ESBD_548800_1786978519988_GCC_Mobile_Crisis_RFP_Full_Detail-nofederal funds final 8.17.2026.docx

REQUEST FOR PROPOSALS (RFP)

for

(2) MOBILE CRISIS RESPONSE UNITS

THE GULF COAST CENTER

4444 W. Main League City, TX 77573

Solicitation id: RFP-GCC-2026YCOT Issue Date: August 14, 2026 Proposal Submission Deadline: September 4, 2026, at 3:00 PM CST Award Date: Sept 23, 2026

TABLE OF CONTENTS

1. Description of Gulf Coast Center

2. Description of Services

3. General Information

4. Conditions

5. Veteran Business Participation (VetBiz / VetHub)

6. Selection of Successful Proposer

7. Performance Standards and Compliance

8. Proposal Instructions and Guidelines

9. Attachments Attachment A – Bid Submission Form Attachment B – Assurances Document Attachment C – Key Persons List Attachment D – Non-Collusion Certification Attachment E – Conflict of Interest Disclosure (Official Form CIQ) Attachment F – Certification of Compliance Attachment G – Veteran-Owned Business Certification Attachment H – Veteran Business Participation Plan

1. DESCRIPTION OF GULF COAST CENTER

The Gulf Coast Center provides community-based behavioral health and intellectual/developmental disabilities services as well as substance use services in Galveston County and Brazoria County, Texas. The Gulf Coast Center is a community center under Chapter 534 of the Texas Health and Safety Code, and is classified by the Internal Revenue Service as a 501(c)(3) tax-exempt organization. The Gulf Coast Center is an agency of the State, a unit of local government and is governed by a nine-member Board of Trustees (“Board”), who are appointed by the Galveston (5 appointments) and Brazoria County (4 appointments) Commissioners’ Courts. The Gulf Coast Center’s Key Persons List is included as Attachment A.

Additionally, the Gulf Coast Center is the Health and Human Services designated local mental health authority and the local intellectual and developmental disability authority for Galveston County and Brazoria County, Texas, and currently employs approximately 300 full-time, part-time and relief employees, and operates approximately 11 business locations of varying types (e.g., office, clinic, residential) throughout the designated service area.

The Gulf Coast Center, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements.

Our mission is to provide accessible, efficient, and quality services to support the independent and healthy living of those we serve.

2. DESCRIPTION OF SERVICES

Gulf Coast Center (“GCC”) is seeking proposals from qualified vendors to design, build, and deliver two (2) Mobile Crisis Response Units (MRUs) utilizing a van-based platform to support behavioral health crisis intervention services in community settings.

2.1 Background and Purpose

Mobile crisis units provide behavioral health services in homes, schools, and community settings, reducing emergency room utilization and law enforcement involvement.

These units support rapid response, de-escalation, stabilization, care coordination, and connection to community-based behavioral health services.

2.2 Scope of Work

The Successful Proposer shall provide turnkey Mobile Crisis Response Units, including design, construction, upfit, testing, documentation, delivery, training, and post-delivery support. At a minimum, the proposer shall provide the following:

Vehicle chassis procurement Complete vehicle upfit and customization Interior clinical design and secure storage Integrated information technology and communications systems Power systems and climate control Safety and monitoring systems Delivery, testing, and commissioning Staff training and user documentation Warranty and post-delivery support

2.3 Vehicle Specifications

Vehicles proposed under this RFP must meet or exceed the following minimum requirements:

High-roof, extended-length van Dual rear wheel configuration Gas or diesel engine compatible with Gulf Coast Center fleet standards OEM warranty must be preserved after all modifications Vehicle modifications shall be engineered and installed in a manner that maintains vehicle safety, drivability, and serviceability All components and materials shall be new unless otherwise specifically approved in writing by Gulf Coast Center

2.4 Interior & Clinical Design

The interior layout shall be designed to support safe, durable, and functional mobile behavioral health service delivery.

Walk-through configuration from cab to clinical area Swivel clinical seating and bench seating for engagement Secure, lockable overhead cabinetry and storage Integrated workstation for clinician documentation Durable, cleanable, healthcare-grade materials and finishes Clinical layout that supports privacy, safety, and efficient workflow Shade Awning

2.5 Systems & Equipment

The vehicle shall include the following systems and equipment, at a minimum:

Rooftop HVAC system (air conditioning and heating) Ventilation system appropriate for enclosed clinical space Sink with gray water storage/system Refrigerator or cold storage for medications and supplies, if proposed Secure clinical storage compartments 360-degree exterior and/or interior camera system Appropriate task lighting and general interior illumination Safety equipment and any related warnings, indicators, or controls required for operation

2.6 Information Technology

The information technology configuration shall be vendor-neutral and compatible with common clinical and communications workflows. GCC expects the proposer to describe the complete IT solution being offered, including hardware, mounting, connectivity, power integration, and support. At a minimum, the IT design should address:

Dual-display system (clinician-facing and client-facing) Mobile workstation or tablet integration Cellular connectivity with optional satellite redundancy Secure, HIPAA-compliant networking capability Compatibility with GCC electronic health record (EHR) and telehealth platforms Cable management, device mounting, and serviceability considerations

2.7 Power Systems

The proposer shall provide a power system sufficient to support intended clinical, communications, and support equipment. The response should describe capacity, charging, protection, and maintenance considerations. At a minimum, power system capabilities should address the following:

Battery system with sufficient capacity (~6000 Wh recommended) Inverter and alternator-based charging Shore power connection Optional solar charging capability Multiple 110V and USB outlets Circuit protection, monitoring, and safe shutoff functions where applicable

3. GENERAL INFORMATION

Gulf Coast Center anticipates awarding one (1) contract for the Services commencing on approximately September 23, 2026 (the “Contract”). Any Contract awarded as a result of this RFP will be prepared by Gulf Coast Center, and any proposer selected for a Contract award may be referred to herein as a “Successful Proposer.”

Proposals shall be submitted no later than September 4, 2026, at 3:00 PM CST (“Proposal Submission Deadline”). All proposals must be received by the Proposal Submission Deadline.

All proposals must be delivered via electronic mail attachment to: Gulf Coast Center, Dr. Devon Stanley, PMP, bidsubmission@gulfcoastcenter.org. Gulf Coast Center will determine the official time of receipt of each proposal using the time/date shown by Gulf Coast Center’s email server. Upon request, a receipt may be sent via electronic mail to the deliverer of the proposal indicating the date and time it was received.

Proposals must be provided in a single PDF format file. Proposals sent via any other method will not be accepted. Proposals received after the Proposal Submission Deadline will not be considered.

Any questions concerning the RFP specifications or process shall be directed to Dr. Devon Stanley, PMP at bidsubmission@gulfcoastcenter.org no later than August 28, 2026 at 5:00 PM CST (“Question Submission Deadline”). All questions received by the Question Submission Deadline may be responded to in writing to all those known to have requested a copy of the RFP.

4. CONDITIONS

ACCEPTANCE/REJECTION OF PROPOSALS: Gulf Coast Center reserves the right to accept or reject any and/or all proposals, to waive informalities or defects in proposals, or to accept such proposal(s) as it shall deem to be of the best value to Gulf Coast Center.

NEGOTIATION: Gulf Coast Center further reserves the right to negotiate with proposers determined to have a reasonable chance of being selected. All such proposers shall be afforded fair and equal treatment with respect to such negotiations, and no proposer shall be given information that would provide a competitive advantage over any other proposer.

CANCELLATION: Gulf Coast Center may also choose to cancel the RFP without award.

VALIDATION: Gulf Coast Center may validate any information in a proposal by using outside sources or materials. If validation discloses that information provided by a proposer is deliberately false, the proposal will be ineligible for consideration.

ADDENDA: Gulf Coast Center reserves the right to modify, interpret, and correct the RFP, and any modifications, interpretations, or corrections to the RFP and specifications shall be made by written addenda. Gulf Coast Center’s General Counsel shall have sole authority to issue addenda to this RFP. Addenda shall be provided to all who are known to have received a copy of the RFP. All such addenda become, upon issuance, an inseparable part of the specifications, which a proposal must meet to be considered.

ALTERING PROPOSALS: Any corrections, deletions, or additions to proposals must be made in writing and delivered by email to Dr. Devon Stanley, PMP at bidsubmission@gulfcoastcenter.org prior to the Proposal Submission Deadline. The proposer shall submit substitute pages with an email documenting the changes and attaching the specific pages for substitution. The person who submits the email must have authority at least equal to that of the submitter of the proposal.

WITHDRAWAL OF PROPOSALS: A proposal shall not be withdrawn or cancelled by the proposer unless the proposer submits an email to that effect prior to the Proposal Submission Deadline. The submitter of the withdrawal email must have authority at least equal in authority to the submitter of the proposal.

PUBLIC AVAILABILITY: Gulf Coast Center is subject to and complies with the Texas Public Information Act, Chapter 552 of the Texas Government Code. All proposals shall be open for public inspection after the RFP process is concluded, except for information contained in the proposal that the proposer contends is covered by an exception to disclosure under the Texas Public Information Act and that is clearly identified by the proposer as such. Such information may still be subject to disclosure under applicable law.

SUBMITTED PROPOSALS: Submitted proposals become the property of Gulf Coast Center and will not be returned to the proposer. Proposer agrees that Gulf Coast Center has the right to use, reproduce, and distribute copies of, and to disclose to Gulf Coast Center employees, agents, contractors, and other governmental entities, all or part of the proposal as Gulf Coast Center deems appropriate to complete the procurement process or comply with law.

SALES TAX: Gulf Coast Center is by statute exempt from payment of taxes applicable to the Services described herein; therefore, proposals shall not include taxes.

LIMITATION OF LIABILITY: Gulf Coast Center will not enter into any contract that purports in any way to limit the amount of damages recoverable under the contract.

SUCCESSFUL PROPOSER MUST COMPLY: Successful Proposer must comply with all applicable federal, state, county, and local rules, codes, regulations, laws, standards, and executive orders as well as all policies and procedures of Gulf Coast Center. A contract may be subject to Texas Government Code Section 2252.908 regarding disclosure of interested parties.

EXCEPTIONS/SUBSTITUTIONS: All proposals meeting the intent and requirements of this RFP shall be considered for award. Proposers taking exception to the specifications, terms, and conditions or offering substitutions shall state these exceptions clearly as a separately identifiable part of the proposal entitled “Proposer’s Exceptions.” The absence of such a statement shall indicate that the proposer has not taken exceptions and that the proposer, if chosen, will be responsible to perform in strict accordance with the specifications, terms, and conditions of this RFP and the resulting contract. Unless expressly accepted by Gulf Coast Center in writing in a fully executed contract, all such exceptions and alternative terms are rejected.

SILENCE OF SPECIFICATIONS: The apparent silence of this RFP as to any detail or the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only best practices of quality services will prevail. All interpretations of this RFP shall be made on the basis of this statement.

LIMITATIONS: Any proposer currently held in abeyance from or barred from the award of a federal or state contract cannot contract with Gulf Coast Center.

CONSIDERATION: For a proposal to be considered, the proposer must meet Gulf Coast Center’s requirements, demonstrate the ability to perform successfully and responsibly under the terms of the prospective contract, and submit the completed proposal according to the time frames, procedures, and forms stipulated by Gulf Coast Center. Proposers shall, at a minimum, be currently licensed/certified in the trade, where applicable, that matches the work being proposed.

CONFLICT OF INTEREST: No public official shall have an interest in any contract, in accordance with the Texas Local Government Code Title 5, Subtitle C, Chapters 171 and 176.

ETHICS: Proposer shall not offer to or accept any gifts of value from, or enter into any business arrangement individually with, any employee, official, or agent of Gulf Coast Center.

INDEMNIFICATION: Successful Proposer shall defend, indemnify, and save harmless Gulf Coast Center, and all of its trustees, officers, agents, and employees from all suits, actions, or other claims of any character, name, and description brought for or on account of any losses, injuries, or damages either allegedly or actually received or sustained by any entity, person, or property as either a direct or indirect result of the actions or omissions of the Successful Proposer and/or its employees, contractors, and agents, or of Successful Proposer’s non-compliance with the contract.

ASSIGNMENT: Successful Proposer shall not subcontract, sell, assign, transfer, or convey its rights and/or obligations with respect to any contract, in whole or in part, without Gulf Coast Center’s prior written consent.

INSURANCE: Successful Proposer shall maintain, at all times during its performance under the contract, insurance coverage in not less than the following amounts per policy year: General Liability: $1,000,000 per claim and $3,000,000 aggregate; Automobile Liability (if applicable): $1,000,000 combined single limit with hired and non-owned coverage included; Worker’s Compensation: statutory limits; Employer Liability: $1,000,000 per accident, $1,000,000 per disease per employee, and $1,000,000 disease policy limit. Each policy evidencing such coverage shall name Gulf Coast Center as an additional insured where applicable and provide thirty (30) days advance written notice of cancellation, non-renewal, reduction, deletion of additional insureds, or material modification.

CRIMINAL AND BACKGROUND CHECKS: Successful Proposer must ensure that no person will provide Services if that person has been convicted of any of the offenses listed in Texas Health and Safety Code Section 250.006(a).

ELIGIBILITY TO WORK IN THE UNITED STATES: Each Successful Proposer shall ensure that each person who provides Services is eligible to work in the United States at the time Services are provided, shall document such eligibility using USCIS Form I-9 for all such persons, shall maintain such documentation for at least six (6) years after the contract ends, and shall make such documentation available to Gulf Coast Center upon request.

TEXAS PROCUREMENT COMPLIANCE: Proposers shall comply with all applicable state procurement requirements, including Texas Government Code Chapters 2155 and 2269 as applicable to the products and services contemplated by this RFP.

5. VETERAN BUSINESS PARTICIPATION (VETBIZ / VETHUB)

Gulf Coast Center encourages participation by veteran-owned businesses, including those recognized under the State of Texas Veteran Heroes United in Business (VetHub) initiative.

Proposers are encouraged to identify veteran-owned business status, demonstrate good faith efforts to subcontract with veteran-owned businesses where applicable, and describe outreach, partnership, or subcontracting opportunities with veteran-owned firms.

Does Proposer meet the requirements for certification as a Veteran Heroes United in Business (“VetHUB”)? Attach a copy of any current VetHUB certificate to this Proposal, and label as Exhibit I.C. For purposes of this RFP, VetHUB has the same definition as does a “historically underutilized business” in Section 2161.001(2) of the Texas Government Code.

6. SELECTION OF SUCCESSFUL PROPOSER

1. Selection of the Successful Proposer, if made, will be based upon demonstrated competence, knowledge, qualifications, and reasonableness of the proposed fee, where applicable, for the Services as evidenced by the proposer’s qualified proposal.

2. Gulf Coast Center will make a good faith effort to encourage participation by veteran-owned businesses in alignment with the State of Texas Veteran Heroes United in Business (VetHub) initiative.

3. Issues concerning a specific proposal may be addressed by Gulf Coast Center either in writing or through an individual telephonic, electronic, or in-person meeting with each applicable proposer after an initial review of all proposals. No proposer participating in any such meeting shall be given information that would give that proposer a competitive advantage over any other proposer.

4. A selection, if made, will be based on the proposal that provides best value to Gulf Coast Center and GCC.

5. Gulf Coast Center reserves the right to enter into multiple contracts with respect to the provision of the Services.

Proposals will be scored by the point system listed in the table below:

Veteran-Owned Business Participation: Proposers may receive points for certification as a veteran-owned business and/or meaningful participation of veteran-owned subcontractors in alignment with the State of Texas Veteran Heroes United in Business (VetHub) initiative. Evaluation may consider the proposer’s commitment, level of participation, and outreach efforts as documented in Attachments G and H.

7. PERFORMANCE STANDARDS AND COMPLIANCE

1. Successful Proposer’s Services will be of a standard quality and level of professionalism expected of those businesses engaged in the delivery of similar services. The methods and means employed in the delivery of the Services must be of a standard that will withstand both public and private scrutiny and be in compliance with all applicable laws, statutes, regulations, and ordinances as may be amended from time to time including, but not limited to, the Civil Rights Act of 1964, as amended, and the Americans with Disabilities Act (“ADA”).

2. Successful Proposer will ensure that no person, on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity, genetic characteristics, age, disability, or political affiliation will be excluded from participation in providing, or be denied the benefits of, the Services, or be subject to discrimination under any of the policies of the Texas Health and Human Services Commission or its related agencies, or GCC.

3. Gulf Coast Center reserves the right to retain all performance by any Successful Proposer, and to recover all consideration paid to any Successful Proposer pursuant to a contract, thus permitting forfeiture of such contract, in the event that Successful Proposer fails to make required disclosures regarding key persons or related conflict disclosures, including Form CIQ where required. A Key Persons List is attached to this RFP as Attachment C.

4. Successful Proposer shall furnish the Services in a prompt, efficient, and professional manner. If Successful Proposer cannot provide the Services within the contract requirements, Gulf Coast Center reserves the right to solicit and/or procure any or all such Services outside the contract and/or terminate the contract.

5. Unless stated otherwise in this RFP, Successful Proposer will provide at its sole cost all necessary supplies, equipment, software, technology support, and other items in order to furnish the Services properly as defined in the contract.

6. Any contract may be terminated without penalty for any reason or without cause by Gulf Coast Center by submission of written notice of at least 30 days.

7. Successful Proposer must have and maintain at all times during the existence of any contract any and all required federal, state, and/or local licenses and permits with respect to the Services covered by the contract.

8. Any contract will be prepared by Gulf Coast Center and may contain provisions that are not described in this RFP unless otherwise agreed upon by GCC’s General Counsel.

8. PROPOSAL INSTRUCTIONS AND GUIDELINES

To facilitate the evaluation of proposals, proposers must prepare their responses to Sections I - IV below in the format and sequence specified below. Respond specifically to each question posed. Do not simply make a general reference to any other document included with the proposal. Failure to comply with this requirement could result in the proposal being rejected by Gulf Coast Center in its sole discretion. Proposer may attach additional materials as necessary to provide supporting information and details. Catalogs or brochures may be included as an addendum to the proposal but not in place of specific responses to each item below. If the question does not apply, clearly mark “N/A.”

GENERAL INFORMATION ABOUT PROPOSER

FINANCIAL

RISK PROFILE

SERVICES AND RATES

Each proposal MUST be accompanied by a signed, original Assurances Document and, if required, a Form CIQ (Attachment E or official Texas Ethics Commission PDF attached separately).

Each proposer MUST also respond to each of the following items completely by restating each item/question exactly as written and then providing a response.

Provide the name, legal status (e.g., sole proprietorship, partnership, corporation, etc.), address, and contact telephone number of proposer. Provide the name of all persons owning a 5% or more interest in proposer’s business. Label as Exhibit I.B.i.

Provide copies of any and all of proposer’s required federal, state, and/or local licenses and/or certifications required with respect to the Services. Label as Exhibit I.B.ii.

List all licenses, certifications, or professional affiliations for proposer and all staff identified for this proposal, including date of original certification/licensure and current expiration date. Identify if proposer has ever been sanctioned or had any license/certification suspended. Label as Exhibit I.B.iii.

Provide the names and experience information of each individual who would be assigned to provide the Services, including account executives. Identify the individual within proposer’s firm that will have overall responsibility for provision of the Services and the office in which each team member is located, as well as the physical location of the office designated to serve Gulf Coast Center. Label as Exhibit I.B.iv.

Attach a copy of the organizational chart, including names, titles, and vacant positions, clearly indicating who will be the main point of contact with respect to any contract. Label as Exhibit I.B.v.

Does proposer qualify as a veteran-owned business under the State of Texas Veteran Heroes United in Business (VetHub) initiative or another recognized veteran business certification program? If so, describe how proposer meets those requirements and attach relevant certification documentation. Label as Exhibit I.B.vi.

Attach a copy of proposer’s Articles of Incorporation and 501(c)(3) certificate, or other bylaws/governing documents as applicable. Label as Exhibit I.B.vii.

Describe proposer’s experience in providing services to individuals from a diversity of cultures, race, ethnicity, and language. Label as Exhibit I.B.viii.

Attach copies of the proposer’s audited financial reports for the last three years. Label as Exhibit II.A.

Attach copies of the proposer’s Federal Income Tax returns for the last three years. Label as Exhibit II.B.

If the proposer is a corporation that is required to report to the Securities and Exchange Commission, it must submit its two most recent SEC Forms 10-K or Annual Reports. If any change in ownership of proposer is anticipated during the twelve (12) months following the Proposal Submission Deadline, the proposer must describe the circumstances of such change and indicate when the change is likely to occur. Label as Exhibit II.C.

Describe prior arrangements or any potential plans to subcontract part or all of these Services. All subcontracts must be approved by Gulf Coast Center, at its sole discretion. Name all proposed subcontractors and provide information on their staff credentials, licenses, and certifications. Label as Exhibit II.D.

State whether proposer is currently or has, within the last five (5) years, been under investigation, or had a license or accreditation revoked by any state/federal/local authority or licensure agency. If yes, describe in detail.

State whether proposer is currently or has ever been a defendant or party to a lawsuit. If yes, provide the cause number, names of parties, name of the court, pertinent dates, and a detailed explanation of the nature and disposition of the lawsuit.

Has proposer had any judgments or settlements entered against it in the last ten (10) years? If yes, describe in detail.

State whether proposer is currently on or has ever been placed on vendor hold by any agency or business. If yes, provide pertinent dates and a detailed explanation.

Attach any current Certificate of Account Status from the Texas Secretary of State showing that proposer is in good standing or exempt from state franchise tax. Label as Exhibit III.E.

Is proposer currently held in abeyance or barred from the award of a federal or state contract? Has this occurred in the last 5 years? If yes, describe in detail.

Has proposer ever filed bankruptcy? If yes, describe in detail.

Has proposer or any of its affiliates ever had contracts cancelled by state, federal, or local governmental entities? If yes, describe in detail.

Attach Certificate(s) of Insurance showing proposer’s current insurance coverage, with coverage at minimum those amounts described in the Insurance portion of the Conditions section above. Label as Exhibit III.I.

Describe proposer’s plan in detail for providing two turnkey Mobile Crisis Response Units that meet the requirements described in this RFP, including vehicle acquisition, upfit, installation, testing, training, and delivery.

Describe any special expertise proposer has with behavioral health, mobile clinical environments, vehicle conversions, emergency response vehicles, governmental organizations, healthcare providers, or nonprofit organizations.

Describe each fee or other cost that Gulf Coast Center would be required to pay for the Services under the terms of the proposal.

9. ATTACHMENTS

Each attachment below should begin on a separate page in the final issued document packet. Attachment E must use the official Texas Ethics Commission Form CIQ PDF and should not be altered.

ATTACHMENT A – BID SUBMISSION FORM

Vendor Name: ______________________________________________ Address: _________________________________________________ Contact: _________________________________________________ Phone: _________________________________________________ Email: _________________________________________________ Total Cost: $______________________________________________ Delivery Timeline: ________________________________________

ATTACHMENT B – ASSURANCES DOCUMENT

For purposes of this Attachment B, the term “local government officer” with respect to Gulf Coast Center means a member of Gulf Coast Center’s Board of Trustees, Gulf Coast Center’s Chief Executive Officer, and/or an agent of Gulf Coast Center who exercises discretion in the planning, recommending, selecting, or contracting of the Contract. The term “local public official” means a member of Gulf Coast Center’s Board of Trustees, or another agent of Gulf Coast Center who exercises responsibilities beyond those that are advisory in nature.

The term “family member” means a person related to another person within the first degree by consanguinity or affinity, as described by Subchapter B, Chapter 573 of the Texas Government Code. The term “family relationship” means a relationship between a person and another person within the third degree by consanguinity or the second degree by affinity, as those terms are defined by Subchapter B, Chapter 573, Texas Government Code.

1. Proposer has received all addenda and attachments to the RFP as distributed by Gulf Coast Center.

2. Proposer will not make any attempt to induce any person or firm to submit or not submit a proposal.

3. Proposer will ensure that no person on the basis of race, color, national origin, religion, sex, age, sexual orientation, gender identity, genetic characteristics, veteran status, disability, or political affiliation will be excluded from participation in, be denied the benefits of, or be subject to discrimination with respect to any contract, under any of the policies of HHSC or Gulf Coast Center.

4. Proposer accepts the terms, conditions, criteria, and requirements set forth in the RFP.

5. Proposer accepts Gulf Coast Center’s right to alter procurement timetables as set forth in the RFP.

6. The proposal submitted by proposer has been arrived at independently without consultation, communication, or agreement for the purpose of restricting competition.

7. Unless otherwise required by law, the information in the proposal submitted by proposer has not been knowingly disclosed by proposer to any other proposer.

8. No claim will be made for payment to cover costs incurred in the preparation or submission of the proposal or any other associated costs.

9. The individual signing this Assurances Document is authorized to legally bind proposer.

10. Proposer agrees to follow all applicable federal, state, county, and local laws, regulations, codes, standards, and all applicable Gulf Coast Center policies and procedures if chosen as the Successful Proposer.

11. No employee, local government officer or any family member thereof has directly or indirectly received any gift(s) with an aggregate value of more than $100 in the 12-month period preceding the date the local government officer becomes aware that Gulf Coast Center is considering entering into a contract with proposer, excluding a political contribution defined by Title 15 of the Texas Election Code or food accepted as a guest. If proposer is unable to make this affirmation, proposer must disclose any knowledge of such interests by including a completed Form CIQ with the submitted proposal.

12. Proposer does not have a family relationship with a local government officer of Gulf Coast Center. If such family relationship exists, proposer must disclose any knowledge of such relationships by including a completed Form CIQ with the submitted proposal.

13. Proposer does not have any employment or business relationship with any corporation or other business entity with respect to which any local public official of Gulf Coast Center or any family member thereof serves as an employee, officer, or director, or holds an ownership interest; and no local public official of Gulf Coast Center or family member thereof has an employment or business relationship with proposer, or holds an ownership interest in proposer. If proposer is unable to make this affirmation, proposer must disclose any knowledge of such relationships in a written statement included with this signed Assurances Document.

14. Proposer shall disclose in a written statement included with this signed Assurances Document whether any of the directors or personnel of proposer has either been an employee or a trustee of Gulf Coast Center within the past two (2) years preceding the date of submission of the proposal.

15. Proposer does not have any employment or business relationship with any corporation or other business entity with respect to which any local government officer of Gulf Coast Center either serves as an employee, officer, or director, or holds an ownership interest of one percent or more; and no local public official of Gulf Coast Center or family member thereof has an employment or business relationship with proposer, or holds an ownership interest in proposer. If proposer is unable to make this affirmation, proposer must disclose any knowledge of such relationships by including a completed Form CIQ with the submitted proposal.

16. No former employee or officer of HHSC and/or Gulf Coast Center directly or indirectly aided or attempted to aid in procurement of proposer’s service.

17. No local government officer or family member thereof is receiving or is likely to receive taxable income, other than investment income, from proposer. If proposer is unable to make this affirmation, proposer must disclose any knowledge of such relationships by including a completed Form CIQ with the submitted proposal.

18. Under Section 231.006, Family Code, the vendor or applicant certifies that the individual or business entity named in this contract, bid, or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that any resulting contract may be terminated and payment may be withheld if this certification is inaccurate.

19. Proposer is not currently held in abeyance or barred from the award of a federal or state contract.

20. Proposer is currently in good standing for payment of all applicable state tax.

21. Proposer is in good standing with all state and federal funding and regulatory agencies; is not currently debarred, suspended, or otherwise excluded from participation in federal, state, county or city contract or grant programs; is not delinquent on any repayment agreements; has not had a required license or certification revoked; has not had a contract terminated by HHSC; and has not voluntarily surrendered an obligation issued by HHSC or any other entity within the past three (3) years.

22. Proposer agrees to provide the Services described in this RFP at the rate(s) of payment described in the proposal.

23. Proposer is a reputable company regularly engaged in providing products and/or services necessary to meet the requirements, specifications, terms, and conditions of the RFP.

24. Proposer has the necessary experience, knowledge, abilities, skills, and resources to satisfactorily perform the requirements, specifications, terms, and conditions of the RFP.

25. This proposal shall remain in full force and effect until March 1, 2027 and may be accepted by Gulf Coast Center at any time prior to this date.

26. The requirements of Subchapter J, Chapter 552, Government Code, may apply to the contract and proposer agrees that any resulting contract can be terminated if the proposer knowingly or intentionally fails to comply with a requirement of that subchapter.

ATTACHMENT B – ASSURANCES DOCUMENT

Proposer’s Full Legal Name: _________________________________________________ Signature of Proposer’s Authorized Representative: _____________________________ Printed Name and Title of Proposer’s Authorized Representative: ________________ Date: _________________________________________________

ATTACHMENT C – KEY PERSONS LIST

Center’s Key Persons List as of June 5, 2024 Board of Trustee Members

Center Executive Leadership Management

Procurement Team

ATTACHMENT D – NON-COLLUSION CERTIFICATION

Vendor certifies that this proposal was independently prepared and submitted without collusion, communication, or agreement with any other proposer for the purpose of restricting competition.

Signature: _____________________________________ Date: ____________________

ATTACHMENT E – CONFLICT OF INTEREST DISCLOSURE (OFFICIAL FORM CIQ)

The official Texas Ethics Commission Form CIQ must be used for this attachment. GCC should distribute the official PDF with the RFP packet as Attachment E and should not alter the form.

Official Texas Ethics Commission Form CIQ PDF:

https://www.ethics.state.tx.us/data/forms/conflict/CIQ.pdf Vendor Instruction: Complete and submit the official Form CIQ when applicable in accordance with Texas Local Government Code Chapter 176. This Word document intentionally references the official PDF rather than recreating the state form layout.

ATTACHMENT F – CERTIFICATION OF COMPLIANCE

Vendor certifies compliance with all applicable federal, state, and local laws, regulations, and procurement requirements, including Texas Government Code Chapters 2155 and 2269 as applicable.

Signature: _____________________________________ Date: ____________________

ATTACHMENT G – VETERAN-OWNED BUSINESS CERTIFICATION

Is your organization a Veteran-Owned Business? ☐ Yes ☐ No If yes, please complete the following:

Certification Type (check all that apply): ☐ State of Texas VetBiz / VetHub ☐ Federal (VA Verified / SDVOSB / VOSB) ☐ Other: ___________________ Certifying Agency: _________________________________________ Certification Number (if applicable): ________________________ Expiration Date (if applicable): ____________________________ Authorized Representative Certification: I certify that the information above is true and correct to the best of my knowledge and that documentation can be provided upon request.

Signature: _______________________________________________ Printed Name: ____________________________________________ Title: _________________________________________________ Date: _________________________________________________

ATTACHMENT H – VETERAN BUSINESS PARTICIPATION PLAN

1. Identify any Veteran-Owned Businesses that will participate in this project:

Subcontractor Name: __________________ Scope of Work: __________________ Estimated % of Contract: _______% Subcontractor Name: __________________ Scope of Work: __________________ Estimated % of Contract: _______% Subcontractor Name: __________________ Scope of Work: __________________ Estimated % of Contract: _______%

2. If no veteran-owned subcontractors are currently identified, describe efforts to engage Veteran-Owned Businesses:

3. Describe your organization’s commitment to supporting veteran-owned businesses:

Authorized Representative Certification: I certify that the above information accurately reflects our Veteran Business Participation efforts and commitments in alignment with the State of Texas Veteran Heroes United in Business (VetHub) initiative.

Signature: _______________________________________________ Printed Name: ____________________________________________ Title: _________________________________________________ Date: _________________________________________________ image1.jpg