REQUEST FOR QUALIFICATIONS

RFQ-26-03-MIRR-Port San Antonio Water Infrastructure Design Project Professional Engineering

Services Military Installation Resilience Review (MIRR) Program

Alamo Area Council of Governments (AACOG) Procurement Department

2700 NE Interstate 410 Loop, Suite 101 San Antonio, TX 78217

Solicitation Deadlines

RFQ Release Date July 20, 2026 @ 4:00 pm

Pre-Bid Site Visit July 28, 2026 @ 8:30 am

Questions Deadline July 31, 2026 @ 4:00 pm

Q&A Posting August 5, 2026 @ 4:00 pm

Response Deadline Aug 21, 2026 @ 4:00 pm

RFQ Posting Locations https://aacog.gov/procurement https://www.txsmartbuy.com/esbd

Notice to Prospective Respondents Prospective Respondents who obtain this RFQ from any source other than the Alamo Area Council of Governments (AACOG) shall promptly contact AACOG and provide their name, company name, and email address. This will ensure receipt of any addenda or official communications related to this RFQ. Failure to provide this information shall place the prospective Respondent at full risk of submitting an incomplete or non-compliant Proposal.

https://www.txsmartbuy.com/esbd

Solicitation Deadlines RFQ Posting Locations

PART 1 – SCOPE OF REQUEST & PROGRAM OVERVIEW

1.1 Background Information

1.2 Purpose of the RFQ

1.2.4 No Guarantee of Additional Work

1.3 Scope of Work

1.3.4 Scope Authority and Contract Documents

1.3.5 General Scope

1.3.6 Project Description

1.3.7 Anticipated Design Phases

1.3.8 Deliverables

1.3.9 Coordination Requirements

1.3.10 Surveying and Existing Conditions Assessment

1.3.11 Utility Coordination and Subsurface Utility Engineering (SUE)

1.3.12 Environmental and Regulatory Compliance

1.3.13 Geotechnical Engineering Services

1.3.14 Hydraulic Analysis and Water System Evaluation

1.3.15 Permitting and Agency Coordination

1.3.16 Design Reviews

1.3.17 Cost Estimating and Scheduling

1.3.18 Stakeholder Engagement and Coordination

1.3.19 Quality Assurance and Quality Control (QA/QC)

1.3.20 Bid Phase Services

1.3.20 Deliverable Ownership

1.4 Project Administration

1.4.1 Site Visits and Field Investigations

1.5 CONSULTANT RESPONSIBILITIES

1.5.4 Regulatory Compliance

1.5.5 Deliverable Management and Project Documentation

1.5.6 Coordination and Project Management

1.5.7 Submittals and Review Process

1.5.8 Quality Assurance and Quality Control

1.5.9 Safety Requirements

1.5.10 Records Retention and Audit Support

1.5.11 Stakeholder Coordination

1.5.12 Project Closeout

1.6 COMPENSATION AND CONTRACT NEGOTIATIONS

1.6.4 Contract Negotiations

1.6.5 Proposed Budget Information

1.6.6 Scope Refinement

1.6.6 Reimbursable Expenses

1.6.7 Funding Contingency

1.6.8 No Guarantee of Future Services

1.6.9 Audit and Financial Documentation

1.7 Contract and Payments

1.7.4 Proposal Costs

1.7.5 Funding Availability

1.7.6 Payment and Invoicing

1.7.7 Contract Amendments

1.8 RESPONDENT REQUIREMENTS

1.8.4 Professional Conduct

1.8.5 Security and Installation Access

1.8.6 Licensing and Professional Qualifications

1.8.7 Site Conditions and Property Protection

1.8.8 Staffing and Project Management

1.8.9 Independent Contractor Status

1.8.10 Confidentiality and Information Security

1.8.11 Equal Employment Opportunity

1.8.12 Authorized Representative

1.8.13 Subconsultant Responsibility

1.9 SERVICE AREA

1.9.4 Project Limits

1.9.5 Coordination Area

1.10 PROCUREMENT STANDARD

1.10.4 Evaluation Process

1.10.5 Contract Negotiation

1.10.6 Reservation of Rights

1.10.7 Protest Procedures

1.10.8 Federal Grant Requirements

1.10.9 Ownership of Work Products

1.10.10 Key Personnel Commitment

1.10.11 Conflict of Interest

2.2 Authorized Points of Contact

2.3 Communications Restriction

2.4 Questions and Addenda

2.5 Schedule and Changes

2.6 Availability of RFQ

2.7 Proprietary Information and Public Information Act

PART 3 –ADMINISTRATIVE REQUIREMENTS/INSURANCE/BONDS

3.1 Eligible Providers

3.2 Contract Information

3.3 Governing Provisions and Limitations

3.4 Administrative Requirements and Insurance

3.5 Administrative and Fiscal Capacity

3.6 Performance and Payment Bond Requirements

PART 4 – PROPOSAL REVIEW & SELECTION PROCESS

4.1 Evaluation Process

4.2.1 Organizational Capacity and Project Team (20 Points)

4.3 Procurement Dispute Resolution

PART 5 – RESPONSE REQUIREMENTS

5.1 Email Submission

5.2 Response Format

5.3 Proposal Validity Period

5.4 Page Limitations

5.5 Order of Contents

5.6 Table of Contents

5.7 Executive Summary

5.8 Narrative

5.9 Narrative Organization and Clarity Requirements

5.10 Email Subject Line

5.11 File Format and Naming

PART 6 – REQUIRED PROPOSAL FORMS AND ATTACHMENTS

5.12 AACOG Vendor Packet (Separate File Requirement)

5.13 Insurance Submission Requirement (Pass/Fail)

PART 1 – SCOPE OF REQUEST & PROGRAM OVERVIEW

This Part outlines the purpose, scope, and structure of this RFQ, including program requirements and the professionalengineering servicesassociatedwith the PortSanAntonio Water Infrastructure Design Project.

1.1 Background Information

1.1.1 Alamo Area Council of Governments (AACOG)

The Alamo Area Council of Governments (AACOG) is a political subdivision of the State of Texas, established in 1967 under Chapter 391 of the Texas Local Government Code as a voluntary association of municipal and county governments and special districts. AACOG serves the Alamo Area / State Planning Region 18, which spans thirteen (13) counties and approximately 12,582 square miles, including Atascosa, Bandera, Bexar, Comal, Frio, Gillespie, Guadalupe, Karnes, Kendall, Kerr, Medina, McMullen, and Wilson counties.

1.1.2 Mission and Regional Services

Through planning, coordination, and service delivery activities, AACOG supports its member governments and regional partners in addressing shared needs and priorities. As part of this mission, AACOG enters into intergovernmental agreements to facilitate regional services and infrastructure projects, including those supporting federal installations located within the region.

1.1.3 Procurement Authority

AACOG is administering this procurement pursuant to its Blanket Intergovernmental Support Agreement (IGSA) with Port San Antonio (PORT SAN ANTONIO) and will serve as the contracting entity for this procurement and any resulting contract(s).

1.1.4 Ethics and Non-Discrimination

It is AACOG’s policy to treat all individuals, including potential members, vendors, Respondents, subcontractors, providers, suppliers, and others, fairly, equitably, and without discrimination. AACOG employees are committed to performing their duties lawfully and ethically, while avoiding any actual or perceived conflicts of interest.

1.1.5 Funding and Compliance

This Request for Qualifications (RFQ) is anticipated to be funded, in whole or in part, through federal funding in support of the Port San Antonio Water Infrastructure Design Project. Award of the resulting Professional Services Agreement is contingent upon the availability of federal funding, required approvals, and execution of all applicable funding agreements.

The selected Consultant shall comply with all applicable federal, state, and local laws, regulations, grant requirements, and project-specific requirements associated with the performance of the work. Nothing contained in this RFQ shall be construed as a guarantee of funding or an obligation by AACOG to award a contract until all required approvals have been obtained and a Professional Services Agreement has been fully executed.

1.2 Purpose of the RFQ

1.2.1 General Purpose

The Alamo Area Council of Governments (AACOG) is soliciting Statements of Qualifications (SOQs) from qualified and experienced professional engineering firms to provide planning, engineering, surveying, environmental, permitting, design, cost estimating, bidding support, and related professional services for the Port San Antonio Water Infrastructure Design Project.

This project is being funded through the Office of Local Defense Community Cooperation (OLDCC) Military Installation Resilience Review (MIRR) Program and supports critical infrastructure improvements identified through prior resilience assessments conducted for Port San Antonio (PORT SAN ANTONIO).

The intent of this Request for Qualifications (RFQ) is to identify the most qualified firm to provide comprehensive professional engineering services necessary to advance the project from preliminary engineering through construction-ready plans, specifications, and supporting documentation.

1.2.2 Project Summary

In 2023, AACOG received funding through the Military Installation Resilience Review (MIRR) Program to assess energy and water/wastewater infrastructure critical to installation resilience and mission assurance at Joint Base San Antonio (JBSA) Fort Sam Houston and JBSA Lackland Air Force Base.

The assessment identified critical potable water infrastructure improvements necessary to enhance installation resilience, support mission continuity, and reduce operational risks associated with existing utility systems.

The Port San Antonio Water Infrastructure Design Project represents the next phase of implementation and focuses on the development of engineering designs for mission-critical potable water infrastructure serving JBSA Lackland Air Force Base, JBSA Lackland Annex, Port San Antonio, and other defense-supporting facilities within the project area.

The anticipated project scope includes the engineering design of approximately 10,208 linear feet of 12-inch and 16-inch potable water transmission mains, an optional 8-inch recycled water line approximately 4,470 linear feet in length (see Note below), and associated appurtenances. Refer to the Project Map in Attachment I. The proposed infrastructure improvements are intended to improve system reliability, increase operational redundancy, strengthen emergency response capabilities, and support the long-term resilience and mission readiness of JBSA Lackland and the surrounding defense-supporting infrastructure

NOTE: the project proponents are also interested in design of a recycled water line in the same configuration. This is optional, and work will be awarded pending availability of funds. A separate narrative is not required, but respondents who choose this option should make it clear that they are including it in their response.

The selected Consultant will be expected to coordinate closely with AACOG, Port San Antonio, the San Antonio Water System (SAWS), the Office of Local Defense Community Cooperation (OLDCC), and other project stakeholders throughout the duration of the project.

1.2.3 Contract Structure

AACOG intends to award one (1) professional services contract to the highest-ranked and most qualified Respondent in accordance with Texas Government Code Chapter 2254, Professional Services Procurement Act.

The contract is anticipated to include professional engineering services associated with project management, surveying, utility coordination, environmental review, geotechnical investigations, permitting support, preliminary engineering, design development, construction cost estimating, bid support services, and other related services necessary to complete the project.

The anticipated contract term shall commence upon execution and continue through project completion unless otherwise amended by AACOG.

The project is anticipated to be funded through the Office of Local Defense Community Cooperation (OLDCC) Military Installation Resilience Review (MIRR) Program.

The current estimated total project budget is approximately $956,833.00, with approximately $871,703.00 anticipated from OLDCC grant funding. Matching contributions are anticipated from AACOG, Port San Antonio, and the San Antonio Water System (SAWS).

Award of a contract under this RFQ is contingent upon grant funding availability, successful execution of grant agreements, and approval by AACOG and funding partners.

AACOG reserves the right to modify the scope of services, negotiate contract terms, or cancel this solicitation if funding is reduced, delayed, or otherwise unavailable.

1.2.4 No Guarantee of Additional Work

The resulting contract shall be limited to the scope of services authorized by AACOG under this project. AACOG makes no guarantee, express or implied, regarding future phases of work, construction administration services, or additional projects beyond those specifically authorized under the resulting contract. Any additional services shall be subject to separate negotiation, funding availability, and AACOG approval.

1.3 Scope of Work

1.3.1 Notice to Proceed (NTP)

The selected Consultant shall not commence work until AACOG issues a written Notice to Proceed (NTP). The NTP will authorize the Consultant to begin work and establish the official commencement date of the contract. All work performed prior to issuance of a written NTP shall be performed at the Consultant's sole risk and expense and shall not be eligible for reimbursement.

1.3.2 Scope Authority and Contract Documents

The resulting contract shall establish the general terms and conditions governing the project. The final scope of services, deliverables, schedule, milestones, and compensation shall be negotiated between AACOG and the selected Consultant and incorporated into the executed professional services agreement. The Consultant shall perform all services in accordance with applicable federal, state, and local laws, regulations, design standards, permitting requirements, and grant conditions associated with the Office of Local Defense Community Cooperation (OLDCC) Military Installation Resilience Review (MIRR) Program. In the event of any conflict between contract documents, the executed Professional Services Agreement and any authorized amendments shall govern.

1.3.3 General Scope

The Consultant shall provide all professional engineering, surveying, environmental, permitting, coordination, and related professional services necessary to develop construction-ready plans, specifications, cost estimates, and supporting documentation for the PORT SAN ANTONIO Lackland / Port San Antonio Water Infrastructure Design Project.

Services may include, but are not limited to:

• Project management and stakeholder coordination

• Preliminary engineering and alternatives evaluation

• Topographic and utility surveying

• Subsurface Utility Engineering (SUE)

• Utility coordination

• Geotechnical investigations

• Environmental and cultural resource reviews

• Easement and right-of-way support

• Hydraulic analysis and modeling

• Design of potable water transmission infrastructure

• Preparation of engineering reports

• Development of construction plans and technical specifications

• Construction cost estimating

• Permitting support

• Bid and procurement support services

• Construction phase support services, if authorized by AACOG

The selected Consultant shall furnish all labor, equipment, materials, software, transportation, supervision, and technical expertise necessary to perform the required services.

1.3.4 Project Description

The project supports critical infrastructure improvements identified through the Military Installation Resilience Review (MIRR) Program and is intended to enhance mission assurance, infrastructure resilience, and operational reliability at Port San Antonio (PORT SAN ANTONIO) Lackland Air Force Base and Port San Antonio.

The anticipated project scope includes the design of approximately 10,208 feet of 12-inch and 16-inch potable water transmission mains, optional 8-inch recycled water line approximately 4,470 feet long and associated appurtenances necessary to support commercial, aerospace, defense, and industrial operations located within Port San Antonio. See the Project Map in Attachment I.

The Consultant shall coordinate with AACOG, Port San Antonio (PORT SAN ANTONIO), Port San Antonio, the San Antonio Water System (SAWS), the Office of Local Defense Community Cooperation (OLDCC), utility providers, regulatory agencies, and other stakeholders throughout project development.

1.3.5 Anticipated Design Phases

The project is anticipated to be completed utilizing phased engineering development similar to industry standards and public infrastructure delivery practices.

The Consultant may be required to provide services associated with:

Phase 1 – Project Initiation and Data Collection

• Kickoff meetings

• Existing conditions review

• Data gathering

• Stakeholder coordination

• Preliminary project schedule

Phase 2 – Preliminary Engineering (30%)

• Alternatives analysis

• Utility investigations

• Surveying

• Environmental review

• Preliminary engineering report

• Preliminary cost estimate

Phase 3 – Intermediate Design (60%)

• Design development

• Utility conflict resolution

• Easement coordination

• Permitting activities

• Updated cost estimate

Phase 4 – Final Design (90%)

• Final engineering design

• Technical specifications

• Permit coordination

• Construction sequencing recommendations

• Updated cost estimate

Phase 5 – Bid Documents (100%)

• Signed and sealed plans

• Technical specifications

• Engineer's Opinion of Probable Construction Cost (OPCC)

• Bid support documentation

Phase 6 – Construction Support (Optional)

• Responses to Requests for Information (RFIs)

• Shop drawing reviews

• Construction observations

• Record drawing support

AACOG reserves the right to modify, expand, reduce, or eliminate any phase based upon project needs, funding availability, stakeholder requirements, or grant conditions.

1.3.6 Deliverables

Specific deliverables will be negotiated with the selected Consultant; however, deliverables may include:

• Project Management Plan

• Meeting agendas and minutes

• Survey deliverables

• Utility coordination documentation

• Preliminary Engineering Report (PER)

• Environmental documentation

• Geotechnical reports

• Design plans (60%, 90%, and 100%)

• OPTIONAL DELIVERABLE: Design plans for recycled water line (60%, 90%, and

100%)Technical specifications

• Permit applications and supporting documentation

• Engineer's Opinion of Probable Construction Cost (OPCC)

• Bid phase support documents

• Final project files and electronic deliverables

All engineering documents requiring professional certification shall be signed and sealed by a Professional Engineer licensed in the State of Texas.

1.3.7 Coordination Requirements

The Consultant shall coordinate project activities with AACOG and all applicable stakeholders, including but not limited to:

• Port San Antonio (PORT SAN ANTONIO)

• Port San Antonio

• San Antonio Water System (SAWS)

• City of San Antonio

• Texas Commission on Environmental Quality (TCEQ)

• Utility providers

• Regulatory agencies

The Consultant shall participate in meetings, workshops, design reviews, and stakeholder coordination activities as required throughout the duration of the project.

1.3.8 Surveying and Existing Conditions Assessment

The Consultant shall collect, review, and validate all available information necessary to support project development and design. Services may include:

• Topographic surveys

• Utility locates and mapping

• Existing conditions assessments

• Right-of-way and easement investigations

• Site reconnaissance

• Existing infrastructure evaluations

• Collection and review of available as-built drawings

• GIS data collection and validation

• Coordination with utility providers

All survey work shall be performed under the supervision of a Registered Professional Land Surveyor licensed in the State of Texas.

1.3.9 Utility Coordination and Subsurface Utility Engineering (SUE)

The Consultant shall identify, coordinate, and document existing utilities that may affect project design and construction.

Services may include:

• Utility records research

• Utility conflict identification

• Utility coordination meetings

• SUE investigations

• Test hole investigations

• Utility relocation recommendations

• Utility adjustment coordination

The Consultant shall coordinate with utility owners and agencies as necessary to support project development.

1.3.10 Environmental and Regulatory Compliance

The Consultant shall evaluate environmental constraints and regulatory requirements associated with the project.

• Environmental assessments

• Wetlands investigations

• Threatened and endangered species reviews

• Cultural resource investigations

• Archeological coordination

• Environmental permitting support

• Documentation required by federal funding agencies

• NEPA-related support, if required

The Consultant shall coordinate with applicable regulatory agencies and stakeholders throughout the project.

1.3.11 Geotechnical Engineering Services

The Consultant shall evaluate subsurface conditions and provide geotechnical recommendations necessary to support design and construction.

• Geotechnical investigation planning

• Soil borings

• Laboratory testing

• Groundwater evaluation

• Geotechnical reports

• Design recommendations

• Trenchless construction evaluations

• Pavement restoration recommendations

1.3.12 Hydraulic Analysis and Water System Evaluation

The Consultant shall perform engineering evaluations necessary to confirm system performance and project requirements.

• Hydraulic modeling

• Flow analysis

• Pressure analysis

• Fire flow evaluations

• System redundancy assessments

• Operational evaluations

• Capacity assessments

• Water quality considerations

The Consultant shall coordinate technical assumptions and modeling criteria with SAWS and project stakeholders.

1.3.13 Permitting and Agency Coordination

The Consultant shall identify and coordinate all permits and approvals necessary for project implementation.

Potential agencies may include:

• Port San Antonio (PORT SAN ANTONIO)

• San Antonio Water System (SAWS)

• City of San Antonio

• Port San Antonio

• Texas Commission on Environmental Quality (TCEQ)

• Texas Department of Transportation (TxDOT)

• Bexar County

• Federal agencies, as applicable

The Consultant shall maintain a permit tracking log and provide regular status updates.

1.3.14 Design Reviews

The Consultant shall participate in formal design review milestones.

Anticipated review stages include:

• 60% Design Review

• 90% Design Review

• 100% Final Design Review

The Consultant shall address comments received from AACOG and project stakeholders and document all responses.

1.3.15 Cost Estimating and Scheduling

The Consultant shall prepare and maintain project schedules and construction cost estimates throughout the design process.

• Engineer's Opinion of Probable Construction Cost (OPCC)

• Design schedules

• Project implementation schedules

• Construction sequencing recommendations

• Risk assessments

• Cost escalation considerations

Cost estimates shall be updated at each major design milestone.

1.3.16 Stakeholder Engagement and Coordination

The Consultant shall support stakeholder engagement efforts throughout project development.

Stakeholders may include:

• AACOG

• PORT SAN ANTONIO

• Port San Antonio

• SAWS

• Utility providers

• Regulatory agencies

• Property owners

• Community stakeholders

The Consultant shall prepare meeting agendas, presentations, meeting minutes, and action item tracking documentation.

1.3.17 Quality Assurance and Quality Control (QA/QC)

The Consultant shall maintain a documented Quality Assurance/Quality Control Program throughout the project.

The QA/QC program shall include:

• Independent technical reviews

• Design reviews

• Constructability reviews

• Coordination reviews

• Cost estimate reviews

• Deliverable reviews

The Consultant shall certify that all deliverables have undergone QA/QC review prior to submission.

1.3.18 Bid Phase Services

If authorized by AACOG, the Consultant may provide bid phase support services including:

• Pre-bid meeting support

• Responses to bidder questions

• Preparation of addenda

• Bid evaluation assistance

• Technical clarifications

• Recommendation for award documentation

1.3.19 Construction Phase Services (Optional)

At AACOG's discretion, the Consultant may be authorized to provide construction support services.

Such services may include:

• Shop drawing reviews

• Requests for Information (RFI) responses

• Site visits

• Construction observations

• Progress meeting participation

• Change order reviews

• Record drawing preparation

• Project closeout support

Authorization for construction support services shall be issued separately by AACOG and is not guaranteed.

1.3.20 Deliverable Ownership

All reports, plans, specifications, calculations, studies, electronic files, GIS data, CAD files, photographs, models, and other work products developed under the resulting contract shall become the property of AACOG upon acceptance and payment. The Consultant shall provide all deliverables in both editable electronic format and PDF format unless otherwise directed by AACOG.

1.3.21 Stop-Work Authority

AACOG and/or Port San Antonio (PORT SAN ANTONIO) reserve the right to suspend, delay, or stop work at any time due to installation requirements, security conditions, operational needs, safety concerns, or mission priorities. Such suspension shall not entitle the Contractor to additional compensation unless expressly authorized in writing by AACOG.

1.4 Project Administration

AACOG shall serve as the Contract Administrator for the resulting contract. The selected Consultant shall coordinate all activities through AACOG's designated Project Manager unless otherwise directed in writing.

Project budgets, funding estimates, and planning assumptions developed by AACOG, PORT SAN ANTONIO, Port San Antonio, SAWS, OLDCC, or other stakeholders are internal planning documents and are provided for informational purposes only. Such estimates do not constitute a guarantee of funding, authorization of additional services, or commitment to proceed beyond any authorized phase of work. AACOG reserves the right to modify project scope, schedule, funding, or deliverables as necessary to accommodate stakeholder requirements, grant conditions, permitting requirements, or funding availability.

1.4.1 Site Visits and Field Investigations

The Consultant shall conduct site visits and field investigations necessary to support project development and design. The Consultant shall coordinate all site visits through AACOG and applicable project stakeholders. Access to PORT SAN ANTONIO facilities, Port San Antonio facilities, utility infrastructure, and other secured areas may require advance coordination, background checks, escort requirements, and approval by the applicable facility owner.

The Consultant shall comply with all access, security, safety, and operational requirements established by PORT SAN ANTONIO, Port San Antonio, SAWS, and other participating agencies.

1.5 CONSULTANT RESPONSIBILITIES

1.5.1 Monthly Progress Reporting

The Consultant shall prepare and submit monthly progress reports to AACOG throughout the duration of the project.

Reports shall include, at a minimum:

• Summary of work completed during the reporting period;

• Progress toward project milestones;

• Budget and schedule status;

• Outstanding action items;

• Identified risks, issues, or constraints;

• Stakeholder coordination activities;

• Anticipated activities for the next reporting period.

AACOG may require additional reporting necessary to satisfy grant requirements or stakeholder requests.

1.5.2 Regulatory Compliance

The Consultant shall ensure that all services performed under the resulting contract comply with applicable federal, state, and local laws, regulations, codes, standards, and permitting requirements.

The Consultant shall be responsible for maintaining awareness of applicable requirements including, but not limited to:

• Texas Engineering Practice Act;

• Texas Board of Professional Engineers and Land Surveyors requirements;

• TCEQ regulations;

• Federal environmental requirements;

• OLDCC grant requirements;

• Applicable utility standards;

• Local development requirements; and

• Any applicable PORT SAN ANTONIO, Port San Antonio, or SAWS design standards.

1.5.3 Deliverable Management and Project Documentation

The Consultant shall maintain complete and accurate project records throughout the duration of the contract.

Project documentation may include:

• Meeting agendas and minutes;

• Technical memoranda;

• Engineering calculations;

• Survey data;

• Utility coordination records;

• Permitting documentation;

• Design files;

• Cost estimates;

• Schedules;

• Stakeholder correspondence; and

• Other project-related records.

All project documentation shall be organized and made available to AACOG upon request.

1.5.4 Coordination and Project Management

The Consultant shall provide all project management, coordination, supervision, and oversight necessary to successfully complete the project.

The Consultant shall designate a Project Manager who shall serve as the primary point of contact for AACOG throughout the contract term. The Project Manager shall have authority to make decisions, coordinate resources, respond to requests, and manage project activities on behalf of the Consultant. The Consultant shall remain fully responsible for the performance and coordination of all subconsultants utilized on the project.

1.5.5 Submittals and Review Process

The Consultant shall prepare and submit all required deliverables in accordance with the project schedule and AACOG requirements.

Deliverables shall be submitted at designated milestones, including but not limited to:

• 60% Design;

• 90% Design;

• 100% Design;

• Engineer's Opinion of Probable Construction Cost (OPCC);

• Technical Specifications;

• Permitting Documents; and

• Final Project Deliverables.

The Consultant shall not proceed to subsequent phases of work requiring stakeholder review until authorization is received from AACOG.

1.5.6 Quality Assurance and Quality Control

The Consultant shall establish and maintain a documented Quality Assurance/Quality Control (QA/QC) Program for the project.

The QA/QC Program shall include:

• Independent technical reviews;

• Design reviews;

• Constructability reviews;

• Cost estimate reviews;

• Coordination reviews; and

• Final deliverable reviews.

All deliverables shall undergo QA/QC review prior to submission to

AACOG.

1.5.7 Safety Requirements

The Consultant shall comply with all applicable safety requirements while conducting field investigations, site visits, surveys, geotechnical investigations, utility investigations, and other project-related activities.

The Consultant shall be responsible for the safety of its employees, subconsultants, equipment, and operations while performing work under the contract.

1.5.8 Records Retention and Audit Support

The Consultant shall maintain all records related to the project in accordance with applicable federal, state, and grant record retention requirements. The Consultant shall provide access to records upon request by AACOG, OLDCC, federal auditors, state auditors, or other authorized representatives for purposes of audit, inspection, monitoring, or compliance review.

1.5.9 Stakeholder Coordination

The Consultant shall actively coordinate with project stakeholders throughout the project lifecycle.

Stakeholders may include:

• AACOG;

• Port San Antonio (PORT SAN ANTONIO);

• Port San Antonio;

• San Antonio Water System (SAWS);

• Utility providers;

• Regulatory agencies; and

• Other entities identified by AACOG.

The Consultant shall prepare meeting agendas, presentations, meeting minutes, and coordination documentation as required.

1.5.10 Project Closeout

The Consultant shall provide all services necessary to achieve project closeout.

Closeout activities may include:

• Final reports;

• Signed and sealed engineering documents;

• Final cost estimates;

• Electronic design files;

• GIS data;

• CAD files;

• Permitting documentation;

• Project record files; and

• Other documents required by AACOG or funding agencies.

Final payment shall be contingent upon acceptance of all required deliverables and completion of all contract requirements.

1.6 COMPENSATION AND CONTRACT NEGOTIATIONS

1.6.1 Qualifications-Based Selection

This procurement is being conducted in accordance with the Texas Professional Services Procurement Act, Texas Government Code Chapter 2254.

Respondents shall not submit cost Proposal, fee schedules, hourly rates, pricing information, or any other compensation information as part of their Statement of Qualifications (SOQ).

AACOG will evaluate and rank Respondents solely on demonstrated competence, qualifications, experience, project understanding, and other evaluation criteria identified in this RFQ. Following completion of the evaluation process, AACOG intends to negotiate a fair and reasonable compensation agreement with the highest-ranked Respondent.

1.6.2 Contract Negotiations

Following selection of the highest-ranked Respondent, AACOG will enter into negotiations regarding the final scope of services, staffing plan, project schedule, reimbursable expenses, and compensation. If AACOG is unable to negotiate a satisfactory contract with the highest-ranked Respondent at a price determined to be fair and reasonable, AACOG may formally terminate negotiations and initiate negotiations with the next highest-ranked Respondent in accordance with Texas Government Code Chapter 2254.

AACOG reserves the right to discontinue negotiations with any Respondent if negotiations are determined to be unsuccessful.

1.6.3 Proposed Budget Information

The estimated project budget is approximately $956,883.00, including design, project administration, and related project costs.

This budget is provided solely for planning purposes and shall not be interpreted as a guaranteed contract amount or authorization for any specific level of services. Respondents are encouraged to demonstrate an understanding of the project scope and provide staffing approaches appropriate for a federally funded infrastructure design project of similar size and complexity.

1.6.4 Scope Refinement

AACOG reserves the right to refine, modify, expand, reduce, phase, or reprioritize the scope of services during contract negotiations or throughout project implementation.

The final scope of services will be developed in coordination with AACOG, Port San Antonio (PORT SAN ANTONIO), Port San Antonio, the San Antonio Water System (SAWS), the Office of Local Defense Community Cooperation (OLDCC), and other project stakeholders.

1.6.5 Optional Services

AACOG may negotiate optional services with the selected Consultant, including but not limited to:

• Additional surveying services;

• Additional environmental studies;

• Geotechnical investigations;

• Utility coordination services;

• Easement acquisition support;

• Construction administration services;

• Construction observation services;

• Shop drawing reviews;

• Requests for Information (RFI) responses;

• Record drawing preparation; and

• Additional stakeholder coordination services.

Authorization of optional services shall be subject to funding availability and written approval by AACOG.

1.6.6 Reimbursable Expenses

If reimbursable expenses are authorized under the resulting contract, such expenses shall be specifically identified and negotiated during contract development.

Reimbursable expenses may include:

• Regulatory permitting fees;

• Printing and reproduction costs;

• Specialized testing;

• Survey monumentation;

• Public meeting facility costs; and

• Other approved project-related expenses.

AACOG reserves the right to require supporting documentation for all reimbursable expenses.

1.6.7 Funding Contingency

The resulting contract shall be contingent upon receipt and continued availability of funding through the Office of Local Defense Community Cooperation (OLDCC) Military Installation Resilience Review (MIRR) Program and associated matching contributions. AACOG reserves the right to suspend, modify, reduce, or terminate the contract if project funding becomes unavailable, is reduced, or is otherwise impacted by actions of the funding agency or project partners.

1.6.8 No Guarantee of Future Services

Selection under this RFQ does not guarantee authorization of additional phases of work, construction phase services, or future projects. Any additional services beyond the negotiated scope shall require separate authorization by AACOG and may be subject to additional negotiations, contract amendments, or separate procurements.

1.6.9 Audit and Financial Documentation

Because this project is anticipated to utilize federal funding, the Consultant shall maintain complete financial records supporting all invoices, labor charges, reimbursable expenses, subcontractor costs, and project-related expenditures. Such records shall be retained and made available to AACOG, OLDCC, federal auditors, and other authorized representatives in accordance with applicable federal record retention requirements.

1.7 Contract and Payments

1.7.1 Contract Term

The contract start date is tentative and will be finalized following AACOG Board approval, successful contract negotiations, and execution of a Professional Services Agreement. The anticipated contract term shall commence upon issuance of a Notice to

Proceed and continue through completion of the project unless extended, amended, or terminated in accordance with the terms of the resulting agreement.

1.7.2 Proposal Costs

AACOG shall not be liable for any costs incurred by a Respondent in the preparation, submission, presentation, interview, negotiation, or other activities associated with this RFQ. All costs associated with participation in this procurement process shall be borne solely by the Respondent.

1.7.3 Funding Availability

The Respondent acknowledges that the resulting contract is contingent upon the receipt and continued availability of funding from the Office of Local Defense Community Cooperation (OLDCC) Military Installation Resilience Review (MIRR) Program and matching contributions from project partners. In the event funding is reduced, delayed, suspended, or unavailable, AACOG reserves the right to modify, suspend, reduce, or terminate the project and resulting contract without further liability beyond payment for authorized services satisfactorily performed.

1.7.4 Payment and Invoicing

AACOG shall not provide advance payments.

The Consultant shall submit invoices on a monthly basis or as otherwise authorized by AACOG. Invoices shall clearly identify:

• Contract number;

• Billing period;

• Labor categories and hours;

• Reimbursable expenses, if authorized;

• Deliverables completed; and

• Progress achieved during the billing period.

Payment shall be made only for services satisfactorily completed and accepted by AACOG.

Acceptance of invoices shall not constitute acceptance of defective or incomplete work.

1.7.5 Contract Amendments

AACOG reserves the right to negotiate amendments to the resulting contract for additional services, revised schedules, expanded scope, or other project-related requirements. No additional services shall be performed without written authorization from AACOG.

1.8 RESPONDENT REQUIREMENTS

1.8.1 Vendor Documentation

Respondents shall complete and submit all required AACOG procurement forms, certifications, and vendor documentation identified in this RFQ.

Failure to submit required forms may result in a determination that the SOQ is non-responsive.

1.8.2 Professional Conduct

Respondents and their personnel shall conduct themselves in a professional and ethical manner throughout the procurement process and contract performance period. The Consultant shall maintain positive working relationships with AACOG, Port San Antonio, SAWS, OLDCC, regulatory agencies, utility providers, and project stakeholders.

1.8.3 Security and Installation Access

Certain project activities may require access to Port San Antonio facilities.

The Consultant shall comply with all installation access requirements, badging requirements, security procedures, escort requirements, and force protection measures established by PORT SAN ANTONIO. AACOG does not guarantee installation access and shall not be responsible for delays resulting from installation security requirements.

1.8.4 Licensing and Professional Qualifications

Respondents must possess all licenses, certifications, registrations, and professional qualifications required to perform the services contemplated under this RFQ. The Consultant shall ensure that all engineering services are performed under the charge responsible of a Professional Engineer licensed in the State of Texas. Surveying services shall be performed under the responsible charge of a Registered Professional Land Surveyor licensed in the State of Texas.

1.8.5 Site Conditions and Property Protection

The Consultant shall exercise reasonable care when conducting site visits, field investigations, surveys, utility investigations, geotechnical activities, and related services. Any damage caused by Consultant activities shall be repaired or restored at the Consultant's expense.

1.8.6 Staffing and Project Management

The Consultant shall provide sufficient personnel, technical expertise, equipment, software, and resources necessary to complete the project within the required schedule. The Consultant shall designate a Project Manager who shall serve as the primary point of contact throughout the project.

1.8.7 Independent Contractor Status

The Consultant and its subconsultants shall operate as independent contractors. Nothing in the resulting contract shall be construed as creating an employer-employee relationship, joint venture, partnership, or agency relationship between AACOG and the Consultant.

1.8.8 Confidentiality and Information Security

The Consultant shall protect confidential, sensitive, and controlled information obtained during the performance of the contract.

The Consultant shall comply with all applicable federal, state, military, and privacy-related information protection requirements.

1.8.9 Equal Employment Opportunity

Respondents and subconsultants shall comply with all applicable federal and state equal employment opportunity requirements and nondiscrimination laws.

1.8.10 Authorized Representative

The Respondent shall designate an individual authorized to act on behalf of the firm for all contractual, technical, financial, and administrative matters associated with this procurement.

1.8.11 Subconsultant Responsibility

The Consultant shall remain fully responsible for the performance, coordination, supervision, and management of all subconsultants utilized on the project. Approval of a subconsultant by AACOG shall not relieve the Consultant of responsibility for the work performed.

1.9 SERVICE AREA

1.9.1 Project Area

The primary project area includes Port San Antonio, located at 907 Billy Mitchell Blvd., San Antonio, Texas 78226, and the associated potable water infrastructure corridors identified for the Port San Antonio Water Infrastructure Design Project. The final project limits, utility corridors, and related infrastructure improvements will be confirmed during project development in coordination with AACOG, Port San Antonio, the San Antonio Water System (SAWS), and other project stakeholders. See Project Map in Attachment I.

1.9.2 Project Limits

1.9.3 Specific project limits, design corridors, utility alignments, and infrastructure improvements shall be finalized during the preliminary engineering phase and in coordination with AACOG, , SAWS, Port San Antonio, and other project stakeholders. See Project Map in Attachment I. Coordination Area

Project coordination activities may involve locations throughout the greater San Antonio region, including utility facilities, regulatory agencies, government offices, and stakeholder locations.

1.10 PROCUREMENT STANDARD

1.10.1 Qualifications-Based Selection

This procurement is being conducted in accordance with Texas Government Code Chapter 2254, Professional Services Procurement Act.

Selection shall be based upon demonstrated competence and qualifications.

Price shall not be considered during the evaluation and ranking process.

1.10.2 Evaluation Process

AACOG will evaluate Statements of Qualifications using the evaluation criteria established in this RFQ. AACOG may conduct interviews, request clarifications, and seek additional information as necessary to complete the evaluation process.

1.10.3 Contract Negotiation

AACOG will negotiate a contract with the highest-ranked Respondent.

If negotiations fail, AACOG may terminate negotiations and initiate negotiations with the next highest-ranked Respondent.

1.10.4 Reservation of Rights

AACOG reserves the right to:

• Reject any or all SOQs;

• Cancel the RFQ;

• Reissue the RFQ;

• Waive informalities;

• Request clarifications;

• Conduct interviews;

• Modify the scope of services;

• Negotiate contract terms; and

• Take any action deemed to be in the best interest of AACOG.

1.10.5 Official Changes

Official changes to this RFQ shall be made only through written addenda issued by AACOG. Respondents are responsible for reviewing all addenda and incorporating such changes into their SOQs.

1.10.6 Public Information Act and Confidential Information

AACOG is subject to the Texas Public Information Act, Chapter 552, Texas Government Code. Information submitted in response to this RFQ may be subject to public disclosure unless otherwise protected by law.

If a Respondent believes that portions of its Statement of Qualifications contain proprietary, trade secret, or confidential commercial information, the Respondent shall clearly identify and label such information in its submission and provide a detailed written explanation of the legal basis supporting the claimed exception from disclosure.

The Respondent acknowledges and agrees that AACOG shall not be responsible for asserting, defending, or substantiating any claim of confidentiality on behalf of the Respondent. AACOG reserves the right to submit any request for confidential treatment to the Office of the Attorney General of Texas for determination in accordance with applicable law.

The designation of an entire proposal, or substantial portions thereof, as confidential, proprietary, or trade secret without adequate justification may be deemed non-responsive and may be disregarded by AACOG.

Nothing contained in this RFQ or in any resulting contract shall be construed as requiring AACOG to withhold information from disclosure where disclosure is required by applicable law, court order, or ruling by the Office of the Attorney General of Texas.

1.10.5 Protest Procedures

Any protest concerning this procurement shall be submitted in writing to

AACOG's Procurement Department within five (5) business days after the protesting party knew or should have known of the facts giving rise to the protest.

The protest shall include:

• The name and address of the protesting party;

• The RFQ number and project title;

• A detailed statement of the legal and factual grounds for the protest;

• Supporting documentation; and

• The specific relief requested.

AACOG shall review the protest and issue a written determination. The decision of AACOG shall be final unless otherwise required by law. The filing of a protest shall not automatically delay, suspend, or invalidate the procurement process unless AACOG determines that a stay is in the best interest of the agency.

1.10.6 Federal Grant Requirements

Because this project is anticipated to be funded in whole or in part through the Office of Local Defense Community Cooperation (OLDCC), the selected Consultant shall comply with all applicable federal grant requirements, including but not limited to:

• 2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;

• Federal debarment and suspension requirements;

• Byrd Anti-Lobbying Amendment requirements;

• Federal records retention requirements;

• Equal Employment Opportunity requirements;

• Drug-Free Workplace requirements;

• Applicable federal cost principles;

• Audit and monitoring requirements; and

• Any additional requirements imposed by OLDCC or other federal agencies.

The Consultant shall cooperate with all grant monitoring, reporting, audit, and compliance activities required by AACOG or the funding agency.

1.10.7 Ownership of Work Products

All reports, studies, surveys, calculations, drawings, specifications, engineering documents, cost estimates, GIS files, CAD files, databases, photographs, technical memoranda, models, electronic files, and other work products prepared under the resulting contract shall become the property of AACOG upon acceptance and payment.

AACOG shall retain unrestricted rights to use, reproduce, modify, distribute, publish, or otherwise utilize such work products for any governmental purpose.

The Consultant may retain copies for its records but shall not reuse project-specific documents for other purposes without the prior written consent of

AACOG.

1.10.8 Key Personnel Commitment

The Project Manager and key personnel identified in the Respondent's Statement of Qualifications are considered material to the successful performance of the project. The Consultant shall not remove, replace, or reassign key personnel without prior written approval from AACOG. Any proposed replacement personnel shall possess qualifications and experience substantially equivalent to or greater than those of the originally proposed individual. AACOG reserves the right to reject proposed substitutions that do not meet project requirements.

1.10.9 Conflict of Interest

Respondents shall disclose any actual, potential, or perceived conflicts of interest that may arise from the performance of services under the resulting contract. The selected Consultant shall immediately notify AACOG in writing of any conflict of interest that develops during contract performance. AACOG reserves the right to determine whether a disclosed conflict of interest is acceptable and to require mitigation measures, reassignment of personnel, or other corrective actions as necessary.

PART 2 – SUBMISSION INFORMATION

This Part outlines the submission requirements, communication rules, schedule information, and public information obligations applicable to this Request for Qualifications (RFQ).

2.1.1 Submission Deadline

Responses must be received by the Alamo Area Council of Governments (AACOG) no later than Aug 21, 2026 @ 4:00 p.m.

2.1.2 Solicitation Deadlines

(Anticipated)

AACOG anticipates the following schedule for this procurement. AACOG reserves the right to modify this schedule at its sole discretion by written addendum.

RFQ Release Date July 20, 2026 @ 4:00 pm

Pre-Bid Site Visits July 28, 2026 @ 8:30 am

Questions Deadline July 31, 2026 @ 4:00 pm

Q&A Posting August 5, 2026 @ 4:00 pm

Response Deadline August 21, 2026 @ 4:00 pm

2.1.3 Pre-Bid Site Visits

AACOG will conduct one…