ESBD_548791_1786641268352_RFQ - Uplands Raw Water Intake Pump and Motor #2 - 2026.09.02.pdf

WTCPUA | Raw Water Pump #2 RFQ

WTCPUA Raw Water Pump #2 Replacement RFQ

REQUEST FOR QUOTES (RFQ)

Raw Water Pump and Motor #2 Replacement

Prepared For West Travis County Public Utility Agency (WTCPUA)

Project Location Raw Water Intake / Uplands RWI, 12110 1/2 Pleasant Panorama View, Austin, TX 78733

Owner Office 13215 Bee Cave Parkway, Bldg. B, Suite 110, Bee Cave, TX 78738

RFQ Issue Date August 12, 2026

Quotes Due September 2, 2026 by 12:00 PM

Public Opening September 2, 2026 at 1:30 PM

RFQ Purpose WTCPUA is requesting quotes from qualified vendors/contractors to furnish one (1) vertical turbine raw water pump, motor, appurtenances, coatings, delivery, and related field services for Raw Water Pump #2. Quote packages should be complete, itemized, and inclusive of all costs required to provide the equipment and services described in this RFQ.

1. Project Overview The project includes procurement, delivery, and field service support for one (1) vertical turbine raw water pump assembly labeled Raw Water Pump #2. The equipment shall be suitable for the stated high-service raw water pumping duty conditions and shall meet or exceed the pump, motor, coating, and appurtenance specifications listed below. The selected vendor may also be asked to provide field services to pull the previous pump, check level, install the replacement pump, and provide start-up support including voltage, current, and vibration monitoring.

2. Scope of Work

• Furnish and deliver one (1) vertical turbine raw water pump assembly, motor, discharge head, column pipes, shafting, couplings, vortex suppressor, coatings, and required appurtenances meeting the required specifications.

• Provide field services to pull the previous pump, check level, install the replacement pump, and support start-up/commissioning if included in the awarded scope.

• Perform start-up support including monitoring voltage, current, and vibration, and provide related field service documentation.

• Provide coatings including blasting/coating in accordance with the specifications listed in this RFQ unless otherwise noted by WTCPUA.

• Provide documentation including product data, certified performance data, motor data, coating information, equipment drawings, O&M manuals, warranty terms, and recommended spare parts.

• Coordinate delivery and installation schedule with WTCPUA Operations to minimize operational impacts and maintain raw water pumping reliability.

3. Required Pump and Motor Specifications Quotes must be based on the following Raw Water Pump #2 configuration. Vendors may propose an approved equal, provided the quote clearly identifies any deviations from the requested configuration and includes supporting technical documentation.

Item Required Specification

Pump Tag Raw Water Pump #2

Pump Type Vertical turbine raw water pump

Quantity One (1)

Basis of Design Flowserve 16ENH, 7-stage bowl assembly, or approved equal

Duty Condition 4,200 GPM at 542 feet TDH

Electrical Service 2,300 V / 60 Hz / 3-phase

Motor Power 700 HP

Pump Speed 1,775 RPM

Bowl Efficiency 83.9% bowl efficiency

Bowl Assembly Cast iron bowls with 416 stainless steel bowl shaft

Impellers Aluminum bronze impellers, dynamically and statically balanced

Vortex Suppressor 304 stainless steel bar style vortex suppressor

Discharge Head 14 inch x 24.5 inch BD fabricated steel discharge head with bleed off stuffing box

Column Pipes Two (2) 14 inch flanged steel column pipes

Line Shaft Bearings Rubber line shaft bearings

Line Shaft and Couplings 416 stainless steel threaded line shaft and couplings

Pump-to-Motor Coupling 4140 alloy steel 3-piece pump-to-motor coupling

4. Required Motor Specifications

Item Required Specification

Motor Manufacturer / Type Nidec VSS motor, or approved equal

Horsepower 700 HP

Motor Manufacturer / Type Nidec VSS motor, or approved equal

Horsepower 700 HP

Motor Speed 1,770 RPM

Efficiency 94.5% efficiency

Voltage / Phase 2,300 volts, 3-phase

Enclosure WP-I enclosure

Space Heater 115 volt space heater

Service Factor 1.15 service factor

Insulation Class F insulation

Conduit Box Oversize conduit box

Sensors Bearing RTDs and winding RTD

Accelerometers Two (2) Bentley Nevada 200150 accelerometers

5. Coating Requirements

Item Required Specification

Surface Preparation Grit blast parts to SSPC SP-5 white metal

Coating System TNEMEC N140 Pota-Pox potable epoxy

Dry Film Thickness 7-9 mil DFT

Top Color Per customer recommendations

6. Quote Requirements Vendors shall submit a complete quote that clearly separates pricing into the following line items:

Item Description Price

1 Raw Water Pump #2 vertical turbine pump assembly, motor, and required appurtenances delivered to site $____________________

2 Blasting and coating per required specification $____________________

3 Freight, delivery, handling, and any required shipping charges $____________________

4 Field services to pull previous pump, check level, install pump, and support start-up/commissioning $____________________

5 Start-up monitoring, including voltage, current, and vibration documentation $____________________

6 Any additional required charges, exclusions, or allowances $____________________

• Quote shall identify total price, payment terms, exclusions, assumptions, and quote validity period.

• Quote shall include estimated lead time for equipment delivery and earliest available field service/start-up date.

• Quote shall include warranty information and any start-up or commissioning requirements necessary to maintain warranty coverage.

• Quote shall identify any proposed substitutions, exceptions, or deviations from the required specifications.

• WTCPUA reserves the right to reject incomplete quotes, request clarifications, waive informalities, or award in the best interest of the Agency.

7. Warranty, Installation, and Start-Up Requirements

• Warranty shall cover defects in materials and workmanship, equipment design, and operational failure, unless otherwise noted by the vendor.

• Warranty duration shall be clearly stated. The reference specification identified pump and motor warranty as 24 months from start-up, not to exceed 36 months from delivery.

• If qualified vendor/manufacturer personnel are required during initial start-up and commissioning to preserve warranty coverage, the vendor shall clearly state this requirement in the quote.

• Start-up shall include monitoring voltage, current, and vibration, if included in the awarded scope.

• Items not included unless specifically listed by the vendor and accepted by WTCPUA: suction or discharge piping beyond the pumping unit, controls, MCC, VFD, valves, electrical wiring or conduit, concrete, grout, anchor bolts, and field painting.

8. Contractor/Vendor Qualifications and Responsibilities

• Vendor shall have experience supplying and supporting vertical turbine pumps and motors for municipal raw water, drinking water, or wastewater utility applications.

• Vendor shall provide equipment suitable for the stated duty condition, site environment, and existing installation requirements.

• Vendor shall coordinate with WTCPUA Operations before delivery, pulling the previous pump, installation, start-up, and commissioning assistance.

• Vendor shall comply with applicable safety requirements, site rules, utility coordination requirements, and manufacturer requirements.

• Vendor shall provide qualified field service personnel for installation/start-up assistance, if included in the awarded scope.

9. Submittals and Closeout Documentation

• Pump and motor product data sheets.

• Certified pump performance curve and duty point confirmation.

• Equipment drawings, dimensions, and connection details.

• Motor data sheet, electrical requirements, RTD/accelerometer information, and wiring requirements.

• Coating product data and coating certification information.

• Installation, operation, and maintenance manuals.

• Warranty information and vendor/manufacturer point-of-contact.

• Start-up report or field service report documenting installation support, voltage, current, and vibration checks, if field service is included in the awarded scope.

10. Site Visit and Field Verification A site visit is strongly recommended prior to quote submission. Vendors are responsible for verifying site access, pump and motor compatibility, delivery constraints, installation requirements, electrical requirements, staging areas, discharge head/column requirements, coating requirements, schedule constraints, and any condition that may affect pricing, lead time, or equipment performance. Failure to verify field conditions shall not relieve the vendor of the responsibility to provide equipment and services as quoted.

11. Quote Submission and Bid Opening Instructions

Submit To Leonel Cruz, Operations Manager, via mail or in person in a sealed format

Subject Line RFQ - Raw Water Pump and Motor #2 Replacement

Quote Due Date September 2, 2026 by 12:00 PM

Quote Format Sealed Bid Package

Address of Submission 13215 Bee Cave Pkwy, Bldg. B, Suite 110, Bee Cave, TX 78738

Public Bid Opening Date & Time September 2, 2026 at 1:30 PM

Location of Bid Opening 13215 Bee Cave Pkwy, Bldg. B, Suite 110, Bee Cave, TX 78738

12. Contact Information For information regarding this RFQ, please contact:

• Leonel Cruz, Operations Manager, LCruz@wtcpua.org

• Nef Weber, Water Treatment Supervisor, NWeber@wtcpua.org

• Charles Malone, Electromechanical Supervisor, CMalone@wtcpua.org mailto:NWeber@wtcpua.org

13. Acceptance / Vendor Acknowledgment

Company Name

Authorized Representative

Signature

Date

Total Quote Amount $