ESBD_556914_1788556004819_Solicitation Synopsis Non-Discretionary.pdf
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- Solicitation number
- 6100019776
- Issued by
- Texas
About this file
This is a solicitation synopsis for a Request for Offer (RFO) issued by the City of San Antonio, Texas, for an annual contract to supply replacement parts for Caterpillar and Case construction equipment. The contract will be maintained by the Solid Waste Management Department and utilized by the Public Works and Parks & Recreation Departments for parts supporting backhoes, excavators, loaders, dozers, and paving equipment used in City construction projects. The solicitation was issued on September 4, 2026, with a response deadline of September 25, 2026, at 10:00 a.m. Central Time. A pre-bid conference is scheduled for September 10, 2026, at 10:00 a.m. Central Time via WebEx, with attendance optional but highly encouraged. Prospective bidders may access the solicitation through the SAePS portal at https://supplierservice.sanantonio.gov/irj/portal and must complete vendor registration to submit a response. The staff contact person is Trisha Jones, Procurement Specialist II, at trisha.jones@sanantonio.gov.
The solicitation does not specify pricing terms, set-asides, or funding amounts in this synopsis document. Interested vendors must register with the City's SAePS Vendor Registration system prior to viewing the complete solicitation and submitting bids. Vendor support for registration questions is available at (210) 207-0118 or vendors@sanantonio.gov with "SAePS Portal" in the subject line. Additional vendor guides and support resources are accessible through the City's procurement website.
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Text version
ADVERTISEMENT INFORMATION ONLY
Solicitation Type and Name:
Request for Offer (RFO) Annual Contract for Case & Caterpillar Parts
Solicitation Number: RFx 6100019776
Description: The City of San Antonio is soliciting bids to furnish replacement parts for repairs for Caterpillar and Case equipment in accordance with the specifications listed herein. This contract will be maintained by the Solid Waste Management Department and will also be utilized by the Public Works and Parks & Recreation Departments for replacement parts for City-owned Caterpillar and Case Construction Equipment units that include backhoes, excavators, loaders, dozers, and paving equipment used for construction projects performed throughout the City.
Applicable Product Categories: 06074 Replacement Parts for other than Chrysler, Ford, General Motors, and International Harvester
Date Issued: September 4, 2026 Due Date & Time: September 25, 2026; 10:00 a.m. Central Time
Pre-Bid Conference: Pre-Bid Conference will be held at 10:00 a.m., Central Time, on September 10, 2026, via WebEx. Attendance at the Pre-Bid Conference is optional, but highly encouraged.
Respondents may call the toll-free number listed below and enter access code to participate the day of the conference.
Dial-In Number: 1-415-655-0001 | Access Code: 2335 947 8228 | Meeting Password: COSA
Join from the meeting link:
https://sanantonio.webex.com/sanantonio/j.php?MTID=mb43886be10bab4553666545b57fb7a9a
Staff Contact Person: Trisha Jones, Procurement Specialist II, trisha.jones@sanantonio.gov
To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids” (first), if not viewable then click “Other Bids” (to view all already published competitive bids). Vendor Guides & Support can be accessed from this link:
https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides- Support
TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor Registration at https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.
Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.
https://sanantonio.webex.com/sanantonio/j.php?MTID=mb43886be10bab4553666545b57fb7a9a mailto:trisha.jones@sanantonio.gov https://supplierservice.sanantonio.gov/irj/portal https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor mailto:vendors@sanantonio.gov
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