TEXAS DEPARTMENT OF TRANSPORTATION

STATEMENT OF WORK

TxDOT 971-08-71038 Dated: July 2026

1- 5

PORTABLE OFFICE BUILDING LEASE, DELIVERY, AND SETUP SERVICES

PUBLICATION

This statement of work (SOW) is a product of the Texas Department of Transportation (TxDOT).

This SOW may not be sold for profit or monetary gain. If this document is altered in any way, the header and any and all references to TxDOT must be removed. TxDOT does not assume nor accept any liability when this SOW is used in the procurement process by any other entity.

1. SCOPE:

This SOW is to provide services for the delivery, setup, and lease of a portable office building for temporary office space at the Port Lavaca Maintenance Office in the Yoakum District (Highway District 13).

2. LOCATION(S):

Are specified on the solicitation. TxDOT reserves the right to add or delete facilities serviced under the contract. TxDOT will provide 30 calendar day(s) written notice to the vendor for locations to be deleted or of any additional locations requiring service within the same area or region.

3. DEFINITIONS OF TERMS AND ACRONYMS:

3.1. Contract – Any Purchase Order (PO) or Blanket Purchase Order (BPO) resulting from this solicitation as listed in the Order of Precedence in the resulting PO or

BPO

3.2. POC – Point-of-Contact

3.3. TxDOT – Texas Department of Transportation

3.4. TxDOT POC – TxDOT Point of Contact

3.5. ANSI - American National Standards Institute

3.6. FLSA - Fair Labor Standards Act.

3.7. Working Day - A calendar day, not including Saturdays, Sundays, or regularly observed state and federal holidays

3.8. ADA – Americans with Disabilities Act

4. APPLICABLE LAWS AND STANDARDS:

The vendor shall provide the specified service requirements in accordance with all federal, state, and local applicable laws, standards, and regulations necessary to perform the services, including, but not limited to:

4.1. Americans with Disabilities Act - Public Accommodations and Commercial Facilities (Title III)

4.2. Occupational Safety and Health Administration (OSHA)

4.3. Texas Administrative Code, Title 16, Part 4, Chapter 70, Industrialized Housing and Buildings

2- 5

4.4. Texas State Fire Marshalls Office (SFMO)

5. HISTORY OR BACKGROUND:

Not Applicable

6. CURRENT ENVIRONMENT:

Not Applicable

7. VENDOR QUALIFICATIONS:

The vendor must be a company or an individual engaged, or whose partners are engaged in the business of providing delivery, setup and lease of portable office buildings for a minimum of 3 years within the past 5 years. Years of experience of an individual(s) or partner(s) with a minimum of 25% ownership of the company can be applied to the company’s years in business.

8. VENDOR PERSONNEL QUALIFICATIONS AND RESPONSIBILITIES:

8.1. All personnel who will be driving to and from TxDOT work locations must:

8.1.1. Possess a valid driver license acceptable in the state of Texas.

8.1.2. Have no Driving Under Influence (DUI) or Driving While Intoxicated (DWI) incidents on driving record within the past three years.

8.1.3. Have no more than two moving violations on driving record within the past three years.

NOTE: TxDOT reserves the right to request proof of qualifications.

9. SERVICE REQUIREMENTS:

The vendor must:

9.1. Provide all required safety equipment and instruct personnel to observe all safety policies, rules, and requirements at all times.

9.2. Provide a primary POC.

9.3. Conduct driver license checks annually on vendor staff that drive to and from TxDOT work locations to verify compliance.

9.4. Provide an updated list of all vendor personnel or subcontractors at each job site and comply with all security measures required by TxDOT.

9.5. Make arrangements with the designated TxDOT representative prior to off-loading tools and equipment at the job site.

9.6. Only park in locations assigned by the designated TxDOT representative.

9.7. Not use restrooms for washing tools and equipment.

9.8. Ensure at least one vendor personnel is fluent in English with the ability to receive, give, and understand written and oral instructions.

9.9. Ensure personnel are not excessively loud.

3- 5

9.10. Ensure personnel do not use personal multi-media devices while performing services for TxDOT unless furnished by the vendor to facilitate communication with TxDOT or the vendor.

9.11. Conduct background checks using statewide DPS, Texas, and out-of-state county equivalent verification of criminal and sex offender background checks on all vendor’s permanent and temporary personnel scheduled to work on TxDOT projects prior to beginning service start-up. Upon award, supporting documentation confirming the completion of these comprehensive background checks may be subject to review upon request by TxDOT or the TxDOT designee, or both, prior to beginning the service. Failure to produce the requested documentation may be cause for cancellation of the contract.

Background checks must be within the last year of contract execution date and must be completed on any new employees throughout the life of the contract.

The background checks must include, but not be limited to, the following:

9.11.1. Social Security number verification.

9.11.2. Statewide criminal and sex offender records for all Texas counties and out-of-state county equivalents based on the current and previous addresses of the applicant for the past seven years.

9.12. Begin work within 15 business days after the issuance of written authorization from the authorized TxDOT representative.

9.13. Perform services as identified in Attachment A - Additional Service Requirements

10. MATERIALS OR PARTS PRICING:

Not Applicable

11. MISCELLANEOUS EQUIPMENT:

Not Applicable

12. VENDOR DELIVERABLES:

Not Applicable

13. PROJECT SCHEDULE:

Not Applicable

14. WARRANTY REQUIREMENTS:

14.1. PERFORMANCE WARRANTY: Work performed under the contract must meet all applicable standards and codes. The vendor must guarantee all work included in the contract against any defects in workmanship and satisfactorily correct, at no cost to TxDOT, any such defect that may become apparent within a period of one year after completion of work. The warranty period shall commence upon date of acceptance by TxDOT.

14.2. MATERIAL WARRANTY: Materials provided under the contract must be in current production, as offered to commercial trade, and be of quality material.

Used, shopworn, demonstrator, prototype, reconditioned, or discontinued materials are not acceptable. Materials must be warranted against material

4- 5 defects and defects in workmanship for a period of not less than 12 months and cover 100% parts and labor. The warranty period shall commence upon date of acceptance by TxDOT. If the manufacturer’s standard warranty period exceeds 12 months, then the standard warranty period shall be in effect. The vendor shall be ultimately responsible for the warranty. The vendor must provide the designated TxDOT representative with all manufacturers’ warranty documents upon completion of service prior to leaving the job site.

15. VENDOR PERFORMANCE:

Vendor performance will be monitored on a regular basis by TxDOT.

15.1. An unsatisfactory performance determination includes, but is not limited to:

15.1.1. Failure to deliver any portion of work.

NOTE: Unsatisfactory performance may result in a negative vendor performance report, or cancellation of the contract or both, in addition to any other rights, liquidated damages and remedies provided by the contract or allowed by law.

15.2. An exceptional performance determination includes, but is not limited to:

15.2.1. Product upgrade substitution suggested and accepted at no additional cost to TxDOT

16. CONTRACT REMEDIES:

Not Applicable

17. PERSONNEL CONTINUITY AND REPLACEMENT:

Not Applicable

18. QUALITY ASSURANCE PLAN:

Not Applicable

19. BUSINESS CONTINUITY AND DISASTER RECOVERY PLAN:

Not Applicable

20. TRAVEL:

Not Applicable

21. MOBILIZATION:

Not Applicable

22. TRIP CHARGE:

Not Applicable

23. ADDITIONAL INVOICING INSTRUCTIONS:

Not Applicable

24. TxDOT RESPONSIBILITIES:

TxDOT will:

5- 5

24.1. Provide a contract manager.

24.2. Provide a POC.

24.3. Monitor vendor performance.

25. TRANSITION OF TxDOT PROPERTY:

Not Applicable

26. CONTRACT ADMINISTRATION:

Administration of the contract is a joint responsibility of the TxDOT contract manager and TxDOT purchasing staff. Purchasing staff will be responsible for administering the contractual business relationship with the vendor.

26.1. Any proposed changes to work to be performed, whether initiated by TxDOT or the vendor, must receive final written approval in the form of a Purchase Order Change Notice signed by the authorized TxDOT purchasing staff.

26.2. Upon issuance of contract, TxDOT will designate an individual to serve as the contract manager and POC between the agency and the vendor. The contract manager does not have any express or implied authority to vary the terms of the contract, amend the contract in any way, or waive strict performance of the terms or conditions of the contract. This individual’s contract management responsibilities include, but are not limited to:

26.2.1. Monitoring the vendor’s progress and performance and ensuring services conform to established specification requirements.

26.2.2. Managing the financial aspects of the contract including approval of payments.

26.2.3. Meeting with the vendor as needed to review progress, discuss problems, and consider necessary action.

26.2.4. Identifying a breach of contract by assessing the difference between contract performance and non-performance.

26.2.5. Other areas as identified by the State of Texas Procurement and Contract Management Guide version 4.0.

1-3

ATTACHMENT A – ADDITIONAL SERVICE REQUIREMENTS

SOLICITATION NO 601320000071038

1. Delivery, Installation, and Removal

The vendor must:

1.1. Provide all labor, materials, equipment, and transportation to deliver, install, maintain, and remove one ADA compliant portable office building.

1.2. Block, level, anchor, and secure the portable office building in accordance with the manufacturer's recommendations and all applicable federal, state, and local codes and regulations.

1.3. Furnish and install all required steps and associated access systems necessary for safe ingress and egress.

1.4. Obtain all permits required for delivery, installation, or removal of the portable office building.

1.5. Remove the portable office building and all associated components from TxDOT property within twenty (20) business days following the end of the lease period unless otherwise approved by TxDOT.

2. Lease Terms

The vendor must:

2.1. Provide the portable office building on a lease basis for the duration specified in the contract.

2.2. Maintain the building in good working condition throughout the lease period and perform all repairs resulting from normal wear and tear.

2.3. Respond to maintenance requests within two (2) business days of notification by TxDOT unless otherwise agreed to by TxDOT.

2-3

2.4. Provide TxDOT a buyout option at any time during the lease term at the amounts stated on the Pricing Schedule.

2.5. Include all costs necessary to insure the portable building in the lease rate. Vendor shall be responsible, at its sole cost, for repair or replacement of the building for loss or damage caused by fire, theft, vandalism, or Acts of God, to the extent such loss or damage is not caused by TxDOT’s negligence, misuse, or failure to comply with Vendor’s operating requirements.

3. Building size and configuration

The vendor must:

3.1. Provide one portable office building measuring approximately twenty-four feet by sixty feet (24' x 60').

3.2. Provide a unit that is clean, neat, structurally sound, fully functional, and in good overall condition. Pre-owned or used units are subject to approval by the designated TxDOT representative prior to installation.

4. Building Finish and Components

The vendor must:

4.1. Provide an exterior finish consisting of aluminum siding, an I-beam frame, and standard drip rail gutters. No skirting is required.

4.2. Equip the building with a minimum of two (2) windows and two (2) steel exterior doors with deadbolts and vision panels.

4.3. Provide an interior finish consisting of paneled walls, vinyl tile flooring, and a gypsum ceiling.

4.4. Furnish two (2) metal entrance step assemblies and ADA / IBC compliant ramp with switchback.

4.5. Provide a building that is electrical-ready and prewired for normal office use.

3-3

4.6. Equip the building with a minimum 150-amp, 240-volt electrical panel, interior lighting, receptacles, and all wiring necessary to support standard office operations.

4.7. Equip the building with a fully operational HVAC system sized appropriately for the building.

4.8. Provide one men’s and one women’s fully operational restroom facility.