ESBD_568033_1792007744752_Solicitation Synopsis - SAFD Needs Assess Staff & Fleet.pdf
PDF 104 KB Posted
- Solicitation number
- 6100019924
- Issued by
- Texas
About this file
This Solicitation Synopsis is issued by the City of San Antonio Fire Department (SAFD), a Texas municipal agency, requesting proposals for a comprehensive staffing, fleet, equipment, and technology needs assessment. The SAFD seeks a qualified firm to develop a 15-year forward-looking roadmap that will assess current and future staffing requirements, evaluate fleet and equipment readiness, and ensure alignment with NFPA, ISO, and CPSA standards as well as industry best practices. The deliverable will support operational effectiveness, enhance service delivery, and guide strategic planning for the fire department. The solicitation, designated RFP 27-003 (RFx 6100019924), was issued on October 9, 2026, with a proposal due date of November 9, 2026, at 11:00 a.m. Central Time. A pre-submittal conference is scheduled for October 15, 2026, at 11:00 a.m. Central Time via Microsoft Teams, with participation strongly encouraged. Written questions regarding the RFP must be submitted to the Staff Contact Person, Adrianna Broniszewski, Procurement Specialist III, by October 19, 2026, at 4:00 p.m. Central Time.
The solicitation is categorized under Human Resources consulting (91865), Fleet Management Services (95841), and Records Management Services with Technology Integration (95882). The evaluation committee comprises 11 voting members including the Deputy City Manager, Fire Chief, division and district fire chiefs, deputy and assistant fire chiefs, a fire captain, budget director, and representatives from Building & Equipment Services. Respondents are subject to communication restrictions prohibiting contact with City officials and employees regarding the proposal from release through City Council approval, with the exception of submitting written questions to the designated procurement contact. Vendors must register with the City's SAePS portal to access the full solicitation documents and submit their responses. No pricing information, set-aside provisions, or funding amounts are specified in this synopsis.
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ADVERTISEMENT INFORMATION ONLY
Solicitation Type and Name: Request for Proposals – San Antonio Fire Department Staffing, Fleet, Equipment & Technology Needs Assessment
Solicitation Number: RFP 27-003; RFx 6100019924
Description: The City of San Antonio Fire Department is seeking proposals from firms that will develop a comprehensive, standard-aligned staffing, fleet and equipment projection plan, and technology integration for the San Antonio Fire Department (SAFD) for the next 15 years. The plan will assess current and future staffing requirements, assess fleet and equipment readiness and future needs and ensure alignment with NFPA, ISO, and CPSA standards, as well as industry best practices. This work will provide SAFD with a forward-looking roadmap that supports operational effectiveness, enhances service delivery, and ensures compliance with fire service standards.
Applicable Product Categories:
91865 Human Resources, Relations consulting 95841 Fleet Management Svcs 95882 Records Mgt Svcs, incl Tech Integration
Date Issued: October 9, 2026 Due Date & Time: November 9, 2026, 11:00 a.m. Central Time
Pre-Submittal Conference: Pre-Submittal Conference will be held at 11:00 a.m., Central Time, on October 15, 2026, via Microsoft Teams. Attendance at the Pre-Submittal Conference is optional but highly encouraged.
Respondents may call the toll-free number listed below and enter access code to participate on the day of the conference.
Dial-In Number: 1-312-667-7136 | Phone ID: 812 191 627# | Meeting Password: cosa2026
Meeting ID: 111 978 865 7
Join from the meeting link:
https://teams.microsoft.com/meet/289673842041271?p=0UGkS6LevyN2Rr1VOs
Staff Contact Person: Adrianna Broniszewski, Procurement Specialist III, Adrianna.Broniszewski@sanantonio.gov
Evaluation Committee Voting Members:
Maria Villagomez, Deputy City Manager, City Manager’s Office Valerie Frausto, Fire Chief, San Antonio Fire Department John Perez, Division Fire Chief, San Antonio Fire Department Jonathon Jones, District Fire Chief, San Antonio Fire Department Brandon Murray, Deputy Fire Chief, San Antonio Fire Department Neal Ague, Assistant Fire Chief, San Antonio Fire Department Shawn McDonald, Fire Captain, San Antonio Fire Department Alfredo Martinez, Budget Director, Office of Management and Budget https://teams.microsoft.com/meet/289673842041271?p=0UGkS6LevyN2Rr1VOs mailto:Adrianna.Broniszewski@sanantonio.gov
Alex Martinez, Director, Building & Equipment Services Department Ruben Flores, Assistant Director, Building & Equipment Services Department John Pollard, Fire Engineer, San Antonio Fire Department
Pursuant to Section 011 – Restrictions on Communications and in accordance with and as authorized by Section 2-61 of the City Code, the following restrictions on communications apply to this solicitation: Respondents are prohibited from contacting 1) City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the RFP or proposal from the time the RFP has been released until the contract is posted for consideration as an agenda item during a meeting designated as an A session; and 2) City employees from the time the RFP has been released until the contract is approved at a City Council “A” session.
Exceptions to the Restrictions on Communications:
Respondents may submit written questions concerning this RFP to the Staff Contact Person listed below until 4:00 p.m., Central Time, on October 19, 2026. Questions received after the stated deadline will not be answered. All questions shall be sent by e-mail. Questions submitted and the City’s responses will be posted with this solicitation.
Adrianna Broniszewski, Procurement Specialist III City of San Antonio, Finance Department – Procurement Division Adrianna.Broniszewski@sanantonio.gov
To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids” (first), if not viewable then click “Other Bids” (to view all already published competitive bids). Vendor Guides & Support can be accessed from this link:
https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides- Support
TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor Registration at https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.
Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.
https://supplierservice.sanantonio.gov/irj/portal https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor mailto:vendors@sanantonio.gov
Adrianna Broniszewski, Procurement Specialist III
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