ESBD_554216_1787944770805_SOL_EXH_F.6_26R0027061_Statement of Work.pdf

TXDPS Facilities Bureau

Texas Department Of Public Safety - DPS HQ – Bldg. N – 400a Electrical Service Installation

The Texas Department of Public Safety (TXDPS) is requesting proposals for the installation of a 400a electrical service in preparation of a new portable building. See the attached scope of work and plans for more information.

Project Location:

HQ – Bldg. N 5807 Guadalupe St Austin, TX 78752

The Contract Monitor is not authorized to make any representations or commitments of any kind on behalf of DPS or the State of Texas outside of contractual authority.

NOTE: Building contacts will be identified to the bidders for the respective locations for site visits and future access.

Access times for each phase of construction must be scheduled ahead of actual work.

Table of Contents - Specification Sections

SECTION 1.0 Scope of Work

SECTION 1.0 - SCOPE OF WORK

1.01 SCOPE OF WORK

This section outlines the scope of work included install a new electrical service. The contractor is responsible for including all means and methods necessary to complete this portion of the project. In general, the work includes, but is not limited to, the following items:

1. Installation of a new 400a single phase 120/240v overhead service to serve a new portable building. This service must be one approved and installed per City of Austin and Austin Energy.

2. All coordination, permitting, inpsections and engineering with City of Austin and Austin Energy will be the responsibility of the contractor.

3. The service will include an electrical panel capable of installing at least 4 – 100a 2 pole bolt in style breakers plus the addition of other breakers in the future.

• Prefered panel brand would by Square D to match exisitng panels at the site.

1.02 QUALITY CONTROL

1. The contractor shall be responsible for planning and sequencing construction activities in a manner that accommodates ongoing daily operations. When construction activities require partial use or closure of the parking lot, the contractor shall install and maintain appropriate barricades, fencing, signage, and other safety measures necessary to clearly delineate construction zones and protect employees who are utilizing unaffected portions of the parking areas.

2. The contractor shall ensure that all work areas are secured and that construction activities do not create safety hazards for DPS personnel. At no time shall DPS personnel be exposed to unsafe conditions resulting from construction operations.

3. Usability of the Parking lot, including which sections are available for parking, shall be coordinated weekly with the DPS Contract Monitor or designated representative. The Contractor shall participate in weekly coordination meetings or communications, as required, to review work schedules, anticipated impacts, and parking lot availability for the upcoming week. Any changes to agreed-upon parking lot usage must be approved in advance by the DPS Contract Monitor or designated representative.

4. The Contractor is responsible for properly disposing of all debris, including trash or construction debris, associated with this project. Removal shall not utilize a TXDPS dumpster or equipment unless authorized by a TXDPS authorized designated representative.

5. TXDPS will identify an exterior staging area/entry for use by the contractor. This temporary storage must be maintained in a neat, orderly manner and restored to its original condition upon completion.

6. Any container used as part of this contract is subject to inspection upon being located on the TXDPS property.

7. The contractor shall efficiently schedule all work to ensure work will be done in as few calendar days as possible for optimum installation to meet the manufacturer’s warranty requirements. All work shall be continuous to ensure the facility impact is minimal with limited disruptions. Every effort shall be made to eliminate downtime and get the TXDPS operations back in service as quickly and safely as possible. Once the bid award is made, the exact dates will be coordinated.

8. All work will be performed by qualified craft persons with a minimum of (3) three years of experience in the field. It shall be the contractor’s responsibility to provide only skilled, qualified workers for this project.

9. The new work shall comply with the state and local ordinances.

1.04 PERFORMANCE REQUIREMENTS

1. All work shall be considered new unless otherwise indicated.

2. The Contractor shall check and verify all dimensions, notes, and conditions in the installation area on site before any construction work is started. All discrepancies shall be reported to TXDPS in writing. No extra charge of compensation will be allowed on account of any difference between actual measurements and measurements or dimensions supplied by TXDPS, either verbally or in written form.

3. The Contractor shall assume full responsibility for the accuracy, fit, and stability of all parts of the work.

4. All labor, materials, and installations must comply with the codes, rules, and regulations of local, state, and federal authorities having jurisdiction. Any discrepancy between the requirements of the plans, specifications, and said codes, rules, and regulations shall be immediately brought to the attention of the TXDPS Facilities Department in writing for resolution.

5. The Contractor shall provide all necessary protection of existing work and newly added work.

6. The Contractor shall be responsible for adequately bracing and protecting all work during construction against damage, breakage, collapse, distortion, and misalignment according to applicable codes and standards.

7. Working hours will be between 7:00 am and 5:00 pm during the week and during the weekend if necessary.

If additional time is necessary for the specified products, the schedule must be coordinated with TXDPS before any work begins.

8. The Contractor shall repair and restore to its original condition all work and items damaged as a result of building operations and shall leave the work completed to the true intent of the drawings and specifications and to the satisfaction of TXDPS.

9. Any disturbance or damage to the existing building, site, or utilities resulting from either directly or indirectly from the building operations shall be promptly repaired, restored, or replaced to the satisfaction of TXDPS at no additional cost to TXDPS.

10. All materials and construction to be incorporated in the work shall be in strict accordance with the latest editions of IBC and shall conform to the standards and recommendations of the various trade institutes where applicable.

1.05 SCHEDULING

1. The Contractor will, within 20 days of receipt of the contract , supply the DPS Contract Monitor with a project schedule. This site is an active training facility. Schedules will be worked to cause the least disruption to the training in progress.

2. Prior approval must be received from local TXDPS staff if scheduled project tasks may impact the regular TXDPS facility operational schedule.

1.06 SPECIAL CONSIDERATIONS

1. Even if it is not anticipated, the contractor may be required to shut down operations during the project for an unforeseen State of Texas emergency. In this event, the contractor will be required to finish any open work, secure the site staging area, and evacuate their personnel as safely but as quickly as possible from the property. Notification to return to work will be issued as soon as possible by authorized DPS personnel.

2. Propane tanks, gas cylinders, or other flammable/hazardous materials must be secured and stored in a safe, industry-acceptable manner when in use or when they are being stored for future use at this or any DPS facility. Storage locations and quantities are to be identified to the affected Building Manager for the duration of the contract.

3. Contractor vehicles used for the transport of personnel or materials shall be locked with the emergency brake set and the ignition key removed when left unattended. Parking or storage must be located only in approved areas determined by the local building manager. The Department of Public Safety will not be responsible for damage by others to the contractor’s personal vehicles left on the project site. Any vehicle or equipment without an ignition key starter shall be rendered inoperable if left overnight. Also, any Vehicle or large equipment with a common industrial type of ignition source shall be rendered inoperable if left overnight. Security and safety of tools or equipment shall be the responsibility of the contractor during work and after regular business hours. Items such as ladders must be removed and secured, prohibiting unauthorized access to the facility.

4. The facility shall not be left open by the removal of any building component without prior knowledge of the DPS Building Manager. All removed openings are to be left secure with new products at the end of each workday or reasonably secured with 3/4” plywood or industry-standard plugs. Temporary fillers must be cut to size and screwed securely into the opening in the event that new component material needs to be altered if the first attempt fails to fit the opening.

5. Contractor will be required to provide an operational demonstration to the identified staff for future maintenance needs, along with other information on warranty, maintenance manuals, or other related details. Warranty information is subject to approval by the Department of Public Safety’s Legal Section.

Counsel may advise as to the warranty details that are not in compliance with state law or must be changed to not violate agency policy.

6. Work will be performed in secure facilities in each Region. Contract work crews are subject to Background checks before being allowed access to these facilities. This includes all workers associated with the contractor or their respective sub- contractors.

7. Documents will be provided to the primary contractor for distribution to their affected personnel or subcontractors. The Department of Public Safety is a law enforcement organization and will make every effort to enforce applicable State of Texas, Federal, and International laws. Persons with outstanding warrants shall be subject to immediate arrest. Persons with criminal histories may not be allowed in secure DPS facilities. Nondisclosure statements may be required when working on or within certain DPS locations.

1.07 PRECONSTRUCTION CONFERENCE

1. A preconstruction conference will be held with TXDPS Staff to include the Project Manager, Electrician and

Plumber, Contractor, and involved trades to discuss all aspects of the project. The Contractor's foreman or field representative will attend this conference.

2. TXDPS shall reserve the right to require an alternate superintendent and/or foreman.

3. The preconstruction conference shall not be held until all specified submittals have been received, reviewed, and accepted by TXDPS’s Contact.

4. Delivery of materials and commencement of construction shall not proceed until the preconstruction conference is held. Delays in obtaining a complete set of submittals shall not extend the contracted completion date.

1.08 EMERGENCY RESPONSE

1. The Contractor shall provide TXDPS with after-hours (24-hour) emergency telephone numbers of the

Contractor’s superintendent and foreman.

2. The Contractor must respond to emergencies or calls within two (2) hours.

1.09 DEFINITIONS

1. TXDPS: Texas Department of Public Safety = Owner.

2. Contractor/Contractor: Primary party responsible for the coordination of their own employees or their respective sub-contractor groups to complete the contract project to meet these specifications.

3. Installer/Applicator/Erector: Entity engaged by the Construction Manager as an employee, Subcontractor, or Sub- subcontractor to perform a particular construction operation, including installation, erection, application, and similar operations.

4. TXDPS Contact: The owner's primary representative for this project has the authority to communicate project details and accept or deny final installation completion.

5. TDLR-TAS: Texas Department of Licensing and Regulation – Texas Accessibility Standards.

1.10 WARRANTY

1. The installer shall furnish a single, written warranty covering 100% of the new material and labor costs, protecting the owner, for a period of one (1) year from the date of Substantial Completion.

2. In the event of component damage from the use of incompatible materials, or during installation, any accident, mishandling, improper transportation methods, or negligence on the part of the Contractor or Sub- Contractor forces, the Primary Contractor shall be responsible for the replacement at no cost to the TXDPS.

3. Refer to specific sections of the specification for systems and product warranty requirements. Verify with the Manufacturer of proposed systems and products that specified warranty requirements are acceptable, without exception, before selecting materials for use on this project.

4. Submit a full Contractor's Guarantee of the Work to be free from defects in materials and workmanship upon Substantial Completion and before final payment. This Guarantee shall be for a period of one (1) year from the date of Substantial Completion and shall be signed by a Principal of the Contractor’s firm and sealed if a corporation.

5. If requested by the TXDPS Contact, submit a letter from the manufacturer acknowledging that the completed Work is acceptable and that the warranty remains in effect.

1.11 FINAL INSPECTION AND PAYMENT

1. Inspections: TXDPS, the Architect of Record, and a third party, where needed, will conduct inspections of the project to verify that work is generally in compliance with the project intent, Contract Documents, and specifications before issuing payments to the Contractor. Inspections will be done by the TXDPS Contact or designated representative and may be conducted at any time before payments and, at a minimum, before final payments to the Contractor.

2. Final Inspection: The Contractor and the TXDPS Contact or designated representative shall provide a comprehensive final inspection after completion of the project. All application errors shall be addressed and final punch list items completed before rendering any final payments.

END OF SECTION