ESBD_564271_1792166363122_582-27-17661-IFB FMG Modular Furniture Storage.pdf

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Scope of Work

I. OBJECTIVE

TCEQ needs 7,000 square feet of warehouse space to store the agency’s Haworth systems furniture parts and components. The warehouse must be located within a 25-mile radius of Austin, Texas. The warehouse will only store Haworth systems furniture parts and components.

The awarded Vendor will contact the TCEQ Contract Manager when the storage space is close to exceeding the 7,000 square feet limit. TCEQ will also reserve the right to reduce the amount of storage space if the quantity amount of modular furniture is reduced.

II. SCOPE OF SERVICES

The services provided will include warehouse storage space and include the following services:

1. Awarded Vendor’s warehouse staff shall be knowledgeable in Haworth systems furniture. Warehouse shall be manned from 8:00am to 5:00pm, Monday through Friday. This request excludes State and Federal holidays.

2. The inventory shall be maintained on an inventory management system with software that is compatible with Word and Excel and available to the TCEQ Contract Manager.

3. The inventory management system shall contain valid Haworth part numbers. The inventory must be kept on computer software capable of reserving product jobs and pull-lists.

4. Awarded Vendor’s warehouse staff shall properly store components or stack components on pallets to prevent damage. Awarded Vendor shall pull systems furniture product for installation projects by reading systems furniture workstation layout plans.

5. If components are not available from Inventory on-hand, awarded Vendor must notify TCEQ.

6. Awarded Vendor shall be responsible for keeping products clean.

7. Warehouse shall be secure and maintained in a climate that will not damage systems furniture components.

8. Awarded Vendor shall pick up product from the TCEQ campus within a specific date agreed upon by both parties.

9. Warehouse shall be free of roof leaks, hazardous material and chemicals that can damage systems furniture and its components.

10. Damaged or lost inventory caused by awarded Vendor’s warehouse staff shall be repaired and/or replaced at awarded Vendor’s expense.

11. Awarded vendor shall store all TCEQ’s Haworth furniture and components separately from other stored equipment. This shall be accomplished by using heavy plastic sheet or similar method provided by the awarded Vendor and approved by TCEQ.

12. TCEQ staff shall perform a quarterly site inspection to make sure warehouse is adhering to TCEQ standards. The awarded Vendor shall allow TCEQ staff access to the warehouse at a specified time and date agreed to by both parties to perform these quarterly site inspections.

13. Bidders need to provide a minimum of two (2) references for similar types of services.

14. The term of the Contract shall be from 11/1/2026 to 10/30/2027.

15. Awarded Vendor shall be responsible for the transfer of all modular furniture and its components from the current location to the awarded Vendor location at no cost to the TCEQ. Current Vendor will be responsible for moving Haworth’s systems furniture and its components from its warehouse to the loading dock where the awarded Vendor will then load it onto their trucks. Time allotted for transfer is within 14 days of award (Purchase Order issuance). Bidders may elect to include the transition fee, if any, in their square foot bid price or it will be added during the bid evaluation.

TCEQ will not be responsible for the payment of this fee. If Bidder elects to include the fee in their square foot price, they must clearly and specifically identify the transaction.

16. TCEQ will provide written notice to the warded Vendor if during the term of the Contract the Scope of Work standards are not met. Awarded Vendor will develop a remedy plan that must be approved by TCEQ within a month of notice. If the standards are not met after the remedy plan, TCEQ may terminate the Contract.

Termination is not an exclusive remedy, but will be in addition to any other rights and remedies provided in equity, by law or under the contract.

Updated March 2026

TEXAS COMMISSION ON ENVIRONMENTAL QUALITY

Cover Page

Date: 10/16/2026

Type of Solicitation: Invitation for Bid (IFB)

Name of Solicitation: FMG Modular Storage

Solicitation Number: 582-27-17661

Class 971, Item 91

Responses Due

October 30, 2026, at 2:00 PM Central Time

Deadline for Submission of Questions

October 22, 2026, at 2:00 PM Central Time

Anticipated TCEQ reply to Vendor Questions (This date is only an estimate):

October 23, 2026.

Description:

Rental of warehouse storage for Haworth Modular Furniture for up to 7000

sq. ft. The warehouse must be located within a 25-mile radius of Austin, Texas. The warehouse will only store Haworth systems furniture parts and components.

Subcontracting Plan: Subcontracting opportunities have not been identified.

PURCHASING AUTHORITY:

• Biddable Goods and Services (IFB) Gov’t Code Chapter 2155

Updated March 2026

Solicitation Table of Contents

SECTION 1: General Information

• Cover Page

• Solicitation Table of Contents

• TCEQ Points of Contact for this Solicitation

• Attachment A - Scope of Work

• IFB Form

• Insurance Section

TCEQ Points of Contact for This Solicitation

TCEQ Procurements and Contracts Representative

Primary Contact

Name: Steve Wooten Telephone: 512-239-5788 Email: steve.wooten@tceq.texas.gov

Secondary Contact

Name: Cheril Mohler Telephone: 512-239-0689 Email: cheril.mohler@tceq.texas.gov

Please allow one business day before contacting the secondary contact.

Exception: If there is less than 24 hours before a solicitation deadline, you may contact the secondary contact after attempting to contact the primary contact.

Except for contacting the VetHUB Coordinator, all communication regarding this solicitation must be directed to the TCEQ Procurements and Contracts Representative. If this requirement is not met, then the Response may be disqualified.

Email for Vendor Questions: steve.wooten@tceq.texas.gov

TCEQ VetHUB Coordinator

Name: Claribel Diaz Email: Claribel.Diaz@tceq.texas.gov mailto:Claribel.Diaz@tceq.texas.gov

TEXAS COMMISSION ON ENVIRONMENTAL QUALITY

Responses Due

PURCHASING AUTHORITY:

Biddable Goods and Services (IFB) Gov’t Code Chapter 2155

SECTION 1: General Information

TCEQ Points of Contact for This Solicitation

Responder's Quick Guide to Send Portal

The terms response and proposal are used interchangeably to mean the submission by the Responder to this Solicitation.

Pre-Proposal Conference

[If there is no Pre-Proposal Conference, replace the following verbiage with “None”. If an in-person Pre-Proposal Conference is necessary, work with Legal to rewrite the following information.]

Questions Regarding the Solicitation

Addenda

Changes to the Terms and Conditions

Cost of Preparing the Response

Quantity and Nature of the Work

HUB Subcontracting Plan (HSP)

Due Date/Late Responses

TCEQ’s Acceptance of Responses

Evaluation

Selection

Certification of Interested Parties

Protest Procedures

Public Information

Conflict of Interest

Responder’s Special Instructions

Exhibit A

Responder’s Quick Guide to Send Portal

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Page of

TCEQ-20457 (Rev 11/2017)

REQUEST FOR BID

REQUEST FOR BID

AGENCY TO INVOICE

AGENCY TO INVOICE

TCEQ

TCEQ

AGENCY INFORMATION

AGENCY INFORMATION

CONTACT NAME:

CONTACT NAME:

CONTACT PHONE:

CONTACT PHONE:

CONTACT EMAIL:

CONTACT FAX:

DESTINATION OF GOODS:

TCEQ

BID DUE DATE/TIME

BID NUMBER

The laws of the State of Texas must prevail on all solicitations.

BIDDER MUST SIGN BELOW

FAILURE TO MANUALLY SIGN WILL DISQUALIFY BID

Authorized Signature

Type or Print Name

Date

The laws of the State of Texas must prevail on all solicitations. BIDDER MUST SIGN BELOW FAILURE TO MANUALLY SIGN WILL DISQUALIFY BID Authorized Signature Type or Print Name Date

● By signing this Bid, Bidder certifies that if a Texas address is shown as the address of the Bidder, Bidder qualifies as a Texas Bidder as defined in Rule 34 TAC Rule 20.32(68).

● By signing this Bid, Bidder agrees to comply with all TCEQ terms, conditions, and affirmations found here: Request for Bid TCEQ Terms and Conditions.

● By signing this Bid, Bidder agrees that TCEQ may take into consideration any information gained about a Bidder from the Texas Comptroller of Public Account (CPA) Vendor Performance Tracking System.

● By signing this Bid, Bidder certifies that it does not boycott Israel and will not do so during the term of the Order.

● By signing this Bid, Bidder certifies that Bidder is not a listed company under the Texas Government Code Sections 806.031, 807.051, or 2252.153 as engaged in business with Iran, Sudan, or a foreign terrorist organization.

By signing this Bid, Bidder certifies that if a Texas address is shown as the address of the Bidder, Bidder qualifies as a Texas Bidder as defined in Rule 34 TAC Rule 20.32(68).

By signing this Bid, Bidder agrees to comply with all TCEQ terms, conditions, and affirmations found at http://www.tceq.texas.gov/adminservices/contracts.

BIDDER MUST FILL IN THE FIELDS BELOW:

Vendor ID Number: *

Name of Firm:

Street Address:

City, State, Zip:

Telephone Number:

Fax Number:

DUNS Number:

* An identification number is required to process payment for goods/services purchased against contract awards. The Federal Employers Identification number (EIN) will be used to establish a payee id number. Please also enter your Federal Employers Identification number below:

Every vendor MUST have an Employer Identification Number (EIN), prior to receiving payment under an awarded contract. This is being required in an effort to minimize identity theft. For information on obtaining your EIN, call the IRS at 800-829-4933 or visit their website at http://www.irs.gov/Businesses/Small-Businesses-&-Self-Employed/Employer-ID-Numbers-EINs

PREFERENCES

Check below to claim a preference under 34 TAC Rule 20.38. See Section 2.38 of the State of Texas Procurement Manual regarding preferences.

Delivery in _______ Days

Cash Discount _______ % _______

Line Item

Class-Item

Description

Qty

Unit (ea, bx, unit)

Make/Model

Unit Price

Extension

Line Item

Class-Item

Description

Qty

Unit (ea, bx, unit)

Make/Model

Unit Price

Extension

Line Item

Class-Item

Description

Qty

Unit (ea, bx, unit)

Make/Model

Unit Price

Extension

For clarification of these specifications, please contact:

Name:

Email:

Phone:

The individual listed above may be contacted for clarification of specification(s) only. No authority is intended or implied that specification(s) may be amended or alternates accepted prior to bid opening without written approval of the Texas Commission on Environmental Quality.

Bidder is requested to provide the information below for the submitted bid; however, bidder is hereby advised that this point-of-contact will not be recognized as or accepted in lieu of the “authorized signature” requirement of bid:

Name:

Email:

Phone:

Fax:

8.2.1.4029.1.523496.503679

P&C

Request for Bid Blank Form

Nora Randall

Request for Bid

CurrentPage:

PageCount:

TextField1: TCEQ - OAS Staff Services PO Box 13087, MC 192 Austin, TX 78711-3087

Cell2: Steve Wooten

Cell2: 512-239-3427

Cell2: steve.wooten@tceq.texas.gov

Cell2: 971/91

Cell2: Cheril Mohler

Cell2: Cheril.Mohler@tceq.texas.gov

Cell2: 512-239-0432

TextField2: Texas Commission on Environmental Quality 12100 Park 35 Circle, Bldg B Austin, TX 78753

Cell1: October 30, 2026 at 2:00 PM CT

Cell1: 582-27-17661

Cell1: 1

Cell3: Rental of warehouse storage for Haworth furniture parts and components only for up to 7000 sq. ft. per month (Quote must meet SOW requirements)-Location must be within a 25-mile radius of Austin; Period of Service: 11/1/2026 to 10/30/2027

Cell3: Subcontracting Plan:

An evaluation of potential subcontracting opportunities was conducted for this contract in accordance with Texas Government Code Section 2161.252, and it was determined

Cell3: that this contract does not contain any probable subcontracting opportunities. Therefore, TCEQ is not requiring a Subcontracting Plan (HSP) be submitted with this proposal. However, if respondent determines the need to subcontract for

Cell3: any services, materials and/or supplies to fulfill the terms of this contract, the respondent must immediately inform TCEQ so that the solicitation may be updated, and the respondent must submit a complete Subcontracting Plan with its

Cell3: proposal to be considered responsive. The HSP form may be accessed at:

https://comptroller.texas.gov/purchasing/vendor/hub/forms.php

Cell3: If after the contract award the contractor determines a need to subcontract for any services, materials, and/or supplies, the contractor must contact TCEQ for prior approval and request a review of its Subcontracting Plan in accordance with

Cell3: the good faith effort requirements found in 34 Texas Administrative Code Section 20.14. The contractor may not utilize a subcontractor without prior written approval from TCEQ.

Cell3: Questions may be submitted to the clarification contact information below by October 22, 2026 at 2:00 PM CST.

Cell3: Responses may be submitted electronically to TCEQebid@tceq.texas.gov The e-mail subject line must contain the solicitation number, company name, and the due date and time.

Cell3: The respondent is solely responsible for ensuring the complete electronic submission is sent to, and actually received by, TCEQ before the due date and time stated on the solicitation document.

Cell4: 84000

Cell5: SQF

Cell6:

Cell7:

Cell8:

Enter the vendor's name:

BidNumber:

NumericField1:

Updated February 2026

REQUEST FOR BID

TEXAS COMMISSION ON ENVIRONMENTAL QUALITY TERMS AND CONDITIONS

ITEMS BELOW APPLY TO AND BECOME A PART OF THE BID, ANY EXCEPTIONS THERETO MUST BE IN WRITING.

1. BID REQUIREMENTS

1.1. Bidders must comply with all rules, regulations and statutes relating to purchasing in the State of Texas in addition to the requirements of this form.

1.2. Bids should be submitted on this form. Bidders must price per unit shown. Unit prices shall govern in the event of extension errors. If a price quotation is submitted as part of the bid, the quotation must be referenced on the bid document and signed by the Bidder to establish formal linkage to the bid.

1.3. Bids in Physical Format: Bids must be time stamped at Texas Commission on Environmental Quality (TCEQ) on or before the hour and date specified for the bid due date.

1.4. Electronic Bid Submissions: The e-mail subject line must contain the bid number, company name, and the due date and time. The respondent is solely responsible for ensuring the complete electronic submission is sent to, and actually received by, TCEQ on or before the due date and time stated on the Request For Bid Form. The State shall not be responsible for failure of electronic equipment or operator error.

1.5. Late, illegible, incomplete, or otherwise non-responsive bids will not be considered. Unsigned bids will not be considered under any circumstances. Person signing bid must have the authority to bind the firm in a contract.

1.6. Inquiries pertaining to a bid must include the bid number, class/item codes, and due date.

1.7. Bidder must quote “F.O.B. destination, freight prepaid and allowed” unless otherwise stated within the specifications.

1.8. Bid prices are requested to be firm for TCEQ acceptance for 30 days from bid opening date. “Discount from list” bids are not acceptable unless requested. Cash discounts are not considered in determining an award.

Cash discounts offered will be taken if earned.

1.9. Bidders should enter Texas Identification Number System (TINS) number, full firm name and address of bidder on the face of this form. Enter in the space provided, if not shown. Additionally, firm name should appear on each continuation page of a bid, in the block provided on the top of the page.

1.10. Bid cannot be altered or amended after opening time. Alterations made before opening time should be initialed by bidder or their authorized agent. No bid can be withdrawn after opening time without approval by the TCEQ based on an acceptable written reason.

1.11. Purchases made for State use are exempt from the State Sales tax and Federal Excise tax. Do not include tax in bid. Excise Tax Exemption Certificates are available upon request.

1.12. AWARD NOTICE - The State reserves the right to make an award on the basis of low line item bid, low total of line items, or in any other combination that will serve the best interest of the State and to reject any and all bid items at the sole discretion of the State. The State also reserves the right to accept or reject all or any part of any bid, waive minor technicalities and award the bid to best serve the interests of the State.

Any contract may also be extended up to three months at the sole discretion of the State.

1.13. Consistent and continued tie bids could cause rejection of bids by the TCEQ and/or investigation for antitrust violations.

1.14. Advertising - Contractor is prohibited from using contract award information, sales values / volumes and/or State of Texas customers in sales brochures or other promotions, including press releases, prior written approval is obtained from the Manager, Procurements and Contracts, TCEQ.

2. SPECIFICATIONS

2.1. Catalogs, brand names or manufacturer’s references are descriptive only, and indicate type and quality desired. Bids on brands of like nature and quality will be considered unless advertised under Texas Government Code, Title 10, Subtitle D, Section 2155.067. If bidding on other than references, bid should show manufacturer, brand or trade name, and other description of product offered. If other than brand(s) specified is offered, illustrations and complete description of product offered are requested to be made part of the bid. Failure to take exception to specifications or reference data will require Bidder to furnish specified brand name, numbers, etc.

2.2. Unless otherwise specified, items shall be new and unused and of current production.

2.3. All electrical items must meet all applicable OSHA standards and regulations, and bear the appropriate listing from UL, FMRC or NEMA.

2.4. Samples, when requested, must be furnished free of expense to the State. If not destroyed in examination, they will be returned to the Bidder, on request, at Bidder’s expense. Each sample should be marked with Bidder’s name and address, and bid number. Do not enclose in or attach bid to sample.

2.5. The State will not be bound by any oral statement or representation contrary to the written specifications of this Bid.

2.6. Manufacturer’s standard warranty shall apply unless otherwise stated in the Bid.

3. TIE BIDS

Awards for tied bids will be made in accordance with 34 TAC Rules 20.207 (c) (2) and 20.306 (Preferences).

4. DELIVERY

4.1. Show number of days required to place material in TCEQ’s designated location under normal conditions.

Delivery days mean calendar days, unless otherwise specified. Failure to state delivery time obligates bidder to deliver in 14 calendar days. Unrealistic delivery promises may cause bid to be disregarded.

4.2. If delay is foreseen, vendor shall give written notice to the TCEQ within seven (7) calendar days. Vendor must keep the TCEQ advised at all times of status of order.

4.3. Default in promised delivery (without accepted reasons) or failure to meet specifications authorizes the TCEQ to purchase the goods or services of this bid elsewhere and charge any increased costs for the goods or services, including the cost of re-soliciting, to the Bidder.

4.4. No substitutions permitted without written approval of the TCEQ.

4.5. Delivery shall be made during normal working hours only, unless prior approval has been obtained from the TCEQ.

5. INSPECTION AND TESTS

All goods will be subject to inspection and testing by the State. Authorized TCEQ personnel shall have access to supplier’s place of business for the purpose of inspecting merchandise. Tests shall be performed on samples submitted with the bid or on samples taken from regular shipment. All costs shall be borne by the Vendor in the event products tested fail to meet or exceed all conditions and requirements of the specification. Goods delivered and rejected in whole or in part may, at the State’s option, be returned to the Vendor or held for disposition at Vendor’s expense. Latent defects may result in revocation of acceptance.

6. AWARD OF CONTRACT

A response to this Bid is an offer to contract based upon the terms, conditions and specifications contained herein. Bids do not become contracts until they are accepted through a purchase order. The contract shall be governed, construed and interpreted under the laws of the State of Texas. The factors listed in Texas Government Code, Title 10, Subtitle D, Sections 2155.074, 2155.144, 2156.007, and 2157.003 shall also be considered in making an award when specified. Texas Government Code Section 2155.145 may also apply to this procurement.

Any legal actions must be filed in Travis County, Texas.

7. PAYMENT

Vendor shall submit 2 copies of an itemized invoice showing TCEQ order number on all copies. The State will incur no penalty for late payment if payment is made in 30 or fewer days from receipt of goods or services and an uncontested invoice. Payment shall be made in accordance with Chapter 2251 of the Texas Government Code.

8. PATENTS OR COPYRIGHTS

The Vendor agrees to defend and indemnify the TCEQ and the State from claims involving infringement or violation of patents, trademarks, copyrights, trade secrets, or other proprietary rights, arising out of the TCEQ’s or the State’s use of any good or service provided by the Bidder as a result of this bid.

9. VENDOR ASSIGNMENTS

Vendor hereby assigns to TCEQ any and all claims for overcharges associated with this contract arising under the antitrust laws of the United States 15 U.S.C.A. Section 1, et seq. (1973), and the antitrust laws of the State of Texas, Tex. Bus. & Comm. Code Ann. Sec. 15.01, et seq. (1967).

10. INSURANCE

In the event the Contractor, its employees, agents or subcontractors enter premises occupied or under the control of TCEQ in the performance of this contract, the Contractor agrees that it will maintain public liability and property damage insurance in reasonable limits covering the obligations set forth above, and will maintain worker’s compensation coverage (either by insurance or if qualified pursuant to law, through a self-insurance program) covering all employees performing this contract on premises occupied or under the control of TCEQ.

11. BIDDER AFFIRMATION

Signing this bid with a false statement is a material breach of contract and shall void the submitted bid or any resulting contracts, and the Bidder shall be removed from all bid lists. By signature hereon affixed, the Bidder hereby certifies that:

11.1. The Bidder has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted bid.

11.2. Pursuant to 15 U.S.C. §1, et seq. and Tex. Bus. & Comm. Code, §15.01, et seq. neither the Bidder nor the firm, corporation, partnership, or institution represented by the Bidder, or anyone acting for such firm, corporation or institution has violated the antitrust laws of this State or the Federal Antitrust Laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business.

11.3. Pursuant to Section 2155.004 Government Code, neither the Bidder nor any person or entity which will participate financially in any contract resulting from this bid has received compensation for participation in the preparation of the specifications for this bid.

11.4. Pursuant to Section 231.006 (d) of the Texas Family Code, regarding child support, the Bidder certifies that the individual or business entity named in this bid is not ineligible to receive the specified payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate. Furthermore, any Bidder subject to §231.006, Government Code, must include names and Social Security numbers of each person with at least 25% ownership of the business entity submitting the bid.

This information must be provided prior to award. Enter the Names & Social Security Numbers for each person below:

Name Social Security No.

11.5. Under Section 2155.004 of the Texas Government Code, re: collection of state and local sales and use taxes, the Bidder certifies that the individual or business entity named in this bid or any contract resulting from this bid is not ineligible to receive the specified contract and acknowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate. §2155.004 prohibits a person or entity from receiving a state contract if they received compensation for participating in preparing the bid or specifications for the contract.

11.6. As required by §2252.903, Government Code, Bidder agrees that any payments due under a contract resulting from this bid shall be directly applied towards eliminating any debt or delinquency including, but not limited to, delinquent taxes, delinquent student loan payments, and delinquent child support, until the debt is paid in full. Bidder shall comply with rules adopted by Comptroller of Public Accounts under §§403.055, 403.0551, 2252.903, Government Code and other applicable laws and regulations regarding satisfaction of debts or delinquencies to the State of Texas.

11.7. Pursuant to §669.003, Government Code, TCEQ may not enter into a contract with a person who employs a current or former executive head of the TCEQ until 4 years has passed since that person was the executive head of the TCEQ. By submitting a bid, the Bidder certifies that it does not employ any person who was the executive head of the TCEQ in the past 4 years. If Bidder does employ a person who was the executive head of the TCEQ, provide the following information:

Name of Former Executive

Name of State Agency

Date of Separation from State Agency

Position with Bidder

Date of Employment with Bidder

11.8. In accordance with §2155.4441, Government Code, Bidder agrees that during the performance of a contract for services it shall purchase products and materials produced in Texas when they are available at a price and time comparable to products and materials produced outside this State.

11.9. Bidder certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Bidder is in compliance with the State of Texas statutes and rules relating to procurement. Bidder certifies that it is not listed in the prohibited vendors lists authorized by Executive Order No. 13224, “Blocking Property and Prohibiting Transactions with Persons Who Commit, Threaten to Commit, or Support Terrorism,” published by the United States Department of the Treasury, Office of Foreign Assets Control.

11.10. Sections 2155.006 and 2261.053, Government Code, prohibit state agencies from awarding contracts to any person who, in the past 5 years, has been convicted of violating a federal law or assessed a penalty in connection with a contract involving relief for Hurricane Rita, Hurricane Katrina, or any other disaster, as defined by §418.004, Government Code, occurring after September 24, 2005. Under §2155.006, Government Code, Bidder certifies that the individual or business entity named in its bid is not ineligible to receive a contract and acknowledges that any contract resulting from this bid may be terminated and payment withheld if this certification is inaccurate.

11.11. Vendor represents and warrants that payment to the Vendor and the Vendor’s receipt of appropriated or other funds under any contract resulting from this bid are not prohibited by Section 556.005 or Section

556.008 of the Texas Government Code, relating to the prohibition of using state funds for lobbying activities.

11.12. Bidder represents and warrants that it has no actual or potential conflicts of interest in providing the requested items to TCEQ under the bid and any resulting contract, if any, and that Bidder’s provision of the requested items under the bid and any resulting contract, if any, would not reasonably create an appearance of impropriety.

11.13. Non-boycotting of Israel. If the Bidder is required to make a certification pursuant to Section 2271.001 of the Texas Government Code, Bidder certifies that it does not boycott Israel and will not do so during the term of the contract. In accordance with Government Code Section 2271.002, the Bidder certifies that it does not boycott Israel and will not boycott Israel during the term of the contract. If Bidder is exempt from this provision, Bidder must provide supporting information below:

11.14. In accordance with Chapter 2252, Subchapter F and Chapter 2270 of the Texas Government Code, Bidder represents and warrants that it is not engaged in business with Iran, Sudan, or a foreign terrorist organization and that it is not identified on the lists prepared and maintained under Sections 2252.153, 2270.0153, or 2270.0201 of the Texas Government Code. A company that the United States government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or to a foreign terrorist organization, is not subject to contract prohibition under this clause. A company claiming such exemption must submit the official copy of the declaration.

11.15. Abortion Funding Limitation. Bidder represents and warrants that payments made by TCEQ to Bidder and Bidder’s receipt of appropriated funds under the Contract are not prohibited by Article IX, Section 6 of the General Appropriations Act, nor by Texas Government Code Chapter 2273. Prohibited Transactions.

11.16. Human Trafficking Prohibition. In accordance with Texas Government Code Section 2155.0061 of the Texas Government Code, Bidder certifies that any individual(s) and/or business entity(ies) named in this Bid are not ineligible to receive the specified contract and acknowledge that this contract may be terminated and payment withheld if this certification is inaccurate.

11.17. Critical Infrastructure. Pursuant to Government Code Section 2275.0102, Bidder certifies that neither it, nor its wholly owned subsidiary, majority-owned subsidiary, parent company, nor any affiliate of those entities or business associations, is: (1) majority owned, held, or controlled by citizens or governmental entities of China, Iran, North Korea, Russia, or any other country designated by the Governor as a threat to critical infrastructure under Government Code Section 2275.0103, or (2) headquartered in any of those countries.

11.18. If the Bidder will perform research or work on critical infrastructure, or have access to critical infrastructure, the Bidder has a continuing obligation to ensure its actions are consistent with the requirements of Executive Order No. GA-48. Critical infrastructure is defined in Section 117.001(2), Texas Business and Commerce Code.

This includes completing routine reviews of its applicants, employees, subcontractors, and subcontractor’s employees to determine whether their criminal history or continuous connections to the government or political apparatus of a foreign adversary, or something else might prevent the applicant, employee, subcontractor, or subcontractor’s employee from being able to maintain the security or integrity of the infrastructure. Bidder must notify the TCEQ points of contact within two business days if it finds any of the aforementioned information.

11.19. Pursuant to Executive Order No. GA-48 relating to the hardening of state government issued by Governor Abbott on November 19, 2024, Bidder certifies that neither it, nor any of its holding companies or subsidiaries are:

• Listed in or covered by Section 889 of the 2019 National Defense Authorization Act (NDAA);

• Listed in Section 1260H of the 2021 NDAA;

• Owned by the government of a country on the U.S. Department of Commerce's foreign adversaries list under 15 C.F.R. § 791.4; or

• Controlled by any governing or regulatory body located in a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R. § 791.4.

11.20. Non-boycotting of Energy Companies. If Responder is required to make a verification pursuant to Section

2276.002 of the Texas Government Code, Responder verifies that it does not, and will not for the duration of the contract, boycott energy companies. As of February 3, 2026, pending any modification to the ruling under American Sustainable Business Council v. Hegar (W.D. Tex), the Texas Comptroller of Public Accounts and the Office of the Attorney General are enjoined from implementing or enforcing this statute.

11.21. No Discrimination Against Firearm Entities. If Bidder is required to make a verification pursuant to Section

2274.002 of the Texas Government Code, Bidder verifies that it does not, and will not for the duration of the contract, have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association. If Bidder is exempt from this provision, Bidder must provide supporting information below:

11.22. COVID-19 Vaccine Passport Prohibition. Under § 161.0085 of the Texas Health and Safety Code, Bidder certifies that it is not ineligible to receive the Contract and will maintain this certification throughout the term of the Contract.

11.23. Pursuant to Section 2063.408(d)-(f) of the Texas Government Code, relating to cloud computing state risk and authorization management program, Bidder represents and warrants that it complies with the requirements of the state risk and authorization management program and Bidder agrees that throughout the term of the Contract it shall maintain its certifications and comply with the program requirements in the performance of the Contract.

11.24. Pursuant to Executive Order No. GA-43 relating to products from the Gaza Strip issued by Governor Abbott on October 9, 2023, Bidder certifies that none of the goods to be supplied under any resulting Contract are produced in or exported from the Gaza Strip, or are from any organization or state actor with ties to Hamas.

11.25. Prohibited Activities. Bidder certifies that it is not barred from responding to a solicitation or being awarded a state contract under Texas Government Code 2261, Subchapter G.

12. NOTE TO BIDDER

If Bidder takes any exceptions to any provisions of the bid, these exceptions must be specifically and clearly identified by section in Bidder’s bid in response to the bid and Bidder’s proposed alternative must also be provided in the bid. Bidders cannot take a “blanket exception” to the entire bid. If any Bidder takes a “blanket exception” to the entire bid or does not provide proposed alternative language, the Bidder’s bid may be disqualified from further consideration.

13. PROTEST PROCEDURES

Any actual or prospective Bidder who is aggrieved in connection with this bid, evaluation or award from this bid may formally protest to the Manager, Procurements and Contracts, TCEQ. Such protests must be in writing and received in the Procurement and Contracts Section within 10 business days after the aggrieved person or entity knows, or reasonably should have known, of the occurrence of the action which is the basis of the protest. Copies of the TCEQ’s protest procedures will be furnished to any Bidder without charge upon written request to the Manager, Procurement and Contracts, TCEQ.

14. DISPUTE RESOLUTION

The dispute resolution process provided for in Chapter 2260 of the Texas Government Code must be used by the TCEQ and the Vendor to attempt to resolve any dispute arising under any contract resulting from this bid.

15. TERMINATION

15.1. Cause/Default - If the Vendor fails to provide the goods or services contracted for according to the provisions of the contract, or fails to comply with any of the terms or conditions of the contract, the TCEQ may, upon written notice of default to the Vendor immediately terminate all or any part of the contract.

Termination is not an exclusive remedy, but will be in addition to any other rights and remedies provided in equity, by law or under the contract.

15.2. Convenience of the State of Texas - The TCEQ reserves the right to terminate the contract at any time, in whole or in part, without penalty, by providing 30 calendar days advance written notice, if the TCEQ determines that such termination is in the best interest of the State. In the event of such a termination, the Vendor shall, unless otherwise mutually agreed upon in writing, cease all work and any delivery of goods immediately upon the effective date of termination. TCEQ shall be liable for payment for any goods or services ordered from the Vendor before the termination date.

15.3. The TCEQ may exercise any other right, remedy or privilege which may be available to it under applicable law of the State and any other applicable law or may proceed by appropriate court action to enforce the provisions of the contract, or to recover damages for the breach of any agreement being derived from the contract. The exercise of any of the foregoing remedies will not constitute a termination of the contract unless the TCEQ notifies the Vendor in writing prior to the exercise of such remedy. The Vendor shall remain liable for all covenants and indemnities under the contract. The Vendor shall be liable for all costs and expenses, including court costs, incurred by the TCEQ with respect to the enforcement of any of the remedies listed herein.

15.4. Non-Appropriation of Funds - Any contract resulting from this Bid is subject to termination or cancellation, without penalty to TCEQ, ether in whole or in part, subject to the availability of State funds. TCEQ is a State agency whose authority and appropriations are subject to actions of the Texas Legislature. If TCEQ becomes subject to a legislative change, revocation of statutory authority, or lack of appropriated funds which would render TCEQ’s or Bidder’s delivery or performance under the contract impossible or unnecessary, the contract will be terminated or cancelled and be deemed null and void. In the event of a termination or cancellation under this Section, TCEQ will not be liable to Bidder for any damages, which are caused or associated with such termination, or cancellation and TCEQ will not be required to give prior notice.

16. TEXAS PUBLIC INFORMATION ACT

Notwithstanding any provisions of this bid to the contrary, Bidder understands that TCEQ will comply with the Texas Public Information Act (Chapter 552, Government Code) as interpreted by judicial opinions and opinions of the Attorney General of the State of Texas. Information, documentation, and other material in connection with this bid or any resulting contract may be subject to public disclosure pursuant to the Texas Public Information Act.

Within 3 days of receipt, Bidder will refer to TCEQ any third party requests, received directly by Bidder, for information to which Bidder has access as a result of or in the course of performance under any contract resulting from this bid. Any part of the bid response that is of a confidential or proprietary nature must be clearly and prominently marked as such by the Bidder.

17. CONFLICT OF INTEREST

Under Section 2155.003 of the Texas Government Code, a TCEQ employee may not have an interest in, or in any manner be connected with a contract or bid for a purchase of goods or services by an agency of the State; or in any manner, including by rebate or gift, accept or receive from a person to whom a contract may be awarded directly or indirectly, anything of value or a promise, obligation, or contract for future reward or compensation. Any individual who interacts with public purchasers in any capacity is required to adhere to the guidelines established in Section 1.2 of the State of Texas Procurement Manual which outlines the ethical standards required of public purchasers, employees, and vendors who interact with public purchasers in the conduct of State business, and with any opinions of or rules adopted by the Texas Ethics Commission. Entities who are interested in seeking business opportunities with the State must be mindful of these restrictions when interacting with public purchasers of TCEQ or purchasers of other State agencies.

18. FORCE MAJEURE

Force majeure is defined as acts of God, war, fires, explosions, hurricanes, floods, or other causes that are beyond the reasonable control of either party, could not reasonably be foreseen, and by the exercise of all reasonable due diligence, is unable to be overcome by either party. Neither party shall be liable to the other for any failure or delay of performance of any requirement included in the contract caused by force majeure. Upon timely notice by the non-performing party, the time for performance shall be extended for a reasonable period after the causes of delay or failure have been removed provided the non-performing party exercises all reasonable due diligence to perform. The non-performing party must provide evidence of any failure resulting in impossibility to perform.

19. INDEPENDENT CONTRACTOR

Bidder is and shall remain an independent contractor in relationship to the TCEQ. The TCEQ shall not be responsible for withholding taxes from payments made under any contract resulting from this bid. Bidder shall have no claim against the TCEQ for vacation pay, sick leave, retirement benefits, social security, worker’s compensation, health or disability benefits, unemployment insurance benefits, or employee benefits of any kind.

20. INDEMNIFICATION

Bidder shall defend, indemnify, and hold harmless the State of Texas, its officers, and employees, and TCEQ, its officers, and employees and contractors, from and against all claims, actions, suits, demands, proceedings, costs, damages, and liabilities, including without limitation attorneys’ fees and court costs, arising out of, connected with, or resulting from any acts or omissions of Bidder or any agent, employee, subcontractor, or supplier of Bidder in the execution or performance of any contract with Vendor resulting from this bid. Bidder shall coordinate its defense with the Texas Attorney General as requested by TCEQ. This Section is not intended to and shall not be construed to require Vendor to indemnify or hold harmless the State or TCEQ for any claims or liabilities resulting from the negligent acts or omissions of TCEQ or its employees.

21. RIGHT TO AUDIT

In addition to and without limitation on the other audit provisions of this bid, pursuant to Section 2262.154 of the Texas Government Code, the State Auditor may conduct an audit or investigation of the Bidder or any other entity or person receiving funds from the State directly under this contract or indirectly through a subcontract under this contract. The acceptance of funds by the Vendor or any other entity or person directly under this contract or indirectly through a subcontract under this contract acts as acceptance of the authority of the State Auditor, under the direction of the Legislative Audit Committee, to conduct an audit or investigation in connection with those funds. Under the direction of the Legislative Audit Committee, the Bidder or other entity that is the subject of an audit or investigation by the State Auditor must provide the State Auditor with access to any information the State Auditor considers relevant to the investigation or audit. This bid or any contract resulting from this bid may be amended unilaterally by TCEQ to comply with any rules and procedures of the State Auditor in the implementation and enforcement of §2262.154, Texas Government Code. Bidder will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through the Bidder and the requirement to cooperate is included in any subcontract it awards.

22. INTELLECTUAL PROPERTY / THIRD PARTY INTELLECTUAL PROPERTY

Contractor shall not incorporate any third party intellectual property into the work without TCEQ’s prior written approval. Contractor shall bear sole responsibility for obtaining all necessary licenses and paying all applicable license, and/or royalty fees and costs incident to Contractor’s use or possession in the performance of the work or the incorporation into the work of any third party intellectual property. In the event that Contractor incorporates any third party intellectual property into the work, Contractor shall obtain and deliver to TCEQ at no additional cost: i) documentation sufficient to describe the ordinary use of the intellectual property, and ii) a nonexclusive, perpetual, irrevocable, fully paid-up worldwide license to use, reproduce, publish, modify, create derivative works, distribute, make, have made, sell, have sold, and publicly perform and display such documentation, and to authorize others to do the same solely for TCEQ purposes. Contractor shall take all necessary steps to pass through to TCEQ all warranties, representations and other service commitments applicable to third party intellectual property incorporated in the work.

23. ELECTRONIC & IR ACCESSIBILITY

The Technology Access Clause was repealed effective September 1, 2006 and replaced by the Department of Information Resources rules as follows:

23.1. Effective September 1, 2007, state agencies and institutions of higher education shall procure products which comply with the State of Texas Accessibility requirements for Electronic and Information Resources Specified in 1 TAC Chapter 213 when such products are available in the commercial marketplace or when such products are developed in response to a procurement bid.

23.2. Vendor shall provide Texas Commission on Environmental Quality TCEQ with the URL to its Voluntary Product Accessibility Template (VPAT) for reviewing compliance with the State of Texas Accessibility requirements (based on the federal standards established under Section 508 of the Rehabilitation Act), or indicate that the product/service accessibility information is available from the General Services Administration “Buy Accessible Wizard” (http://www.buyaccessible.gov). Vendors not listed with the “Buy Accessible Wizard” or supplying a URL to their VPAT must provide TCEQ with a report that addresses the same accessibility criteria in substantively the same format. Additional information regarding the “Buy Accessible Wizard” or obtaining a copy of the VPAT is located at http://www.section508.gov/.

24. ESTIMATES/QUANTITIES

TCEQ reserves the option to add or subtract like items or services, including additional site locations at the same price rates during the term of the contract, including any renewals and/or extensions. Line item quantities listed are the TCEQ’s best estimate and actual quantities will be in accordance with requirements of the Agency.

25. DISASTER RECOVERY

Vendor shall maintain a business continuity plan designed to enable Vendor to recover normal business operations and data within seventy-two hours of any declared disaster or force majeure event.

26. SECURITY REQUIREMENTS

If Vendor accesses, transmits, uses, or stores TCEQ data:

1) Vendor shall meet the security controls specified by TCEQ; and http://www.buyaccessible.gov/ http://www.section508.gov/

2) Vendor must annually provide TCEQ documentation demonstrating that it meets the specified TCEQ security requirements.

27. CYBERSECURITY TRAINING.

27.1. “Access to TCEQ Computer System or Database” means having a TCEQ network user account or the authorization to maintain, modify, or allow access control to any TCEQ web page, TCEQ computer system, or TCEQ database.

27.2. Vendor shall ensure that any Vendor representative (employee, officer, or subcontractor personnel) who has Access to a TCEQ Computer System or Database completes a cybersecurity training program as required under Section 2063.104 of the Texas Government Code and certified by the Texas Cyber Command under Section 2063.102 of the Texas Government Code:

27.2.1. during the term of the Contract;

27.2.2. during any renewal period, even if the Vendor representative has already taken the training during the current State of Texas Fiscal Year;

27.2.3. after a Work Order is issued, if the Vendor representative has not completed the training during the current contract term or renewal period; and

27.2.4. annually if the contract continues beyond August 31st of the State of Texas Fiscal Year in which it was entered.

27.3. Timing.

27.3.1. Within seven (7) days after the effective date of the Contract or renewal or issuance of a Notice to Proceed/Commence (NTP/C) for any Work Order (includes the term Proposal for Grant Activities) or the final issuance of the Work Order if not NTP/C is required, the Vendor shall provide a list of persons requiring training to the TCEQ Contract Manager, and thereafter provide an updated list by the first workday of any additional person who becomes subject to the cybersecurity training requirements.