ESBD_544724_1785522032769_4_Attachment F 304T-27-6014453300 Crawler Tractor.pdf

CPA – Statewide Procurement

IFB NO. 304T-27-6014453300

SPECIFICATION NO. 765-85-85

REVISED: June 2025 Attachment F

TRACTOR CRAWLER, DIESEL-POWERED

PART I

GENERAL INFORMATION, REQUIREMENTS, AND CONDITIONS

1. Respondent shall provide the information requested in the right-hand column of Parts II, IV, and V of this specification document. Failure by the Respondent to fully complete Parts II, IV, and V and return the document with the bid package may disqualify the Respondent from further consideration.

2. Respondent should review the Part A - General Terms document for further terms and conditions.

3. Respondent should submit with the solicitation the latest printed literature and detailed specifications on equipment the Respondent proposes to furnish. This literature is for informational purposes only.

4. The unit provided shall meet or exceed all federal and State of Texas safety, health, lighting and noise regulations and standards in effect and applicable to equipment furnished at the time of manufacture.

5. It is the intent of Customer to purchase goods, equipment and services having the least adverse environmental impact, within the constraints of statutory purchasing requirements, Customer need, availability, and sound economic considerations. Suggested changes and environmental enhancements for possible inclusion in future revisions of this specification are encouraged.

6. APPLICABLE LAWS AND STANDARDS: Equipment furnished under this specification must comply with all applicable federal, state, and local laws, regulations, and standards in effect at the time of manufacture and delivery. In the event of a conflict between referenced standards and this specification, the requirements of this specification will govern. The following standards and specifications are referenced within this document and must apply where specified:

6.1. ANSI Z535.4 – Product Safety Signs and Labels.

6.2. ISO 3471:2008– Earth-Moving Machinery – Roll-Over Protective Structures (ROPS)

6.3. SAE J169 – Vehicle Air Conditioning System Performance Requirements.

6.4. SAE J231 – Minimum Performance Criteria for Falling Object Protective Structures (FOPS).

6.5. SAE J350 – Spark Arrester Test Procedure.

6.6. SAE J386 – Operator Restraint Systems.

6.7. SAE J759 – Lighting Identification Code.

6.8. SAE J845 – Optical Warning Devices.

6.9. SAE J994 – Backup Alarm Standard.

6.10. SAE J1503 – Performance and Design Requirements for Mobile Air-Conditioning Systems.

6.11. ISO 10265:2008 – Performance Requirements and Test Procedures for Braking Systems of Crawler

Machines.

IFB No. 304T-27-6014453300

REVISED: June 2025

Attachment F - 2 – 19

PART II

SPECIFICATIONS

1. SCOPE: This specification is to provide a diesel-powered crawler tractor equipped with a hydraulic angle and tilt blade for use in such operations as rough and finish grading, land clearing, backfilling, cutting and cleanout of drainage ditches.

Units furnished to this specification shall meet or exceed all specification requirements.

EXAMPLES: Caterpillar Model D1 John Deere Model 450 P-Tier or CPA approved equal.

NOTICE TO RESPONDENT: Any example shown is listed to show type and class of equipment desired. Respondent is cautioned to read the specification carefully, as there may be special requirements not commonly offered by the equipment manufacturer. DO NOT ASSUME STANDARD EQUIPMENT

MEETS ALL OF THE DETAILED SPECIFICATION REQUIREMENTS MERELY BECAUSE IT IS

LISTED AS AN EXAMPLE. Respondent is cautioned that any unit delivered to the FOB point that does not meet specifications in every aspect will not be accepted.

GENERAL Unit Bid

2. DIMENSIONS: To ensure compatibility with existing transport equipment, unit(s) furnished must not exceed the following when equipped with the blade required in Paragraph 8 of this specification:

2.1. Not exceed a transport height of 120 inches, measured from the ground to the highest point of the cab. ________ inches

2.2. Have a maximum tractor width of 89 inches, measured from the outside edge of the left track to the outside edge of the right track ________ inches

2.3. Not exceed an overall width of 120 inches. ________ inches

2.4. Have a maximum transport length of 175 inches, measured from the forward-most component to the rearward-most component ________ inches

2.5. Have a maximum track footprint of 100 inches, measured from the most forward portion of the track to the most rearward portion of the track. ________ inches

3. LIQUID COOLED DIESEL ENGINE: The unit shall:

3.1. Deliver a minimum of 70 net horsepower at governed RPM. _____ net HP

3.2. Be equipped with a minimum of four cylinders. _____ Cylinders

3.3. Include a 12- or 24-volt electrical system, including, but not limited to, an alternator, electric starter, and batteries. Yes No

3.4. Utilize a key-type ignition switch with a safety device that prevents engine starting when the transmission is in gear. Yes No

Attachment F - 3 – 19

3.5. Be equipped with sealed, spill-proof (no free electrolyte), maintenance-free batteries with spiral wound cells and a minimum total battery rating of 650 Cold Cranking Amperes (CCA). Batteries must be covered by a minimum 12-month full replacement warranty and a minimum 36-month prorated warranty. The vendor must furnish a replacement battery during the initial 12-month warranty period at no cost to TxDOT, including shipping and environmental fees.

EXAMPLE: Optima Yellow-Top or approved equal

Yes No

Brand:

3.6. Include a diesel-engine fuel filtration system with at least two stages of filtration. Filtration stages may consist of a primary and secondary filter or a two-stage filter within a common housing. The system must provide at least one drain plug to prevent water damage to the injection system. All components must be factory approved and factory installed.

Yes No

3.7. Feature a dry-type air cleaner with a primary element, safety element, internal or external pre-cleaner, and restriction (service) indicator. The indicator must be readily visible from the operator's station.

EXAMPLE: Donaldson air cleaner with safety element

3.8. Provide a full-flow oil-filtration system with a replaceable filter that bypasses oil to the engine as the filter becomes clogged. Yes No

3.9. Utilize an extended-life antifreeze/coolant with freeze protection to -30°F (-34°C) or lower. Yes No

3.10. Provide a fuel tank capacity sufficient for eight hours of continuous operation. Yes No

3.11. Incorporate a preheater-type starting aid. Other starting-aid types are not acceptable. Yes No

3.12. Include a muffler and exhaust pipe of sufficient length to direct exhaust fumes away from the operator. If equipped with a vertical muffler, the exhaust pipe must be angled at the top to prevent rain from directly entering the exhaust system.

Yes No

3.13. Be equipped with a spark arrester meeting the current SAE J350 standard.

A spark arrester is not required for a turbocharged engine. Yes No

3.14. Use a blower-type fan. Yes No

3.15. Include crankcase and radiator bottom guards. Yes No

4. TRANSMISSION: The unit shall:

4.1. Be equipped with a powershift, hydrostatic, or hydraulic shuttle-type transmission providing a minimum of three forward and three reverse speeds. Units with hydrostatic drive may provide infinitely variable forward and reverse speeds.

NOTE: A torque converter is acceptable but not required.

4.2. Include transmission bottom guard(s). Yes No

Attachment F - 4 – 19

5. UNDERCARRIAGE: The unit must:

5.1. Be equipped with the manufacturer's standard-length crawler-track undercarriage with sealed and lubricated rollers and idlers. Yes No

5.2. Utilize grouser-type track shoes that are a minimum of 15 inches wide. ________ inches

5.3. Provide a minimum track gauge of 56 inches. ________ inches

5.4. Maintain a minimum track length on the ground of 74 inches. ________ inches

5.5. Be equipped with a minimum of five track rollers and one carrier roller on each side. Yes No

5.6. Include hydraulic track adjusters. Yes No

5.7. Include track roller rock guards Yes No

5.8. Provide a minimum gradeability of 70%. _______ %

6. STEERING BRAKES: The unit shall: Yes No

6.1. Be equipped with heavy-duty, oil-cooled, clutch-type steering brakes with either hand-lever or foot-pedal controls.

NOTE: Units with hydrostatic drive may be designed with service braking and steering accomplished through the dynamic principle of the hydrostatic transmission

Yes No

6.2. Comply with the current SAE J/ISO 10265 standard for braking systems. Yes No

7. HYDRAULIC SYSTEM: The unit shall:

7.1. Be equipped with the manufacturer's standard hydraulic system sized and configured to perform all required operations. Yes No

7.2. Feature a hydraulic system sealed against contaminants, with all required air vents equipped with filters. Yes No

7.3. Provide a means of maintaining hydraulic oil at satisfactory operating temperatures during continuous heavy operation in ambient temperatures up to 110°F (43°C).

Yes No

7.4. Include pressure relief valve(s). Yes No

7.5. Incorporate a hydraulic reservoir equipped with a sight level gauge. Yes No

7.6. Utilize hydraulic oil filter(s) with replaceable elements and a filtration rating of 10 microns or finer. Yes No

7.7. Be equipped with two double-acting lift cylinders. Yes No

7.8. Include two double-acting angle cylinders. Yes No

7.9. Provide one double-acting tilt cylinder. Yes No

7.10. Feature a four-position lift control with raise, lower, hold, and float functions. Yes No

7.11. Incorporate a three-position tilt control with tilt right, hold, and tilt left functions. Yes No

Attachment F - 5 – 19

8. HYDRAULIC ANGLE AND TILT BLADE: The unit shall: Yes No

8.1. Be equipped with a hydraulic angle and tilt blade measuring a minimum of 90 inches in width and 32 inches in height.

Width:

_______ inches

Height:

_______ inches

8.2. Provide a minimum blade lift of 27 inches above ground level: ________ inches

8.3. Achieve a minimum blade digging depth of 15 inches. ________ inches

8.4. Allow a minimum blade angle of 52 degrees to either side. ________ inches

8.5. Deliver a minimum blade tilt of 12 inches to either side. ________ inches

8.6. Utilize replaceable bolt-on high-carbon steel cutting edges. Yes No

8.7. Provide a minimum operating weight of 17,800 pounds when equipped with the enclosed cab and hydraulic angle and tilt blade specified herein. __________ lbs

9. ENCLOSED ROPS/FOPS CAB: The unit shall:

9.1. Be equipped with an all-steel, fully enclosed cab featuring safety glass, a tinted windshield, and tinted side windows. The cab interior must be finished with lusterless paint and include non-skid floor covering or safety tread plate, as well as grab handle(s). The cab must incorporate an integral Roll Over Protective Structure/Falling Object Protective Structure (ROPS/FOPS) meeting the performance criteria of the current SAE J231 and ISO 3471-1 standards.

Yes No

9.2. Include powered front and rear windshield wipers, windshield washers, a heater, and instrument lights. Yes No

9.3. Provide a heater with a minimum output of 24,000 BTU and a defroster capable of effectively clearing all cab glass. Yes No

9.4. Be equipped with a factory-installed air-conditioning system. Dealer-installed systems are not acceptable. The system must include all components and controls required for complete operation, utilize R134A refrigerant, and comply with the performance requirements and design guidelines of the current SAE J169 and SAE J1503 standards.

Yes No

9.4.1. Deliver a minimum cooling capacity of 18,400 BTU. Yes No

9.4.2. Position all components so they do not interfere with operator entry, exit, or equipment operation. The air intake location must prevent exhaust gases from being drawn into the cab enclosure.

Yes No

9.4.3. Locate the A/C condenser at the rear of the machine and protect it with a heavy-duty metal guard enclosure. The guard must provide complete protection from tree branches and other intrusive objects and must be of a swing-out design to allow servicing of the condenser and other enclosed A/C components.

Yes No

9.5. Include a cushioned, adjustable seat with hydraulic suspension or approved equal, padded backrest, and seat belt meeting the current SAE J386 standard.

Attachment F - 6 – 19

9.6. Feature an AM/FM radio system complete with radio, stereo speakers, and antenna. The system must include weather-band preset tuning. Yes No

9.7. Position all operating controls within easy reach of the operator. Yes No

9.8. Include environmental soundproofing material on all interior cab doors, walls, and ceiling. Noise levels within the cab must not exceed 85 decibels while the unit is operating in driving mode.

Yes No

9.9. Be equipped with a rearview mirror. Yes No

9.10. Include lockable doors. (Ref. Para. 11.4) Yes No

9.11. Feature a one-piece, form-fitting rubber floor mat or a skid-resistant floor coating. Yes No

9.12. Include non-skid access steps and grab handles. Yes No

9.13. Utilize tinted safety glass throughout the cab. Film-tinted glass is not acceptable. Yes No

9.14. Be equipped with cab pressurizers complete with filters. Yes No

9.15. Provide a minimum 25-amp, 24-volt-to-12-volt DC converter for powering 12-volt accessory equipment on units equipped with 24-volt electrical systems.

Yes No

9.16. Be designed to provide cross ventilation and may include doors or windows that can be secured in the open position. Yes No

9.17. Include a fire extinguisher rated at a minimum of five pounds with a UL rating of 1A-10B:C. The fire extinguisher must be mounted in a suitable, readily accessible location within the ROPS cab.

Yes No

10. RIPPER: The unit shall: Yes No

10.1. Be equipped with a hydraulically controlled ripper capable of applying lift and down pressure. Yes No

10.2. Utilize curved shanks and points manufactured from forged, heat-treated steel. Yes No

10.3. Include replaceable shanks equipped with replaceable points. Yes No

10.4. Provide a minimum ripper width of 57 inches and a minimum penetration (digging) depth of 10 inches.

Width:

________ inches

Depth:

________ inches

10.5. Be equipped with a minimum of three shanks. Yes No

11. WIDE TRACK (LGP – LOW GROUND PRESSURE): The unit shall:

11.1. Be equipped with the manufacturer's low-ground-pressure (LGP) wide-track undercarriage in lieu of the standard undercarriage specified in Paragraph 5.

Yes No

11.2. Provide a minimum track gauge of 65 inches. ________ inches

11.3. Utilize single-grouser track shoes that are a minimum of 23.6 inches wide. ________ inches

11.4. Maintain a minimum track length on the ground of 80 inches. ________ inches

Attachment F - 7 – 19

11.5. Include sealed and lubricated tracks with a minimum of five track rollers and one carrier roller. Yes No

11.6. Provide a minimum operating weight of 15,500 pounds when equipped with ROPS/FOPS and without a ripper. ___________ lbs

11.7. Include hydraulic track adjusters.

EXAMPLE: Caterpillar Model D1

John Deere Model 450 P-Tier or approved equal

Yes No

12. COLD WEATHER STARTING AID: The unit must be equipped with an electric engine coolant heater (engine block heater) in addition to the preheater-type starting aid specified in Paragraph 3.11.

EXAMPLE: Hot Start 110 Volts

13. AUTOMATIC LUBRICATION SYSTEM Yes No

13.1. Unit must be equipped with an automatic grease lubrication system to lubricate all applicable bushing and bearing points while the unit is in operation. The system must consist of an electrically operated pump with low level and system malfunction feedback device with cab-mounted light, grease reservoir, return to reservoir grease relief valve, and series progressive divider valves containing no elastomer (rubber) seals.

Yes No

13.2. The feedback device must incorporate a cab-mounted light to signal line blockage or system malfunction and low reservoir oil. All valves must have manual lubrication override position.

Yes No

13.3. The system must be designed to pump NLGI # 2 grade shop grease. The reservoir must be sized to provide grease for a minimum of two weeks in severe service applications before requiring refilling. Reservoir oil level must be easily visible to the operator either from the ground or the operator's station.

Yes No

13.4. All hoses and fixtures must be mounted and routed out of walkways and areas exposed to brush and debris while in operation or transport. Yes No

13.5. Plumbing must consist of high pressure (3,000 psi minimum) fittings and hose. Hard tubing is acceptable where applicable. Nylon tubing is prohibited.

EXAMPLE: Lincoln Quick lube Auto-Lube

14. INSTRUMENTATION: The unit shall:

14.1. Be equipped with the manufacturer's premium instrumentation package. Yes No

14.2. Provide, at a minimum, the gauges, indicators, and alarms specified herein. Where gauges are specified, indicator lights are not acceptable.

NOTE: An electronic monitoring system that monitors and displays the required operating conditions is acceptable

Attachment F - 8 – 19

14.3. Ensure all instrumentation is easily visible to the operator and labeled in English or identified using universally recognized symbols for the applicable gauge, indicator, or alarm function.

Yes No

14.4. Include non-glare illumination for all instrumentation gauges to provide nighttime visibility. Yes No

14.5. Display the following operating conditions using gauges or meters:

14.5.1. Machine service hours. Yes No

14.5.2. Engine coolant temperature in degrees Fahrenheit. Yes No

14.5.3. Engine oil pressure in pounds per square inch (psi). Yes No

14.5.4. Fuel quantity, including 1/8-tank level demarcations and a low-fuel range indication.

NOTE: Dipsticks and sight gauges are not acceptable Yes No

14.5.5. Hydraulic oil temperature in degrees Fahrenheit. Yes No

14.6. Include indicators that warn of non-specified or hazardous operating conditions, including but not limited to the following:

14.6.1. High or low electrical system voltage indicator light. Yes No

14.6.2. Air-filter restriction indicator light Yes No

14.6.3. Hydraulic-filter restriction indicator light Yes No

14.6.4. High engine coolant-temperature warning light with an audible alarm or engine idle-down feature. Yes No

14.6.5. Low engine oil-pressure warning light with an audible alarm or engine idle-down feature. Yes No

14.7. Include a data port capable of receiving feedback data from control modules or sensors associated with, at a minimum, the transmission, hydraulic, and engine ignition systems.

Yes No

14.8. Allow technicians to access system data and fault codes through the data port using the appropriate diagnostic tool. Yes No

15. SAFETY AND SPECIAL EQUIPMENT: The unit shall:

15.1. Be equipped with a horn and backup alarm system distinguishable from the surrounding noise level. The backup alarm must comply with the current SAE J994 standard.

Yes No

15.2. Include front tow hook(s). Yes No

15.3. Provide a lockable toolbox. Yes No

15.4. The unit must be equipped with a vibration-resistant, high-definition back-up camera system complete with a touchscreen display. Yes No

Attachment F - 9 – 19

15.5. Include a vandalism-protection package consisting of, at a minimum, the following:

15.5.1. Provide a locking instrument-panel cover and locking filler caps for the fuel tank, hydraulic tank, oil supply, and radiator.

NOTE: Filler caps located behind locking panels are acceptable in lieu of individual locking caps

Yes No

15.5.2. Include lockable engine side panels. Yes No

15.5.3. Provide lockable battery-box covers when batteries are not mounted within lockable engine side panels. Yes No

15.5.4. Equip all lockable panels and compartments with an integrated locking system keyed alike or with padlocks. If padlocks are furnished, two brass keys must be provided for each lock. All padlocks must be keyed alike and be of quality equal to or greater than a Master Lock #3.

Yes No

16. LIGHTING: The unit shall:

16.1. Include a minimum of two manufacturer-standard front work lights mounted at the upper front of the ROPS or ROPS cab to illuminate the work area ahead of the machine.

Yes No

16.2. Be equipped with a red reflector on each side of the rear of the machine.

Lamps and reflectors may be incorporated into a single unit and must be spaced laterally as far apart as practicable. If separate reflectors are provided, they must be of the enclosed type with screw- or bolt-on mounting.

NOTE: Stick-on reflectors are not acceptable.

Yes No

16.3. Include a minimum of two manufacturer-standard rear work lights mounted at the upper rear of the ROPS or ROPS cab to illuminate the work area behind the machine.

Yes No

16.4. Utilize insulated electrical wiring enclosed in a fibrous loom, plastic loom, or flexible conduit to protect against external damage and short circuits.

Wiring must be securely fastened at intervals sufficient to prevent sagging and maintain clearance from mechanical components. Wiring routed through the subframe, operator platform, or similar structures must not interfere with normal operation or create a safety hazard.

NOTE: A sealed, splice-free modular wiring harness is acceptable.

Yes No

16.5. Utilize rubber grommets wherever wiring or harnesses pass through metal surfaces. Yes No

16.6. Be equipped with an amber, omnidirectional LED warning light mounted at the top rear center of the ROPS or ROPS cab. The warning light must be mounted on a hinged bracket that allows the light to be lowered below the top of the cab during transport. The warning light must be protected by a metal branch-guard assembly that does not obstruct visibility.

Yes No

16.6.1. Be identified in accordance with the current SAE J759 Lighting Identification Code standard. Yes No

Attachment F - 10 – 19

16.6.2. Meet or exceed the requirements of a Class I, 360-degree LED warning light as defined by the current SAE J845 standard. Yes No

16.6.3. Be controlled by a fused switch with an indicator light. The switch must be either a three-position High/Low/Off type or a two-position On/Off type when the light is equipped with a photocell. The switch and indicator light must be mounted within reach of the operator and be clearly labeled.

Yes No

16.6.4. Operate on both 12-volt and 24-volt DC automotive electrical systems without rewiring or switch resetting.

EXAMPLE: Whelen L21HAC4 Star 255HTCL Or approved equal

Yes No

16.7. Utilize heavy-duty environmental electrical connectors designed to withstand temperature extremes, humidity, vibration, shock, and water exposure without failure.

EXAMPLE: Deutsch HD Series Connectors

Or approved equal.

Yes No

17. INSTRUCTION ON SAFETY, OPERATION, AND PREVENTIVE

MAINTENANCE: The Contractor shall:

17.1. Provide the services of a competent, factory-trained technician thoroughly trained in the safety, operation, and preventive maintenance of the unit. Yes No

17.2. Deliver a minimum of eight hours of instruction to TxDOT personnel covering safety, operation, and preventive maintenance of the unit. Yes No

17.3. Conduct the required training after delivery of the unit and after the unit is ready for operation, but prior to payment. Yes No

18. TRANSPORT RIGGING: The unit shall:

18.1. Include a clearly marked weight centerline on each side of the unit when in the transport position. The weight centerline must be calculated with a full fuel tank, the blade resting on the ground, and no operator present. Each marking must consist of a green vertical line measuring a minimum of 3 inches wide by 5 inches high.

NOTE: The weight centerline marking is required to facilitate safe loading onto trailers.

Yes No

18.2. Provide a minimum of four tie-down points for securing the unit during trailer transport. Tie-down points must be furnished or clearly identified and located as close as practicable to each of the unit's lower four corners.

Yes No

18.3. Ensure the tie-down points have a minimum aggregate rated strength equal to one and one-half times the unit's gross weight. Yes No

18.4. Accommodate a ½-inch Grade 80 grab hook when equipped with lashing

(D) rings. Yes No

Attachment F - 11 – 19

18.5. Include an illustration or diagram depicting the recommended tie-down points necessary for compliance with Texas Motor Carrier Safety Regulations, Section 393.102. The illustration must show the equipment in the transport position and may identify suitable tie-down structures, including but not limited to the blade, tracks, frame, and axles. The illustration must clearly identify the four tie-down points specified in Paragraph 14.2.

NOTE: The illustration may be included in the equipment manuals or furnished as a separate document.

Yes No

18.6. Identify the weight centerline marking and all tie-down points during the instructional training required in Paragraph 13. Yes No

18.7. Display the transport height and overall weight of the unit, as delivered, including standard equipment and all specified options, on each side of the unit in a conspicuous location. The information must be stenciled in green letters and numerals a minimum of 2 inches high.

EXAMPLE: Transport Height = 9 feet 3 inches

Weight = 26,990 pounds

Yes No

19. SAFETY AND LUBRICATION PLAQUES: The unit shall:

19.1. Include product safety plaques or decals at the operator's station and at all hazardous areas. Safety plaques or decals must describe the nature of the hazard, the level of hazard seriousness, methods for avoiding the hazard, and the consequences of interaction with the hazard.

Yes No

19.2. Utilize product safety plaques or decals that comply with the current ANSI Z535.4 standard for type, size, and location.

NOTE: Permanent plaques are preferred over decals.

Yes No

19.3. Include a permanent lubrication plaque that is visible from outside the unit or located behind a service access door. Yes No

19.4. Identify all lubrication points and the manufacturer's recommended oil-change and lubrication intervals on the lubrication plaque. Yes No

20. PAINTING: The unit shall:

20.1. Be painted with lead-free paint on all surfaces except glass, rubber, and metallic accessories or fixtures constructed of rust-resistant or plated materials that are not normally painted.

NOTE: Cab structures may be painted the manufacturer's standard gray or black color

Yes No

20.2. Not contain lead-based paint Yes No

21. MANUAL(S): Contractor shall:

21.1. Furnish manuals containing illustrated parts lists and operating and service instructions for the unit and engine with each unit delivered. Manuals may be provided in paperback or electronic media format.

Yes N/A

21.2. Provide manuals that include comprehensive operating and service instructions for the unit. Yes No

21.3. Include parts lists covering all components of the unit. Yes No

Attachment F - 12 – 19

21.4. Identify each part by part number, description, and component location. Yes No

21.5. Include all necessary warnings and safety precautions within the manuals. Yes No

21.6. Provide the following information at the time of delivery when it is not included in the manuals:

21.6.1. Manufacturer recommended service and preventive maintenance intervals. Yes No

21.6.2. Recommended fluids, lubricants and their SAE equivalents. Yes No

21.7. EXTRA SET OF MANUALS The Contractor must provide one additional set of operator, service, and parts manuals at the time of delivery. Yes No

21.8. COMPLETE SET OF OVERHAUL MANUALS: The Contractor must

provide one complete set of specialized overhaul/technical manuals for the engine, transmission, hydraulic system, electrical system, and other applicable systems at the time of delivery.

Yes No

22. SERVICE POINT ACCESSIBILITY: All lubrication and frequent service items shall be readily and easily accessible to the operator or technician. Yes No

23. REPLACEMENT FILTERS AND BELTS: Contractor shall:

23.1. Provide a complete set of replacement filters and belts for each unit furnished under this specification. Yes No

23.2. Furnish all replacement filters and belts at the time of delivery. Yes No

23.3. Label each filter and belt with the equipment manufacturer's part number as identified in the manufacturer's parts book. Yes No

23.4. Supply only OEM filters and OEM belts. Yes No

23.5. Include all air, fuel, engine oil, hydraulic, and other filters used on the equipment in the replacement filter set. Yes No

23.6. Include all alternator, water pump, power steering, and other belts used on the equipment in the replacement belt set. Yes No

24. MANUFACTURER'S STATEMENT OF ORIGIN (MSO): Contractor shall furnish MSO to the receiving district with each unit at time of delivery.

CUSTOMER WILL NOT ACCEPT THE UNIT AND PROCESS PAYMENT

WITHOUT THE MSO.

Yes No

25. DATA SHEETS: The attached Data Sheet should be completed and submitted for informational purposes only. Yes No

Attachment F - 13 – 19

PART III

DELIVERY, ACCEPTANCE AND PAYMENT

1. DELIVERY REQUIREMENTS: Delivery of all equipment on this order shall be completed within the number of days specified on the purchase order. Any unit(s) not delivered within this time frame may be canceled from the purchase order or, at Customer’s option, an extension may be granted in writing, whichever is in Customer’s best interest.

1.1. If any unit is canceled for non-delivery, the needed equipment may be purchased elsewhere and the Contractor may be charged any additional increase in cost and handling.

1.2. LIQUIDATED DAMAGES: Unless a delivery extension is granted for acceptable reasons due to circumstances beyond the Contractor's control, liquidated damages of $160 per unit will be deducted from the invoice for every working day after the expiration of the number of days shown on the purchase order until the units are delivered. This provision is not intended as a penalty but for ease of administration and the avoidance of disputes. The parties agree that $160 per day is the nearest practicable estimate of cost to rent replacement equipment.

2. ACCEPTANCE INSPECTION: All equipment ordered will be subject to acceptance inspection and performance testing upon receipt. Acceptance inspection and performance testing will not take more than ten

(10) working days, weather permitting. The Contractor will be notified within this time frame of any units not delivered in full compliance with the purchase order specifications. If any units are canceled for non-acceptance, the needed equipment may be purchased elsewhere and the Contractor may be charged any additional increase in cost and handling.

3. PAYMENT: Payment will be made within 30 days after the acceptance inspection has been completed and Customer determines the equipment delivered meets specifications and training is completed if required, or the day on which a correct invoice for the goods or materials was received, whichever is later.

4. WORKING DAY: A working day is defined as a calendar day, not including Saturdays, Sundays, or regularly observed state and federal holidays.

Attachment F - 14 – 19

PART IV

WARRANTY

1. WARRANTY: The unit shall be warranted against all defects in material and workmanship for a period of not less than 12 months or 1,200 hours of use, whichever comes first, and shall cover 100% parts and labor for the unit. If the manufacturer's standard warranty period exceeds 12 months or 1,200 hours, then the standard warranty period shall be in effect. The warranty begins on the date the unit is determined to meet specifications and accepted into Customer’s fleet.

Warranty

______Months

______Hours whichever comes first

2. INTENT: During the warranty period the Contractor shall be responsible for labor, materials, and other costs as outlined below associated with required warranty repair. It is the intent of this warranty that the Contractor will perform warranty repair work. At Customer's option, Customer may perform minor warranty repairs to the unit at the Contractor's expense.

2.1. EXCLUSIONS: Customer will assume the expense for replacement tires and tubes, tire repairs, lubricating oils, hydraulic fluids, greases, filters, fuel, antifreeze, batteries, lights, hoses, belts, cleaning, painting and other minor items normally consumed in day-to-day operations. Customer will assume responsibility for cost of repairs resulting from collision, theft, vandalism, operator negligence or acts of God.

2.2. EQUIPMENT MAINTENANCE: It is Customer's practice to maintain the equipment in accordance with the manufacturer's published recommendations.

2.3. MINOR WARRANTY REPAIRS: It is the intent of this warranty that the Contractor performs minor warranty repairs; however, at Customer's option, warranty repairs deemed by Customer to be minor in nature may be performed by Customer at the Contractor's expense. Parts required for repairs made by Customer will be OEM parts and obtained from the Contractor or any commercial source, at no cost to Customer. Only the actual time required for repairs shall be reimbursed. Customer will not request reimbursement for additional time incurred such as mechanic's travel time or diagnostic time.

Reimbursement by the Contractor to Customer for the cost of warranty repairs shall be computed as follows:

2.3.1. Labor: Labor for warranty repairs will be calculated at the composite rate for the mechanic in effect at the time of the warranty repairs. Labor rate will not exceed $40.00 per hour. The time allowed for each repair will be determined by the manufacturer's standard time schedule.

Manufacturer's time schedule shall be furnished to the receiving district with the unit at the time of delivery (if available). If a manufacturer's time schedule is not available, the actual time for repairs, as noted above, will be used.

2.3.2. Warranty Repair Claims: Warranty repairs will be accumulated electronically on Customer Repair Orders using Fleet Management software and will be billed from same, unless the Contractor prefers to have claims processed on the Contractor's standard forms.

2.3.3. Parts: Replaced parts will be held 30 calendar days and will be available for inspection by the Contractor or authorized representative. Copies of invoices for all parts will be provided to the Contractor. The cost of parts other than those furnished to Customer at no cost by the Contractor will be billed at actual cost.

2.3.4. Billing and Payment for Warranty Repair Expenses: Costs for minor warranty repairs will be accumulated, including labor and replacement parts (if not provided). Reimbursement payment shall be made within 30 calendar days of the billing date.

Attachment F - 15 – 19

2.4. MAJOR WARRANTY REPAIRS: When major warranty repairs are required, Customer will notify a representative of the Contractor's Texas dealer by telephone at the location and the telephone number designated by the Contractor on attached Data Sheet as the point of contact. Major warranty repair work for the purpose of this specification means major repairs to the engine, propulsion system, drum assembly, hydraulic system, grade and slope control system, and major repairs to any other components of the unit. Diagnosis of the actual repairs required shall be the responsibility of the Contractor. The unit will be made available at a Customer facility within a 100-mile radius of the FOB point shown on the purchase order. The repair work may be performed by the Contractor or its authorized representative.

2.4.1. At the Contractor's option, the unit may be taken by the Contractor to a commercial repair facility. The Contractor shall be responsible for the cost of the round trip transportation of the unit to and from that location.

2.4.2. If mutually agreed upon between the Contractor and Customer, Customer may transport the unit to the Contractor's location or authorized repair facility, within the boundaries of the state of Texas. The cost of equipment and manpower necessary to haul the unit for the round trip will be billed back to the Contractor at the rental rate of the equipment and composite hourly rate for the driver in effect at the time for the equipment required. The composite hourly rate for the driver will not exceed $30.00 per hour. Rental rate for the truck and trailer will not exceed $0.80 per mile for the truck and $8.00 per hour for the trailer.

3. RESPONSE TIME: Warranty repair action shall begin within two working days after notification is made to the Contractor for need of warranty repairs. A representative of the Contractor's Texas dealer will be notified by telephone at the location and telephone number designated by the Contractor on the attached Data Sheet as the point of contact. The Contractor shall notify Customer immediately of any changes in this location and/or telephone number. The warranty repairs should be completed and the unit returned to Customer (or picked up by Customer at the Contractor's expense as outlined above) within a reasonable period of time. For the purpose of the specification eight working days is defined as a reasonable period of time. Excessive delays incurred for the performance of warranty repairs by the Contractor may adversely affect the Contractor's status as a qualified Respondent.

3.1. BILLING AND PAYMENT FOR WARRANTY REPAIR EXPENSES: Cost will be accumulated for transportation of the unit by Customer to the Contractor's location or authorized repair facility. Payment for transportation costs as provided for in this section shall be made within 30 calendar days of the billing date.

3.2. PARTS AND SERVICE: The manufacturer of the equipment furnished shall have an authorized dealer within the state of Texas. The authorized dealer shall have factory-trained personnel available for warranty repairs and the performance of service. The dealer shall also maintain an inventory of high-usage parts and a quick source for low-usage parts.

Attachment F - 16 – 19

PART V

DATA SHEET

Respondents should insert the requested information and return with the solicitation for informational purposes only:

Operating Weight (per Part II, Para.8.7) in pounds

Diesel Engine Make Model

CID Engine Tier Rating

No. of Cylinders SAE Gross HP SAE Net HP

SAE Net Torque @ Governed RPM

Alternator Ampere Rating Volts Battery(ies) CCA

Dry Type Air Cleaner - Make Model

Eng. Cooling System Anti-Freeze Protection to (Fahrenheit)

Hour Meter - Make Model

Fuel Tank Capacity (Gals.) Fuel Tank Hours Operation

Type of Steering Type of Brakes

Width of Outside Tracks Overall Width with Blade

No. of Track Rollers (Each Side) No. of Carrier Rollers (Each Side) Gradeability %

Transmission Make Model

Hydraulic System Capacity (Gallons)

Attachment F - 17 – 19

DATA SHEET (Continued)

Track Measurements (Width) Gauge Length on Ground

Blade Measurements (Inches) Digging Depth Tilt (Each Side)

Blade Angle Each Side (degrees)

Transport Information: NOTE: Footprint + Front Overhang + Rear Overhang = Overall Length

Total Weight (including all add-ons) pounds Overall Height

Overall Width Overall Length

Footprint (Front of tracks to rear of tracks) in inches

Front Overhang (front of tracks to forward most component) in inches

Rear Overhang (rear of rear tracks to rear most component) in inches

If Add-On No. 4 is furnished, Make Model

Strobe Warning Light, Make Model

Warranty Period (Months) Extended Warranty Period (Parts only) months

Attachment F - 18 – 19

Authorized Warranty Service Provider

Name and address of firm nearest the FOB point that will provide warranty service and repair parts. If there is more than one line item on the solicitation, Respondent shall provide information on servicing dealer nearest each FOB point:

Firm Name

Address City, State, Zip

Individual Contact Name Phone Email Address

Fax Number Website – URL

If servicing dealer furnishes parts for minor repairs by Customer personnel, will this affect the warranty? (Y/N) If answer is “yes” please attach explanation.

Name of Firm Submitting Response Individual Contact Name

Phone Number Fax Number

Email Address Website URL

Respondent’s Signature

Print or Type Respondent’s Name

THIS ATTACHMENT SHOULD BE RETURNED WITH THE RESPONSE. FAILURE TO RETURN THE

REQUIRED ITEMS WITH THE RESPONSE MAY RESULT IN THE DISQUALIFICATION OF THE

RESPONSE.

Respondent is requested to also attach a list with the name, address, and contact information for all OEM authorized servicing dealers in Texas, for the equipment offered.

Attachment F - 19 – 19

FILTER AND BELT INDENTIFICATION FORM

Respondent should insert the requested information and return two copies for informational purposes only.

List below each filter and belt on the equipment bid. Contractor shall furnish one additional filter and belt of each type listed for each unit on the order, at time of delivery. If additional spaces are needed, please reproduce this form as necessary.

FILTERS

FILTER TYPE

(Air, Oil, Hydraulic)

LOCATION

(Engine, Trans.)

EQUIPMENT

(Manufacturer's Part No.)

FILTER

(Manufacturer's Name)

FILTER

(Manufacturer's Part No.)

BELTS

BELTS TYPE

(Alt., Power Steering)

EQUIPMENT

(Manufacturer's Part No.)

BELT

(Manufacturer's Name)

BELT

(Manufacturer's Part No.)

NOTE: This page should be returned for information purposes only.