ESBD_553272_1787603160519_Submission Instructions - 721-27004.pdf

PDF 160 KB Posted Aug 28, 2026

Attached to: Direct Marketing & Membership Campaign Management Services
Solicitation number: 721-27004
Issued by: Texas

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Written by GovTribe AI · Aug 31, 2026

This submission instructions document pertains to a Request for Proposal (RFP) issued by the University of Texas at Austin for Direct Marketing and Membership Campaign Management Services. The University seeks qualified suppliers to provide direct marketing, membership marketing, donor acquisition, fundraising support, membership retention, constituent engagement, and campaign management services. The RFP is classified under NIGP commodity codes 915 (Communications and Media Related Services), 91522 (Communications Marketing Services), and 91559 (Mail Services, Express). The question period runs from August 24, 2026 at 2:00 PM CDT through August 31, 2026 at 2:30 PM CDT, with proposals due by September 24, 2026 at 2:30 PM CDT. All submissions must be uploaded to the Bonfire procurement portal at https://utexas.bonfirehub.com/opportunities/246564. The University reserves the right to make multiple awards under this RFP.

Respondents must meet four minimum requirements: at least five years of experience providing comparable services; successful performance on at least three comparable client engagements within the past five years; demonstrated campaign and production capabilities including strategic planning, creative development, audience segmentation, direct mail production, campaign execution, reporting, and analytics; and the ability to securely receive, store, transmit, process, and dispose of confidential information. Pricing submissions include three required bid tables for fixed campaign fees by volume range, other fixed fees and rates, and pricing scenarios, along with renewal pricing. Respondents must provide a price list, sample reporting deliverables, data security program documentation, qualifications and abilities documentation, quality of proposed services, staffing resources information, company and financial information, and a signed Execution of Offer form. Proposals exceeding five million dollars ($5,000,000) require approval by the Board of Regents. Respondents must acknowledge acceptance of all terms and conditions or submit a red-lined version with detailed exceptions. A subcontracting plan and addenda acknowledgement form are also required. The maximum file upload size is 1000 MB, with text field responses limited to 2000 characters.

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ESBD_553272_1787948288564_Pre-Proposal Meeting 721-27004.pdf	PDF	Aug 28, 2026

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Submission Instructions for Suppliers Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type Requirem ent Instructions

Description of Discounts Offered Data Type: Text Required

File Upload of Discounts File Type: PDF (.pdf) Optional

Approval by Board of Regents: No agreement resulting from this RFP will be effective for amounts exceeding five million dollars ($5,000,000) until approved by the Board of Regents of The University of Texas System. Respondent to review and respond.

Data Type: Yes/No Required

Multiple Awards: University reserves the right to make multiple awards against this RFP. Respondent to review and respond.

Data Type: Yes/No Required

Fixed Campaign Fees by Volume Range - BidTable A (BT-18CK) BidTable: Datatable Required

You will need to complete the BidTable online in the browser. The BidTable can be filled any time during your submission.

Please note that BidTables may take a significant amount of time to prepare.

Other Fixed Fees and Rates - Bid Table B (BT- 18HP) BidTable: Datatable Required

You will need to complete the BidTable online in the browser. The BidTable can be filled any time

Name Type Requirem ent Instructions take a significant amount of time to prepare.

Pricing Scenarios - Bid Table C (BT-49BE) BidTable: Datatable Required

You will need to complete the BidTable online in the browser. The BidTable can be filled any time take a significant amount of time to prepare.

Price List and Description of Additional/Related Services File Type: PDF (.pdf) Required

[MINIMUM REQUIREMENT 1]: Organizational Experience: Respondent must have a minimum of five (5) years of experience providing direct marketing, membership marketing, donor acquisition, fundraising support, membership retention, constituent engagement, and campaign management services of similar scope and complexity. Respondent to upload the required evidence to support the requirement.