ESBD_539299_1784295641679_Attachment 1 - JAMP Audit Program Procedures.pdf
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- Attached to
- Audit Services
- Solicitation number
- RFQ-01-SOBA-26-283
- Issued by
- Texas
About this file
This document is a Joint Admission Medical Program (JAMP) Suggested Audit Program Procedures document dated January 7, 2009, designed to guide audits of institutions participating in the JAMP Council Agreement in Texas. The procedures outline a comprehensive audit framework to provide assurance that participating schools comply with applicable policies, procedures, laws, and regulations impacting JAMP operations and financial reporting. The audit program establishes the methodology for examining revenue receipts, expenditure transactions, payroll compliance, budgeting accuracy, and financial management of JAMP funds. The procedures require auditors to gain an understanding of the JAMP Agreement and related policies, conduct interviews with responsible personnel from OSP and Contract and Grant Accounting, review expenditure reports for the preceding two fiscal years, and establish monitoring systems for fund management and project performance adherence.
The audit procedures include specific testing requirements for revenues, expenditures, equipment purchases, travel costs, payroll transactions, and budget management. Auditors must verify that received amounts match the JAMP Agreement terms, ensure timely deposit and proper recording of receipts, and test expenditure transactions for compliance with JAMP Expenditure Guidelines regarding allowable costs and proper approvals. The procedures require examination of equipment and capital purchases to verify compliance with grant terms, testing of payroll transactions against approved salary rates, review of time and effort documentation, and confirmation that no overhead charges are applied to JAMP funds. Additional requirements include verification that unexpended funds from expired agreements are returned and that budget variances exceeding plus or minus 10% are documented with explanations and JAMP Director approval.
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| ESBD_539299_1784295607222_SOBA-26-283 Audit Services.pdf |
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Text version
Joint Admission Medical Program Suggested Audit Program Procedures Initials/ W/P Ref.
Date or Notes
1/7/2009
Objective As required by the Joint Admission Medical Program (“JAMP”) Council Agreement, to provide assurance that the School is in compliance with policies, procedures, laws, and regulations that could have a significant impact on operations and reports.
Procedures
A. Gaining an Understanding
1. Obtain copies and review the Agreement with the JAMP Council.
2. Review applicable policies and procedures relevant to contracts and grants, including JAMP Expenditure Guidelines.
3. Interview responsible persons handling the JAMP agreement. This includes a representative from OSP and Contract and Grant Accounting. Determine their processes for handling this agreement.
4. Obtain JAMP Expenditure reports for the last two fiscal years and compare expenditure categories. For expenditure changes +/- 10% obtain explanations for the variances.
5. Determine the process for preparation of the JAMP expenditure reports. Verify that amounts recorded in the expenditures report agree to amounts recorded in the accounting system.
B. Monitoring
1. Method of Monitoring – Determine who has been delegated the responsible person over JAMP agreement compliance. Verify that an appropriate system has been established to ensure that appropriate officials provide necessary organizational reviews and approvals of the expenditures of funds and for monitoring project performance and adherence to agreement terms and conditions.
2. Reporting – Determine if progress reports and if applicable, final reports, are being prepared in accordance with guidelines.
C. Testing for Compliance
1. Revenues
a. Verify that the amount received by the institution is the amount as stated in the JAMP Agreement.
b. Determine whether receipts were logged in some method, deposited in a timely manner, and properly recorded.
2. Expenditures
a. Select a sample of expenditure transactions from the agreement to determine compliance with JAMP Expenditure Guidelines
Joint Admission Medical Program Suggested Audit Program Procedures Initials/ W/P Ref.
Date or Notes
1/7/2009
(allowable costs). Test also for proper approvals, account coding, and adequacy of supporting documentation.
b. Select a sample of equipment/capital outlay purchases. Ensure compliance with the terms under the JAMP Expenditure guidelines.
Verify the existence of any equipment purchases in the sample.
Verify that the equipment is used on the grant and is justified, especially concerning computer equipment.
c. Select a sample of travel expenditures and ensure they are related to agreement activities.
3. Payroll
a. Select a sample of payroll transactions to determine compliance with the JAMP Expenditure Guidelines (allowable costs). Test also for appropriate approvals and agreement to approved salary rates.
b. Determine if the individuals actually worked on the agreement by reviewing time and effort reports for appropriate signatures and approvals.
4. Budgeting
a. Ensure the account was properly set up and the award amount was posted correctly to the accounting system.
b. Determine the approved budgets and actual expenditures.
Identify any differences.
c. Determine if the differences were approved by the JAMP Director.
d. Verify that no overhead is being charged to these funds.
5. Financial
a. Verify that unexpended funds from expired agreement have been returned, if applicable.
D. Final Procedures
1. Perform additional procedures as necessary.
2. Document results in an overall memo.
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