ESBD_548792_1786642470569_RFQ - Uplands Transfer Pump and Motor #2 - 2026.09.02.pdf

WTCPUA | Uplands TP #2 Motor Replacement RFQ

WTCPUA Uplands TP #2 Motor Replacement RFQ Draft

REQUEST FOR QUOTES (RFQ)

Uplands TP #2 Pump & Motor Replacement

Prepared For West Travis County Public Utility Agency (WTCPUA)

Project Location Uplands WTP, 12215 FM 2244, Austin, TX 78738

Owner Office 13215 Bee Cave Parkway, Bldg. B, Suite 110, Bee Cave, TX 78738

RFQ Issue Date August 12, 2026

Quotes Due September 2, 2026 by 12:00 PM

Public Opening September 2, 2026 at 1:30 PM

RFQ Purpose WTCPUA is requesting quotes from qualified vendors/contractors to furnish one (1) replacement vertical turbine pump, and motor, related appurtenances, delivery, installation, and field service support for Uplands TP #2. Quote packages should be complete, itemized, and inclusive of all costs required to provide the motor replacement equipment and services described in this RFQ.

1. Project Overview The project includes procurement and replacement of one (1) motor for a vertical turbine transfer pump and motor application at the Uplands Water Treatment Plant. The replacement motor shall be compatible with the existing vertical turbine pump installation and shall meet or exceed the motor performance and component specifications listed below. The selected vendor may also be asked to provide field service support during installation, reconnection, start-up, and commissioning.

2. Scope of Work

• Furnish and deliver one (1) replacement motor for a vertical turbine pump application meeting the required specifications.

• Verify compatibility with the existing pump, discharge head, coupling, electrical service, rotation, and site installation requirements before procurement.

• Provide field service support for installation, motor reconnection, start-up, warranty commissioning requirements, and operational verification, if requested by WTCPUA.

• Provide documentation including motor data, product data, certified performance information, dimensional drawings, O&M manuals, warranty terms, and recommended spare parts.

• Coordinate schedule with WTCPUA Operations before delivery, shutdown, installation assistance, start-up, and return-to-service activities.

• Protect existing facilities and immediately notify WTCPUA of any compatibility issue, differing site condition, or item requiring clarification before ordering or mobilizing.

3. Required Motor Specifications Quotes must be based on the following motor configuration. Vendors may propose an approved equal, provided the quote clearly identifies any deviations from the requested configuration and includes supporting technical documentation.

Item Required Specification

Motor Type Induction motor for vertical turbine pump application

Quantity One (1)

Basis of Design TECO-Westinghouse motor, or approved equal

Horsepower 200 HP

Frame 447VP Frame

Enclosure TEFC enclosure

Voltage / Phase / Frequency 460V / 3-phase / 60 Hz

Synchronous Speed 1200 RPM

Minimum Efficiency 94.5%

Rotation Counter-clockwise rotation

Non-Reverse Ratchet Required

Service Application Compatible with existing vertical turbine transfer pump duty conditions: 6,944 GPM at 76 feet TDH

4. Related Existing Pump Information The following pump information is provided for compatibility reference only. The intent of this RFQ is to obtain pricing for the Uplands TP #2 motor replacement unless otherwise directed by WTCPUA.

Item Existing / Reference Information

Pump Model Reference Flowserve Model 25ENL-1 vertical turbine pump

Pump Type Full vertical turbine centrifugal pump with bowl assembly

Bowl Assembly Flanged cast iron bowl assembly with aluminum bronze impeller and tin bronze wear ring

Shafting 416 stainless steel shafting

Column Pipe Flanged steel 16-inch column pipe

Discharge Head 16TF steel discharge head

Stuffing Box Cast iron stuffing box with packing

Soleplate 36-inch steel soleplate

Special Site Condition 20-inch reduced bottom column length to comply with historical site conditions

Additional Component 304 stainless steel vortex suppressor

5. Quote Requirements Vendors shall submit a complete quote that clearly separates pricing into the following line items:

Item Description Price

1 Replacement 200 HP vertical turbine pump & motor delivered to site $____________________

2 Freight, delivery, handling, and any required shipping charges $____________________

3 Field service for installation, reconnection, start-up, and warranty commissioning support $____________________

4 Any additional required charges, exclusions, or allowances such as uninstallation of existing pump and motor. $____________________

• Quote shall identify total price, payment terms, exclusions, assumptions, and quote validity period.

• Quote shall include estimated lead time for equipment delivery and earliest available field service date.

• Quote shall include warranty information and any start-up or commissioning requirements necessary to maintain warranty coverage.

• Quote shall identify any proposed substitutions, exceptions, or deviations from the required specifications.

• WTCPUA reserves the right to reject incomplete quotes, request clarifications, waive informalities, or award in the best interest of the Agency.

6. Warranty, Installation, and Start-Up Requirements

• Warranty shall cover defects in materials and workmanship, equipment design, and operational failure, unless otherwise noted by the vendor.

• Warranty duration shall be clearly stated. The reference specification identified pump and motor warranty as 12 months from start-up, not to exceed 18 months from delivery.

• If manufacturer or vendor personnel are required during initial start-up and commissioning to preserve warranty coverage, the vendor shall clearly state this requirement in the quote.

• Exterior piping and suction can modifications are not included unless specifically listed by the vendor and accepted by

WTCPUA.

7. Contractor/Vendor Qualifications and Responsibilities

• Vendor shall have experience supplying motors for vertical turbine pumps in municipal water or wastewater utility applications.

• Vendor shall provide equipment that is suitable for the stated duty condition, intended service environment, and existing site installation.

• Vendor shall coordinate with WTCPUA Operations before delivery, field service mobilization, start-up, and commissioning assistance.

• Vendor shall comply with applicable safety requirements, site rules, utility coordination requirements, and manufacturer requirements.

• Vendor shall provide manufacturer support or qualified field service personnel for start-up assistance, if included in the awarded scope.

8. Submittals and Closeout Documentation

• Motor product data sheet and dimensional drawing.

• Electrical requirements, rotation confirmation, efficiency data, and frame/enclosure confirmation.

• Compatibility statement for existing vertical turbine pump installation.

• Installation, operation, and maintenance manuals.

• Warranty information and vendor/manufacturer point-of-contact.

• Start-up report or field service report, if field service is included in the awarded scope.

9. Site Visit and Field Verification A site visit is strongly recommended prior to quote submission. Vendors are responsible for verifying site access, motor compatibility, delivery constraints, electrical requirements, coupling and rotation requirements, staging areas, schedule constraints, and any condition that may affect pricing, lead time, or equipment performance. Failure to verify field conditions shall not relieve the vendor of the responsibility to provide equipment and services as quoted.

10. Quote Submission and Bid Opening Instructions

Submit To Leonel Cruz, Operations Manager, via mail or in person in a sealed format

Subject Line RFQ - Uplands TP #2 Pump & Motor Replacement

Quote Due Date September 2, 2026 by 12:00 PM

Quote Format Sealed Bid Package

Address of Submission 13215 Bee Cave Pkwy, Bldg. B, Suite 110, Bee Cave, TX 78738

Public Bid Opening Date & Time September 2, 2026 at 1:30 PM

Location of Bid Opening 13215 Bee Cave Pkwy, Bldg. B, Suite 110, Bee Cave, TX 78738

11. Contact Information For information regarding this RFQ, please contact:

• Leonel Cruz, Operations Manager, LCruz@wtcpua.org

• Nef Weber, Water Treatment Supervisor, NWeber@wtcpua.org

• Charles Malone, Electromechanical Supervisor, CMalone@wtcpua.org mailto:NWeber@wtcpua.org

12. Acceptance / Vendor Acknowledgment

Company Name

Authorized Representative

Signature

Date

Total Quote Amount $