ESBD_559107_1789501125570_RFQ-27-002-Master Planning - Facilities Feasibility Study Svcs.pdf

Request for Qualifications

RFQ #27-002

Master Planning and Facilities Feasibility Study Services

Anticipated Schedule of Events

9/14/2026 (Tentative Date) RFQ Issued 9/21/2026 (Tentative Date) Q & A Period Closes 9/25/2026 (Tentative Date) Release of Official Response to Questions 10/02/2026 (Tentative Date) RFQ Due 10/20/2026 (Tentative Date) Executive Council Review 10/30/2026 (Tentative Date) Board Review and Approval

Request for RFQ #27-002 Master Planning and Facilities Feasibility Study Services

Prepared for Camino Real Community Services

Table of Contents

I. General Information Background Information Proposed Evaluation Timeline General Provisions

II. Procurement Protocols and RFQ Response Package Instructions Response & Communications Response Package Components Response Timelines Appendix A: CRCS Signature Page Appendix B: Conflict of Interest Questionnaire Appendix C: Certification Regarding Lobbying Appendix D: CRCS Appointment Officers and Executive Council Appendix E: Checklist Appendix F: Acronyms

General Information

Request for RFQ | Master Planning and Facilities Feasibility Study Services Camino Real Community Services | August 13, 2026 | RFQ #27-001

Confidential document. Do not disclose without written permission from Camino Real Community Services

Camino Real Community Services Information Camino Real Community Services is a nonprofit organization providing mental health, behavioral health, and intellectual disability services to Atascosa, Dimmit, Frio, Karnes, La Salle, Maverick, McMullen, Wilson, and Zavala counties. Camino Real is the designated Community Mental Health Authority and the Authority for Intellectual and Developmental Disabilities. As the authority, it is responsible for determining eligibility, coordinating care, and managing a network of providers of direct services.

Camino Real Community Services is also a provider of services and supports to persons with mental illness, intellectual disabilities, and developmental delays who meet eligibility criteria.

Camino Real Community Services is responsible for Early Childhood Intervention (ECI) services for children ages birth to 3 years old with developmental disabilities in the following counties: Atascosa, Bandera, Bee, Comal, Dimmit, Frio, Guadalupe, Kinney, La Salle, Live Oak, McMullen, Maverick, Medina, Real, Uvalde, Wilson, and Zavala Counties.

Background Information and Services to be Provided

MISSION

Abriendo Puertas; Opening Doors through Choice, Dignity and Respect.

In partnership with consumers and community stakeholders, Camino Real provides services and support that make it possible for persons to live, work, and play in their communities and become contributing members of society to their maximum extent possible

VISION

In partnership with consumers and community stakeholders, Camino Real provides services and support that enable people to live, work, and play in their communities and to become contributing members of society to the maximum extent possible.

PHILOSOPHY AND VALUES

Camino Real Community Services strives to empower individuals through choice, dignity, and respect;

provide high-quality and innovative services; foster community inclusion and independence; strengthen partnerships with families and stakeholders; and responsibly steward resources to improve the lives of those we serve.

GOALS

Promote individual choice, dignity, and respect in all services and supports provided to consumers.

Support individuals in living, working, and participating fully in their communities as productive and contributing members of society.

Provide high-quality, effective behavioral health, intellectual and developmental disability, and early intervention services to eligible individuals and families.

Partner with consumers, families, and community stakeholders to improve outcomes and strengthen

Confidential document. Do not disclose without written permission from Camino Real Community Services community-based support.

Ensure services are delivered in the least restrictive and most appropriate environment to promote independence and self-determination.

Promote accountability, stewardship, and cost-effective use of public resources while maintaining quality care.

Encourage innovation and continuous improvement in service delivery to meet the evolving needs of the communities served.

BACKGROUND

CRCS operates programs and services across a broad geographic service region and is committed to providing accessible, high-quality care and support services to communities throughout South Texas. The agency's services include mental health, IDD, ECI, crisis intervention, and related community-based supports.

As service demands, staffing requirements, technology needs, and models of care continue to evolve, CRCS recognizes the need for a strategic, data-driven facilities plan to guide future investments and ensure that facilities effectively support program delivery, operational efficiency, workforce recruitment and retention, and community access.

OBJECTIVES

Camino Real Community Services (CRCS) invites qualified planning, architecture, engineering, and facilities consulting firms to submit RFQs to conduct a comprehensive Facilities Feasibility Study and develop a 15-Year Facilities Master Plan.

The objective of this engagement is to evaluate existing facilities, identify future facility needs, assess options for renovation, expansion, consolidation, or new construction, and develop a phased facilities strategy that supports CRCS's mission and anticipated operational needs over the next fifteen (15) years.

CRCS seeks a consulting team with demonstrated expertise in healthcare, behavioral health, the public sector, community service, and multi-site facilities planning.

The solicitor shall submit a narrative demonstrating its commitment to being a mental-health-friendly workplace; however, this may not be a determining factor in the RFQ process.

SCOPE OF SERVICES

The consultant shall provide all labor, materials, expertise, and resources necessary to complete the project, including but not limited to the following tasks.

Task 1: Project Initiation and Management Conduct a project kickoff meeting.

Establish communication protocols.

Develop a detailed project schedule.

Identify key stakeholders and engagement strategies.

Provide ongoing project management and progress reporting.

Confidential document. Do not disclose without written permission from Camino Real Community Services

Deliverables Project Management Plan Detailed Schedule of project timelines Stakeholder Engagement Plan

Task 2: Existing Conditions Assessment Review and document existing facilities, including:

Administrative offices Outpatient service facilities Crisis services facilities ECI facilities IDD facilities Support and operational facilities Leased and owned properties Assessment shall include:

Building conditions Functional adequacy Space utilization Site constraints Safety and security ADA accessibility Technology infrastructure Deferred maintenance Operational efficiency Deliverables Existing Conditions Assessment Report Facility Inventory Database Building Condition Summary

Task 3: Service Area and Demand Analysis The consultant shall:

Review agency strategic plans and operational data.

Analyze historical service utilization trends.

Evaluate demographic and population trends.

Assess community needs.

Evaluate geographic access and service distribution.

Identify future delivery service requirements.

Deliverables Service Demand Analysis Growth and Needs Forecast

Task 4: Space Needs Assessment Develop current and future space requirements based on:

Staffing projections Program expansion opportunities Service delivery models Telehealth and technology trends Administrative needs

Confidential document. Do not disclose without written permission from Camino Real Community Services

Community-based service requirements Specialized clinical and support functions Planning horizons shall include:

Immediate (0–5 years) Intermediate (5–10 years) Long-Term (10–15 years) Deliverables Space Needs Assessment Departmental Program Requirements

Task 5: Facilities Feasibility Study Evaluate multiple facility scenarios to ensure ADA building compliance, which may include:

Option A Renovation and modernization of existing facilities.

Option B Expansion of selected existing facilities.

Option C Consolidation of services into regional hubs.

Option D Acquisition or lease of new facilities.

Option E Construction of new facilities at one or more locations.

Option F Hybrid approaches combining the above alternatives.

For each option, provide:

Benefits and challenges Operational impacts Service accessibility impacts Site requirements Infrastructure considerations Capital costs Operating costs Implementation risks Funding opportunities Deliverables Feasibility Study Report Comparative Evaluation Matrix Conceptual Facility Development Scenarios

Task 6: Stakeholder Engagement and Consensus Building The consultant shall develop and implement a structured stakeholder engagement program to gather input, validate findings, build consensus on facility priorities, and ensure that the Facilities Master Plan reflects the needs of consumers, staff, community partners, and governing bodies.

Stakeholder Groups At a minimum, engagement shall include:

Board of Trustees Executive Leadership Team Program Directors and Department Managers

Confidential document. Do not disclose without written permission from Camino Real Community Services

Stakeholder Groups Additionally, meet with at least three (3) from the following group:

Consumers and Family Representatives County Officials or Community Leaders Hospital or Healthcare Partners School District Representatives Law Enforcement and Emergency Response Partners Required Engagement Methods

1. Executive Leadership Interviews Conduct one-on-one interviews with senior leadership to:

Understand strategic priorities Identify operational challenges Assess growth opportunities Define long-term facility goals

2. Staff Focus Groups Facilitate department-specific focus groups to evaluate:

Facility functionality Workflow efficiency Space deficiencies Safety and security concerns Technology and infrastructure needs Focus groups should include representatives from:

Mental Health Services Crisis Services IDD Services ECI Services Administrative Support Services

3. Stakeholder Workshops Conduct interactive planning workshops at key milestones, including:

Existing Conditions Review Future Needs Assessment Facilities Options Evaluation Draft Master Plan Review Workshops should be designed to prioritize needs and evaluate alternative facility scenarios.

4. Community Input Sessions Hold community listening sessions within the service area to receive feedback regarding:

Access to services Geographic service gaps Transportation barriers Facility accessibility Community priorities Both in-person and virtual participation options should be considered.

5. Surveys Develop and administer electronic and/or paper surveys for:

Staff Consumers and Families Community Stakeholders

Confidential document. Do not disclose without written permission from Camino Real Community Services

Survey results shall be analyzed and incorporated into planning recommendations.

6. Board Engagement Provide facilitated work sessions with the Board of Trustees to:

Confirm planning assumptions Review alternatives Evaluate priorities Build consensus on the preferred facilities strategy Stakeholder Engagement Deliverables The consultant shall provide:

Stakeholder Engagement Plan Interview Summaries Focus Group Findings Survey Instruments and Results Community Engagement Summary Stakeholder Needs Assessment Report Consensus-Building Workshop Materials Final Stakeholder Engagement Report Minimum Engagement Expectations At a minimum, the consultant shall conduct:

10–15 Executive Leadership interviews 6–10 Staff focus groups 3–4 Planning workshops 2–3 Community engagement sessions Agency-wide stakeholder survey(s) At least 2 Board work sessions

Outcome The stakeholder engagement process shall result in a documented set of facility priorities, service delivery objectives, and implementation principles that are supported by agency leadership, staff, community stakeholders, and the Board of Trustees and that will serve as the foundation for the 15-Year Facilities Master Plan.

Task 7: Facilities Master Plan Develop a comprehensive Facilities Master Plan containing:

Strategic Vision Facilities philosophy Guiding principles Long-range goals Facilities Recommendations Preferred facility strategy Priority projects Geographic service considerations Space recommendations Site recommendations Capital Improvement Program Phasing plan Estimated capital investments Lifecycle considerations

Confidential document. Do not disclose without written permission from Camino Real Community Services

Maintenance priorities Financial Strategy Funding options Public funding opportunities State and federal grant opportunities Partnerships and financing alternatives Implementation Framework Governance recommendations Decision-making criteria Performance measures Annual review process Deliverables Draft Facilities Master Plan Final Facilities Master Plan Executive Summary Board Presentation

OFFICE LOCATIONS AND PHONE NUMBERS

Building owned by Camino Real Community Services

Office/Program Name Address City/State/Zip Phone MH CRU/C&A/YES Waiver Program/RMHI/IDD – Maverick County 2644 Encino Park Drive

Eagle Pass, TX 78852 (830) 498-2000

IDD Wilson County Work Center 1325 3rd Street Floresville, TX 78114 (830) 216-2420

ECI - Atascosa/Central Admin Offices

19965 FM 3175 N. (P.O. Box

725) Lytle, TX 78052 210-357-0395

CRU/EOU/MH C&A/YES Waiver Program 19971 FM 3175 North Lytle, TX 78052 (830) 266-5500 IDD Atascosa & McMullen Work Center 510 Avenue H Poteet, TX 78065 (830) 276-8578

Building leased by Camino Real Community Services

IDD Zavala & Dimmit Work Center 101 W. Lake Street Crystal City, TX 78839 (830) 374-3708

ECI – Maverick County 3147 Megan St. Suite 4 Eagle Pass, TX 78852 (830) 758-0210

MH Adult Wraparound - Maverick County 1934 Del Rio Blvd., Suite E

Eagle Pass, TX 78852 (830) 319-9106

Confidential document. Do not disclose without written permission from Camino Real Community Services

ECI – Wilson County 104 Turner Lane, Suite A Floresville, TX 78114 (830) 216-2540

MH C&A - Wilson County 140 Paloma Drive – Moving Out

Floresville, TX 78114 (830) 216-2004

ECI – Medina County 1614 Avenue M Hondo, TX 78861 (830) 426-2205

SUD Program/Admin SUD 1739 Hwy 97 E., Ste. D Jourdanton, TX 78026 (830) 266-7730

MH - Karnes County 322 West Main, Suite 104 Kenedy, TX 78119 (830) 583-9777

ECI – Comal County 1619 E. Common St. Bldg B, Suite 201/202

New Braunfels, TX 78130 (830) 310-5290

ECI – Guadalupe County 1340 E. Walnut, Suite 1344 Seguin, TX 78155 (830) 303-0417 ECI – Uvalde County 441 Fort Clark Road, Suite B Uvalde, TX 78801 (830) 278-3130 ECI – Uvalde County 271 N. Grove St., #1 Uvalde, TX 78801 (830) 278-3130

In-Kind Building leased by Camino Real Community Services

ECI Zavala/MH Zavala and Dimmit Counties 315 N. First St.

Crystal City, TX 78839 (830) 374-5854

MH Adults/IDD Admin/IDD Work Center - Maverick County 757 E. Rio Grande St.

Eagle Pass, TX 78852 (830) 773-5696

IDD Admin - Wilson/Karnes Counties 1323 3rd Street

Floresville, TX 78114 (830) 216-7402

MH/MCOT - Wilson & Karnes Counties 1327 3rd Street

Floresville, TX 78114 (830) 310-5300

Frio & LaSalle Work Center 1796 IH 35 B East Pearsall, TX 78061 (830) 334-7116 Frio IDD Admin 101 N. Commerce, #106 Dilley, TX 78017 (830) 965-1080

MH Adult Clinic - Wilson County 1005 B Street Floresville, TX 78114 (830) 216-4326

MH Atascosa & McMullen Counties/McMullen County Health Center 1749 Hwy 97 East

Jourdanton, TX 78026 (830) 769-2704

MH - Frio & LaSalle Counties 411 E. Brazos Pearsall, TX 78061 (830) 334-0075 McMullen Co. Health Center 203 Hackberry Street Tilden, TX 78072 (361) 274-3690

Confidential document. Do not disclose without written permission from Camino Real Community Services

Procurement, Protocol, & RFQ Response Package Instructions

Notice to Interested Parties Sealed RFQ Response, if mailed, please mail to: Camino Real Community Services, Attention: Chief Administrative Officer, 19965 FM 3175 N, PO Box 725, Lytle, Texas 78052 by 10/02/2026, before 4:00 P.M. CST (“Submission Deadline”). RFQ Response can also be emailed; email attachments shall not exceed 30 MB per email. Email to: gabrielp@caminorealcs.org prior to the Submission Deadline.

Corporate address:

Camino Real Community Services 19965 FM 3175 N, PO Box 725 Lytle, TX 78052

(210) 357-0300 Attention: Chief Administrative Officer

RFQ Response must be in a sealed envelope, and the subject line of the email must state:

“Master Planning and Facilities Feasibility Study Services RFQ#27-002”

Response & Communication Protocol Do not contact the requesting department. Any questions or additional information required by interested vendors must be emailed to: gabrielp@caminorealcs.org before 4:00 P.M. CST on 10/02/2026 (Q&A Period Closes). Solicitation number and title must be on the “Subject Line” of the email. Attempts to circumvent this requirement may result in the RFQ being rejected as non-compliant.

Any changes to the specifications will be posted on the Camino Real Community Services website as an addendum. It shall be the proposer’s responsibility to check the website prior to the due date/opening to verify whether any addenda have been posted. Website: https://www.caminorealcs.org/procurements

In order to remain active on the Camino Real Community Services Vendor list, each vendor receiving this RFQ must respond in some form. Vendors submitting RFQs must meet or exceed all requirements herein.

Vendors who do not respond to the request must submit their reason in writing to the Chief Administrative Officer.

Responses must follow the prescribed format detailed in this section in order to be accepted.

Response Package Components RFQs should be prepared as simply and economically as possible while providing straightforward and concise delineation of the Proposer’s capabilities to satisfy the requirements of the RFQ. Technical literature about the Proposer’s experience and qualifications may be included. However, the emphasis should be on the completeness and clarity of the content. To expedite the evaluations, it is essential that the specifications and instructions in this document be followed as closely as possible.

https://www.caminorealcs.org/procurements

Confidential document. Do not disclose without written permission from Camino Real Community Services

RFQ Timeline

9/14/2026 (Tentative Date) RFQ Issued 9/21/2026 (Tentative Date) Q & A Period Closes 9/25/2026 (Tentative Date) Release of Official Response to Questions 10/02/2026 (Tentative Date) RFQ Due 10/20/2026 (Tentative Date) Executive Council Review 10/30/2026 (Tentative Date) Board Review and Approval

Organizations and Format Proposers need to organize their RFQs as defined below to ensure consistency and to facilitate the evaluation of all responses. All the sections listed below must be included in the RFQ, in the order presented, with the Section Number listed.

Transmittal Letter and all other Required Items Summary of RFQ Appendix A: CRCS Signature Page Appendix B: Conflict of Interest Questionnaire Appendix C: Certification Regarding Lobbying

Responses to this RFQ must include the following components:

TRANSMITTAL LETTER

The Proposer must submit a transmittal letter that accomplishes the following:

Identifies the Proposer.

A commitment by the company to provide the services required by CRCS.

Is signed by a person legally authorized to bind the Proposer to the representations in the response. In the case of a joint RFQ, each Proposer must sign the transmittal letter.

The Proposer shall provide a statement of expertise, qualifications, and experience in performing a targeted similar task.

SUMMARY OF RFQ

A brief statement as to why the provider is uniquely qualified to provide the services requested to CRCS.

Detail your company's overall qualifications and abilities to handle the specific items addressed in the response section of this RFQ.

Along with a narrative detailing the qualifications of your company, please list the qualifications, physical location, and background of the personnel who will be directly involved with this account. Include the names, titles, professional certifications, years of relevant experience, and areas of expertise of all key personnel who manage and oversee the services provided under this RFQ. Additionally, identify the primary point of contact and describe each person’s role and responsibilities, demonstrating their ability to support the scope of work and meet the agency's objectives.

If applicable, proposer must disclose if it is involved in any current or pending litigation. Disclosure will NOT be grounds for automatic disqualification of Offeror; however, failure to disclose will be grounds

Confidential document. Do not disclose without written permission from Camino Real Community Services for termination and seeking of remedies allowed by law or equity.

PROVIDE YOUR INTENDED APPROACH TO THIS PROJECT.

INSURANCE COVERAGES

Proposers must have insurance coverage as noted elsewhere in this RFQ. Certificates of insurance must be provided immediately after notice of award or included with the RFQ.

QUALITY ASSURANCE

CRCS reserves the right under 34 Texas Administrative Code (TAC), §20.509, to evaluate and report vendor performance. CRCS may evaluate the contractor’s performance based on:

Information prepared by CRCS in planning the procurement that assessed the need for the purchase together with the specifications for the good or service and the criteria to evaluate the responses resulting in an award and contract;

Compliance with the material terms of the contract;

Ability to correct instances of contractual non-compliance; and Other evaluation criteria as deemed necessary.

CUSTOMER REFERENCES

Provide a minimum of three (3) customer references similar to the services sought under this RFQ.

References from at least three (3) different individuals are required to satisfy the requirement above.

Contractor shall submit with this RFQ a list of at least three (3) references that pertain to this type of service or similar project performed by the firm, preferably for government agencies. Include the name of the firm, the name of the representative, address, telephone number, and email address.

NOTE: CRCS will not accept late references or references submitted by any means other than that which is described above. CRCS will not review more than the number of required references indicated above.

CRCS reserves the right to confirm and may consider clarification responses in the evaluation of references. CRCS is under no obligation to clarify any reference information.

REVIEW PROCESS

This RFQ is not intended to favor any vendor. It is designed solely to provide the best value to CRCS in meeting its organizational needs. CRCS may evaluate RFQ responses of all or any individual category as many times as deemed necessary by the Evaluation Committee. After an initial evaluation of RFQ responses, a short list of competitive proposers may be determined, and further discussions/interviews, as deemed necessary by CRCS, will be conducted with the proposers in this competitive range. After discussions/interviews with Proposers in the final competitive range, CRCS will negotiate final pricing and schedules for the services and will make a recommendation to the Chief Administrative Officer, who will, in turn, present the recommendation to the CEO and the Camino Real Community Services Board of Trustees.

EVALUATION CRITERIA

Proposed Team - Category Weight 65% o Firm Information o Key Staff Experience o Past Studies o Quality of Services

Confidential document. Do not disclose without written permission from Camino Real Community Services

References – Category weight 10% o Names, telephone numbers, emails and addresses of at least three business references o References if available from similar non-profit entities in Texas o Issues that will be addressed include contract performance

General Provisions

These General Provisions are considered standard language for all CRCS RFQs and RFQ documents. If any “specific RFQ requirements” differ from the General Provisions listed here, the “specific RFQ requirements” shall prevail.

COMPETITIVENESS AND INTEGRITY

To prevent biased evaluations and to preserve the competitiveness and integrity of such acquisition efforts, proposers are to direct all communications regarding this RFQ to gabrielp@caminorealcs.org or an assigned designee, unless otherwise specifically noted.

An authorized person from the submitting firm must sign all RFQs. The signature acknowledges that the proposer has thoroughly read the RFQ documents before submitting the RFQ and will fulfill the obligations in accordance with the terms, conditions, and specifications.

Please carefully review this RFQ. It provides the specific information necessary to help participating firms formulate a thorough response.

PROPOSER’S RESPONSIBILITY

The preferred proposer will:

Demonstrate continuous operation of their business for services requested under this RFQ for a minimum of 3 years;

Be able to comply with all federal, state, and local laws, rules, regulations, ordinances, and orders that may be required in performing the services requested under this RFQ;

Demonstrate a satisfactory record of performance for the services requested under this RFQ; and Demonstrate a satisfactory record of integrity and ethics.

REJECTION/DISQUALIFICATION OF RFQS

CRCS reserves the right to: (1) Reject any or all RFQs in whole or in part received by reason of this RFQ and may discontinue its efforts in seeking RFQs or execution of a resulting contract for any reason or no reason whatsoever. CRCS reserves the right to accept or reject all or any part of the RFQ, waive technicalities, or to award by item or by total RFQ; (2) RFQs may be rejected for any of (but not limited

to) the following:

Failure to use the RFQ form(s) furnished by CRCS, if applicable.

Lack of signature by an authorized representative who can legally bind the company on the RFQ form.

Failure to properly complete the RFQ.

RFQs that do not meet the mandatory requirements.

Evidence of collusion among proposers.

Not presently debarred from participation in state contracts.

RESTRICTIVE OR AMBIGUOUS SPECIFICATIONS

It is the responsibility of the prospective proposer/bidder to review the entire RFQ packet and to notify mailto:gabrielp@caminorealcs.org

Confidential document. Do not disclose without written permission from Camino Real Community Services

CRCS if the specifications are formulated in a manner that would restrict competition or appear ambiguous. Any such protest or question(s) regarding the specifications or RFQ procedures must be received by CRCS no later than the close of business on the third day following the submission deadline.

Vendors are to propose as specified herein or propose an approved equal/substitutes.

TAX EXEMPTION

Pursuant to Texas law, CRCS, a governmental agency, qualifies for exemption from sales, excise, and use taxes. In accordance with Texas law, a taxable item sold, leased, or rented to, or stored, used, or consumed by CRCS is exempt from tax.

MODIFICATION OF RFQS

A proposer may modify an RFQ by letter at any time prior to the submission deadline for receipt of RFQs. Modification requests must be received prior to the submission deadline. Modifications made before opening time must be initialed by the proposer guaranteeing authenticity. RFQs may not be amended or altered after the official opening with the single exception that any product literature and/or supporting data required by the actual specifications, if any, will be accepted at any time prior to the consideration of same. No substitutions or cancellations of merchandise will be permitted without CRCS's written approval.

SIGNATURE OF RFQS

Each RFQ shall include the Proposer's complete mailing address and be signed by an authorized representative, with the authorized representative’s name and legal title typed below the signature line.

Each RFQ shall include the Proposer’s Federal Employer Identification Number (“FEIN”). Failure to sign the Contract page(s) and the RFQ response sheet will disqualify the proposer from consideration by CRCS. The person signing on behalf of the Proposer expressly affirms that the person is duly authorized to render the RFQ and to sign the RFQ sheets and contract under the terms and conditions of this RFQ and to bind the Proposer thereto and further understands that the signing of the contract shall be of no effect until it is fully executed by both parties.

The proposer shall submit to CRCS, for approval, within ten (10) days from notice of contract award, all certificates of insurance evidencing the required coverage as described under the section entitled “Insurance”.

PUBLIC INFORMATION ACT

The parties agree that CRCS is a governmental entity for purposes of the Texas Public Information Act (“TPIA”), codified as Chapter 552 of the Texas Government Code and as such is required to release information in accordance with the Public Information Act. Proposer acknowledges that any and all information submitted to CRCS is subject to disclosure to third parties in accordance with the requirements of the TPIA.

RESULTANT CONTRACT

Any resultant contract shall be executed by both parties before taking effect. The contract documents shall consist of the contract, any addenda or amendments thereto, the general and special provisions, the drawings, RFQ package and any addenda issued, and any change orders issued during the work.

The contracts to be entered into between CRCS and those whose RFQs are accepted shall include, in addition to additional terms as agreed to by the parties, the following provisions.

Confidential document. Do not disclose without written permission from Camino Real Community Services

The term “Contractor” as indicated below shall mean vendor or any other term which describes the awardee.

Governing Law and Venue Contractor acknowledges that CRCS is a governmental agency established under the laws of the State of Texas. The parties agree that this contract is governed by the laws of the State of Texas. The venue for any legal claim shall be proper in the federal or state courts in El Paso County, Texas.

Texas Tort Claims Act Contractor acknowledges that CRCS is a governmental agency and subject to the Texas Tort Claims Act, Texas Civil Practice and Remedies Code Chapter 101. Nothing in this Agreement shall be construed as a waiver of the rights or immunities available to CRCS under the Texas Tort Claims Act.

General Conditions and Stipulations Indemnification and Workers’ Compensation. Contractor shall defend, indemnify, and hold harmless CRCS, its officials, agents, and employees from and against all claims, damages, losses, and expenses, including attorney fees, arising out of or resulting from the Contractor’s acts or omissions in the performance of the duties required under the Agreement. Contractor acknowledges that CRCS, as a governmental agency, cannot indemnify third parties under Texas law.

Independent Contractor. It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto. Further, nothing in this agreement shall be construed as establishing Contractor as the agent, representative or employee of CRCS for any purpose or in any manner whatsoever. Contractor represents it has, or will secure at its own expense, all personnel required in performing services under this Agreement. Any and all personnel of the Contractor or other persons while so engaged, and any and all claims whatsoever on behalf of any such person or personnel arising out of employment or alleged employment including, without limitation, claims of discrimination against the Contractor, its officers, agents, or employees shall in no way be the responsibility of CRCS. Such personnel or other persons employed by Contractor shall not be entitled to any compensation, rights, or benefits of any kind available to CRCS employees, including, without limitation, medical and hospital care, sick and vacation leave, workers’ compensation, unemployment compensation, disability, or severance pay.

Right to Terminate CRCS reserves the right to terminate this Agreement subject to thirty (30) calendar days’ written notice to the Contractor. Contractor may submit a written request to terminate this Agreement only if CRCS substantially fails to perform its responsibilities as provided herein.

Additionally, CRCS reserves the right to terminate this Agreement, subject to thirty (30) calendar days' written notice to the Contractor, should it be later identified as a service that can be consolidated into a statewide/regionalized Agreement. CRCS may exercise its option to cancel the remaining years of this Agreement, should it be decided that with additional institutions and/or sites, CRCS would receive a better rate for the same service.

However, CRCS can immediately terminate this Agreement for cause. The term "for cause" shall mean that the Contractor fails to meet the terms, conditions, and/or responsibilities of the Agreement. In this instance, the Agreement termination shall be effective as of the date indicated on the CRCS’s notification to the Contractor.

Confidential document. Do not disclose without written permission from Camino Real Community Services

This Agreement may be suspended or canceled without notice, at the option of the Contractor, if the Contractor or CRCS’s premises or equipment are destroyed by fire or other catastrophe, or so substantially damaged that it is impractical to continue service, or in the event the Contractor is unable to render service as a result of any action by any governmental authority.

Liability for Loss and Damages Any damage by the Contractor to a CRCS facility including equipment, furniture, materials or other CRCS property will be repaired or replaced by the Contractor to the satisfaction of CRCS at no cost to CRCS. CRCS may, at its option, repair any such damage and deduct the cost thereof from any sum due Contractor under this Agreement.

Computer Software Management Memo Contractor certifies that it has appropriate systems and controls in place to ensure that CRCS funds will not be used in the performance of this Agreement for the acquisition, operation, or maintenance of computer software in violation of copyright laws.

Accounting Principles The Contractor will adhere to generally accepted accounting principles as outlined by the American Institute of Certified Public Accountants. Dual compensation is not allowed; a Contractor cannot receive simultaneous compensation from two or more funding sources for the same services performed even though both funding sources could benefit.

Liability for Nonconforming Work All work provided by the Contractor shall conform to the latest requirement of federal, state, and local regulations. The contractor is responsible for compliance with all applicable laws, codes, rules and regulations in connection with work performed under this agreement.

The Contractor will be fully responsible for ensuring that the completed work conforms to the agreed upon terms. If nonconformity is discovered prior to the Contractor's deadline, the Contractor will be given a reasonable opportunity to cure the nonconformity. If the nonconformity is discovered after the deadline for the completion of the project, CRCS, in its sole discretion, may use any reasonable means to cure the nonconformity. The Contractor shall be responsible for reimbursing CRCS for any additional expenses incurred to cure such defects.

Subcontractor/Consultant Information Contractor is required to identify all subcontractors and consultants who will perform labor or render services in the performance of this Agreement. Additionally, the Contractor shall notify CRCS in writing within ten (10) working days of any changes to the subcontractor and/or consultant information.

Neither Contractor nor CRCS shall be liable to the other for any delay in, or failure of performance, of any requirement included in the contract caused by force majeure. The existence of such causes of delay or failure shall extend the period of performance until after the causes of delay or failure have been removed, provided the non-performing party exercises all reasonable due diligence to perform. Force majeure is defined as acts of God, war, fires, explosions, hurricanes, floods, failure of transportation, or other causes that are beyond the reasonable control of either party and that, by exercise of due foresight, such party could not reasonably have been expected to avoid, and which, by the exercise of all reasonable due diligence, such party is unable to overcome.

Confidential document. Do not disclose without written permission from Camino Real Community Services

Extension of Term If it is determined to be in the best interest of CRCS, this Agreement may be amended to extend the term.

Upon signing the amendment, the Contractor hereby agrees to provide services for the extended period at the rates specified in the original Agreement. The agreement shall not be set for auto-renewal.

Prohibition on Contracts with Companies Boycotting Israel Pursuant to Chapter 2270 of the Texas Government Code, Contractor represents and warrants that it does not boycott Israel and will not boycott Israel during the term of this Agreement.

Prohibition on Contracts with Companies on Terrorism Watchlist and with Foreign Terrorist Organizations Pursuant to Executive Order No. 13224, the contractor represents and warrants that it is not listed on the federal terrorism watchlist. Pursuant to Section 2252.152 of the Texas Government Code, Contractor represents and warrants that it is not engaged in business with Iran, Sudan, or a foreign terrorist organization.

Medicaid Vendor List Pursuant to requirements of the U.S. Department of Health and Human Services, Office of Inspector General, Contractor represents and warrants that none of its employees have been excluded from participating in federally funded health care programs and that they are not listed on the List of Excluded Individuals and Entities.

Monitoring Performance CRCS shall have the unfettered right to monitor and audit the Contractor’s work in every respect. In this regard, the Contractor shall provide its full cooperation and ensure that its employees, agents, assigns, and subcontractors cooperate. Further, the Contractor shall make available for inspection and/or copying when requested, original data, records, and accounts relating to the Contractor’s work and performance under this Agreement. In the event any such material is not held by the Contractor in its original form, a true copy shall be provided.

Change in Law and Compliance with Law Any alterations, additions, or deletions to the terms of the contract that are required by changes in federal or state law or regulations are automatically incorporated into the contract without written amendment hereto and shall become effective on the date designated by such law or by regulation.

NO COMMITMENT BY CRCS

This RFQ does not commit CRCS to award any costs or pay any costs, or to award any contract, or to pay any costs associated with or incurred in the preparation of this RFQ, or to procure or contract for services or supplies.

CHANGES IN SPECIFICATIONS

If it becomes necessary to revise any part of this RFQ, a written notice of such revision will be posted on the CRCS procurement website. CRCS is not bound by any oral representations, clarifications, or changes made in the written specifications by CRCS’s employees, unless such clarification or change is posted on the CRCS procurement website. It shall be the Proposer’s responsibility to check the website prior to the RFQ opening date to verify whether any addenda have been posted.

Confidential document. Do not disclose without written permission from Camino Real Community Services

RFQ IDEAS AND CONCEPTS

CRCS reserves the right to adopt or use for its benefit any concept, plan, or idea contained in any RFQ.

BID/RFQ DISCLOSURES

Results of RFQs for the purchase of goods, materials, general services, and construction are considered public information at the time of the RFQ opening. All information contained in the RFQ’s response is available for public review.

WITHDRAWAL OF RFQ

Proposer may request withdrawal of a sealed RFQ prior to the Submission Deadline provided the request for withdrawal is submitted to CRCS in writing.

INDEMNIFICATION

The Proposer shall agree to assume all risks and responsibility for, and agrees to indemnify, defend, and save harmless, CRCS, its elected and appointed officials and department heads, and its agents and employees from and against all claims, demands, suits, actions, recoveries, judgments, and costs and expenses including reasonable attorney’s fees for the defense thereof in connection therewith on account of the loss of life property or injury or damage to the person which shall arise from Proposer’s operations under this contract, its use of CRCS facilities and/or equipment or from any other breach on the part of the Proposer, its employees, agents or any person(s) in or about CRCS’s facilities with the expressed or implied consent of CRCS. Proposer shall pay any judgment with costs which may be obtained against CRCS resulting from Proposer’s operations under this contract.

Proposer agrees to indemnify and hold CRCS harmless from all claims of subcontractors and laborers incurred in the performance of this contract. Proposer shall furnish satisfactory evidence that all obligations of this nature hereinabove designated have been paid, discharged, or waived. If Proposer fails to do so, then CRCS reserves the right to pay unpaid bills of which CRCS has written notice direct and withhold from Proposer’s unpaid compensation a sum of money reasonably sufficient to liquidate any and all such lawful claims.

PROOF OF INSURANCE

Successful proposer agrees to keep in full force and effect, a policy of public liability and property damage insurance issued by a casualty company authorized to do business in the State of Texas, and in standard form approved by the Board of Insurance Commissioners’ of the State of Texas, with coverage provision insuring the public from any loss or damage that may arise to any person or property by reason of services limits of not less than the following sums:

INSURANCE REQUIREMENTS FOR CONSTRUCTION AND OTHER SERVICES PROVIDED TO

CRCS

GENERAL LIABILITY:

$1,000,000 – Each Occurrence $1,000,000 – General Aggregate $1,000,000 – Personal & Advertising Injury

AUTOMOBILE:

$1,000,000 – Each Occurrence

Confidential document. Do not disclose without written permission from Camino Real Community Services

WORKERS COMPENSATION:

$1,000,000 – Employers Liability – Each Accident $1,000,000 – Employers Liability – Each Employee

CONSTRUCTION PROJECTS

Additional requirements:

Builder's Risk Policy for total amount of completed project Bid Bond Performance & Payment Bond

PROFESSIONAL SERVICES

Additional requirements:

Limit of $1,000,000 for E&O/Professional Insurance.

CERTIFICATE OF LIABILITY INSURANCE

The remarks section should include the job description or project name and/or number.

Successful proposer shall carry in full force Workers’ Compensation Insurance Policy(ies), if there is more than one employee, for all employees, including but not limited to full-time, part-time, and emergency employees employed by the successful proposer. Current insurance Certificates certifying that such policies as specified above are in full force and effect shall be furnished by the successful proposer to CRCS.

Insurance is to be placed with insurers having a best rating of no less than A. The Proposer shall furnish CRCS with certificates of insurance and original endorsements affecting coverage required by these insurance clauses within ten (10) business days of execution of this contract. The certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. The Proposer shall be required to submit annual renewals for the term of this contract prior to expiration of any policy.

In addition to the remedies stated herein, CRCS has the right to pursue other remedies permitted by law or in equity. CRCS agrees to provide Proposer with reasonable and timely notice of any claim, demand, or cause of action made or brought against CRCS arising out of or related to utilization of the property. The Proposer shall have the right to defend any such claim, demand, or cause of action at its sole cost and expense and within its sole and exclusive discretion. CRCS agrees not to compromise or settle any claim or cause of action arising out of or related to the utilization of the property without the prior written consent of the Proposer.

In no event shall CRCS be liable for any damage to or destruction of any property belonging to the Proposer.

Camino Real Community Services shall be listed as the additional insured on policy certificates and shall be notified of changes to the policy during the contractual period.

MANDATORY DISCLOSURE

Texas law requires the following disclosures by vendors: Conflict of Interest Disclosure Reporting (required of all vendors responding to the RFQ) 20 Chapter 176 of the Texas Local Government Code requires that any vendor or person considering doing business with a local government entity make certain disclosures. In 2015, the Texas Legislature updated the law, and the Texas Ethics Commission

Confidential document. Do not disclose without written permission from Camino Real Community Services made corresponding changes to the Conflict-of-Interest Questionnaire (CIQ Form “Appendix D), in which the vendor must disclose any covered affiliation or business relationship with CRCS personnel that might cause a conflict of interest with a local government entity. The CRCS appointed officials and employees listed in Appendix F will award or make recommendations for the awarding of a contract. By law, a complete questionnaire must be filed with CRCS. If no conflict of interest exists, write “N/A” or “None” in Box 3 of the CIQ Form. For the vendor’s convenience, a blank CIQ Form is enclosed with this

RFQ.

NON-COLLUSION AFFIDAVIT

The Proposer declares, by signing and submitting a response to this RFQ, that the RFQ is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the RFQ is genuine and not collusive or sham; that the Proposer has not directly or indirectly induced or solicited another proposer to put in a false or sham RFQ, and has not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham RFQ, of that anyone shall refrain from bidding; that the Proposer has not in any manner, directly or indirectly, sought by agreement, communications, or conference with anyone to fix the RFQ price of the Proposer of any other proposer, or to fix any overhead, profit or cost element of the RFQ price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract, that all statements contained in the RFQ are true; and further, that the Proposer has not, directly or indirectly, submitted his or her RFQ price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any cooperation, partnership, company association, organization, RFQ depository, or to any member or agent thereof to effectuate a collusive or sham RFQ.

No CRCS appointed official or employee who may exercise any function or responsibilities in the review or approval of this undertaking shall have any personal or financial interest, direct or indirect, in any contract or negotiation process thereof. The above compliance request will be part of all CRCS contracts for this service.

SOVEREIGN IMMUNITY

CRCS specifically reserves any claim it may have to sovereign, qualified, or official immunity as a defense to any action arising in conjunction with this contract.

MERGERS, ACQUISITIONS

Proposer is required to provide CRCS with notice of any anticipated merger or acquisition as soon as Proposer has actual knowledge of the anticipated merger or acquisition.

If, subsequent to the award of any contract resulting from this RFQ, the Proposer shall merge or be acquired by another firm, the following documents must be submitted to CRCS.

a. Corporate resolutions prepared by the awarded Proposer and the new entity ratifying acceptance of the original contract, terms, conditions, and prices; and

b. New Proposer’s Federal Identification Number (“FEIN”); and

c. New Proposer’s proposed operating plans.

Moreover, Proposer is required to provide CRCS with notice of any anticipated merger or acquisition as soon as Proposer has actual knowledge of the anticipated merger or acquisition. The new Proposer’s plan of operation must be submitted prior to the merger to allow time for its submission and approval.

Confidential document. Do not disclose without written permission from Camino Real Community Services

DELAYS

CRCS reserves the right to delay the scheduled commencement date of the contract if doing so is to CRCS's advantage. There shall be no additional costs incurred due to any delays. Proposer agrees it will make no claim for damages, including damages for lost revenues, damages caused by breach of contract with third parties, or any other claim by Proposer attributable to these delays, should any occur.