ESBD_556811_1788548667460_1_Part A_304T-27-345A2_PPE.pdf

6-2026 Solicitation No. 304T-27-345A2 Page A1

TEXAS COMPTROLLER OF PUBLIC ACCOUNTS

STATEWIDE PROCUREMENT DIVISION

INVITATION FOR BIDS

Personal Protective Equipment and First Aid Components

IFB No. 304T-27-345A2

NIGP CLASS-ITEMS

345-30 345-32 345-72 345-80 345-84 475-09 475-41 803-40

SCHEDULE OF EVENTS

ESBD Posting Date 9/4/2026 Questions Submission Deadline Date 9/14/2026 Response to Questions through Addendum Date, or as soon thereafter as practical 9/18/2026

RESPONSE DUE DATE 10/6/2026

RESPONSE DUE TIME 1:30 pm Central Time in Austin TX

**NOTE** This Solicitation is composed of two parts: (1) Part A: Special Instructions, (including attachments and appendices, if any) and (2) Part B: General Instructions and Contract Terms and Conditions (including attachments and appendices, if any). In the event an instruction or term in Part A conflicts with an instruction or term in Part B, the instruction or term in Part A prevails, and any addenda or amendments to either Part A or Part B control over the original versions.

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SUBMISSION CHECKLIST

COMMUNICATION WITH ANYONE OTHER THAN THE POINT OF CONTACT LISTED

IN SECTION A.11.4 MAY RESULT IN DISQUALIFICATION OF A RESPONSE.

CPA will disqualify any response received without the required documentation identified below.

ATTACHMENT A - EXECUTION OF RESPONSE

MANDATORY PRICE SHEET

CPA may disqualify any response received without the required documentation identified below.

IDENTIFICATION OF CLAIMED CONFIDENTIAL/PROPRIETARY INFORMATION, if any

ATTACHMENT B - RESPONDENT INFORMATION

ATTACHMENT C - PREFERENCES

ATTACHMENT D - INSURANCE STATEMENT OF INTENT

ATTACHMENT E - SELF INSURED RETENTION CERTIFICATION AND REQUEST FOR

APPROVAL (only if the Respondent intends to use SIR)

IDENTIFICATION OF ALL EXCEPTIONS AND ASSUMPTIONS to terms of this Solicitation or Contract, if any

CONFLICT OF INTEREST DISCLOSURE, if applicable – Reference Part B.1.1.

MANUFACTURER’S PRICE LIST

DESCRIPTIVE LITERATURE FOR PRODUCTS OFFERED

SIGNED COPIES OF ALL ADDENDA to this Solicitation, if any

REFERENCE SECTION A.15 AND SECTION A.16 FOR SUBMISSION REQUIREMENTS

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PART A: SPECIAL INSTRUCTIONS

Table of Contents

A.1 DEFINITIONS

A.2 DESCRIPTION

A.3 TERM OF THE CONTRACT

A.4 PRICING

A.4.1 TEXAS SMARTBUY ONLINE ORDERING SYSTEM

A.4.2 PRICING STRUCTURE – FIRM PRICE WITH ESCALATION

A.5 PRICE ADJUSTMENTS

A.5.1 PRICE DECREASES OR DISCOUNT INCREASES

A.5.2 PRICE ADJUSTMENT CALCULATION

A.5.3 PRICE ADJUSTMENT REQUESTS

A.5.4 TARIFFS

A.6 INSURANCE

A.7 REQUIREMENTS AND SPECIFICATIONS

A.7.1 PROPRIETARY SPECIFICATIONS

A.7.2 REFERENCED BRAND EXAMPLE

A.7.3 SPECIFICATIONS

Line 1 Bandage, Hemorrhage Control Line 2 Bandage, Gauze Line 3 Bandage, Triangular Line 4 Blanket, Emergency Lines 5-9 Gloves, Hospital/Medical Grade Line 5 Gloves, Hospital/Medical Grade, Extra-Small (XS) Line 6 Gloves, Hospital/Medical Grade, Small (S) Line 7 Gloves, Hospital/Medical Grade, Medium (M) Line 8 Gloves, Hospital/Medical Grade, Large (L) Line 9 Gloves, Hospital/Medical Grade, Extra Large (XL) Line 10 First Responder Protective Mask (Proprietary) Line 11 Air Purifying Respirator Filter – CBRN (Proprietary) Line 12 Air Purifying Respirator Filter – Riot Filter (Proprietary) Line 13 Voice Projection Unit for First Responder Protective Mask (Proprietary) Line 15 First Responder Protective Mask Kit (Proprietary) Line 16 First Responder Multi-Role Protective Mask (Proprietary) Line 17 First Responder Multi-Role Protective Mask Kit (Proprietary) Line 18 Voice Projection Unit Gen II with Microphone Assembly (Proprietary) Line 19 4500 PSI Cylinder with Valve, Carbon, Natural (Non-Tactical), 60 MIN (Proprietary) Line 20 SCBA Hard Case (Proprietary) Line 21 Face Shield, CPR

A.7.4 SAMPLE TESTING – POST AWARD

A.7.5 CONDITION OF PRODUCTS

A.7.6 QUANTITIES

A.7.7 WARRANTY/GUARANTEE

A.8 SHIPPING, DELIVERY, AND PACKAGING

A.8.1 IDENTIFICATION OF SHIPMENTS AND DOCUMENTATION

A.8.2 PACKAGING AND LABELING

A.8.3 SPECIAL DELIVERY REQUIREMENTS

A.8.4 HOURS OF DELIVERY

A.8.5 DELIVERY SCHEDULE

A.8.6 DELIVERY DELAYS

A.8.7 COMPLIANT PRODUCTS

A.9 RETURN, CANCELLATION, AND RESTOCKING FEE

A.10 PURCHASE ORDERS, INVOICES AND REPORTING

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A.10.1 CUSTOMER PURCHASE ORDERS

A.10.2 ONLINE ORDERING

A.10.3 INVOICES AND EXPEDITED PAYMENT DISCOUNTS

A.10.4 STATEWIDE CONTRACT DEVELOPMENT REPORTING

A.11 RESPONSE INFORMATION

A.11.1 SCHEDULE OF EVENTS

A.11.2 SOLICITATION ADDENDA

A.11.3 QUESTIONS AND ANSWERS

A.11.4 POINTS OF CONTACT

A.11.5 DOCUMENTS AND ATTACHMENTS INCLUDED WITH THIS SOLICITATION

A.12 DISCLOSURE OF INTERESTED PARTIES

A.13 EVALUATION OF RESPONSE

A.13.1 RESPONSIVENESS

A.13.2 RISK OF NON-PERFORMANCE

A.13.3 BEST VALUE

A.13.4 TIES

A.14 AWARDS

A.14.1 AWARD APPROACH

A.14.2 NON-AWARD

A.14.3 AWARD NOTICE

A.14.4 SUBSTITUTIONS

A.15 ORGANIZATION OF THE RESPONSE FOR SUBMISSION

A.15.1 CONFIDENTIAL/PROPRIETARY INFORMATION

A.15.2 ATTACHMENT A - EXECUTION OF RESPONSE

A.15.3 ATTACHMENT B - RESPONDENT INFORMATION

A.15.4 ATTACHMENT C - PREFERENCES

A.15.5 ATTACHMENT D - INSURANCE STATEMENT OF INTENT

A.15.6 ATTACHMENT E - SELF INSURED RETENTION CERTIFICATION AND REQUEST FOR APPROVAL

A.15.7 MANDATORY PRICE SHEET

A.15.8 NEGOTIATIONS, ASSUMPTIONS, AND EXCEPTIONS

A.15.9 MANUFACTURER’S PRICE LIST

A.15.10 DESCRIPTIVE LITERATURE FOR PRODUCTS OFFERED

A.15.11 SIGNED ADDENDA TO SOLICITATION

A.16 SUBMITTING THE RESPONSE TO CPA

A.16.1 ELECTRONIC SUBMISSION (PREFERRED)

A.16.2 HARD COPY SUBMISSION

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A.1 DEFINITIONS

In this Contract, the following terms and acronyms have the meaning set forth below.

TERM DEFINITION

APR Air-Purifying Respirators CBRN Chemical, Biological, Radiological, and Nuclear

Contract Any Contract resulting from this Solicitation, consisting of the Contract documentation as provided in Section B.3.2.

Contractor Any Respondent awarded a Contract based on this Solicitation.

CPA The Texas Comptroller of Public Accounts, the state agency issuing this Solicitation.

Customer State of Texas agencies, institutions of higher education, and cooperative purchasing members, including CPA, that are required or permitted by law to purchase goods and services under contracts established by CPA.

ESBD The Electronic State Business Daily, which is available online at http://www.txsmartbuy.gov/esbd

Kaolin An inert material that does not contain animal or human proteins or botanicals MOLLE Acronym for Modular Lightweight Load-carrying Equipment.

NATO North Atlantic Treaty Organization

FOB

Destination

The seller retains the risk of loss until the goods reach the buyer, and the seller bears all shipping costs.

Party or Parties Either CPA or Respondent, separately or collectively.

Respondent Any person or company that submits a Response to this Solicitation.

Response A bid or proposal submitted to CPA in response to this Solicitation.

SCBA Self-Contained Breathing Apparatus System

Solicitation This document, along with all other documents incorporated in this document and posted to the ESBD, soliciting responses for the proposed commodities and services.

A.2 DESCRIPTION

The Statewide Procurement Division (SPD), a division of CPA, requests sealed responses for Personal Protective Equipment and First Aid Components.

A major customer for these items is the Texas Department of Public Safety (DPS).

A.3 TERM OF THE CONTRACT

The initial term of this Contract commences on the effective date set out in a Notice of Award issued by CPA, or November 30, 2026, whichever comes first, and automatically expires on November 30, 2027.

1st Renewal Option: December 1, 2027, through November 30, 2028 2nd Renewal Option: December 1, 2028, through November 30, 2029 3rd Renewal Option: December 1, 2029, through November 30, 2030 4th Renewal Option: December 1, 2030, up to one (1) additional year

CPA may unilaterally renew the Contract.

http://www.txsmartbuy.gov/esbd

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A.4 PRICING

A.4.1 Texas SmartBuy Online Ordering System

CPA’s Texas SmartBuy online ordering system connects Customers with Contractors via an online store. Texas SmartBuy lets Customers search products, compare prices, and place orders.

The operation of the Texas SmartBuy system requires Statewide Procurement Division (SPD) to publish all pricing information online, including discounts and other variables. By submitting a Response, Respondent agrees that the pricing and related information in the Response is not confidential or proprietary. Respondent consents to the publication of Respondent’s pricing and related information on Texas SmartBuy.

CPA will charge the Contractor a 1.5% Texas SmartBuy administrative fee. Respondent must consider this fee when developing pricing for its Response. The fee is calculated on the price of goods or services purchased under this Contract. By submitting pricing and discounts, Respondent certifies that it has factored in the Texas SmartBuy administrative fee. Invoices for the Texas SmartBuy administrative fee are issued on the first day of the month following the delivery date of the good or service. Invoices are e-mailed to the address provided by the Contractor. Payment of the invoice is due 30 days from the invoice date and is not contingent on any Customer’s payment to the Contractor. If the outstanding liability is not paid in a timely manner, the Contractor’s items may be removed from the TxSmartBuy system which will prevent the placement of orders. If non-payment reaches 90 days, the Contractor may be placed on warrant hold.

A.4.2 Pricing Structure – Firm Price with Escalation

Response prices must be firm, all-inclusive, fixed prices. Contract pricing may only change in accordance with the Price Adjustments provision of the Contract, provided however, that if a Contractor offers or provides a lower price to any customer for the same goods or services, under the same terms and conditions provided for CPA and its Customers, the Contractor must provide the same lower price under the Contract.

Unit prices must include all Contract requirements. Shipping shall be FOB Destination; therefore, unit prices must include statewide delivery (all shipping, handling, delivery fees and fuel surcharges).

A.5 PRICE ADJUSTMENTS

A.5.1 Price Decreases or Discount Increases

Contractor shall immediately implement any price decrease or discount increase that becomes available. Contractor shall notify CPA of price decreases or discount increases by email to:

spd.cmo@cpa.texas.gov mailto:spd.cmo@cpa.texas.gov

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A.5.2 Price Adjustment Calculation

This Contract provides for price increases only in connection with increases in manufacturer list pricing. To be eligible for a contractual price increase on any item, Respondent must submit an acceptable manufacturer’s price list that includes the item. The list must be current as of the submission date of the bid and price increase request. The list must be in a form recognized in the applicable industry; a price list prepared for purposes of this Solicitation is not acceptable. The list must include an effective date or other verification that it is current.

CPA must be able to verify the list using an external or third-party source, such as reviewing the manufacturer’s website or corresponding with the manufacturer’s representative. CPA may reject a price list in its sole discretion. CPA may disqualify any Response that does not include a manufacturer’s price list.

If the Respondent is unable to provide an acceptable manufacturer’s price list, Respondent may request CPA to consider an appliable PPI or other documentation of its cost to perform the Contract, such as quotes or invoices. CPA may consider cost documentation that in its sole discretion is acceptable.

Acceptable cost documentation must at a minimum be (1) clearly related to Contract performance, (2) verifiable by an external or third-party source, (3) certified as complete and accurate by the Respondent, under penalty of perjury, and (4) include the proportion or amount of the respective cost (i.e., fuel is 15% of the total cost or fuel cost is $30.00 of the total cost). CPA may reject cost documentation in its sole discretion.

For a price adjustment request, after the initial contract term, the Contractor will calculate the maximum allowable Contract price using the following formula:

Maximum Allowable Contract Price = (Original Price ÷ Original Mfg. Price) x New Mfg. Price, where:

(1) “Original Price” is the price at which the item was initially awarded to the Contractor;

(2) “Original Mfg. Price” is the price reflected on the manufacturer’s price list submitted with the response or alternate cost documentation accepted by CPA in accordance with Section A.5.2 above;

(3) “New Mfg. Price” is the price reflected in the manufacturer’s price documentation or alternate cost documentation submitted by Contractor in support of its price adjustment request that CPA in its sole discretion determines is acceptable.

Ineligibility for Price Increases. If Respondent fails to provide an acceptable manufacturer’s price list, applicable PPI, or acceptable alternate cost documentation related to a particular item, CPA may award a Contract at a firm, fixed price for those items. Respondent will not be eligible for any price increases for the duration of the Contract, including all renewal and extension periods.

A.5.3 Price Adjustment Requests

Proposed pricing must remain firm for the initial term of the Contract. After the initial term of the contract, price adjustments may be requested based upon changes in an approved manufacturer’s price list. Any request that does not include an approved manufacturer’s price list or alternate cost documentation will not be considered. As stated above, if no manufacturer’s price list or alternate cost documentation was accepted by CPA before Contract award, price increases are not permitted under normal conditions.

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CPA may accept, reject, or negotiate price adjustments. The Contractor will receive written notification from Statewide Contract Management (SCM) documenting action taken, including effective dates, when appropriate.

If a complete, properly submitted price increase request is rejected, the Contractor may request to cancel the Contract for those items covered by the request. CPA may approve or reject item cancellation requests. CPA will specify the effective date of item cancellation in its written notice of approval. Purchase orders dated prior and up to the effective date of approval or cancellation, as applicable, must be honored at the Contract price in effect when issued.

Price adjustment requests and cancellation requests under this section should be sent by email to:

spd.cmo@cpa.texas.gov

A.5.4 Tariffs

The parties may agree to adjust prices periodically to reflect tariff surcharges or changes in tariffs implemented after award that affect the cost of supplying goods under this Contract. Tariffs in place at the time of the response will not be considered as a basis for a tariff surcharge increase. To request a price adjustment related to tariffs, Contractor must provide documentation that includes the effective date, amount, scope of the tariffs, and any other documentation requested by CPA. Contractor must demonstrate with specificity the effect of tariffs on its necessary and reasonable cost of supplying goods under this Contract. Any adjustment is at CPA’s sole discretion. If CPA grants an adjustment related to tariff surcharges, Contractor shall monitor tariff levels and notify CPA within five business days of any reduction or repeal. CPA may reduce or retract a tariff adjustment it has granted at any time by notifying the Contractor of the new prices.”

As allowable by law, Contractor must promptly assign to Customer the right to file for and receive any refund that becomes due for the tariffs paid under this Contract. Contractor agrees to cooperate with Customer and take all the steps required to assign and transfer to Customer its rights, title and interest in any monies due or payable to Contractor in connection with tariffs paid under this Contract. If Contractor receives a refund of any tariff paid under this Contract, it shall return the portion paid by each Customer.

A.6 INSURANCE

The Response must include a statement that Respondent intends to obtain and maintain for the term of the Contract and any renewal periods the minimum insurance coverage specified in the table below.

The Response should also describe other insurance coverage maintained by Respondent in the ordinary course of business and provide proof of same in its Response. If Respondent’s normal and customary insurance coverage exceeds the minimum required amounts in this Solicitation, the Contract will require those normal and customary types and amounts of coverage. Proof of insurance may be provided in the form of current certificates of insurance.

Respondent may propose alternate insurance amounts or coverages in the form of an exception. See Section A.15.8. If CPA rejects the exception, the Respondent shall obtain the minimum coverage listed.

Any subcontractor performing work under this Contract must meet the same minimum insurance requirements. Contractor shall ensure its subcontractors’ compliance with all requirements.

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Minimum Required Amounts of Insurance Coverage Type of Insurance Each Occurrence/Aggregate

Commercial General Liability (Occurrence based) $500,000 Each Occurrence Limit

Any insurance required to be compliant with applicable Federal, State, and Local regulations for the goods or services provided.

Statutory limits

All required insurance policies must be issued from a company or companies with a Financial Strength Rating of “A-” or better and a Financial Size Category of VIII or larger from AM Best. CPA may consider other sources of information and reserves the right to determine whether an insurer is acceptable in its sole discretion.

All insurance policies must be issued by companies authorized to do business under the laws of the State of Texas and in a form satisfactory to CPA. Except as specified below, all of the Contractor’s insurance policies must:

(1) be written on a primary and non-contributory basis;

(2) name the state of Texas as a certificate holder on all certificates of insurance, to include the following address: State of Texas, P.O. Box 13528, Austin, TX 78711-3528;

(3) name the state of Texas, its officers and employees as additional insureds on all policies;

and

(4) include a waiver of subrogation in favor of the state of Texas, its officers and employees for bodily injury (including death), property damage or any other loss arising from this Contract or any purchase order.

Contractor shall submit current certificates of insurance to CPA within five business days of receiving a request from CPA. In its sole discretion, CPA may allow Contractor to satisfy insurance requirements with coverage of a third-party providing goods or services under the Contract, such as products liability coverage provided by a manufacturer, that will provide comparable protection to CPA and Customers. However, the Contractor shall maintain at least $500,000 of commercial general liability coverage for itself.

The Contractor must provide proof of coverage. Notices shall be sent to the contact listed in Section A.11.4, Points of Contact. Failure to submit acceptable proof of insurance may result in termination.

Contractor shall maintain the required insurance throughout the Contract.

Contractor must disclose on its insurance certificate whether any of the coverage required under the Contract is being satisfied with a Self-Insured Retention (SIR) and list the amount of the SIR. CPA may, in its sole discretion, accept or reject any SIR in excess of $100,000, and Contractor shall provide any documentation requested by SPD. If the Respondent intends to use SIR, Respondent must complete and return Attachment E - Self Insured Retention Certification and Request for Approval.

Contractor shall:

(1) provide written documentation to Statewide Contract Management (SCM) by email at spd.cmo@cpa.texas.gov at least 30 calendar days prior to any cancellation, non-renewal, or material change of a required policy;

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(2) ensure all insurance policies and certificates of insurance for required coverage are written to include all products, services, and locations related to Contractor’s performance under the Contract; and

(3) deliver proof of all renewal policies prior to any expiration of a required policy to SCM by email at spd.cmo@cpa.texas.gov. All renewal policies and corresponding certificates of insurance must meet all terms set forth in the Contract.

Contractor must ensure that all provisions of the Contract concerning liability, duty, and standard of care, together with the indemnification provision, are underwritten by contractual liability coverage sufficient to include such Contractor’s obligations under the Contract.

A.7 REQUIREMENTS AND SPECIFICATIONS

A.7.1 Proprietary Specifications

The specifications for lines 10-13 & 15-20 are advertised under Texas Government Code Section

2155.067. Only Responses on items conforming exactly to these specifications, which includes the brand names, make and model numbers specified, will be considered for award.

A.7.2 Referenced Brand Example

Catalogs, brand names, or manufacturer’s references for lines 1-9, 14, & 21 are descriptive only and indicate type and quality desired. Responses on brands of like nature and quality will be considered. If proposing other than the referenced brand and model number, Response must include manufacturer, brand, or trade name, product number and provide complete descriptive information of product offered.

A.7.3 Specifications

Reference the Mandatory Price Sheet for line items.

All parts, not specifically mentioned, that are necessary for the Personal Protective Equipment and First Aid Components to be complete and ready for operation and are normally furnished as standard equipment must be furnished by the Contractor. The unit shall be completely assembled and adjusted, all equipment including standard and supplemental equipment shall be completely installed, and the unit shall be made ready for continuous operation upon delivery unless specifically stated otherwise in the solicitation.

Line 1 Bandage, Hemorrhage Control

Referenced Brand/Product No. or CPA Approved Equal: PerSys Medical No. FCP- 03 and Elite First Aid, EFA-403 Product Warranty Period: 30 days

1. Width:

a) Minimum: 4 inches

b) Maximum 5 inches

2. Must be hemorrhage control bandage

3. Must have a closure bar for maximum pressure

4. Must have a pressure applicator

5. Color: White, Beige, Tan, or Olive are acceptable

6. Expiration date must be visible on outside of packaging

7. Unit of Measure (UOM): Each

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Line 2 Bandage, Gauze Referenced Brand/Product No. or CPA Approved Equal: Hart Health & Safety Product No.1744, Curaplex Kerlex Fluff Gauze Bandage Product Warranty Period: 30 days

1. Latex free

2. Sterile

3. Ply Minimum: 3-Ply woven

4. Dimensions:

a) Width: Minimum 4 inches, Maximum 4.50 inches

b) Length: Minimum 4 yards, Maximum 4.25 yards

5. Package Capacity: Minimum 12

6. Unit of Measure (UOM): Package

Line 3 Bandage, Triangular

Referenced Brand/Product No. or CPA Approved Equal: Dynarex Corporation No 1124-36800 and Hart Health and Safety No. 0261 Product Warranty Period: 30 days

1. Material: Polypropylene and 12-ply or 100% cotton or muslin fabric

2. Individually Packaged

3. Safety Pins: Two

4. Dimensions:

a) Height: Minimum 40 inches, Maximum 40.25 inches

b) Width: Minimum 40 inches, Maximum 40.25 inches

c) Depth: Minimum 56 inches, Maximum 56.25 inches

5. Unit of Measure (UOM): Each

Line 4 Blanket, Emergency

Referenced Brand/Product No. or CPA Approved Equal: Honeywell No. 020618 and Hart Health and Safety No. 0581 Product Warranty Period: 1 year

1. Material: Aluminum mylar

2. Color: Silver or grey

3. Individually packaged

4. Dimensions:

a) Length: Minimum 84 inches, Maximum 84.5 inches

b) Width: Minimum 52 inches, Maximum 56 inches

5. Unit of Measure (UOM): Each

Lines 5-9 Gloves, Hospital/Medical Grade

Product Warranty Period: 30 days

Referenced Brand/Product No. or CPA Approved Equal: Ansell MICROFLEX FreeForm SE FFS-700-XS (XS) and O&M Halyard, Inc - XTRA Nitrile Exam Gloves.

Referenced Brand/Product No. or CPA Approved Equal: Ansell MICROFLEX FreeForm SE FFS-700-S (S) and O&M Halyard, Inc - XTRA Nitrile Exam Gloves.

Referenced Brand/Product No. or CPA Approved Equal: Ansell MICROFLEX FreeForm SE FFS-700-M (M) and O&M Halyard, Inc - XTRA Nitrile Exam Gloves.

FreeForm SE FFS-700-L (L) and O&M Halyard, Inc - XTRA Nitrile Exam Gloves.

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Referenced Brand/Product No. or CPA Approved Equal: Ansell MICROFLEX FreeForm SE FFS-700-XL (XL) and O&M Halyard, Inc - XTRA Nitrile Exam Gloves.

1. Hospital/Medical Grade

2. Nitrile

3. Disposable

4. Powder free

5. Non-sterile

6. Beaded cuff

7. Latex free

8. Fit shall be contoured and secure

9. Textured fingers

10. Certified to the Emergency Medical Glove Requirements of the National Fire

Protection Association 1999 (NFPA – 1999)

11. FDA cleared

12. Fingertip Thickness:

a) Minimum: 5.0 mils

b) Maximum: 6.0 mils

13. Palm Thickness: minimum 3.5 mils, maximum 4.8 mils

14. Packaging minimum:

a) 100 Gloves/Box

b) 10 Boxes/Case

15. Unit of Measure (UOM): Case

Line 5 Gloves, Hospital/Medical Grade, Extra-Small (XS)

FreeForm SE FFS-700-XS (XS) and O&M Halyard, Inc - XTRA Nitrile Exam Gloves.

Line 6 Gloves, Hospital/Medical Grade, Small (S)

FreeForm SE FFS-700-L (S) and O&M Halyard, Inc - XTRA Nitrile Exam Gloves.

Line 7 Gloves, Hospital/Medical Grade, Medium (M)

FreeForm SE FFS-700-L (M) and O&M Halyard, Inc - XTRA Nitrile Exam Gloves.

Line 8 Gloves, Hospital/Medical Grade, Large (L)

FreeForm SE FFS-700-L (L) and O&M Halyard, Inc - XTRA Nitrile Exam Gloves.

Line 9 Gloves, Hospital/Medical Grade, Extra Large (XL)

FreeForm SE FFS-700-XL (XL) and O&M Halyard, Inc - XTRA Nitrile Exam Gloves.

Line 10 First Responder Protective Mask (Proprietary)

Reference Brand/Manufacturer No.:

Air Purifying Respirator – Small - Avon C50 - 70501-189 Air Purifying Respirator – Medium - Avon C50 - 70501-188 Air Purifying Respirator – Large - Avon - C50 - 70501-187 Product Warranty Period: 18 months

1. Mask:

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a) Lightweight with slim profile

b) Nylon mesh harness

c) Front mounted exhale valve

d) Extended chin flap

e) Color: Black

f) Filter canisters ports for side mount on left and right side

i. Standard 40 mm thread connections and blanking plug for the redundant port.

ii. NATO – Canister compatible

g) High flow fail safe drinking device

i. Connection to canteen or hydration system

a. Standard drinking mouthpiece

b. External drinking tube for attaching to canteen or hydration bladders

c. Two safety valves

2. Visor - Field of Vision:

a) One piece

b) Material: Flexible polyurethane

c) Panoramic single flexible lens visor

d) Optically correct visor

e) Scratch resistant

f) Impact resistant

g) Impermeable to all chemical agents in liquid, vapor, or aerosol form for over 24 hours.

3. Clear Outserts for extreme environments

a) Reference Brand/Manufacturer No. or Equal: Avon 70501-156

4. Sunlight Outsert for high intensity light situations

a) Reference Brand/Manufacturer No. or Equal: Avon 70501-157

5. Comfort:

a) Rubber and silicone blend mask

b) Reflex seal with low profile brow

c) 6-point skull cap head harness

i. Material: Elasticized fabric (Lycra style)

ii. Low profile pre-adjusted brow straps

a. Comfort for long periods in the field

b. Removable external outserts

6. Communications:

a) Standard fixed electrical pass-through connection for external communication systems.

7. Air Management

a) Low inhalation resistance and de-mist properties

b) Heat build-up minimized

c) Low-re-breathed carbon dioxide

d) Internal air flow management system – Fog free

8. Unit of Measure (UOM): Each

Line 11 Air Purifying Respirator Filter – CBRN (Proprietary)

Reference Brand/Manufacturer No.: Avon Part #CBRNCF50 Product Warranty Period: 18 months

1. Protect against chemical/biological agents.

2. Filtering: Chrome free activated charcoal impregnated with metallic salts.

3. Threaded: 40mm NATO low profile design

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4. Must attach by hand (no tools required)

5. Minimize interference with overall face piece vision.

6. Durable against shock and impact.

7. Color: Black

8. Packaging: Sealed foil bag

9. Unit of Measure (UOM): Each

Line 12 Air Purifying Respirator Filter – Riot Filter (Proprietary) Reference Brand/Manufacturer No.: Avon Part #CTCF50 Product Warranty Period: 18 months

1. Protect against aerosols, particulate matter, smoke, fumes, and a carbon bed for removing vapors

2. Filtering: Chrome free activated charcoal impregnated with metallic salts.

3. Threaded: 40mm NATO low profile design.

4. Must attach by hand (no tools required)

5. Minimize interference with overall face piece vision.

6. Durable against shock and impact.

7. Color: Black

8. Packaging:

a) Individually sealed foil bag

b) Quantity per Package: 4

1. Unit of Measure (UOM): Package

Line 13 Voice Projection Unit for First Responder Protective Mask (Proprietary)

Reference Brand/Manufacturer No.: Avon Part #71601-11

1. Enhances communication

2. Internal microphone

3. Connect easily via electronic communication port

4. Unit of Measure (UOM): Each

Line 14 Individual First Aid Kit (IFAK)

1. Unit of Measure (UOM): Kit

2. IFAK Contents:

Individual Aid Kit (IFAK) must include the following items in the quantities indicated:

ITEM Quantity Specifications Bandage, Hemorrhage Control Two (2 ea) Line #1 Blanket, Emergency Two (2 ea) Line #4 Gloves, Medical Pair (2 ea), Size Large (L) Line #8 CPR Face Shield One (1 ea) Line #21 Bleeding Control Bag (BCON) - Not to be purchased separately

One (1 ea) Reference specifications below

Chest Seal, Twin Pack Two Pair (4 ea) Reference specifications below

Combat Application Tourniquet Two (2 ea) Reference specifications below

Gauze, Combat Two (2 ea) Reference specifications below

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Shears, Utility - Not to be purchased separately

One (1 ea) Reference specifications below

Reference Card, TECC One (1 ea) Provided by DPS

OMU

IFAK Contents not purchased separately:

Bleeding Control Bag (BCON), Individual First Aid Kit (IFAK)

Referenced Brand/Product No. or CPA Approved Equal: Condor Rip Away EMT Pouch – MA41-001, and Rescue Essentials IFAK Rip-Away Pouch, Gen 2 Product Warranty Period: 1 year

1. Color: Red or Green. Customer will specify at time of order

2. Dimensions:

a) Height: Minimum 6.5 inches, Maximum 8 inches

b) Width: Minimum 4 inches, Maximum 6 inches

c) Depth: Minimum 2 inches, Maximum 3.5 inches

3. Material: Waterproof polyester or cordura acceptable, 600-1000 denier

4. Zippers: Dual zippers allowing shell to be completely opened for full access.

5. Identification Patch Panel – 2 inches across front of pouch

6. Fold Out Pocket: Attached to inside at the top of front panel with zipped mesh covering

7. Back Section Interior:

a) Two pockets:

i. Top pocket – strap with hook/loop for securing item

ii. Bottom pocket – sectioned elastic strap on front

8. Back Section Outer:

a) Hook and loop rip-away molle platform

b) Dual straps:

i. D-rings at the top of each strap

ii. Snaps at the bottom of each strap

9. Carry handle sewn into top of back section

10. Shall have multiple reinforced web attachment points on outside of bag

11. Unit of Measure (UOM): Each

Chest Seal, Twin Pack, Individual First Aid Kit (IFAK) Referenced Brand/Product No. or CPA Approved Equal: North American Rescue HyFin Vent No. 10-0037, and HALO Chest Seal Vented SKU 87-0056 Product Warranty Period: 30 days

1. Vent Channels: Must have a minimum of three (3) to prevent airflow into the chest during inspiration while allowing air to escape through vent channels during exhalation

2. Gauze pad for wiping wound surface quantity: One (1)

3. Dimensions:

a) The package folded shall fit securely in the IFAK

4. Expiration date, recommended by manufacturer, must be visible on outside of packaging

5. Unit of Measure (UOM): Each

Combat Application Tourniquet (C-A-T), Individual First Aid Kit (IFAK)

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Referenced Brand/Product No. or CPA Approved Equal: North American Rescue No. 30-0001, and SOFTT-W. Gen 5 Standard Black SKU 20-0113 Product Warranty Period: 1 year

1. Color: Black

2. Designed to perform in all weather conditions

3. Single routing buckle

4. Windlass rod

5. Windlass clip

6. Windlass strap

7. Contains provisions for stabilization

8. Elliptical tip: Red, Orange, Black, or Yellow

9. Must have provisions for slack removal

10. One-handed application tourniquet

11. Closure type:

a) Shall use a securing method for the strap once tension is applied

b) Hook and loop acceptable

12. Dimensions:

a) Packaged:

i. Length: Minimum 5.5 inches, Maximum 6.75 inches

ii. Width: Minimum 2 inches, Maximum 2.5 inches

iii. Depth: Minimum 1.25 inches, Maximum 1.75 inches

b) Open Length: Minimum 37.25 inches, Maximum 40 inches

13. Unit of Measure (UOM): Each

Gauze, Combat, Individual First Aid Kit (IFAK) Referenced Brand/Product No. or CPA Approved Equal: Z-MEDICA QuikClot™ Combat Gauze LE-Z Fold No. 350, and Celox Standard Z-Fold Gauze SKU 1130ZF Product Warranty Period: 30 days

1. Sterile

2. Nonwoven

3. Z-folded

4. Roll dimension:

a) Width: Minimum 3 inches, Maximum 3.5 inches

b) Length: Minimum 5 feet, Maximum 12.75 feet

5. Gauze must be impregnated with kaolin or chitosan

6. Individually wrapped in foil pouch

7. Unit of Measure (UOM): Each

Shears, Utility, Individual First Aid Kit (IFAK) Referenced Brand/Product No. or CPA Approved Equal: Hart Health & Safety Product No. 7369, and MEDSOURCE International Product No. MS-SH001B Product Warranty Period: 1 year

1. Stainless steel

2. Must be able to cut leather, metal, clothing, gauze, and tape

3. Tip Type: Spade and/or safety

4. Size:

a) Minimum: 7.25 inches

b) Maximum: 7.50 inches

5. Handle: Plastic

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6. Unit of Measure (UOM): Each

Line 15 First Responder Protective Mask Kit (Proprietary)

Reference Brand/Manufacturer No.:

Small - Avon C50 - 70501-557 Medium - Avon C50 - 70501-556 Large - Avon C50 - 70501-555

First Responder Protective Mask One (1) Line #16 Air Purifying Respirator Filter - CBRN One (1) Line #11 Air Purifying Respirator Filter - Riot Filter One (1) Line #12

Line 16 First Responder Multi-Role Protective Mask (Proprietary) Reference Brand/Manufacturer No.:

Air Purifying Respirator – Extra Small - Avon FM54 - 72850-13 Air Purifying Respirator – Small - Avon FM54 - 72850-14 Air Purifying Respirator – Medium - Avon FM54 - 72850-15 Air Purifying Respirator – Large - Avon FM54 - 72850-16 Product Warranty Period: 18 months

1. Mask:

a) Twin port model

b) Color: Black

c) High flow fail safe drinking device

i. Connection to Canteen or Bladder Type Hydration System

2. Visor - Field of Vision:

a) Panoramic single lens visor

b) Optically correct visor

c) Scratch resistant

d) Ballistic protection

e) Compatible with weapon sights and night vision equipment.

3. Clear Outserts for extreme environments:

a) Reference Brand/Manufacturer No.: Avon 70501-156

4. Comfort:

a) Rubber/Silicone blend face piece material

b) Low profile design

c) 6-point head harness with low profile pre-adjusted brow and temple straps.

d) Reflex seal with low profile brow

e) Removable Outserts

f) Interchangeable silicone nose cups

g) Mask carrier & face form

h) Flexible face piece provides superior cheek-to-stock weld for weapons integration.

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5. Communications:

a) Electronic Communication Port for optional integrated voice projection and radio communication.

b) NIOSH Approved with or without VPU (Voice Projection Unit)

6. Multiple Modes: Air Management

a) Functions as both negative and positive pressure

b) Enhanced, robust lever located on VREU (Variable Resistance Exhalation Unit), switches mode from positive to negative pressure without removal of optional VPU (Voice Projection Unit) or loss of protection. The selector includes visual indicators; “-“ and “+” viewable to the wearer.

7. Unit of Measure (UOM): Each

Line 17 First Responder Multi-Role Protective Mask Kit (Proprietary)

Reference Brand/Manufacturer No.:

Extra Small - Avon FM54 - 70501-697-5 Small - Avon FM54 - 70501-697-6 Medium - Avon FM54 - 70501-697-7 Large - Avon FM54 - 70501-697-8 Product Warranty Period: 18 Months

First Responder Multi-Role Protective Mask One (1) Line #16 Air Purifying Respirator Filter - CBRN One (1) Line #11 Air Purifying Respirator Filter - Riot Filter One (1) Line #12

Line 18 Voice Projection Unit Gen II with Microphone Assembly (Proprietary)

Reference Brand/Manufacturer No.: Avon Part #602651 Product Warranty Period: 18 Months

1. Must be compatible with FM53 & FM54 APRs

2. VPU must be used with internal microphone assembly

3. Connected through Electronic Communication Port (ECP) on the mask

4. External ECP port for integration to radio systems

Line 19 4500 PSI Cylinder with Valve, Carbon, Natural (Non-Tactical), 60 MIN

(Proprietary) Reference Brand/Manufacturer No.: Avon Part #605363 Product Warranty Period: 15 Year

1. Must be compatible with ST53 & ST54

2. Color: Natural

3. Pressure: 4500 PSI

4. Size: 60 minutes

Line 20 SCBA Hard Case (Proprietary) Reference Brand/Manufacturer No.: Avon Part #110001 Product Warranty Period: 1 Year

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1. Must be compatible with ST53 & ST54

2. Color: Black

3. Material: Molded plastic

4. Unit of Measure (UOM): Each

Line 21 Face Shield, CPR Referenced Brand/Product No. or CPA Approved Equal: Laerdal Face Shield Product No. 2351-46001, and Dynarex Corporation Product No. 11698 Product Warranty Period: 30 days

1. Serves as a protective barrier to prevent direct contact during mouth-to-mouth CPR

2. Features a barrier filter

3. Single Use

4. Latex-Free

5. Packaging:

a) Individually wrapped in a small pouch for convenient carry

b) Contains detailed and/or illustrative instructions for quick reference

6. Unit of Measure (UOM): Each

A.7.4 Sample Testing – Post Award

The Customer may perform sample testing. This sample may be pulled from each shipment or lot. The sample must conform to the item specification of this Solicitation. If a sample does not conform to the specifications, Customer may reject the shipment or lot and return or dispose of it at the Contractor’s expense. Reference Section A.8.7 – Compliant Products.

A.7.5 Condition of Products

Proposed and delivered products must be new, unused, the latest model in current production, and in first class condition, including containers suitable for shipment and storage, unless otherwise specified in the solicitation. Used, shopworn, demonstrator, prototype, remanufactured, reconditioned, or discontinued models are not acceptable.

A.7.6 Quantities

CPA does not guarantee a specific volume to be purchased throughout the term of the Contract. No minimum compensation to the Contractor is guaranteed. Quantities indicated for each item in the Mandatory Price Sheet are estimates only and are based upon previous usage for a four-year period, if available, along with other data. These estimates should not be construed as a minimum or a maximum quantity that Customers may order.

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A.7.7 Warranty/Guarantee

(1) Warranty/Guarantee The warranty period will begin on the date of the Customer’s acceptance of each product.

Contractor warrants against defects in workmanship and material for a period of (i) 90 days or

(ii) the duration of the manufacturer’s standard warranty, whichever is longer. If no time or specific protocol for acceptance is specified elsewhere in the Contract or the Customer purchase order, items are presumed accepted ten working days after receipt by the Customer.

The warranty will apply to any warranty service or repair requested by Customer during the warranty period by contacting the Contractor or Contractor’s designee with such request, regardless of the amount of time required to complete the service or repair. Contractor’s warranty obligations will survive the termination of this Contract.

(2) Replacement

a. Contractor shall replace defective products during the initial Contract term and any exercised renewals.

b. The replacements must be processed and received by the Customer within two weeks of written notice of the defects to the Contractor.

c. Contractor will provide replacements free of charge, including any shipping necessary to return the product when necessary.

d. In lieu of replacement, Contractor will refund the full purchase price of the product, upon customer request.

A.8 SHIPPING, DELIVERY, AND PACKAGING

A.8.1 Identification of Shipments and Documentation

In addition to the complete destination address, each delivery must be clearly marked with the purchase order number. Each shipment must be accompanied by a packing slip.

A.8.2 Packaging and Labeling

All items shipped must be properly labeled, with weather resistant labeling, showing the brand name, package quantity, lot number (if applicable) and any other necessary identifying information.

A.8.3 Special Delivery Requirements

Customers may have specific internal delivery rules and policies. These will be provided on each purchase order issued by the Customer. Contractor shall adhere to those requirements.

A.8.4 Hours of Delivery

Unless Contractor obtains prior approval by the Customer, Contractor may not deliver outside Customer’s hours of operation. Contractor may obtain Customer’s hours of operation at time of order.

Contractor may not charge extra for off-hours delivery.

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A.8.5 Delivery Schedule

In the space indicated on the Mandatory Price Sheet, enter the number of days required for delivery after receipt of order (ARO) under normal conditions. Delivery days are measured in calendar days, unless otherwise specified. Failure to state delivery time may disqualify the Response.

NOTE: See Section A.4 Pricing regarding FOB shipping.

See Section A.13.3 to see how the Respondent’s delivery schedule impacts evaluation of the Response.

A.8.6 Delivery Delays

If delivery delay is foreseen, Contractor must give prompt written notice to Customer and continuously update Customer of the delivery status. Time is of the essence in performance of this Contract. CPA and the Customer may exercise contractual remedies in connection with late delivery.

A.8.7 Compliant Products

Providing non-compliant goods or services does not constitute delivery. Delivery does not occur until the Contractor delivers goods or services in full compliance with the Contract to the Customer’s address specified on the purchase order, unless delivery is specifically accepted, in whole or in part, by the Customer. Customer will notify the Contractor of the delivery of noncompliant goods. If Contractor fails to remove the goods from Customer’s property within fifteen working days, or within a time frame agreed upon by Customer and Contractor, Customer may dispose of them at its discretion and at Contractor’s expense. CPA and the Customer may exercise contractual remedies in connection with late delivery.

A.9 RETURN, CANCELLATION, AND RESTOCKING FEE

Customer may request that Contractor accept return of delivered goods, or that Contractor cancel an order prior to delivery. If Contractor does not agree to Customer’s request, Customer and Contractor must attempt to resolve the matter. If Customer and Contractor do not reach a resolution, Customer or Contractor may contact the CPA Contract Manager. CPA may order Contractor to accept a return or cancel an order. Contractor may request a reasonable fee for restocking compliant goods it has shipped. Customer shall pay a restocking charge of no more than 10% of the cost of the goods if CPA and Customer both determine that the charge is justifiable. Contractor shall not charge any fee for an order cancelled prior to shipment.

A.10 PURCHASE ORDERS, INVOICES AND REPORTING

A.10.1 Customer Purchase Orders

Only purchase orders issued through the approved CPA purchasing system, Texas SmartBuy, are eligible for Contract pricing.

A Purchase Order Change Notice (POCN) is required to be processed to make any changes to the original Texas SmartBuy purchase order and must be issued through the Texas SmartBuy online system.

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Purchase orders dated during the term of the Contract must be honored, even if received by the Contractor after the Contract expiration date. Contractor may not specify a "final order" receipt date.

Pricing is established by the date the purchase order is placed.

A.10.2 Online Ordering

CPA’s Texas SmartBuy online ordering system permits Customers to order from the Contract. Texas SmartBuy will email purchase orders to the Contractor and Customer. Contractor shall acknowledge receipt of each purchase order to the Customer’s email address listed on the purchase order.

Respondents must provide one email address for the receipt of purchase orders on Attachment B, Respondent Information. Multiple email addresses are not allowed; therefore, Respondents are encouraged to provide an email address which can be accessed by multiple staff.

More information about Texas SmartBuy is available at: http://www.txsmartbuy.gov/ and Help Guides can be accessed at: https://www.txsmartbuy.gov/systemguides

Online ordering enables CPA to identify and track the commodities/services purchased. Currently, CPA uses the National Institute of Governmental Purchasing, Inc. (NIGP) Commodity/Services Codes.

Contractor may be required to provide an electronic image of the awarded products in a format specified by CPA that can be uploaded to Texas SmartBuy.

A.10.3 Invoices and Expedited Payment Discounts

Reference Part B, General Instructions and Contract Terms and Conditions, Section B.5.3, Invoicing and Payment Requirements.

Payment terms for the State of Texas are typically 30 days. Respondent may provide additional discounts extended to each invoice on Attachment B – Respondent Information.

Contractor must submit an itemized invoice to Customer reflecting the CPA Contract number and Customer purchase order number.

A.10.4 Statewide Contract Development Reporting

Contractor shall provide any information requested by CPA to develop future solicitations and facilitate the transition to potential future contractors in a format acceptable to the CPA within 14 calendar days of the request.

A.11 RESPONSE INFORMATION

A.11.1 Schedule of Events

Respondents must submit their Response to CPA before the due date and time indicated on the cover page. CPA may revise this schedule by issuing an addendum on the ESBD.

http://www.txsmartbuy.gov/ https://www.txsmartbuy.gov/systemguides

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A.11.2 Solicitation Addenda

CPA will post any addendum to this solicitation on the ESBD. Respondents are responsible for checking the ESBD for addenda prior to submitting a Response. Respondent’s failure to check the ESBD does not release it from the requirements of any addenda nor permit it to modify or withdraw its Response after Response opening.

Respondent must acknowledge each Solicitation addendum by returning a signed copy of the addendum with its Response.

A.11.3 Questions and Answers

Respondents must send all questions regarding this Solicitation to the CPA Points of Contact identified in Section A.11.4 by the due date in the Schedule of Events on the cover page. Respondents must reference the relevant Solicitation page and section number in each question. CPA’s responses to questions will be posted to the ESBD.

Respondents must notify CPA of any error or ambiguity in the Solicitation by submitting a question. If Respondent fails to notify CPA of an error or ambiguity, Respondent (1) waives any claim for money, time, or other relief based on that error or omission, and (2) agrees to accept any reasonable interpretation of the allegedly erroneous or ambiguous provisions by CPA.

All questions submitted to CPA should include the identity of the sender, the sender’s title, company name, telephone number, and email address, as applicable.

Only answers that CPA provides in writing are official. Information in any form other than the materials constituting this Solicitation, the Question-and-Answer Document, and any Solicitation addendum is not binding on CPA.

Minor questions for which the answer will not affect the interpretation of the Solicitation or change the contents of a Response (for example, a question regarding delivery of a sealed Response) may be answered orally or by email by CPA.

A.11.4 Points of Contact

Respondents must direct all communications concerning this Solicitation to the Points of Contact listed below. Respondents may not contact other CPA or agency personnel or any Customer regarding this Solicitation, unless instructed to do so in writing by the CPA Point of Contact. Communicating with anyone other than the Points of Contact may result in disqualification of a Response.

Responses may not be submitted to the CPA Points of Contact. Follow the instructions for Response submission in Sections A.15 and A.16.

Primary Point of Contact - CPA Contract Specialist Hadley Lowery, CTCD, CTCM 512-936-8489 Email: Hadley.Lowery@CPA.Texas.Gov

Secondary Point of Contact Statewide Contract Development (SCD) Email: spd.contractdev@cpa.texas.gov mailto:Hadley.Lowery@CPA.Texas.Gov mailto:spd.contractdev@cpa.texas.gov

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If no response is received from the primary point of contact within one business day, Respondent may contact SCD at the email address listed above.

After Contract award, all communications relating to the Contract must be submitted to Statewide Contract Management at spd.cmo@cpa.texas.gov.

A.11.5 Documents and Attachments Included with this Solicitation

The Solicitation package includes the following documents:

1. Part A: Special Instructions (this document)

2. Part B: General Instructions and Contract Terms and Conditions

3. Attachment A - Execution of Response (with authorized signature)

Attachment B - Respondent Information Attachment C - Preferences Attachment D - Insurance Statement of Intent Attachment E - Self Insured Retention (only if using SIR)

4. Mandatory Price Sheet in both .xml and .xlsx format (.xml is preferred)

A.12 DISCLOSURE OF INTERESTED PARTIES

If CPA determines that Texas Government Code § 2252.908 may apply to a Contract award, CPA will instruct the Respondent to disclose interested parties to the Texas Ethics Commission (TEC) and CPA.

A Respondent subject to this requirement must (1) complete TEC Form 1295, Certificate of Interested Parties at https://ethics.state.tx.us/filinginfo/1295/ (2) submit the form online to TEC, (3) print the completed form that includes the Certificate Number automatically assigned by TEC, and (4) submit the form, signed by its authorized agency, by email to CPA.

If a…