ESBD_558792_1789414428288_IFB-27-001 SCBA Testing & Certification.pdf

PURCHASING DEPARTMENT

200 TECHNOLOGY WAY SUITE 1151

COLLEGE STATION, TEXAS 77845-3424

IFB NUMBER

IFB-27-001

Scott SBCA Testing & Certification

BID MUST BE RECEIVED BEFORE:

5:00 P.M. CENTRAL TIME (CT) on September 28, 2026

EMAIL bid to bids@tfs.tamu.edu (preferred)

FAX TO (979)458-7387

MAIL OR HAND CARRY BID TO:

Texas A&M Forest Service Purchasing Department

200 Technology Way, Suite 1151 College Station, TX 77845-3424

Show IFB Number, Opening Date, and Time on Return

Envelope

NOTE: BID must be time stamped at the Texas A&M Forest Service Purchasing Department before the hour and date specified for receipt of bid.

Sealed bids will be received until the date and time established for receipt.

INVITATION FOR BID

REFER ALL INQUIRIES TO:

Travis Lull Buyer

Texas A&M Forest Service Purchasing Department Phone: 979-458-7380

E-mail: travis.lull@tfs.tamu.edu mailto:bids@tfs.tamu.edu mailto:travis.lull@tfs.tamu.edu

IFB-27-001 TEXAS A&M FOREST SERVICE Page 2 of 10

TERMS AND CONDITIONS

Item Description Quantity UOM Unit Price Ext Price

Email bids to bids@tfs.tamu.edu only. Include IFB number and opening date in the email title.

When mailing in bids, bid number and bid opening date must be indicated on the lower left corner of the envelope.

Faxed bids will be accepted only at the number indicated at the top of this form.

DETERMINATION OF SUBCONTRACTING OPPORTUNITIES

The TEXAS A&M FOREST SERVICE has reviewed this IFB in accordance with Texas Government Code 2161.252 and TAC 111.14(a) and has determined that subcontracting opportunities are not probable under this contract. Accordingly, a HUB Subcontracting Plan (HSP) is not required

GENERAL

Travis Lull may be e-mailed at travis.lull@tfs.tamu.edu or telephoned, 979-458-7380 for general questions regarding this Invitation For Bid

(IFB).

Class and Item Code: 938-78, 992-65, 992-75 No authority is intended or implied that specifications may be changed or amended except as authorized by written addendum from the Texas A&M Forest Service Purchasing Department.

Responses to inquiries, which directly affect an interpretation or change to this IFB, will be issued in writing by addendum. Only inquiries which are replied to by formal written addenda shall be binding. Oral and other interpretations or clarifications will be without legal effect.

NOTICE: THE DEADLINE FOR WRITTEN QUESTIONS IS September 23, 2026 at 5:00 P.M. CENTRAL TIME (CT).

SHOULD AN ADDENDUM BE REQUIRED, IT WILL BE ISSUED BY

September 25, 2026 5:00 P.M. CENTRAL TIME (CT).

SCOPE

By means of this Invitation for Bid (IFB), the TEXAS A&M FOREST SERVICE is soliciting bids for a Blanket Order Award for certification, testing, and repair of Scott-brand Self-Contained Breathing Apparatus (SCBA), SCBA compressor maintenance, and hydrotesting of SCBA cylinders.

TERMS AND CONDITIONS

A. Vendors are highly recommended to exercise the option of completing an On-Site Inspection (Attachment B) of the job site prior to bidding. By submitting a quotation in response to this IFB, vendor agrees to perform all work under the conditions that exist at the job site irrespective of a completed inspection by vendor. (Not applicable)

B. A response to this IFB is an offer to contract based on the terms, conditions, and specifications contained herein. Bids do not become contracts until they are accepted through a TEXAS A&M mailto:bids@tfs.tamu.edu

IFB-27-001 TEXAS A&M FOREST SERVICE Page 3 of 10 FOREST SERVICE purchase order. The contract shall be governed, construed, and interpreted under the laws of the State of Texas. The factors listed in Section 51.9335 Texas Education Code shall also be considered in making an award when specified. Any legal actions must be filed in Brazos County, Texas.

C. The TEXAS A&M FOREST SERVICE reserves the right to make an award on the basis of low line item bid, low total of line items, or in any other combination that will serve the best interest of the TEXAS A&M FOREST SERVICE and to reject any and all bid items at the sole discretion of the TEXAS A&M FOREST SERVICE. The TEXAS A&M FOREST SERVICE also reserves the right to accept or reject all or any part of any bid, waive minor technicalities and award the bid to best serve the interest of the TEXAS A&M FOREST SERVICE. The TEXAS A&M FOREST SERVICE shall be sole judge of “the best interest of the TEXAS

A&M FOREST SERVICE”.

D. This IFB does not commit the TEXAS A&M FOREST SERVICE to award a contract, issue a purchase order, or pay any cost incurred by a vendor in the preparation of a bid in response to this IFB.

E. Upon award of bid, this IFB, awarded vendor’s response, and subsequent Purchase Order/s will serve as instruments of contract between the awarded vendor and the TEXAS A&M FOREST

SERVICE.

F. The TEXAS A&M FOREST SERVICE reserves the right to cancel this contract at any time, and without penalty, either in whole or in part, if funds are not appropriated by the Texas Legislature, or are not otherwise made available, or for any other unforeseen cause that may occur.

G. This contract will be done in accordance with all specifications, terms and conditions, and requirements of this IFB. The TEXAS A&M FOREST SERVICE will decide all questions which may arise as to the interpretation of specifications, quality, quantity, and acceptability of goods furnished or work performed. If the contract is for services, TEXAS A&M FOREST SERVICE will decide the manner of performance and the rate of progress of work and the acceptable fulfillment of the services on the part of the vendor.

H. This contract is subject to any constitutional or statutory limitations upon the TEXAS A&M FOREST SERVICE as an agency of the State of Texas.

I. The TEXAS A&M FOREST SERVICE is committed to maintaining an alcohol and drug-free workplace. Possession, use, or being under the influence of alcohol or controlled substances by vendor or vendor’s employees while in the performance of any service performed for the TEXAS A&M FOREST SERVICE is prohibited.

Violation of this requirement shall constitute grounds for cancellation of the contract.

J. In the performance of the specified work awarded vendor shall comply with all applicable Federal and State laws including, but not limited to laws governing labor, equal employment opportunity, safety, environmental protection, and materials used in the work.

K. Unacceptable vendor performance and/or failure of vendor to comply with specifications, terms and conditions or any other requirements stipulated herein will constitute a breach of contract and will result in the contract becoming subject to cancellation by the TEXAS A&M FOREST SERVICE. Written notice from the TEXAS A&M FOREST SERVICE to the vendor of such cancellation will result in the contract becoming voided and canceled immediately thereupon, without penalty to the TEXAS A&M

FOREST SERVICE.

IFB-27-001 TEXAS A&M FOREST SERVICE Page 4 of 10

L. If the vendor defaults on the contract, TEXAS A&M FOREST SERVICE reserves the right to cancel the contract without notice and either re-solicit or re-award the contract to the next best value bidder originally responding to the IFB. The defaulting vendor will not be considered in the re-solicitation and may not be considered in future solicitations for the same type of work unless the specifications or scope of work is significantly changed.

M. Authorized Relief From Performance (Force Majeure) -- The TEXAS A&M FOREST SERVICE may grant relief from performance of the contract if the vendor is prevented from compliance and performance by the act of war, order of legal authority, act of God, or other unavoidable causes not attributable to the fault or negligence of the contractor. The burden of proof for the need of such relief shall rest upon the vendor. To obtain release based on Force Majeure, the vendor must file a written request to the TEXAS

A&M FOREST SERVICE.

N. Suspension, Debarment, and Terrorism -- Bidder certifies that the bidding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that bidder is in compliance with the State of Texas Statutes and Rules relating to procurement and that bidder is not listed on the Federal Government’s Terrorism Watch List as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov/portal/public/SAM/

O. Conflict of Interest. By executing this Agreement, Contractor and each person signing on behalf of Contractor certifies, and in the case of a sole proprietorship, partnership or corporation, each party thereto certifies as to its own organization, that to the best of their knowledge and belief, no member of The A&M System or The A&M System Board of Regents, nor any employee, or person, whose salary is payable in whole or in part by The A&M System, has direct or indirect financial interest in the award of this Agreement, or in the services to which this Agreement relates, or in any of the profits, real or potential, thereof.

P. Prohibition on Contracts with Companies Boycotting Israel.

Prohibition on Contracts with Companies Boycotting Israel. To the extent that Texas Government Code, Chapter 2270 applies to this Agreement, PROVIDER certifies that (a) it does not currently boycott Israel; and (b) it will not boycott Israel during the term of this Agreement. PROVIDER acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate.

Q. Certification Regarding Business with Certain Countries and Organizations. Pursuant to Subchapter F, Chapter 2252, Texas Government Code, Contractor certifies it is not engaged in business with Iran, Sudan, or a foreign terrorist organization. Contractor acknowledges this Agreement may be terminated if this certification is inaccurate.

R. Additional Quantities -- The TEXAS A&M FOREST SERVICE reserves the right to purchase additional quantities of the equipment listed herein. Orders for additional equipment shall be made by TEXAS A&M FOREST SERVICE Purchase Order and shall be made within sixty (60) days of award of this bid. Bidders shall hold price firm during this period. Additional quantities ordered shall be subject to the same terms, conditions and pricing of the initial bid response.

S. Inter-Agency Agreement -- Successful bidder agrees to extend prices and terms to all entities who have entered or will enter into https://www.sam.gov/portal/public/SAM/

IFB-27-001 TEXAS A&M FOREST SERVICE Page 5 of 10 joint purchasing inter-agency cooperation agreement(s) with the Texas A&M Forest Service.

T. Bid Submittal Prices -- Annual Blanket Purchase Order(s) bid submittal prices shall remain firm for 12 months from bid opening date. This condition supersedes TEXAS A&M FOREST SERVICE “standard” terms and conditions stated in item #1.6, i.e. cancels out “firm for TEXAS A&M FOREST SERVICE acceptance for 60 days from opening date”.

U. Quality -- The vehicles or equipment furnished under these specifications shall be of quality workmanship and material. The bidder represents that all vehicles or equipment offered under these specifications shall be new, current production model. USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE, OR

DISCONTINUED MODELS ARE NOT ACCEPTABLE.

V. Vendor Certification – Vendor hereby certifies that the network hardware or software, as applicable, procured or leased under this contract, has undergone independent certification testing for known and relevant vulnerabilities in accordance with section 2059.060 of the Texas Government Code.

W. Renewals -- Any renewals will be under the same requirements, terms and conditions as those of the original agreement documents.

Only changes that are permitted within the scope of the originally awarded agreement may be considered in any renewal.

X. Vendor References – If requested, bidder will be required to submit Vendor References for current or past comparable work/service provided in the quality and scope of that specified in this IFB.

Y. Public Disclosure

(a) Bidder acknowledges that Texas A&M Forest Service is obligated to strictly comply with the Public Information Act, Chapter 552, Texas Government Code, in responding to any request for public information pertaining to this Agreement, as well as any other disclosure of information required by applicable Texas law.

(b) Upon Texas A&M Forest Service’s written request, bidder will provide specified public information exchanged or created under this Agreement that is not otherwise excepted from disclosure under chapter 552, Texas Government Code, to Texas A&M Forest Service in a non-proprietary format acceptable to Texas A&M Forest Service. As used in this provision, “public information” has the meaning assigned Section 552.002, Texas Government Code, but only includes information to which Texas A&M Forest Service has a right of access.

(c) Bidder acknowledges that Texas A&M Forest Service may be required to post a copy of the fully executed Agreement on its Internet website in compliance with Section 2261.253(a)(1), Texas Government Code.

(d) Bidders/businesses are also required to ensure that their employees who have been designated as Not Eligible for Rehire by a TAMU member are not involved in any work for the TAMU system.

X. HUB – Historically Underutilized Businesses All agencies of the State of Texas are required to make a good faith effort to utilize Historically Underutilized Businesses (HUBs) in procurements for commodities and services. It is the intention of the State of Texas and the Texas A&M Forest Service (TEXAS A&M FOREST SERVICE), as a good faith effort, to encourage the use of Historically Underutilized Businesses (HUBs) in all prime contracts, subcontracts, and purchasing transactions. TEXAS A&M FOREST SERVICE initiatives are to our prime contractors and core suppliers to achieve these ends through race, ethnic, and gender-neutral means. All procurements exceeding $100,000 for either goods

IFB-27-001 TEXAS A&M FOREST SERVICE Page 6 of 10 and/or services must include a completed State of Texas HUB Subcontracting Plan (HSP) submitted by vendor/contractor.

FEDERAL LAWS AND REGULATIONS (not Federal Grant Funding)

A. Federal Laws and Regulations – By submitting a signed response to this IFB, the vendor certifies that vendor is fully informed about and in full compliance with vendor’s obligations under existing applicable laws and regulations including, but not limited to:

B. Title VI of the Civil Act of 1964, as amended (42 USC 2000 (D));

C. Civil Rights Act of 1991;

D. Executive Order 11246, as amended (41 CFR 60-1 and 60-2);

E. Vietnam Era Veterans Readjustment Act of 1974, as amended

(41CFR 60-250);

F. Rehabilitation Act of 1973, as amended (41CFR 60-741);

G. Age Discrimination Act of 1975 (42 USC 6101et seq.);

H. Non-segregated Facilities (41CFR 60-1);

I. Drug-Free Workplace Act of 1988 (PL 100-690);

J. Federal Procurement or Non-procurement Programs (Executive

Order 12549 and 12689);

K. Bryd Anti-Lobbying Amendment (31 USC 1352);

L. Clean Air Act of 1970 (42 USC 7401 et seq.);

M. Federal Water Pollution Control Act (33 USC 1251 et seq.);

N. Omnibus Reconciliation Provision, Section 952;

O. Fair Labor Standards Act of 1938, Sections 6, 7 and 12 as amended;

P. Americans with Disabilities Act of 1990 (42 USC 12101 et seq.);

Q. Immigrations Reform and Control Act of 1986;

R. Utilization of Small Business Concerns and Small Business

Concerns Owned and Controlled by Socially and Economically Disadvantage Individuals (PL 96-507);

S. Federal Occupational Safety and Health Law (PL 91-595) including its regulations in effect or proposed as of the date of the agreement;

and

T. All other laws and regulations and executive orders as are applicable.

U. OSHA Statement – Vendor represents and warrants that all articles and services covered by this document meet or exceed the safety standards established and promulgated under Federal Occupational Safety and Health Law (Public Law 91:596) and its regulations in effect or proposed as of the date of this document.

V. Certification of Non-segregated Facilities of Equal Employment Opportunities Compliance – If this transaction exceeds $10,000 or if the seller anticipates or has a history of exceeding $10,000 in sales to the Texas A&M Forest Service within any continuous twelve (12) month period, the acceptance of this document will signify their compliance with the provisions of Section 202 of Executive Order no. 11246 pertaining to Equal Employment Opportunities effective September 24, 1965 and its amendment Executive Order no. 11375 effective October 13, 1967 insofar as Section 202 is affected by changing the word “creed” to “religion” and by adding the word “sex”. The signing will also service as written affirmation of the following Certification of Non-segregated Facilities. By the acceptance of this document, the bidder, offeror, applicant or subcontractor certifies that they do not maintain or provide for their employees any segregated facilities at any of their establishments, and that they do not permit their employees to perform their services at any location under their control, where

IFB-27-001 TEXAS A&M FOREST SERVICE Page 7 of 10 segregated facilities are maintained. They certify further that they will not maintain or provide for their employees any segregated facilities at any of their establishments, and that they will not permit their employees to perform services at any location under their control where segregated facilities are maintained. The bidder, offeror, applicant or subcontractor agrees that a breach of this certification is a violation of the Equal Opportunity clause in this contract. As used in this certification the term “segregated facilities” means any waiting room, work area, rest rooms and wash rooms, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation and housing facilities provided for employees which are segregated by explicit directive or are in fact segregated on the basis of race, color, religion, sex, or national origin, because of habit, local custom, or otherwise. They further agree that (except where they have obtained identical certifications from proposed subcontractors for specific time periods) they will obtain identical certifications from proposed subcontractors prior to the award of subcontracts exceeding $10,000 which are not exempt from the provisions of the Equal Opportunity clause, that they will retain such certifications in their files and that they will forward the following notice to such subcontractors (except where the proposed subcontractors have submitted identical certifications for specific time periods).

Notice to Prospective Subcontractors of Requirement for Certification of Non-segregated Facilities: A Certification of Non-segregated Facilities must be submitted prior to the award of a subcontract exceeding $10,000 which is not exempt from the provisions of the Equal Opportunity clause. The certification may be submitted either for each subcontract or all subcontracts during a period (i.e., quarterly, semiannually, or annually).

Note: The penalty for making false statements in offers is prescribed in 18 U/S.C. 1001.

W. Affirmative Action Compliance – In addition to the above certification, if this transaction exceeds $50,000 the seller must have included as part of the bid a copy of their written Civil Rights “Affirmative Action Compliance Program”. If the bidder is not required to have such a written program, they must have so stated on the bid form indicating the reason it is not required. Paragraph 60.741.4 of Title 41 of Part 60-741 Affirmative Action Obligations of Contracts and Subcontracts for Handicapped Workers is incorporated by reference for all contracts of $3,500 or greater.

X. This contract for goods and/or services incorporates by reference the equal employment opportunity clause provisions of Executive Order no. 11246, as amended; Section 503 of the Rehabilitation Act of 1973, as amended; and the Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended; and all regulations and relevant orders of the U.S. Secretary of Labor.

Y. Awarded vendor shall comply with any applicable federal, state, and local laws and regulations in performing its operations under any awarded contract.

Z. Signing this IFB with a false statement is a breach of contract and shall void the submitted bid or any resulting award.

RIGHT TO AUDIT

At any time during the term of this contract and for a period of four (4) years thereafter the Texas A&M Forest Service, the State of Texas, the Comptroller of the United States, the federal agency awarding a grant to the Texas A&M Forest Service which funds this procurement in whole or in part, or duly authorized audit representatives of these entities, at

IFB-27-001 TEXAS A&M FOREST SERVICE Page 8 of 10 their own expense and at reasonable times, reserves the right to have access to, and to incrementally audit, awarded vendor’s records that are related to this contract. In the event such an audit by one or more of these entities reveals any errors and/or overpayments by Texas A&M Forest Service, awarded vendor shall refund Texas A&M Forest Service the full amount of such overpayments within thirty (30) days of such audit findings, or Texas A&M Forest Service at its option, reserves the right to deduct such amounts owed to Texas A&M Forest Service from any payments due to awarded vendor.

INSURANCE REQUIREMENTS (applicable)

A. The awarded vendor/contractor shall not commence work until all of the insurance specified on Attachment A – Texas A&M Forest Service, Standard Insurance Requirements has been obtained and certificates of such insurance in force have been filed with and accepted by the TEXAS A&M FOREST SERVICE. Insurance coverage shall provide for a ten (10) day notice of cancellation or material change to the policy coverage and/or limits and the certificate of insurance in force must include a notice that the policy or policies do contain these provisions. Acceptance of insurance certificates by TEXAS A&M FOREST SERVICE shall not relieve or decrease the liability of the awarded vendor/Contractor.

B. Unless otherwise specified, the awarded vendor/contractor shall provide and maintain, until all work included in this IFB is completed and accepted by TEXAS A&M FOREST SERVICE, the standard insurance coverage as required in Attachment A.

C. Certificates of Insurance must be faxed to: 979-458-7386

D. Indemnification – Awarded vendor agrees to indemnify and hold harmless the TEXAS A&M FOREST SERVICE for any and all claims, liabilities, expenses, injuries, or losses for personal injury, property damage, or any other claims and damages of any nature that may arise while carrying out any and all provisions of this agreement.

E. By submitting a bid in response to this IFB bidder acknowledges and affirms these insurance requirements are understood and bidder will provide such insurance as required herein if awarded a contract resulting from this IFB.

BASIS OF AWARD

A. Award Criteria – The evaluation of bid responses will include but is not limited to pricing, delivery, the extent of which the goods or services meet the needs of the TEXAS A&M FOREST SERVICE and any other factors the TEXAS A&M FOREST SERVICE deems relevant.

The TEXAS A&M FOREST SERVICE must be confident that the bidder’s response will meet needs of the TEXAS A&M FOREST SERVICE. TEXAS A&M FOREST SERVICE will evaluate and make the award to the bid that is determined to be the best value to the agency based on the criteria listed below.

Evaluation Criteria:

Pricing Delivery Vendor’s ability, capacity, and skill Vendor’s previous experience and past relationship with TEXAS

A&M FOREST SERVICE

Any other factors TEXAS A&M FOREST SERVICE deems relevant

B. If bidder submits product or service literature and specifications TEXAS A&M FOREST SERVICE reserves the right to decide if

IFB-27-001 TEXAS A&M FOREST SERVICE Page 9 of 10 items offered are equivalent to those specified. TEXAS A&M FOREST SERVICE alone shall determine “best value” to the agency and TEXAS A&M FOREST SERVICE’ judgment in this regard shall be considered final.

C. The TEXAS A&M FOREST SERVICE reserves the right to reject any and all bids, waive any technicalities.

D. By submitting a bid in response to this IFB, bidder agrees to this evaluation and award process and further accepts TEXAS A&M FOREST SERVICE’ judgment and decision of award.

TECHNICAL SPECIFICATIONS

A. TFS may award to one vendor or several to accomplish the objective of testing SCBA equipment statewide at the best value for the agency.

B. Awarded vendor(s) will test all SCBA equipment and compressors per the most current NFPA and NIOSH Breathing Air Standards. All SCBA equipment testing and repair and Hydro Testing may be performed on- or off-site.

C. Awarded vendor(s) will furnish all parts, tools, equipment, and labor.

Texas A&M Forest Service does not provide compressed air, electrical power, water, or enclosed facilities.

D. Awarded vendor(s) shall provide Texas A&M Forest Service with a documented test report for each SCBA unit tested, at the time testing is completed.

E. Bidders shall be “manufacturer certified” to test and repair Scott brand SCBA equipment and is required to submit a copy of their certification with their bid response. Awarded vendor(s) shall provide a current copy of their manufacturer certification(s) to TFS throughout the contract period.

F. Awarded vendor(s) shall furnish Texas A&M Forest Service an estimated cost of repair for each SCBA item and shall obtain approval prior to beginning repairs to any SCBA equipment.

G. Prior to each request for service, the Texas A&M Forest Service will group SCBA equipment into lot quantities that will be as large as feasible. Lots may consist of mixed brands and models.

H. Quantities of SCBA equipment that will need service under an award of this IFB are unknown to the Texas A&M Forest Service. The Texas A&M Forest Service makes no guarantee of any quantities, maximum or minimum, of SCBA equipment to be serviced by Awarded Vendor during original award period, or any renewal period. Quantities required will be on an “As Needed” basis per requests from the department to the awarded vendor.

I. TERM OF AWARD: Awarded vendor(s) shall be contracted for an initial term of two (2) years, renewable for up to three (3) one-year terms, not to exceed a total of five years.

BIDS ARE DUE BY 5:00 PM CENTRAL TIME SEPTEMBER 28, 2026

IFB-27-001 TEXAS A&M FOREST SERVICE Page 10 of 10

ITEM/BID

Flow Testing and Certification of SCBA (estimated annual qty)

EA

Hydro Testing of SCBA Cylinders (estimated annual qty)

Air Quality Sample Test (estimated annual qty)

Bi-Annual Filter Replacement (estimated annual qty)

Bi-Annual Oil Service (estimated annual qty)

Bid for parts furnished: Plus (+) _____% or Minus (-) ______% of bidder’s most recent manufacturer’s list price. Current price list must be furnished to TFS prior to services performed.

Bid for miscellaneous labor, other than flow testing and certification $__________/hour

Other charges (if any), i.e. set-up fee: Describe/List with costs:

GRAND TOTAL $

TERMS AND CONDITIONS: FOLLOWING ITEMS APPLY TO AND BECOME

A PART OF TERMS AND CONDITIONS OF QUOTATION

ANY EXCEPTIONS THERETO MUST BE IN WRITING

ATTACHMENTS

Attachment A – Insurance Requirements

VENDOR INFORMATION:

TEXAS VENDOR ID NUMBER (IF KNOWN) PHONE

COMPANY NAME

STREET ADDRESS

CITY STATE ZIP CODE

BIDDER MUST SIGN BELOW

FAILURE TO SIGN WILL DISQUALIFY BID

*By signing this quotation, bidder certifies that if a Texas address is shown as the address of the bidder, bidder qualifies as a Texas Bidder as defined in TAC Rule, Title 34, Part 1, Chapter 20, Sub C, 20.32(68). Bidder also certifies that they have read, understand, and agree to all terms, conditions, and specifications as stated herein.

AUTHORIZED SIGNATURE

PRINT OR TYPE NAME

TITLE

Approved.Revision¿.69―868❷

Insurance Requirements

1. [ Vendor] shall obtain and maintain, for the duration of this Agreement or longer, the minimum insurance coverage set forth below. General Liability, Auto Liability and Excess/Umbrella Liability insurance shall be written on an occurrence basis. All coverage shall be underwritten by companies authorized to do business in the State of Texas or eligible surplus lines insurers operating in accordance with the Texas Insurance Code and have a current financial strength rating of A- or better and a financial strength rating of VII or better as measured by A.M. Best Company or otherwise acceptable to Texas A&M Forest Service. By requiring such minimum insurance, the Texas A&M Forest Service shall not be deemed or construed to have assessed the risk that may be applicable to [Vendor] under this Agreement. [Vendor] shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverage. [Vendor] is not relieved of any liability or other obligations assumed pursuant to this Agreement by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. No policy will be canceled without unconditional written notice to Texas A&M Forest Service at least ten days before the effective date of the cancellation.

A. Worker’s Compensation

Worker’s compensation insurance with the following minimum limits of coverage:

Statutory Benefits (Coverage A) Statutory Employers Liability (Coverage B) $1,000,000 Each Accident

$1,000,000 Disease/Employee $1,000,000 Disease/Policy Limit

Workers’ compensation policy must include under Item 3.A., on the information page of the workers’ compensation policy, the state in which work is to be performed for Texas A&M Forest Service. Workers’ compensation insurance is required, and no “alternative” forms of insurance will be permitted.

B. Automobile Liability Insurance

Business auto liability insurance covering all owned, non-owned or hired automobiles, with limits of not less than $1,000,000 combined single limit of liability per accident for bodily injury and property damage;

C. Commercial General Liability Insurance

Commercial general liability insurance with the following minimum limits of coverage:

Each Occurrence Limit $1,000,000 General Aggregate Limit $2,000,000

ATTACHMENT A

Products / Completed Operations $1,000,000 Personal / Advertising Injury $1,000,000 Damage to rented Premises $300,000 Medical Payments $5,000

The required commercial general liability policy must be issued on a form that insures [Vendor’s] or its subcontractors’ liability for bodily injury (including death), property damage, personal and advertising injury assumed under the terms of this Agreement.

D. Excess/Umbrella Liability Insurance

[Vendor] shall maintain excess/umbrella liability insurance providing coverage in excess of all insurance required under this Agreement. Such coverage shall apply on a follow-form basis, or at a minimum, provide coverage no less broad than the underlying primary policies, including coverage for additional insureds where required. The policy shall be written with limits sufficient to ensure a combined total limit of not less than $5,000,000 per occurrence and in the aggregate, as applicable, for the underlying policies.

E. [Vendor] shall deliver to Texas A&M Forest Service the evidence of insurance on a Texas Department of Insurance approved certificate form, Acord form, letter of self-insurance or its equivalent verifying the existence and actual limits of all insurance prior to the execution and delivery of this Agreement and prior to the performance of any services and/or Services by [Vendor] under this Agreement.

[Vendor] shall provide additional evidence of insurance on an approved certificate form verifying the continued existence of all required insurance no later than thirty

(30) days after each annual insurance policy renewal.

F. Commercial General Liability and Auto Liability policies must be endorsed to name the Board of Regents for and on behalf of The Texas A&M University System, The Texas A&M University System and its member institutions, universities, and agencies as additional insureds up to the actual liability limits of the policies maintained by [Vendor]. The commercial general liability additional insured endorsements must include on-going and completed operations. Commercial general liability and business auto liability policies must be written on a primary and non-contributory basis. Copies of each endorsement must be submitted with the certificate of insurance upon request.

G. [Vendor] hereby waives any and all rights of subrogation against the Board of

Regents, The Texas A&M University System and its member institutions, universities, and agencies. All insurance policies must be endorsed to provide a waiver of subrogation in favor of the Board of Regents for and on behalf of The Texas A&M University System, The Texas A&M University System and its member institutions, universities, and agencies. Vendor’s waiver under this

Section shall apply regardless of whether Vendor has obtained the required waiver of subrogation endorsement from its insurer.

H. [Vendor] shall send written notice to Certificate Holder ten (10) days prior to the effective date of cancellation, material change, or non-renewal relating to any insurance policy required hereunder.

I. [Vendor] shall pay any deductible or self-insured retention for any loss.

J. Certificates of insurance and additional insured endorsements as required by this

Agreement must be submitted/emailed to the following Certificate Holder and/or Texas A&M Forest Service contact:

Travis Lull, Buyer Texas A&M Forest Service 200 Technology Way, Suite 1120 College Station, TX 77845 Email: travis.lull@tfs.tamu.edu

Certificate Holder:

The Texas A&M University System Address:

301 Tarrow St, 5th Floor College Station, TX 77845

K. The insurance coverage required by this Agreement must be kept in force until all services and/or Services have been fully performed and accepted by Texas A&M Forest Service in writing.

L. Texas A&M Forest Service reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.