ESBD_551079_1787081375335_Submission Instructions - 26-387.pdf
PDF 181 KB Posted
- Solicitation number
- 26-387
- Issued by
- Texas
About this file
This submission instructions document pertains to a Temporary Personnel Services procurement for the Child Nutrition Department in Texas, outlining the procedural requirements for bid submission. Prospective vendors must submit sealed bids by the specified deadline, with bids to be opened publicly at the designated time. The procurement seeks temporary personnel services to support the Child Nutrition Department operations, though specific staffing levels and position requirements are referenced in the accompanying Scope of Work. Bidders are required to follow all submission guidelines, including proper formatting, documentation, and delivery methods as detailed in the instructions. Any bidder's conference or site visit information would be communicated separately through the procurement documents.
The submission instructions establish mandatory compliance requirements for all interested vendors, including certification of bidder qualifications and adherence to state and local contracting regulations. Vendors must provide all required documentation, insurance certifications, and representations as specified in the tender documents. The instructions typically include provisions addressing minority and women-owned business enterprise considerations consistent with Texas contracting standards. Payment terms, contract duration, and renewal options are established in the main contract documents rather than the submission instructions. All bidders are bound by the specifications and terms contained in the complete procurement package, with non-compliant submissions subject to rejection.
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Text version
Submission Instructions for Suppliers
Temporary Personnel Services for Child Nutrition Department
RFP # 26-387
Please follow these instructions to submit via our Public Portal.
If you have not already done so, YOU WILL NEED TO REGISTER IN EUNA PROCUREMENT before you can respond to any bid/proposal opportunities.
For additional submission instructions see link:
https://procurement-help.eunasolutions.com/hc/en-us/articles/48472222760979-Vendor- Submissions-with-Solicitation-Builder
1. Prepare your submission materials:
The following items will be requested within the Public Portal System.
Requested Information
Name Type # Files Requirement
Proposal Response File Type: PDF
(.pdf) Multiple Required
Responder
Acknowledgement of Scope of Work
Data Type: Radio N/A Required
Reviewed Standard
Solicitation
Instructions
Data Type: Yes/No N/A Required
Supplier Note Data Type: Text N/A Optional
Additional
Information File Type: Any 1 Optional
Reviewed
Richardson ISD's Data Type: Yes/No N/A Required https://procurement-help.eunasolutions.com/hc/en-us/articles/48472222760979-Vendor-Submissions-with-Solicitation-Builder https://procurement-help.eunasolutions.com/hc/en-us/articles/48472222760979-Vendor-Submissions-with-Solicitation-Builder
Vendor Code of
Conduct
Company Name Data Type: Text N/A Required
Company DBA
(Doing Business As)
(put NA if not applicable)
Data Type: Text N/A Required
W-9 File Type: PDF
(.pdf) 1 Required
Bid Representative Data Type: Text N/A Required
Bid Representative
Email Address Data Type: Text N/A Required
Bid Representative
Phone Number Data Type: Text N/A Required
Principal Place of
Business
(provide the
Address, City, State, Zip Code)
Data Type: Text N/A Required
Does your company have a website?
Data Type: Yes/No N/A Required
Company's website Data Type: Text N/A Optional
Customer Service
Representative Data Type: Text N/A Required
Customer Service
Representative
Data Type: Text N/A Required
Customer Service
Representative
Phone Number
Data Type: Number N/A Required
Email Address for
Purchase Orders Data Type: Text N/A Required
Past History Data Type: Yes/No N/A Required
If you have done business with
Richardson ISD, please provide dates and/or description of work.
Data Type: Text N/A Optional
Is your company
HUB (Historically
Underutilized
Business) certified?
Data Type: Yes/No N/A Required
If yes, please upload a current certificate or supporting documentation.
File Type: PDF
(.pdf) Multiple Optional
Conflict of Interest with Board Officials Data Type: Radio N/A Required
Attach Signed COI if you answered YES above (provided above as an attachment)
File Type: PDF
(.pdf) 1 Optional
Resident Bidder Data Type: Yes/No N/A Required
If principal business is not in Texas, please identify which state your
Data Type: Text N/A Optional principal business is located.
Does your company employ 500 or more people within the
State of Texas?
Data Type: Yes/No N/A Required
Reviewed
Richardson ISD's
Standard Terms and
Conditions
Data Type: Yes/No N/A Required
No Deviations Data Type: Radio N/A Required
Deviations File Type: Word
(.doc, .docx) 1 Optional
Non-Collusive Data Type: Radio N/A Required
No Lobbying Data Type: Radio N/A Required
Criminal
Background Data Type: Radio N/A Required
Felony Conviction Data Type: Radio N/A Required
Felony Conviction
Disclosure Data Type: Text N/A Optional
UEI Number Data Type: Text N/A Optional
Certificate
Regarding
Debarment
Data Type: Radio N/A Required
Public Records
Notification Data Type: Radio N/A Required
Confidential
Information Data Type: Radio N/A Required
If YES, is selected above, provide document with confidential items.
File Type: PDF
(.pdf) 1 Optional
Interlocal
Agreement Clause Data Type: Radio N/A Required
Minimum Insurance
Requirements Data Type: Radio N/A Required
Vendor's Insurance
Certificate
File Type: PDF
(.pdf) 1 Required
Reference #1 Data Type: Text N/A Required
Reference #2 Data Type: Text N/A Required
Reference #3 Data Type: Text N/A Required
Reference Provided Data Type: Yes/No N/A Required
Will your company accept emailed or mailed purchase orders issues by
Richardson ISD?
Data Type: Yes/No N/A Required
Do you have a minimum order requirement? If yes, please provide specifications to your requirement.
Data Type: Text N/A Required
Will your company accept Richardson
ISD's Net 30
Data Type: Yes/No N/A Required payment terms as stated in our
Standard Terms and
Conditions?
Is there a reference number RISD must include on purchase orders to receive bid pricing? If yes, please provide that information.
Data Type: Text N/A Required
Purchase Order
Requirement and
Authorization for
Delivery of Goods and Services
Data Type: Yes/No N/A Required
Certificate of
Interested Parties
(1295 Form)
File Type: PDF
(.pdf) 1 Required
Do you agree to provide a Data
Privacy Agreement if requested by
RISD?
Data Type: Yes/No N/A Required
Do you agree to provide a Pre-
Service Affidavit, if required?
Data Type: Yes/No N/A Required
Signed Pre-Service
Affidavit Form
File Type: PDF
(.pdf) Multiple Optional
Equal Employment
Opportunity and
Nondiscrimination
Certification
Data Type: Radio N/A Required
Certification of
Independent Price
Determination and
Non-Collusion
Data Type: Radio N/A Required
Signed Agreement of Compliance Form
File Type: PDF
(.pdf) 1 Required
Hourly Pay Rate Data Type:
Currency N/A Required
Hourly Rate Billed to the District
Data Type:
Currency N/A Required
Overtime Hourly
Pay Rate
Data Type:
Currency N/A Required
Overtime Hourly
Rate Billed to the
District
Data Type:
Currency N/A Required
Daily Pay Rate (if applicable)
Data Type:
Currency N/A Optional
Daily Rate Billed to the District (if applicable)
Data Type:
Currency N/A Optional
Total value of contract (November
6, 2026 - June 30, 2027).
Use this calculation to determine total value of contract:
Proposed Hourly Bill
Rate (Sec 6.1.2) x
8,350 potential hours = Total value of contract amount
Data Type:
Currency N/A Required
Provide evidence of financial stability.
File Type: PDF
(.pdf) Multiple Required
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about
Requested Data at the Euna Procurement Help Center.
2. Upload your submission at:
https://risd.bonfirehub.com/opportunities/248004
The Question period for this opportunity starts Aug 19, 2026 10:00 AM CDT. The Question period for this opportunity ends Sep 16, 2026 10:00 AM CDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of
Sep 22, 2026 1:00 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
All bids/proposals must be SUCCESSFULLY submitted before the due date and time regardless of your organization's ability to submit bids online. It is the supplier's sole responsibility to ensure that bid/proposal documents successfully arrive before the due date and time. The District's online bidding application utilizes the https://procurement-help.eunasolutions.com/hc/en-us/articles/48878569291411-What-s-a-Data-Field-or-Slot https://risd.bonfirehub.com/opportunities/248004
Internet and the World Wide Web, which is comprised of systems that are completely out of the District's control. It is highly recommended that the suppliers allow themselves enough time to complete a successful submission. Do not wait until the last minute!
Important Notes:
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
It is recommended that once you have completed your final submission and receive a notice status of “Submission Complete” from Euna Procurement, you access your account again and review the documents to verify that the correct content has been provided. Once the close date has past, you will not have an opportunity to change any of the submitted documents.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Richardson Independent School District uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.procurement@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://procurement-help.eunasolutions.com/hc/en-us mailto:support.procurement@eunasolutions.com https://procurement-help.eunasolutions.com/hc/en-us https://procurement-help.eunasolutions.com/hc/en-us
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