ESBD_544698_1785454636760_IFB 809-26-0013 Texas Capitol and Extension Interior Painting Services.pdf

IFB 809-26-0013

State Preservation Board

Invitation For Bid (IFB) 809-26-0013

Texas Capitol and Extension Interior Painting Services

NIGP Class-Item Codes:

910-54 – Painting, Maintenance and Repair Services, Including Caulking

914-61 – Painting and Wallpapering

IFB Release Date Thursday July 30, 2026 Registration Deadline for Mandatory

Pre-Bid Site Visit Friday August 7, 2026 by EOD

Mandatory Pre-Bid Site Visit Wednesday August 12, 2026 at 9:30am Bid Due Date Thursday August 27, 2026 no later than 2:00pm CT

Solicitation Point of Contact

Caroline Elverud, Contract Specialist, CTCD/CTCM

P.O. Box 13286

Austin, Texas 78711

SPB.Bids@tspb.texas.gov mailto:SPB.Bids@tspb.texas.gov

1. Project Description and Scope

The State Preservation Board (SPB) is seeking qualified painting services vendors to paint offices in the Texas Capitol and Capitol Extension on an as-needed basis. While the majority of the work will be completed during normal business hours (Monday-Friday, 7:30AM-4:30PM), some work must be completed after normal business hours and on weekends. Bidders must submit a per hour cost for work performed during normal business hours and for work performed after normal business hours. Occasionally, work performed may be scheduled with a quick turnround time and must be completed within 1-2 days of scheduling. A specific amount of hours is not guaranteed.

Capitol and Capitol Extension office make-ready painting will take place between October 2026 and January 2027. This work will be scheduled in advance and will require a pre-painting walkthrough for each set of offices the week before work starts.

Contractor must be able to provide up to seven (7) qualified employees for the work (one foreman and 6 journeymen), however, the SPB cannot guarantee all seven will be needed at all times. Contractor must be able to provide personnel to staff the job daily based on a mutually agreed upon schedule. Vendor must also provide a responsible and capable foreman or superintendent who will be on the job at all times. Foreman or superintendent must be able to communicate with SPB managers and SPB lead painter, as well as the paint contractor employees. No sub-contractors may be used on the project.

Capitol Building All painting in the Capitol will be done with pre-catalyzed water based epoxy. The historic plaster may have peeling in some areas. If peeling is present the Contractor must scrape, fill any holes, and caulk where needed at walls and woodwork. Wet sanding and priming is required on any areas that are scraped or have holes filled.

Contractor shall use the following materials. Materials are supplied by SPB:

• Sherwin Williams pro-industrial water based epoxy egg-shell (wall paint)

• PPG ultra hide 150 interior latex flat (ceiling paint))

• Easy sand 20 min joint compound

• Sherwin Williams shrink free spackling

• Sherwin Williams 1050 QD siliconized acrylic/latex caulk

Capitol Extension All painting in the Capitol Extension will be done with latex paint. Caulk where needed, fill in holes, prime with finish paint, mask of cove base, cut in walls, and roll out paint.

Contractor shall use the following materials. Materials are supplied by SPB:

• Sherwin Williams pro-mar200 zero VOC egg-shell

• Sherwin Williams shrink free spackling

• Easy sand 20 min joint compound

• Sherwin Williams 1050 QD siliconized acrylic/latex caulk

Supplies SPB will supply the following items for use by the painting contractor: paint, tape, masking film, caulk, thinner to clean brushes, joint compound, spackling, primer, and grids.

Contractor must supply the following items: brushes, roller frames, roller poles, caulk guns, putty knives, trash bags, plastic, ladders (6 to 28 feet), mud tools, flatbed dollies to transport tools and material; along with any other hand tool that a painter would prefer to use. Drop cloths are required and must be clean of dust and debris.

Criminal Background Checks Required: Contractor's employees must provide a valid Texas driver's license or other form of picture identification to the Texas Department of Public Safety for a criminal background check prior to starting work and obtain contractor badges when working on site.

2. Subcontracting No portion of the contract shall be subcontracted. All work must be performed with Contractor's employees.

3. Mandatory Site Visit All Respondents must register for and attend the mandatory pre-bid site visit on Wednesday August 12, 2026 at 9:30am at the Texas State Capitol. The mandatory site visit will be an opportunity for all potential bidders to observe the existing conditions of offices and ask questions of the SPB. Although SPB may provide tentative verbal answers to questions at the site visit, only answers provided in writing by SPB via addendum and posted on ESBD shall be considered official.

Registration: Vendors must register for the site visit by EOD on Friday August 7, 2026. To register, email SPB.Bids@tspb.texas.gov with your name, company name, and the names and email addresses of those attending the visit. No bids will be reviewed from any organization not represented at this mandatory pre-bid site visit.

SPB reserves the right to schedule an additional site visit if it is in the best interest of the State of Texas. SPB complies with State and Federal disability laws and makes reasonable accommodations for respondents with disabilities. If reasonable accommodation is required to attend the site visit please email SPB.Bids@tspb.texas.gov.

4. Questions and Communications All questions must be submitted in writing by email to SPB.Bids@tspb.texas.gov by Friday August 14, 2026. Any clarifications or interpretations of this IFB that materially affect or change its requirements will be issued as an addendum and will be posted to the Electronic State Business Daily (ESBD) at https://www.txsmartbuy.gov/esbd

Upon issuance of this IFB, besides written inquiries as described above and administrative questions related to the procurement process and bid submissions, employees and representatives of SPB will not answer questions or otherwise discuss the contents of the IFB with any potential Respondent or their representatives. Failure to observe this restriction may result in disqualification of any subsequent response. This restriction does not preclude discussions between affected parties for the purpose of conducting business unrelated to this

IFB.

5. Required Bid Items The following items must be submitted with your bid:

1. Completed Respondent Bid Form (Attachment A). Attachment A includes the Bid Hourly Rates, Proposed Project Foreman, and Firm References and Corresponding Projects (outlined below)

2. Copy of Respondent’s W9

6. Proposed Project Foreman and Firm References and Corresponding Projects (Attachment A)

Respondents must provide the following information within Attachment A:

1. Proposed Project Foreman: Bidders must provide the following for the proposed project foreman: Name, phone number, email address, and years of experience in commercial painting and commercial painting supervision.

2. Respondent References and Corresponding Projects: Respondent must provide documentation of recent and ongoing experience in plaster repair and painting within the last two (2) years and be prepared to staff the job with experienced plaster repair and painting personnel. Respondent must provide a minimum of three (3) references where painting services comparable in size and scope were performed and provide detailed information on the project directly relevant to each reference. Detail to include in this section:

o Company Name and Address o Reference Contact Name, Title, Phone Number, and Email Address mailto:SPB.Bids@tspb.texas.gov https://www.txsmartbuy.gov/esbd o Project Name, Location, Dates, and Description of Project Services and Scope

The State Preservation Board will contact these references to verify bidder's ability to perform these services. The SPB must be able to verify that the bidder has the expertise and experience to successfully complete a project of this size and scope. The SPB reserves the right to reject a bid if references cannot be verified or if a reference is unacceptable to the SPB.

7. Delivery of Bids

Bids must be clearly marked RESPONSE TO IFB 809-26-0013 and delivered electronically to SPB.Bids@tspb.texas.gov, in person, or via Express or Overnight Delivery by the deadline to:

State Preservation Board

Attn: Procurement Department 201 E. 14th St., Ste. 950 Austin, TX 78701

Please notify SPB.Bids@tspb.texas.gov ahead of time if you will be submitting your bid in person. SPB Office Hours are Monday to Friday 8:00 a.m. to 5:00 p.m. The Reception Desk is closed for lunch 12 p.m. to 1 p.m. The office is closed on state and national holidays.

When emailing the bid package, the email subject line must contain the IFB number and title as indicated in this IFB. It is recommended that Respondents begin the email process at least 24 hours in advance of the due date/time since most large attachments are quarantined and delayed for security scanning. The State is not responsible for failure of electronic equipment or operator error. SPB takes no responsibility for electronic submittals that are captured, blocked, filtered, quarantined or otherwise prevented from reaching the proper destination (email address) by the due date/time by any SPB anti-virus or other security software.

All bids received via email will be acknowledged. If no confirmation is received, contact the SPB Procurement Department at 512-936-4691 or 512-463-5495 to confirm receipt of bid.

It is the responsibility of interested parties to periodically check the Electronic State Business Daily (ESBD) for updates to the procurement prior to submitting a response. The Respondent’s failure to periodically check the ESBD will in no way release the selected vendor from “addenda or additional information” resulting in additional costs to meet the requirements of the IFB. All such addenda issued by SPB prior to the time bids are received shall be considered part of the IFB, and the respondent shall consider and acknowledge receipt of such in their response. Only those SPB replies to inquiries which are made by formal written addenda shall be binding. Oral and other interpretations or clarifications shall be without legal effect.

8. Schedule of Events

The solicitation process for this IFB will proceed according to the following schedule:

Event Date/Time (CT) IFB Release Date Thursday July 30, 2026 Mandatory Pre-Bid Site Visit Registration Deadline

Friday August 7, 2026 by EOD

Mandatory Pre-Bid Site Visit Wednesday August 12, 2026 9:30am Deadline for Submission of Questions Friday August 14, 2026 Anticipated Release of Written Answers Wednesday August 19, 2026 Deadline for Submission of Bids Thursday August 27, 2026 no later than 2:00pm Expected Work Start Date October 15, 2026 Expected Work End Date January 8, 2027

Revisions to the Schedule of Events

SPB reserves the right to change the dates in the Schedule of Events set forth above upon written notification to prospective Respondents through a posting of an Addendum on the Electronic State Business Daily (ESBD). It is the responsibility of interested parties to periodically check the ESBD for updates to the procurement prior to submitting a response. The Respondent’s failure to periodically check the ESBD will in no way release the selected Contractor from addenda or additional information resulting in additional costs to meet the requirements of the IFB. The link to the ESBD is https://www.txsmartbuy.gov/esbd.

9. Bid Award

The State Preservation Board will award the project based on the lowest qualified bid(s). SPB reserves the right, in its sole judgment and discretion, to waive minor technicalities and errors in the best interest of the State. The project will only be awarded to a vendor or vendors who have experience acceptable to the SPB with the with type of services specified, meet the minimum qualifications listed in this document, and can submit references of previous similar work acceptable to the SPB. The SPB reserves the right to reject a bid if references or the ability to provide high-quality services cannot be verified or if a reference is unacceptable to the SPB.

The award contract will be in the form of a blanket purchase order (PO). Failure to meet performance requirements may result in the termination of the PO. SPB Purchase Order Terms and Conditions can be found in Attachment B.

The project PO is contingent upon the continued availability of funding. If funds become unavailable through lack of appropriations, legislative budget cuts, amendment of the Appropriations Act, state agency consolidations, or any other disruption of current appropriations, provisions of the applicable termination articles in the purchase order shall apply.

https://www.txsmartbuy.gov/esbd

10. VPTS and Reference Checks

In compliance with applicable provisions of Texas Government Code §2155.074, 2155.075, 2156.007, 2157.003, and 2157.125, a Respondent's past performance will also be reviewed on a pass/fail basis using the Texas Comptroller of Public Accounts (CPA) Vendor Performance Tracking System. Respondents may fail this selection criterion for any of the following conditions: a score of less than "C" in the Vendor Performance Tracking System; currently under a Corrective Action Plan through CPA; having repeated negative Vendor Performance Reports for the same reason; having purchase orders that have been cancelled in the previous 12 months for non-performance. Contractor performance information is located on the CPA website at https://comptroller.texas.gov/purchasing/programs/vendor-performance-tracking/

SPB will conduct reference checks with other entities regarding past performance, in addition to evaluating performance through the Vendor Performance Tracking System. SPB may examine other sources of vendor performance including, but not limited to, notices of termination, cure notices, assessments of liquated damages, litigation, audit reports, and non-renewals of contracts. Any such investigations shall be at the sole discretion of SPB, and any negative findings, as determined by SPB, may result in non-award to the Respondent.

Attachments

1. Attachment A: Respondent Bid Form

2. Attachment B: SPB Purchase Order Terms and Conditions https://comptroller.texas.gov/purchasing/programs/vendor-performance-tracking/