ESBD_545504_1785937435191_RFQ - Unit 3 Water Plant Media Replacement - 2026.08.27.pdf

WTCPUA Unit 3 Water Plant Media Replacement RFQ

REQUEST FOR QUOTES (RFQ)

Water Treatment Plant Media Replacement

Unit #3 Filters

Prepared For West Travis County Public Utility Agency (WTCPUA)

Project Location WTCPUA Water Treatment Plant - Unit 3 Filters

Owner Office 13215 Bee Cave Parkway, Bldg. B, Suite 110, Bee Cave, TX 78738

RFQ Issue Date July 30, 2026

Quotes Due August 27, 2026 by 12:00 PM

Public Opening August 27, 2026 at 1:00 PM

RFQ Purpose WTCPUA is requesting quotes from qualified vendors/contractors to furnish all labor, materials, equipment, disposal, delivery, installation, and related services necessary to replace existing filter media for three (3) Unit #3 filters at the Water Treatment Plant.

Quote packages should be complete, itemized, and inclusive of all costs required to perform the work described in this RFQ.

1. Project Overview The project includes replacement of filter media for three (3) existing Unit 3 filters. Each filter is approximately 465 square feet, with approximate dimensions of 15 feet in W by 31 feet in L. Work generally includes removal and disposal of existing media; furnishing, delivery, and installation of replacement anthracite, sand, and gravel support media; and completion of all clean-up, documentation, and coordination required for return to service.

2. Scope of Work

• Provide labor, supervision, tools, equipment, and materials necessary to complete the media replacement for three (3) Unit 3 filters.

• Remove existing filter media and dispose of material in accordance with applicable federal, state, and local requirements.

• Furnish and deliver new media consisting of anthracite, sand, and graded gravel support layers meeting the specifications listed in Section 3.

• Install media in proper sequence and uniform depth without damaging filter underdrains, troughs, walls, valves, piping, or other existing infrastructure.

• Coordinate work schedule with WTCPUA Operations to minimize operational impacts and maintain water treatment reliability.

• Clean work areas and remove debris, excess material, packaging, and equipment upon completion.

• Provide closeout documentation including media gradation/certification, and any warranty information.

3. Required Filter Media Specifications Quotes must be based on the following Unit 3 filter configuration and media profile:

Layer Required Depth Media Specification

9 24 inches Anthracite, 0.9mm - 1.0 mm effective size, U.C. = 1.5 Max

8 12 inches Filter Silica sand, 0.45 mm to

0.55 mm, U.C. = 1.4 Max

7 2 inches ¾” x ½” Gravel

6 2 inches ½” x ¼” Gravel

5 2 inches ¼” x 1/8” Gravel

4 2 inches 1/8” x #10 Gravel

3 2 inches ¼” x 1/8” Gravel

2 2 inches ½” x ¼” Gravel

1 2 inches ¾” x ½” Gravel

Filter Quantity and Size

• Quantity: three (3) Unit 3 filters.

• Approximate filter surface area: 465 square feet each.

• Approximate filter dimensions: 15 feet by 31 feet each.

• Vendor shall verify dimensions, existing conditions, quantities, access requirements, and sequencing before ordering materials or beginning work.

4. Quote Requirements Vendors shall submit a complete quote that clearly separates pricing into the following line items:

Item Description Price

1 Media removal, labor, equipment, and related filter media replacement services $__________________

2 Replacement anthracite, sand, and gravel media delivered to site $__________________

3 Existing media disposal, including disposal documentation/manifests $__________________

Freight, mobilization, demobilization, and any additional required charges $__________________

• Quote shall identify total price, payment terms, exclusions, assumptions, and quote validity period.

• Quote shall include estimated lead time for media delivery and anticipated duration of field work.

• Current lead time expectation for the specified media profile

• Quote shall include proposed project schedule, and earliest available mobilization date

• WTCPUA reserves the right to reject incomplete quotes, request clarifications, waive informalities, or award in the best interest of the Agency.

5. Contractor Qualifications and Responsibilities

• Vendor/contractor shall have experience performing water treatment plant filter media removal, replacement, and installation work.

• Vendor/contractor shall furnish all personnel, tools, equipment, rigging, hauling, disposal, safety equipment, and consumables necessary to complete the work.

• Vendor/contractor shall comply with all applicable safety requirements, site rules, utility coordination requirements, and regulatory requirements.

• Vendor/contractor shall protect existing structures and equipment and immediately report any damage or differing site condition to WTCPUA.

• Vendor/contractor shall coordinate all activities with WTCPUA Operations before mobilization, shutdown, draining, media removal, installation, and return-to-service activities.

6. Submittals and Closeout Documentation

• Media product data sheets and gradation/certification documentation for anthracite, sand, and gravel layers.

• Written confirmation of installed media profile and final quantities.

• Warranty information and point-of-contact for post-installation questions.

7. Site Visit and Field Verification A site visit is strongly recommended prior to quote submission. Vendors are responsible for verifying site access, haul routes, filter dimensions, staging areas, disposal requirements, outage constraints, and any condition that may affect pricing or schedule. Failure to verify field conditions shall not relieve the vendor of the responsibility to perform the work as quoted.

8. Quote Submission & Bid Opening Instructions Submit To Leonel Cruz, Operations Manager, via mail or in person in a sealed format

Subject Line RFQ - Unit 3 Water Plant Media Replacement

Quote Due Date August 27, 2026 by 12:00 PM

Quote Format Sealed Bid Package

Address of Submission 13215 Bee Cave Pkwy, Bldg. B, Suite 110, Bee Cave, TX 78738

Public Bid Opening Date & Time August 27, 2026 at 1:00 PM

Location of Bid Opening 13215 Bee Cave Pkwy, Bldg. B, Suite 110, Bee Cave, TX 78738

Company Name

9. Contact Information For information regarding this RFQ, please contact:

• Leonel Cruz, Operations Manager, LCruz@wtcpua.org

• Nef Weber, Water Treatment Supervisor, NWeber@wtcpua.org mailto:LCruz@wtcpua.org

10. Acceptance / Vendor Acknowledgment Company Name

Authorized Representative

Signature

Date

Total Quote Amount $