ESBD_556398_1788469905825_Notice Regarding Conflict of Interest Questionnaire 20260514.pdf

Notice Regarding Conflict of Interest Questionnaire

Texas law requires any person or entity, including a person’s or entity’s agents, (hereafter referred to as VENDOR) who contracts or seeks to contract with Paris Junior College (PJC) for the sale or purchase or property, goods, or services to file a Conflict of Interest Questionnaire with PJC under the following circumstances.

A vendor must file a completed conflict of interest questionnaire (CIQ) if the vendor has a business relationship with a local governmental entity (PJC) and:

1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Local Government Code Section 176.003(a)(2)(A);

2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Local Government Code Section 176.003(a)(2)(B), excluding any gift described by Local Government Code Section 176.003(a-1); or

3) has a family relationship with a local government officer of that local governmental entity.

“Local government officer” is defined by Texas Local Government Code as follows:

A. A member of the governing body of a local governmental entity;

B. A director, superintendent, administrator, president, or other person designated as the executive officer of a local government entity; or

C. An agent of a local governmental entity who exercises discretion in the planning, recommending, selecting, or contracting of a vendor.

Each covered person or entity who seeks to contract or who contracts with PJC is responsible for complying with any applicable disclosure requirements. PJC will post the completed questionnaires on its website.

The completed conflict of interest questionnaire (CIQ) must be filed with the appropriate records administrator not later than the seventh business day after the later of:

1) the date that the vendor:

a) begins discussions or negotiations to enter into a contract with PJC; or

b) submits to PJC an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the district; or

2) the date the vendor becomes aware:

a) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a) of Loc. Gov’t Code §176.006;

b) that the vendor has given one or more gifts, as described by Subsection (a) of Loc. Gov’t Code §176.006; or

c) of a family relationship with a local government officer.

The Vendor also shall file an updated completed questionnaire with the records administrator not later than the seventh business day after the date on which the vendor becomes aware of an event that would make a statement in the questionnaire incomplete or inaccurate.

The Conflict of Interest Questionnaire may be downloaded from the Texas Ethics Commission’s website at https://www.ethics.state.tx.us/data/forms/conflict/CIQ.pdf

Completed forms should be sent to the PJC Purchasing Department via:

• Email jmahana@parisjc.edu;

• USPS Mail:

PJC Purchasing Department 2400 Clarksville St.

Paris, TX 75460

The current local government officers of Paris Junior College include, but may not be limited to the following individuals:

Board of Regents: Berdie Gibson Charles Lynch Dr. Clifton Wilkerson Curtis Fendley Ginna Bowman Josh Bray Dr. Linda Kapp Shannon McGuire Taylor Slagle

President: Dr. Stephen Benson Vice President of Technology: Sebastian Barron Vice President of Business Services: Keitha Carlton Vice President of Student Services: Dr. Lisa Elliott Vice President of Workforce Education: Dr. Michael Erny Vice President of Academic Instruction: Rob Stanley Director of Purchasing: Jerry Mahana

It is the Vendor’s responsibility to verify with PJC the most up-to-date listing of pertinent local government officers at the time Vendor contracts or seeks to contract with PJC for the sale or purchase of property, goods, or services.