ESBD_563855_1790720311457_26-28 Att. B - Bid Sheet - Multifunction Devices and Lease Services.xlsx

This is a bid sheet attachment for RFP 26-28 issued by BakerRipley, a Texas-based organization, for multifunction devices (MFDs) and related lease services. The procurement encompasses both black and white (B&W) and color MFDs to be deployed across 25 locations including Head Start programs, early childhood development centers, charter schools, senior services facilities, community centers, and immigration and citizenship services offices. The bid sheet requires vendors to specify equipment specifications including brand, model number, and speed (pages per minute) for desktop devices, and to provide pricing for a 60-month lease term. The document includes two detailed equipment schedules: one for "like-for-like" replacement of existing equipment totaling 61 B&W MFDs and 34 color MFDs, and a second schedule for recommended equipment configurations (currently incomplete in the submission).

Vendors must complete all shaded cells on the bid sheet and select between two pricing models: either a monthly allowance per image with overage charges, or a per-image price structure. The bid sheet specifies an average monthly B&W volume of 1,124,805 pages and color volume of 575,401 pages across all locations. Pricing must include or explicitly exclude various services such as delivery, installation, training, equipment moves, service trip fees, fuel charges, toner, waste management, network support, scanning capabilities, developer supplies, parts, labor, and staples. Vendors are prohibited from billing for charges not listed on the bid sheet, and any price increases during the contract term require written request submitted 30 days in advance to the Contracts department for approval. The bid sheet requires vendor signature and acknowledgment of these terms, with pricing calculations to be multiplied by the 60-month lease period for total contract cost determination.