposal (RFP) shall become the property of HCC. |
| 6.3 HCC will not provide compensation to Proposers for any expenses incurred by the Proposer(s) for proposal preparation or for any demonstrations that may be made, unless otherwise expressly stated. Proposers submit proposals at their own risk and ex... |
| 6.4 HCC makes no guarantee that an award will be made as a result of this RFP and reserves the right to accept or reject any or all proposals, waive any formalities or minor technical inconsistencies, or delete any item/requirements from this RFP or r... |
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