ESBD_553274_1787609911583_Submission Instructions - 721-27002.pdf

PDF 164 KB Posted Aug 24, 2026

Attached to: Print and Design Services
Solicitation number: 721-27002
Issued by: Texas

About this file

Written by GovTribe AI · Aug 31, 2026

This submission instructions document outlines the proposal requirements for the University of Texas at Austin's Print and Design Services contract opportunity in Texas. Respondents must submit materials through the Euna Procurement portal by September 10, 2026 at 2:30 PM CDT, with an Intent to Bid deadline of the same date and time. The services requested encompass printing, typesetting, design services, graphic design services, business cards printing, envelope and mailer printing, and print-on-demand printing services. Suppliers must submit product pricing sheets, rate sheets, renewal pricing information, addenda acknowledgement, portfolio documentation of ten mid-level projects, cover letters, and responses addressing qualifications and abilities, quality of proposed services, ability to meet the university's needs, and staffing resources. The question period runs from August 24, 2026 to August 28, 2026, allowing potential bidders time to seek clarification before submission.

Respondents must select their pricing model from options including hourly rates, fixed project-based pricing, or value-based pricing, and submit corresponding pricing sheets accordingly. Submission requirements include responses to a Company Information questionnaire, disclosure of any exceptions to sample agreement terms, cancellation and delivery fee policies, subcontracting plans, discount descriptions, and prompt payment discount percentages. Respondents must confirm acceptance of the university's payment program and indicate whether they are identifying a GPO or cooperative contract. All submissions must include company contact information, signatures, and paper printed collateral sheets. The maximum file upload size is 1000 MB per file, with text fields limited to 2000 characters. Submission materials can be accessed and uploaded through the Bonfire portal at https://utexas.bonfirehub.com/opportunities/246313, with technical support available through Euna Procurement.

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Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement Instructions

Execution of Offer

File Type: PDF (.pdf) Multiple Required

Respondent must upload a product pricing sheet and rate sheet.

File Type: PDF (.pdf) Multiple Required

Renewal Pricing File Type: PDF (.pdf) Multiple Optional

Addenda Acknowledgeme nt

File Type: PDF (.pdf) 1 Required

Does Respondent take exception to any terms or conditions set forth in the attached sample agreement

Data Type:

Yes/No N/A Required

List of exceptions Respondent is requesting

File Type: PDF (.pdf) Multiple Optional

List of Respondent's portfolio list of 10 mid-level projects

File Type: PDF (.pdf) Multiple Required

Respondent's Cover Letter

File Type: PDF (.pdf) Multiple Required

Please indicate that you will charge cancellation fees.

Data Type:

Yes/No N/A Required

Cancellation policy

File Type: PDF (.pdf) Multiple Optional

Please indicate that you will charge delivery fees.

Data Type:

Yes/No N/A Required

Delivery and Pickup policy

File Type: PDF (.pdf) Multiple Optional

Subcontracting Plan - Attachment three

File Type: PDF (.pdf) Multiple Required

Response:

Qualifications, Abilities, and Reputation

File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, Multiple Required

.mp4, .mpeg, .wmv, .zip)

Description of Discounts

Data Type:

Text N/A Optional

Upload of Discounts

File Type: PDF (.pdf) Multiple Optional

Response:

Quality of Proposed Services

File Type: PDF (.pdf) Multiple Required

Additional Service List

File Type: PDF (.pdf) Multiple Optional

Response: Ability to Meet University’s Needs

Multiple Required

Prompt Payment Discount:

Data Type:

Percentage N/A Required

Please indicate that you will accept payment under this program

Data Type:

Yes/No N/A Required

Is Respondent identifying a GPO

Data Type:

Yes/No N/A Required

Cooperative Contract Name

Data Type:

Text N/A Optional

Cooperative Contract Number

Data Type:

Text N/A Optional

Cooperative Contract Term

Data Type:

Text N/A Optional

Cooperative Contract Website Link

Data Type:

Text N/A Optional

Response:

Staffing Resources and Past Business Relationship Strength with the University

Multiple Required

Company Name Data Type:

Text N/A Required

Contact Name Data Type:

Text N/A Required

Contact Title Data Type:

Text N/A Required

Contact Email Address

Data Type:

Text N/A Required

Date Data Type:

Text N/A Required

Signature Data Type:

Text N/A Required

Company Information (Q-

25DH)

Questionnaire:

Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this Questionnaire.

The Response Template can be downloaded from the project listing on the Bonfire portal.

Price Model Data Type:

Dropdown N/A Required

If Respondent indicated Hourly rate in 5.2.1, Respondent will upload a pricing sheet with hourly rates for all levels of technical staff.

Include standard hourly rates and applicable overtime/holiday rates for all design staffing services.

(.pdf) Multiple Optional

If Respondent indicated Fixed Project-based Pricing in 5.2.1, Respondent will upload a pricing sheet with project-based pricing

File Type: PDF (.pdf) Multiple Optional

If Respondent indicated Value- Based Pricing in 5.2.1, Respondent will upload a pricing sheet with methodology for Value-based pricing.

File Type: PDF (.pdf) Multiple Optional

Paper Printed Collateral Sheets

(.pdf) Multiple Required

Commodity Codes

Commodity Set Commodity Code Title Description

NIGP 966 Printing And Typesetting Services

NIGP 90735 Design Services

NIGP 96546 Graphic Design Services for Printing

Commodity Set Commodity Code Title Description

NIGP 96607 Business Cards Printing

NIGP 96611 Card Printing: Tab, Post, Form, etc.

NIGP 96631 Envelope and Mailer Printing

NIGP 96676

Print-On-Demand Printing Services, Including Print and Distribute Services

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.

Requested Questionnaires:

The Questionnaire Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/246313.

https://procurement-help.eunasolutions.com/hc/en-us/articles/48878569291411-What-s-a-Data-Field-or-Slot https://utexas.bonfirehub.com/opportunities/246313

Please note that Questionnaires may take a significant amount of time to prepare.

2. Upload your submission at:

You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Sep 10, 2026 2:30 PM CDT.

The Question period for this opportunity starts Aug 24, 2026 5:00 PM CDT. The Question period for this opportunity ends Aug 28, 2026 2:30 AM CDT. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Sep 10, 2026 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

University of Texas at Austin uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.procurement@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://procurement-help.eunasolutions.com/hc/en-us mailto:support.procurement@eunasolutions.com https://procurement-help.eunasolutions.com/hc/en-us https://procurement-help.eunasolutions.com/hc/en-us

File details come from the government source that posted it. Updated Aug 31, 2026.