ESBD_539317_1784309807361_HHS0017647 Exhibit E Bid Room Information v.1.4.docx
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- Solicitation number
- HHS0017647
- Issued by
- Texas
About this file
This document is Exhibit E of solicitation HHS0017647 issued by the Texas Health and Human Services Commission (HHS) and provides instructions for submitting bids and responses through the HHS Online Bid Room for Document Shredding Services at Austin State Hospital. The exhibit outlines the electronic submission process and emphasizes that use of the online bid room is optional; bidders may submit responses through any method identified in the main solicitation package. Responses must be submitted by the deadline specified in the solicitation package in the form and manner described therein, and failure to adhere to submission requirements may result in disqualification. The document does not specify response due dates, project timelines, site visits, or bidder conference details, as these items are contained in the main solicitation package.
The document focuses exclusively on the mechanics of accessing and using the HHS Online Bid Room system rather than pricing, contract terms, or financial requirements. Prospective bidders must complete a multi-step registration process through IAMOnline, which may require several days; the document emphasizes the importance of allowing sufficient time for registration to meet the response deadline, as late submissions are not accepted. Users must request a new account by clicking the designated link and completing organization or external user registration steps, then await Agency Sponsor approval and activation email. The document notes that applicants with previous Enterprise Portal or IAMOnline access must register anew using a different email address, as the system does not permit duplicate email registrations. Technical difficulties with the optional online bid room system do not constitute grounds for protest of a contract award. Support is available through the Help Desk at 512-438-4720 or toll-free at 855-435-7181 during business hours, Monday through Friday, 7:00 A.M. to 7:00 P.M., Central Time.
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Text version
Exhibit E HHS Online Bid Room Information
HHS0017647
Bids/responses for this solicitation may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a multi-step process.
All Online Bid Room Users:
· Follow the provided link to access the IAMOnline – Sign-in page.
· Next, click the link labeled “Request account as a non-HHS employee or register organization” to request a new account. Please note, the external user ID should be an email address.
· Users can find detailed instructions here; Follow the organization or external user account request steps as directed.
· Once the Agency Sponsor receives and approves the access request, users will receive an IAMOnline registration email to set up their IAMOnline account.
· The user will click the Activate Account button to set up their account promptly. Please note that the link will only be active for seven (7) days for security reasons.
Note: Applicants who already have access to the previous Enterprise Portal and/or IAMOnline for other applications, MUST complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the IAMOnline portal does not allow the same email address to be used for two different accounts.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
Visit the IAMOnline Help Page for more information. For additional assistance, contact the Help Desk at 512-438-4720 or 855-435-7181 (toll-free), 7:00 A.M. to 7:00 P.M., CT, Monday to Friday.
Version 1.40 Revision Date 07/22/2025
File details come from the government source that posted it. Updated .