ESBD_544473_1787178444561_Attachment A - UPDATED - RFP 2026-P08 Fee Schedule.pdf

RFP 2026-P08 Disaster Recovery – Debris Monitoring Services Attachment A: UPDATED - RFP 2026-P08 Fee Schedule

All costs associated with delivering the requested services must be detailed in the format requested on this document, and the contractor guarantees the County that the prices reflected in this proposal are no higher than those charged the Contractor’s most favored customer for the same or substantially similar service.

Labor Rates:

The hourly labor rates shall include all applicable overhead and profit, lodging, meals, transportation, and the included expenses identified below per position.

• Project manager: corporate laptop & PM Software access

• DMS & Field Supervisors: mobile devices and vehicle overhead

• Field/DMS & Tower Debris Monitors: excludes handheld tablets (see Technology & Software Section

Below)

• GIS/Reporting Specialist: GIS Software licensing overhead

• Safety Officer: safety gear and vehicle overhead

• Data Manager/Billing & Invoicing Analysts/Data Entry & Administrative Staff: workstation overhead

Section A: Listed Staff Positions

Billing Number

Position Title Estimates Project Hours*

Hourly Rate Extended Cost

P08-01 On-Site Project Manager 112 $ $ P08-02 DMS and Field Supervisors 336 $ $ P08-03 Field Monitors 4,200 $ $ P08-04 DMS and Tower Monitors 840 $ $ P08-05 GIS Specialist 40 $ $ P08-06 Safety Officer 40 $ $ P08-07 Data Manager 40 $ $ P08-08 Billing/Invoice Analysts 40 $ $ P08-09 Data Entry/Administrative Staff 250 $ $

Total Section A $ *Quantities and hours shown above are for price proposal evaluation purposes only and do not represent actual or anticipated volume of contract work.

Section B: Additional Required Staff Positions List all other positions not listed in Section A, along with the hourly rate, that Contractor will utilize to perform the services presented in this RFP.

Billing Number

Position Title Estimates Project Hours*

Hourly Rate Extended Cost

P08-10 1 $ $ P08-11 1 $ $

P08-12 1 $ $ P08-13 1 $ $ P08-14 1 $ $ P08-15 1 $ $

Total Section B $ *Section B will be evaluated per a unit of one (1) hour multiplied by the proposed hourly rate.

Total Estimated Cost (Section A & Section B) $

Section C: Optional Staff Positions List optional staff positions that may provide an added benefit to the County and would be provided at the County’s request.

Billing Number Position Title Hourly Rate P08-16 $ P08-17 $ P08-18 $ P09-19 $ P09-20 $

Technology & System Rates:

Billing Number

System/Technology Unit Estimated Quantities*

Unit Price

Extended Cost

P09-21 Automated Debris Management Systems (ADMS):

Central dashboard, reporting, & FEMA Compliance export tools.

Lump Sum/Monthly 3

P09-22 Mobile Debris Tracking App License:

Mobile tracking application for field and tower monitors.

Per User/Month 50

P09-23 Rugged Field Tablets (Cellular

Enabled):

Hardware lease including 5G data plan and rugged case.

Per Unit/Month 45

P09-24 Automated Monitoring Tower

Hardware Setup:

Setup, calibration, and teardown of automated tower hardware.

Per Site/One Time Cost 4

P09-25 GPS Fleet Tracking Hardware/Service:

Real-Time tracking tag for certified haul trucks

Per Vehicle/Month 120

P09-26 DMS Site Infrastructure (Wi-Fi/Power):

Local Network infrastructure for Debris Management Sites.

Per Site/Month 2

P09-27 Data Backup & Archive Hosting:

Secure Cloud repository for physical ticket scans and GIS logs.

Per GB/Month 500

Total Technology & System Rates $

*Quantities and hours shown above are for price proposal evaluation purposes only and do not represent actual or anticipated volume of contract work.

Price Adjustments Year 2 – 4 (Not to exceed annual CPI):

Proposed Percentage Adjustment for Years 2 - 4 _____________ %

Alternatively, will the price adjustment be based on CPI? _____________

On-Site Response Time After Notification (County requires 12 hours on-site County EOC) _____________Hours

Commencement of Work After Issuance of Notice to Proceed (County requires 24 hours after NTP) _____________Hours

The undersign hereby declares that after examining the Proposal Documents, does hereby submit a response to the proposal and warrants that:

• She/he is an officer of the organization.

• She/he is authorized to offer a proposal in full compliance with all requirements and conditions, as set forth in the RFP.

• She/he has fully read and understands the RFP and has full knowledge of the scope, nature, quantity and quality of the work to be performed; and the requirements and conditions under which the work is to be performed.

• If the proposal is accepted, a Purchase Order and/or Contract will be issued as proposed subject to any revisions mutually agreed- upon by the County and the vendor.

The undersigned authority affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the content of this bid has not been communicated to any other bidder prior to the official opening of this bid.

Company Name: _______________________________________________________________________

Printed Name: ________________________________________________________________________

Authorized Signature: ___________________________________________________________________

Email Address: ________________________________________________________________________

Phone: _______________________________________________________________________________