ESBD_547670_1786132003131_802-26-75618 IFB 15ft Boat Motor Trailer Packages.pdf

IFB # 802-26-75618 Page 1 of 30

INVITATION FOR BID

SEND INVOICE TO: RETURN BIDS TO: BIDDER MUST SIGN BELOW:

Texas Parks and Wildlife Department ATTN: Accounts Payable 4200 Smith School Road

Austin, Texas 78744

Purchasing.bidbox@tpwd.texas.gov Or

TPWD – Purchasing and Contracting 4200 Smith School Road

Austin, TX 78744

Bid Due Deadline:

2:00 pm CST; August 21, 2026

AUTHORIZED SIGNATURE DATE

FAILURE TO SIGN WILL DISQUALIFY BID

DESTINATION IF DIFFERENT THAN ABOVE: QUESTIONS – SEND EMAIL TO: REQUISITION / IFB NUMBER

See specifications Purchasing.bidbox@tpwd.texas.gov 802-26-75618

By signing this bid, bidder certifies that if a Texas address is shown as the address of the bidder, bidder qualifies as a Texas bidder as defined in Title 34 TAC Rule 20.32(68). FAILURE TO SIGN THE BID ABOVE WILL DISQUALIFY BID. Bidder agrees to comply with all conditions of this bid. Show bid due date and Requisition number on sealed bid envelop and show return address of firm.

BID FREE ON BOARD (FOB) AGENCY RECEIVING ADDRESS UNLESS OTHERWISE SPECIFIED BELOW.

By signing this bid, bidder certifies that if a Texas Address is shown as the address of the bidder, bidder qualifies as a Texas bidder as defined in Title 34 TAC Rule 20.32(68). Bidder agrees to comply with all conditions of this bid. Show bid due date and Requisition number on sealed bid envelop and show return address of firm.

Pursuant to Executive Order GA-48 of the Governor of Texas: Respondent certifies that neither it, nor its holding companies or subsidiaries is: (a) Listed in Section 889 of the 2019 National Defense Authorization Act; (b) Listed in Section 1260H of the 2021 National Defense Authorization Act; or (c) Owned by the government of a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R. Section 791.4; or (d) Controlled by any governing or regulatory body located in a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R. Section 791.4.

Bidder must fill in: (See instructions for Texas ID Number in General Terms & Conditions, Paragraph 1.10

TEXAS ID NUMBER: _________________________________________________

Printed Name/Title: _________________________________________________ Name of Firm: _________________________________________________ Street Address: _________________________________________________ City-State-Zip: _________________________________________________ Telephone No: _________________________________________________ Email Address: _________________________________________________

AWARD NOTICE: The State reserves the right to make an award on the basis of low line-item bid, low total of line items, or in any other combination that will serve the best interest of the State and to reject any and all bid items in the sole discretion of the State.

Texas Parks and Wildlife Department (TPWD) is seeking to purchase eighteen (18) 15-foot Flat Bottom All Welded Aluminum Boats, eighteen (18) 25hp Outboard Motors, and eighteen (18) Aluminum Boat Trailers for the Law Enforcement Division as per the attached specifications dated August 2026.

Texas Parks and Wildlife Department (TPWD) will award a Contract only to a Respondent that holds an active and valid Marine Dealer License, Marine Distributor License, or Marine Manufacturer License as required under Parks and Wildlife Code § 31.041.

The Respondent must be properly licensed at the time of bid submission and must remain in good standing throughout the term of the Contract. If the Respondent is submitting a bid as a Manufacturer’s Authorized Dealer or Distributor, the Respondent must provide current documentation verifying its authorization to distribute the specific Make/Model of vessel for which the bid is submitted in addition to the active and valid license. This documentation is required to be furnished with the bid package, and TPWD may reject any bid lacking sufficient proof of authorization or required licensing.

Failure to provide the required license information or Manufacturer authorization documentation may result in the bid being deemed non-responsive.

NOTE: Eighteen (18) boat, motor, and trailer packages (with requested accessories) shall be delivered fully assembled as single units. However, for property reporting purposes, TPWD requires line-item cost for each item.

mailto:Purchasing.bidbox@tpwd.texas.gov mailto:Purchasing.bidbox@tpwd.texas.gov

IFB # 802-26-75618 Page 2 of 30

Item Description Class/Item 120-21, 120-63, 120-90 Quantity Unit of Measure Unit Price Extension

1.

15-foot All Welded Aluminum Flat Bottom Boat

Example: Alweld 1548MLF, SeaArk 1548SLD, War Eagle 542FLD, or TPWD approved equivalent

Each

Specify Make/Model: _______________________________

Specify Color(s) Offered: ____________________________

Specify Warranty: __________________________________

Are there any exceptions to this item’s specifications? Y / N If yes, list exceptions here:

2.

Fire Extinguisher for Flat Bottom Boat described in Line item 1.

See Section 4.1.17.

Specify Estimated Delivery: To be delivered with Line 1

3.

25hp Outboard Motor for Aluminum Boat described in Line item 1.

Example: Mercury 25hp EFI, Suzuki DF25AES5, or TPWD-approved equivalent.

4.

Boat Trailer for Flat Bottom Boat described in Line item 1.

Example: E-Z Loader 1548, Magic Tilt MT15 or CA Series, or TPWD approved equivalent.

Subtotal for Base Boat Package Lines 1-4 $

IFB # 802-26-75618 Page 3 of 30

Item Description Class/Item 120-21, 120-63, 120-90 Quantity Unit of Measure Unit Price Extension

5.

Delivery fee for FIVE (5) complete and assembled Boat Package (boat, 25hp outboard motor, and trailer) to TPWD LE Region 4 Office – Port Arthur, Texas 77642

Delivery in ________ calendar days after receipt of order.

5 Each $ $

6.

Delivery fee for FOUR (4) complete and assembled Boat

LE Region 2 Office – Halthom City, Texas 76117

4 Each $ $

7.

Delivery fee for FOUR (4) complete and assembled Boat

LE Region 5 Office – San Antonio, Texas 78217

4 Each $ $

8.

Delivery fee for FIVE (5) complete and assembled Boat

LE Region 7 Office – Temple, Texas 76504

5 Each $ $

OPTIONAL ACCESSORIES: Accessory items as described in Section 4, Subsection 4.6, may be awarded in part, in whole, or none, based on the availability of funds. Cost of each item shall include installation. Determination will be made at the time of award. Accessory items will not be included in the evaluation process for price but may be considered when determining best value.

Item Description Quantity (Per Boat)

Unit of Measure Unit Price Extension

9. GPS Unit 18 Each $ $ Specify Make/Model: _______________________________

Are there any exceptions to this item’s specifications? Y / N If yes, list exceptions here:

10.

Bidders are highly encouraged to submit a detailed price list for additional accessories and attachments compatible with the requested products in this solicitation.

Cost of each item shall include installation. TPWD reserves the right to award one, none, or any combination of options depending on the availability of funds and as determined to be best value. Determination will be made at the time of award.

Optional items will not be included in the evaluation process.

ATTACH PRICE LIST

GRAND TOTAL (ALL LINES 1-9) $

IFB # 802-26-75618 Page 4 of 30

Offered by a Veteran Heroes United in Business (VetHUB) certified by CPA.

PREFERENCES

See Appendix 22 of the State of Texas Procurement and Contract Management Guide regarding preferences.

Check below to claim a preference under Title 34 TAC Rule 20.38

□ Goods produced or offered by a Texas bidder that is owned by a Texas resident service-disabled veteran

□ Goods produced in Texas or offered by a Texas bidder that is not owned by a Texas resident service-disabled veteran

□ Agricultural products grown in Texas

□ Agricultural products offered by a Texas bidder

□ Services offered by a Texas bidder that is owned by a Texas resident service-disabled veteran

□ Services offered by a Texas bidder that is not owned by a Texas resident service-disabled veteran

□ Texas Vegetation Native to the Region

□ USA produced supplies, materials, or equipment

□ Products of persons with mental or physical disabilities

□ Products made of recycled, remanufactured, or environmentally sensitive materials including recycled steel

□ Energy Efficient Products

□ Rubberized asphalt paving material

□ Recycled motor oil and lubricants

□ Products produced at facilities located on formerly contaminated property

□ Products and services from economically depressed or blighted areas

□ Vendors that meet or exceed air quality standards

□ Recycled or Reused Computer Equipment of Other Manufacturers

□ Foods of Higher Nutritional Value

FOR FURTHER INFORMATION CONTACT PURCHASER:

ALLYE POTTER, CPPB, CTCD – Telephone – 512-718-3703 Email: purchasing.bidbox@tpwd.texas.gov

IFB # 802-26-75618 Page 5 of 30

Solicitation No. 802-27-75618 Specifications for 15-foot All Welded Aluminum Flat Bottom Boat, Outboard Motor, and Trailer Packages

1. INTRODUCTION: Texas Parks and Wildlife Department (TPWD) is seeking bids to purchase eighteen (18) 15-foot Flat Bottom All Welded Aluminum Boats, eighteen (18) 25hp Outboard Motors, and eighteen (18) Aluminum Boat Trailers for the Law Enforcement Division. Boat and Outboard Motor are to be designed for operation in shallow water and light vegetation and must meet or exceed the attached specifications dated August 2026.

2. TERM OF CONTRACT: Contract shall commence upon the issuance of a contract by TPWD and automatically expires upon the delivery date agreed upon and final acceptance by TPWD.

3. SPECIFICATIONS AND EXCEPTIONS TO SPECIFICATIONS PROCESS:

3.1. The equipment provided shall be in accordance with the purchase specifications herein. TPWD will decide answers to all questions that may arise as to the interpretation of the specifications and the quality or acceptability of goods/services provided.

3.2. Catalogs, brand names, or manufacturer’s references are descriptive only, and indicate the desired type and quality. Bids/Proposals on brands of like nature and quality will be considered unless advertised under Texas Gov’t Code §2155.067. If the Respondent is offering brands other than the references, response should show manufacturer, brand or trade name, and other description of product offered.

3.3. If the Bidder offers a brand other than the example specified in the IFB, the Bidder must indicate the offered brand/model, including any exceptions to specifications on the bid. Bidder should provide supporting product documentation of the offered brand/model with bid submission.

Supporting documentation includes, but is not limited to, product brochures, specification sheets, fabrication details, product photos, product illustrations, and/or reports (testing or safety). Documentation must address all salient characteristics and clearly demonstrate that the product offered meets or exceeds specifications listed in the IFB.

4. SPECIFICATIONS SHALL MEET OR EXCEED THE FOLLOWING:

4.1. Line 1 – 15-foot All Welded Aluminum Flat Bottom Boats:

4.1.1. Examples: Alweld 1548 MLF, SeaArk 1548SLD, War Eagle 542FLD, or TPWD approved equivalent.

4.1.2. Quantity: Eighteen (18)

4.1.3. Hull Design:

(1) Flat Bottom with V Bow

(2) Constructed with minimum .080-gauge and maximum .125-gauge 5052 alloy aluminum.

4.1.4. Color: To be selected upon award from manufacturer’s standard color options.

4.1.5. Length: Approximately fifteen feet (15 feet) but no greater than sixteen feet (16 feet)

4.1.6. Bottom Width: Minimum forty-two inches (42-inches) / Maximum forty-eight inches (48-inches).

4.1.7. Horsepower Rating: Horsepower rating shall meet or exceed the horsepower of the engine provided.

4.1.8. Transom Height: Minimum sixteen inches (16-inches) / Maximum twenty inches (20-inches) or shall be of appropriate height to accommodate outboard motor offered in bid response.

IFB # 802-26-75618 Page 6 of 30

4.1.9. Side Depth: Shall be no less than twenty inches (20-inches), but no greater than twenty-four inches (24-inches).

4.1.10. Flooring and Storage: Tread plate floor. Storage box minimum twenty-four inches (24-inches) long but prefer thirty-four inches (34-inches) or longer to accommodate a patrol rifle if vessel can accommodate without inhibiting its operation.

(1) Fuel type, Tank and Storage:

(a) Fuel Type: Gasoline

(b) Tank Capacity: Minimum 6 gallons (6 gal.)

(c) Fuel cell shall be American Boat and Yacht Council (ABYC) approved polyurethane.

4.1.11. Batteries: One (1) marine grade battery with battery box.

4.1.12. Navigation Lights: United States Coast Guard (USCG) approved navigation lights shall be installed in accordance with USCG requirements.

4.1.13. Bilge Pump: Minimum of five hundred gallons per hour (500 gph)

4.1.14. Seats: Two (2) fold-down cushioned seats and required hardware.

4.1.15. Lights: Shall be equipped with an LED front take-down light bar installed and fully operational with controller mounted near the Operator.

(1) Example: Sho-Me model#10.5120F w/D flasher, LED ESL X-TRA Dual-color CREE® LEDs w/10.3003D Multi Pattern Blue/Blue/White or TPWD approved equivalent.

4.1.16. Minimum of four (4) cleats, two (2) forward and two (2) aft, starboard and port sides. If boat is equipped with T-rail system, the cleats can be compatible with the T-rail system and be adjustable.

4.2. Line 2 – Fire Extinguisher:

4.2.1. Boat shall be equipped with a USCG-approved fire extinguisher and holding brackets.

4.2.2. This item must be quoted separately on the bid form.

4.3. Line 3 – 25hp Outboard Motors:

4.3.1. Examples: Mercury 25hp EFI, Suzuki DF25AES5, or TPWD approved equivalent.

4.3.2. Quantity: Eighteen (18)

4.3.3. Shall be compatible with the aluminum boat listed above in Section 4.1.

4.3.4. Horsepower (HP): Twenty-Five (25hp)

4.3.5. Engine Type: Four (4) Stroke

4.3.6. Shaft Length: Approximately fifteen inches to twenty inches (15-inches to 20-inches) dependent upon manufacturer’s specification. Shaft shall be of appropriate length for the boat specified in Section 4.1.

4.3.7. California Air Resource Board (CARB) Rating: Minimum 3-star rating

4.3.8. Gear Shift: Forward, neutral, reverse

4.3.9. Rotation: Standard

IFB # 802-26-75618 Page 7 of 30

4.3.10. Full Throttle Range (RPM): In an approximate range 5,000 to 6,000 Revolutions per Minute

(RPM)

4.3.11. Fuel Induction System: Electronic Fuel Injection (EFI)

4.3.12. Starting: Electric Start

4.3.13. Steering: Remote Tiller

4.3.14. Trim System: Power tilt and trim

4.3.15. Color: Black, Gray, or TPWD approved equivalent

4.3.16. Propeller:

(1) Shall have compatible propeller for boat listed in Section 4.1. and outboard motor listed in Section 4.3.

(2) Pitch: Must provide a propeller with an appropriate pitch for optimal performance.

(3) Material: Stainless Steel

4.3.17. Motor shall be installed on boat by Respondent and fully operational with all required controls and gauges upon delivery.

4.4. Line 4 – Boat Trailers:

4.4.1. Examples: E-Z Loader 1548, Magic Tilt MT15 or CA Series, or TPWD approved equivalent.

4.4.2. Quantity: Eighteen (18)

4.4.3. Shall fit boat specified in Section 4.1. without the need for modifications.

4.4.4. Capacity: Shall be safely able to fit and transport boat with outboard motor as specified herein.

4.4.5. Frame Construction: Aluminum or Galvanized Steel

4.4.6. Axle: Single or Leaf Spring

4.4.7. Gross Axle Weight Rating (GAWR): Shall be of sufficient gross axle weight rating for boat and outboard motor as described herein.

4.4.8. Minimum four-inch (4-inch) channel with three-inch (3-inch) channel cross bars

4.4.9. Tires and Wheels:

(1) Shall be new radial trailer-rated tires specifically for the load.

(2) Shall include one (1) mounted spare wheel and carrier of the same type and size required for trailer.

(3) Wheel material shall be galvanized.

4.4.10. Fenders: Aluminum

4.4.11. Tongue-mounted Jack:

(1) Tongue jack swivel type with roller wheel for ground contact.

(2) Shall be properly sized for boat, outboard motor, and trailer.

IFB # 802-26-75618 Page 8 of 30

4.4.12. Lighting: Trailer shall be equipped with fully grounded, waterproof, submergible LED lighting that meets Department of Transportation (DOT) regulation standards, with 4-prong connector.

4.4.13. All wiring on the trailer shall meet DOT requirements.

4.4.14. Minimum of two (2) safety chains with hook.

(1) Safety chains shall be minimum of three-eighths inch (3/8-inch) diameter.

4.4.15. Transom tie downs to secure boat to trailer.

4.4.16. Treated wood or composite bunking with runners and bolsters inside fender wells.

4.4.17. Wheel bearings with bearing buddies installed.

4.4.18. Two-inch (2-inch) ball hitch

4.4.19. Trailer to be equipped with lights in accordance with federal and State of Texas laws governing 24-hour highway operation.

4.5. Line 5 – 8: Refer to delivery information in Section 7 – Inspection, Delivery, and Acceptance

4.5.1. The Contractor is expected to deliver the specified items as a package. The package will include the boat, fire extinguisher, motor, and trailer. If optional items are selected with the award, the Contractor must install those items on the boat prior to scheduling delivery.

4.5.2. Bidder must provide the fee for each boat package delivered to the specified location. TPWD understands that the full quantity of boat packages may not be delivered to the specified location on the same date.

4.6. Line 9 – Optional Accessory Items: Accessory items may be awarded in part, in whole, or none based on funds availability. Best Value determination will be made at the time of award. Cost of each item shall include installation. Accessories to be priced as separate line items shall include the following, at a minimum:

4.6.1. Global Positioning System (GPS) Unit:

(1) Example: Garmin STRIKER Vivid 7cv with Transducer or TPWD approved equivalent.

(2) GPS shall be mounted on a Ram mount within reaching distance of rear seat occupants and not obstructing the view.

5. REFERENCED BRAND EXAMPLE: Catalogs, brand names or manufacturer's references are descriptive only, and indicate type and quality desired. Proposals on brands of like nature and quality will be considered. If proposing other than the referenced brands/model number, Respondent must show manufacturer, brand or trade name, product number and provide complete descriptive information of product offered and include with response. Failure to take exception to specifications or reference data will require Respondent to furnish specified brand names, numbers, etc.

6. REQUIREMENTS:

6.1. Contractor License Requirement: Texas Parks and Wildlife Department (TPWD) will award a

Contract only to a Respondent that holds an active and valid Marine Dealer License, Marine Distributor License, or Marine Manufacturer License as required under Parks and Wildlife Code §

31.041. The Respondent must be properly licensed at the time of bid submission and must remain in good standing throughout the term of the Contract. If the Respondent is submitting a bid as a Manufacturer’s Authorized Dealer or Distributor, the Respondent must provide current documentation verifying its authorization to distribute the specific Make/Model of vessel for which the bid is submitted in addition to the active and valid license. This documentation must be furnished with the bid

IFB # 802-26-75618 Page 9 of 30 package, and TPWD may reject any bid lacking sufficient proof of authorization or required licensing. Failure to provide the required license information or Manufacturer authorization documentation may result in the bid being deemed non-responsive.

6.2. Condition of Product: New Equipment ONLY; NO re-manufactured or “gray market” items. All items must be covered by the manufacturer’s warranty. The unit shall be made ready for continuous operation upon delivery. Responded is cautioned that any unit delivered to the FOB point that does not meet specifications in every aspect will not be accepted.

6.3. All Parts: All parts not specifically mentioned which are necessary for the unit to be complete and ready for operation or which are normally furnished as standard equipment shall be furnished by the Vendor. All parts shall conform in strength, quality, and workmanship to the accepted standards of the industry.

6.4. Quantities: Quantities listed are projected order quantities. TPWD reserves the right to increase or decrease quantities prior to award depending on bid results and budget constraints.

6.5. Manuals: Manuals containing illustrated parts list, operating and service instructions for the unit shall be delivered with unit. Manual shall outline all necessary service and operating instructions for the unit delivered and provide necessary warning and safety precautions.

6.6. Warranty Requirements: The unit shall be warranted against defects in material and workmanship for the Manufacturer’s Standard Warranty for government use. The warranty begins on the date the unit is determined to meet specifications and accepted by TPWD.

7. INSPECTION, DELIVERY AND ACCEPTANCE:

7.1. Freight Charges: Shipping shall be Free on Board (FOB) destination; therefore, freight prices must include all shipping, handling, fuel surcharges, and delivery fees. TPWD would like the option of picking up the boat package as specified herein to save freight charges if the Vendor is in close proximity to delivery location(s). The boat package must be towable and response-ready when delivered or picked up by TPWD. TPWD will determine best value as it pertains to delivery at time of award.

7.2. Predelivery Inspection:

7.2.1. Vendor shall contact TPWD Boating Law Administrator and Assistant Boating Law Administrator to schedule an inspection of assembled boat(s) with accessories, outboard motor, and boat trailer prior to scheduling delivery to location(s) as specified in Section 7.3.

The inspection shall be performed at Vendor’s facility for verification that final predelivery status of boat package is in compliance with all specifications herein prior to the scheduling of delivery appointment by the Vendor. Contact information for TPWD predelivery inspection shall be provided upon award.

7.2.2. TPWD will pay for TPWD staff travel expenses for initial predelivery inspection. If specification compliance issues are identified at initial predelivery inspection, Vendor shall be responsible for TPWD personnel travel expense for any additional on-site inspections required to ensure specification compliance issues have been resolved.

7.2.3. Final acceptance shall not occur until completion of delivery, inspection, and acceptance at location(s) specified in Section 7.4.

7.3. Delivery Schedule and Requirements:

7.3.1. Vendor must contact TPWD point of contact as shown on any resulting contract award or purchase order to schedule delivery date and time. Vendor shall provide one (1) week notice prior to delivery to contact designated on purchase order.

7.3.2. Respondent shall provide delivery terms with bid response. Delivery may be a factor in determining best value award.

IFB # 802-26-75618 Page 10 of 30

7.3.3. TPWD does not have a loading dock to unload fully assembled boat/motor/trailer packages upon delivery. Trailers shall be delivered by means and method that does not require TPWD to unload at no additional cost to TPWD.

7.4. Delivery Address:

7.4.1. Quantity of FIVE (5) complete Boat Packages shall be delivered to:

TPWD LE Region 4 College Station Office 12815 FM 2154, Suite #160 College Station TX 77845

7.4.2. Quantity of FOUR (4) complete Boat Packages shall be delivered to:

TPWD LE Region 2 Office 5400 Airport Fwy, Ste. E.

Halthom City, Texas 76117

7.4.3. Quantity of FOUR (4) complete Boat Packages shall be delivered to:

TPWD LE Region 5 Office 2391 NE Loop 410, Ste. 409 San Antonio, Texas 78217

7.4.4. Quantity of FIVE (5) complete Boat Packages shall be delivered to:

TPWD LE Region 7 Office 3615 S. General Bruce Dr.

Temple, Texas 76504

7.5. Registration and Titling: Respondents shall title and register as EXEMPT registration, all equipment requiring titling and registration to the address listed below once received by TPWD. The original Manufacturer’s Statement of Origin (MSO) as well as the most current version of TxDMV form 130U or Application for Texas Title, with signature shall be submitted to:

Texas Parks and Wildlife Department Attn: Fleet Manager 4200 Smith School Road Austin, TX 78744

The name of Purchaser on back of the Certificate of Origin (COO) or MSO must only be assigned as:

Texas Parks and Wildlife 4200 Smith School Road Austin, TX 78744

7.6. Delivery Delays: If delay is foreseen, Contractor shall give written notice to TPWD and must keep TPWD advised at all times of status of order. Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes TPWD to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor.

7.7. Compliant Products: Delivery does not occur until the Contractor delivers products, materials, or services in full compliance with the specifications to Customer’s FOB destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery. Customer reserves the right to require new delivery or a refund in the event that materials or products that do not meet specifications are discovered after payment has been made.

7.8. Acceptance: All equipment ordered will be subject to acceptance inspection and performance testing upon receipt. Acceptance inspection and performance testing will not take more than five (5) working days, weather permitting. Vendor will be notified within this time frame of any units not delivered in full compliance with the purchase order specifications.

IFB # 802-26-75618 Page 11 of 30

8. INQUIRIES:

8.1. Contact: All requests, questions, or other communications about this Solicitation shall be made in writing to TPWD’s Purchasing Department, addressed to the following person:

Allye Potter, CPPB, CTCD Phone 512-718-3703 Purchaser VI purchasing.bidbox@tpwd.texas.gov Texas Parks & Wildlife Department 4200 Smith School Road, Austin, Texas 78744

8.2. Clarifications: TPWD will allow written requests for clarification of this Solicitation. Questions may be e-mailed to the point-of-contact listed above. Questions should be submitted in the following format:

a) Reference the Solicitation number; b) Reference the Section number, Page number, Paragraph number, and Text of passage being questioned; and c) Question.

8.3. PROHIBITED COMMUNICATIONS: Upon issuance of this solicitation, TPWD, its representative(s), or partners will not answer questions or otherwise discuss the contents of this Solicitation with any potential Respondent or their representative(s), except for the written inquiries described in Section b) above. Attempts to ask questions by phone or in person will not be allowed or recognized as valid.

Failure to observe this restriction may disqualify Respondent. Respondent shall rely only on written statements issued through or by TPWD’s purchasing staff. This restriction does not preclude discussions between affected parties for the purposes of conducting business unrelated to this solicitation.

9. BID RESPONSE INSTRUCTIONS:

9.1. Bid Submission:

9.1.1. Submission Deadline: All bids shall be received, and time-stamped at TPWD prior to 2:00 PM Central Time on the “Bid Opening” date specified on the IFB Cover Page (page 1).

Late bids will not be considered under any circumstances and will be returned.

9.1.2. General Format: Bidder shall submit bid response, signed dated and completed.

9.1.3. Bid Delivery: Bids may be delivered via email to Purchasing.BidBox@tpwd.texas.gov, mail, or hand-delivery.

(1) Bids delivered by mail or hand delivery should be placed in a sealed envelope and correctly identified with IFB number, submittal deadline/opening date and time. It is the Bidder’s responsibility to appropriately mark and deliver the bids to TPWD by the specified date.

(2) Bidders are responsible for all costs of bid preparation.

9.1.4. License Documents: Bidder must provide current documentation verifying its authorization to distribute the specific Make/Model of vessel for which the bid is submitted, in addition to the active and valid license. For more details about this requirement, refer to 5.1 of the IFB.

Failure to provide the required license information or manufacturer authorization documentation may result in the bid being deemed non-responsive.

9.2. Bid Content: Below is a summary of required and requested information. Bids submitted without this information will be evaluated accordingly. TPWD reserves the right, in its sole judgment and discretion, to waive minor technicalities and errors in the best interest of the state.

9.2.1. Bid Form: Bidder must submit the IFB form, signed, dated, and completed. Failure to submit this information will result in disqualification of bid. Bidder must honor the Unit Price provided in the Bid per paragraph 4 of the TPWD General Terms and Conditions. Bidder is not permitted to revise the Bid after the Bid Due Date. The Bidder must also include the following information with their bid:

mailto:purchasing.bidbox@tpwd.texas.gov mailto:Purchasing.BidBox@tpwd.texas.gov

IFB # 802-26-75618 Page 12 of 30

(1) Brand Name/Model: Respondents to specify Brand/Model of quoted product. Failure to take exception to specifications or referenced data will require Respondent to furnish specified brand name and model, etc. Respondent may be required to submit product spec sheets and/or other documentation prior to award.

(2) Warranty: Bidder must specify the warranty term on the bid and any coverage limitations for each product offered as additional page(s) to the bid.

(3) Delivery Time: Bidder to specify estimated delivery time from receipt of TPWD order.

9.3. Additional Response Content: Bidder shall include the following additional documentation in their response submission, or within one business day of TPWD Purchaser's request. Failure to submit this additional documentation by TPWD-designated deadline may result in disqualification of the proposal.

9.3.1. Product Documentation: Bidder should provide supporting product documentation of the offered brand/model with bid submission. Supporting documentation includes, but is not limited to, brochures, specification sheets, fabrication details, photos, product illustrations, and/or reports (testing or safety). Documentation must address all salient characteristics and clearly demonstrate that the product offered meets or exceeds specifications listed in the IFB. Failure to provide supporting documentation for an unspecified brand with the bid or by the TPWD-designated deadline may result in disqualification of the response and will be deemed non-responsive and failing to meet minimum specifications.

9.3.2. Addenda: Respondent shall acknowledge receipt of any addenda generated as part of this solicitation. The Respondents should include the signed and dated addendum(s) with their response submission.

9.4. Response Period: Bid shall be binding for a period of sixty (60) business days from the bid due date.

No other costs, rates, or fees shall be payable to the Successful Respondent unless expressly agreed upon in writing by TPWD.

10. EVALUATION AND AWARD:

10.1. An award will be made on an all or none basis. Only responses submitted by the bid due date, with required submittal documents and meeting qualifications will be considered. Failure to submit the required information may be cause for rejection of the bid response. TPWD reserves the right to waive informalities and minor irregularities in bids received.

10.2. TPWD reserves the right to consider Respondent qualifications, equipment, facility, references;

conduct studies and other investigations as necessary to evaluate any response; request additional relevant information; disqualify bid based on unsatisfactory reference checks, reports, and records of service.

10.3. Award: TPWD will award a Contract(s) to the Respondent(s) whose quote is considered to be the Best Value to TPWD, price and other factors considered. The following factors may be used to evaluate bids:

a) Lowest Price

b) Boat Design and Safety

c) Ability, Qualifications and Experience - Meeting or Exceeding the Requirement

d) Delivery / Service Schedule

e) Past Performance

f) Life Cycle Cost

11. INVOICING AND PAYMENT:

The following procedures apply to invoicing and payment in addition to those listed in the General Terms and Conditions, Paragraph 9:

IFB # 802-26-75618 Page 13 of 30

11.1. Contractor to submit invoice(s) to: Accounts.Payable@tpwd.texas.gov

11.2. Invoices must show:

a) Name of Contractor exactly as shown on the contract, Texas Payee Identification Number (PIN), and correct “Remit to” address.

b) Name of receiving entity

c) Contract/purchase order number

d) Description, quantity, unit of measure, unit price, extended price of each item

e) Total Price

f) Discount, if applicable, extended and deducted to arrive at a NET TOTAL for invoice

g) Attach supporting documentation, if required.

11.3. Payment:

11.3.1. Contractor will be paid for the services as invoiced. If another payment mechanism is agreed to by the parties, then Contractor will be paid in accordance with the agreement approved by the parties.

11.3.2. Payment normally will be made to the Contractor within 30 days after receipt of a properly prepared invoice or the receipt of and the acceptance of goods/services ordered, whichever is later. State agencies are required by state law to pay properly submitted invoices within 30 days.

11.3.3. Payments for goods/services purchased with state appropriated funds will be made through state warrants issued by the Comptroller of Public Accounts. Payments by qualified ordering entities will be made through the entities’ local payment system.

Electronic payment may be available through some ordering entities. Contact Accounts Payable at 512-389-4833 for additional information.

12. BIDDER AFFIRMATION:

12.1. Bidder has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant connected with the submitted bid.

12.2. Pursuant to Texas Government Code, Title 10, Subtitle D, Section 2155.004(a), the bidder has not received compensation for participation.

mailto:Accounts.Payable@tpwd.texas.gov

IFB # 802-26-75618 Page 14 of 30

GENERAL TERMS AND CONDITIONS

OCTOBER 2025

(ITEMS BELOW APPLY TO AND BECOME A PART OF THE CONTRACT)

Any Contract awarded as a result of this solicitation will contain the General Terms and Conditions listed below in this Section. Subcontractors are also obliged to comply with these provisions.

1. DEFINITIONS: As used throughout this solicitation, the following terms have the meaning set forth below.

All other terms have the meaning set forth in Webster’s II New College Dictionary.

1.1. Bidder: An individual or entity that submits a bid. The term includes anyone acting on behalf of the individual or entity that submits a bid, such as an agent, employee and representative. See Respondent.

1.2. Contractor: The individual, corporation, company, partnership, firm, or organization that has to furnish the materials and has to perform the work as stated in the solicitation.

1.3. ESBD: The Electronic State Business Daily, which is available online at http://www.txsmartbuy.gov/esbd .

1.4. Gov’t Code: The Texas Government Code.

1.5. Owner: Texas Parks and Wildlife Department, an agency of the State of Texas.

1.6. Party/Parties: Either the TPWD and Respondent separately or collectively.

1.7. Respondent: Any person or Vendor who submits a Bid/Proposal/Offer in response to this solicitation.

1.8. Services: Includes the use of labor, materials, facilities, equipment, and any other need that is necessary or incidental to the successful completion of the Contract.

1.9. Subcontractor: Any supplier, distributor, Contractor, person, or firm furnishing to the Contractor, materials or services necessary or incidental to the performance of the Contract between TPWD and Contractor.

1.10. TAC: The Texas Administrative Code, which is the publication for administrative rules.

1.11. Texas Identification Number: A unique 11-digit number assigned by the Texas Comptroller of Public Accounts. When a Payee first contracts with a state agency, that Payee must provide either a federal Employer Identification Number (EIN) or a Social Security number (SSN). The Texas Identification Number (TIN) is based on this number. (Note: If Respondent does not have a TIN, or does not know their TIN, they may list their EIN or SSN on the “Texas Identification Number” line of the Vendor Information Block of their RFP, RFO, IFB or RFQ response.)

1.12. TPWD: Texas Parks and Wildlife Department acting on behalf of the State of Texas.

2. SPECIFICATIONS:

2.1. The goods/services provided shall be in accordance with the purchase specifications herein. TPWD will decide the answers to all questions that may arise as to the interpretation of the specifications and the quality, or acceptability of goods/services provided. TPWD will decide the rate of progress of the work and the acceptable fulfillment of the goods/service on the part of the Contractor.

2.2. Catalogs, brand names or manufacturer's references are descriptive only, and indicate type and quality desired. Bids/Proposals on brands of like nature and quality will be considered unless advertised under Texas Gov't Code §2155.067. If the Respondent is offering brands other than the references, response should show manufacturer, brand or trade name, and other description of product offered. If Respondent is offering brand(s) other than brand(s) specified, illustrations and complete description of product offered are requested to be made part of the bid. Failure to take exception to specifications or reference data will require Respondent to furnish specified brand names, numbers, etc.

2.3. Unless otherwise specified, items shall be new and unused and of current production.

http://www.txsmartbuy.gov/esbd

IFB # 802-26-75618 Page 15 of 30

2.4. Samples, when requested, must be furnished free of expense to the State. If not destroyed in examination, they will be returned to the Respondent, on request, at Respondent's expense. Each sample should be marked with Respondent's name and address, and requisition number. Do not enclose in or attach response submission to sample.

2.5. The State will not be bound by any oral statement or representation contrary to the written specifications of this Solicitation.

2.6. Manufacturer's standard warranty shall apply unless otherwise stated in the solicitation.

3. AWARD OF A PURCHASE ORDER: Standard Purchase Order Terms and Conditions apply. If a conflict exists between the standard Purchase Order Terms and Conditions and specific language in this solicitation, the language in the solicitation shall prevail.

3.1. A response to a solicitation is an offer to Contract with TPWD based on the terms, conditions and specifications contained in the solicitation. Responses do not become Contracts unless and until they are accepted through an authorized TPWD designee by issuance of a Purchase Order.

3.2. This procurement will be conducted in accordance with the State Purchasing Act, Title 10, Subtitle D, Chapters 2151 through 2177, of the Texas Gov’t Code (TGC) and TPWD rules. Any Contract resulting from this procurement shall consist of one (1) document. This document will contain all of the rights and duties of the parties extracted from the relevant terms and conditions of this solicitation (including its attachments, exhibits, supplements, and addenda); the successful Contractor’s response; any TPWD request for a Best and Final Offer; and any successful Contractor’s Best and Final Offer, if applicable.

3.3. Best Value – TPWD will be the sole judge of best value. Award will be based on Best Value criteria and may include, but is not limited to:

3.3.1. Best meets the goals and objectives of the solicitation as stated above.

3.3.2. Best meets the quality and reliability of the proposed services.

3.3.3. Effect of the proposed solution on agency productivity.

3.3.4. Provides the most customer focused solution that will best meet the needs of the public.

3.3.5. Experience in successfully providing services in this solicitation.

3.3.6. Past Performance: A Respondent’s past performance will be measured based upon pass/fail criteria in compliance with applicable provisions of Gov't Code §§2155.074, 2155.075, 2156.007, 2157.003, and 2157.125. Respondents may fail this selection criterion for any of the following conditions:

• The Vendor has a score less than C or Legacy Unsatisfactory in the Vendor

Performance System,

• Currently under a Corrective Action Plan through the Texas Comptroller of Public

Accounts (CPA),

• Having repeated negative Vendor Performance Reports for the same reason,

• Having Purchase Orders that have been cancelled in the previous 12 months for non-performance (i.e., late delivery, etc.).

3.3.7. Contractor performance information is located on the CPA web site at:

www.txsmartbuy.gov/vpts. CPA may conduct reference checks with other entities regarding past performance. In addition to evaluating performance through the Vendor Performance Tracking System (as authorized by 34 Texas Administrative Code §20.115), CPA may examine other sources of vendor performance including, but not limited to, notices of termination, cure notices, assessments of liquidated damages, litigation, audit reports, and non-renewals of Contracts. Any such investigations shall be at the sole discretion of CPA, and any negative findings, as determined by CPA, may result in non-award to the Respondent.

4. UNIT PRICES: Respondents must price per unit shown. Unit prices shall govern in the event of extension errors.

http://www.txsmartbuy.gov/vpts

IFB # 802-26-75618 Page 16 of 30

5. FREIGHT: Quote FOB destination, freight prepaid and allowed unless otherwise stated within the specifications.

6. DELIVERY:

6.1. Show number of days required to place material in receiving agency's designated location under normal conditions. Delivery days mean calendar days, unless otherwise specified. Failure to state delivery time obligates Respondent to deliver in 14 calendar days. Unrealistic delivery promises may cause solicitation to be disregarded.

6.2. If delay is foreseen, Contractor shall give written notice to the TPWD. Contractor must keep the TPWD advised at all times of status of order.

6.3. Default in promised delivery (without accepted reasons) or failure to meet specifications authorizes the TPWD to purchase supplies elsewhere and charge full increase, if any, in cost and handling to defaulting Contractor.

6.4. Substitutions: No substitutions permitted without written approval of TPWD.

6.5. Delivery shall be made during normal working hours only unless prior approval has been obtained from ordering agency. Normal working hours are 8:00 AM until 5:00 PM Monday through Friday except State and National holidays.

7. TESTING AND INSPECTION:

7.1. TPWD may test and inspect goods and services purchased under the Contract to ensure compliance with the specifications of this solicitation and the Contract. TPWD may also test and inspect goods and services before they are purchased under the Contract. Authorized TPWD personnel shall have access to the Respondent's place of business for the purpose of inspecting the goods. To the extent practical, TPWD inspections will not disrupt the Respondent's daily operations. Tests shall be performed on samples submitted with the Bid/Proposal or on samples taken from regular shipments. All costs of testing and inspection shall be borne by the Respondent.

In the event the goods tested fail to meet or exceed all conditions and requirements of the solicitation and Contract, the goods will be rejected in whole or in part, at the State's option, and returned to the Respondent or held for disposition at the Respondent's expense. Latent defects may result in cancellation of the Contract at no expense to the state.

7.2. If material fails to meet specifications, the Respondent will be notified by fax, mail, or e-mail. The Respondent will have ten (10) working days after receipt of the notification to remove the rejected material from state property. Material will be removed at the Respondent’s expense. Material not removed in the allotted time period will be disposed by TPWD. The Respondent will be charged for all disposable expenses conducted by TPWD.

8. CHANGES: TPWD may at any time, by a written order, make changes within the general scope of this Contract, in the definition of services to be performed, and the time (i.e., hours of the day, days of the week, etc.) and place of performance thereof. If any such change causes an increase or decrease in the cost of, or the time required for the performance of any part of the services under this Contract, whether changed or not changed by any such order, an equitable adjustment shall be made in the Contract price or time of performance or both and the Contract shall be modified in writing accordingly. Any claim by the Contractor for adjustment under this clause must be asserted within 30 days from the date of receipt by the Contractor of the notification of change, provided, however, that TPWD, if it decides that the facts justify such action, may receive and act upon such claims asserted at any time prior to final payment under this Contract.

Failure to agree to any adjustment shall be a dispute concerning a question of fact within the meaning of the clause of this Contract entitled "Dispute Resolution."

9. INVOICING AND PAYMENT:

9.1 Invoices: In order to receive payment under the Contract, the Contractor must submit an original invoice to TPWD, which will be designated in the Purchase Order as the "Bill To" address. To be a proper invoice that may be accepted and paid, the invoice must include the following information and/or attachments: (1) Name and address of the Contractor. (2) The Contractor's Texas Identification Number (TIN). (3) The Contractor's invoice remittance address. (4) The Purchase

IFB # 802-26-75618 Page 17 of 30

Order number authorizing the delivery of products or services. (5) A description of what the Contractor delivered, including, as applicable, the time period, serial number, unit price, quantity, and total price of the products and services. If the invoice is for a lease, the Contractor must also include the payment number (e.g., 1 of 36).

9.2 Disputed Invoices: As stated above, the Contractor will receive notice of an error in an invoice submitted for payment by not later than the 21st day after the date the invoice was received by the TPWD. If an invoice dispute is resolved in favor of the Contractor, the Contractor is entitled to receive interest on the unpaid balance of the invoice, beginning on the date the invoice became overdue, pursuant to Gov't Code §2251. 021. If a dispute is resolved in favor of the TPWD, the Contractor shall submit a corrected invoice that must be paid in accordance with Section 2251.021.

The unpaid balance accrues interest if the corrected invoice is not paid by the appropriate date.

9.3 Time and Manner of Payment: Pursuant to Texas Gov’t Code Chapter 2251, payment by TPWD is overdue on the 31st day after the later of: (1) the date the TPWD receives the goods under the Contract; (2) the date the performance of the service under the Contract is completed; or (3) the date the TPWD receives the invoice for the goods or service. Payment by a political subdivision Customer whose governing body meets only once a month or less frequently is overdue on the 46th day after the later event of: (1) the date TPWD receives the goods under the Contract; (2) the date the performance of the service under the Contract is completed; or (3) the date TPWD receives the invoice for the goods or service.

10. PATENTS, TRADEMARKS, OR COPYRIGHTS: Respondent agrees to defend and indemnify the TPWD and State from claims involving infringement or violation of patents, trademarks, copyrights, trade secrets, or other proprietary rights, arising out of the TPWD's or the State's use of any good or service provided by the Respondent as a result of this solicitation.

11. PROHIBITION ON LOBBYING: The Respondent shall comply with the provisions of a federal law known generally as the Lobbying Disclosure Act, 2 U.S.C. §1601 et seq. By submitting a Bid/Proposal, the Respondent certifies that it shall not and has not used federally appropriated funds to pay any person or organization for influencing or attempting to influence any officer or employee of any federal agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal Contract, grant, or any other award covered by 31 U.S.C. §1352. It also certifies that the Respondent shall disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award by completing and submitting Standard Form LLL.

12. ANTI-TRUST AND ASSIGNMENT OF CLAIMS: The undersigned affirms under penalty of perjury of the laws of the State of Texas that (1) in connection with this Response, neither I nor any representative of the Respondent have violated any provision of the Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm Code Chapter 15; (2) in connection with this Response, neither I nor any representative of the Respondent have violated any federal antitrust law; and (3) neither I nor any representative of the Respondent have directly or indirectly communicated any of the contents of this Response to a competitor of the Respondent or any other company, firm, partnership or individual engaged in the same line of business as the Respondent.