ESBD_531516_1782400018207_RFP 2026.05 Bookstore E-Textbook Provider Final.pdf

RFP 2026.05

Campus Bookstore Operations and

Digital Course Materials Services

RFP Contact Cara Green

Purchasing Manager purchasing@brazosport.edu

979-230-3214

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Table of Contents

Section 1 Notice to Respondents

Section 2 Scope of Work

Section 3 Proposal Requirements and Documents

Section 4 General Terms and Conditions

Section 5 Evaluation Criteria

Section 6 Exhibits

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Section 1 Notice to Respondents

1.1 Overview

Brazosport College (BC), located on a 156-acre campus in Lake Jackson, Texas, invites qualified vendors to submit proposals for Campus Bookstore Operations and Digital Course Materials

Services. The selected Contractor shall provide all labor, management, equipment, technology, and supplies necessary to operate and manage the College bookstore while delivering comprehensive digital course materials solutions in accordance with the specifications outlined in this Request for Proposals (RFP).

Founded in 1968, Brazosport College is a comprehensive public community college offering associate degrees, bachelor’s degree programs, workforce certifications, and university transfer pathways. The College serves a diverse student population and is committed to providing affordable, accessible, and innovative educational opportunities that support student success.

As part of its commitment to affordability and student access, Brazosport College has implemented myBC Books, a digital-first course materials program designed to ensure students have access to required course materials on or before the first day of class at a reduced cost.

Under this model, eligible students are automatically assessed a digital course materials fee in conjunction with tuition and fees, providing streamlined access to required digital textbooks and learning materials.

The College seeks a qualified partner capable of supporting this digital-first course materials strategy while maintaining on-campus bookstore operations that provide institutional merchandise, school supplies, technology accessories, limited physical textbooks, and other course-related materials necessary to support the campus community. The selected vendor should demonstrate the ability to integrate digital course materials delivery, student billing processes, customer service, inventory management, and retail bookstore operations into a comprehensive service model that enhances the overall student experience.

1.2 Submission of Proposal

To be considered responsive, proposals may be submitted electronically using the current electronic bidding system, utilized by BC, Euna Solutions/Ion Wave.

Manual/ paper submissions are acceptable and may be mailed or hand delivered in a sealed envelope on the forms provided. They will be received in the office of the Purchasing Manager, 500 College Drive Room C-127, Lake Jackson, Texas 77566, until the date and time established in Section 1.6 Calendar of Events, at which time proposals will be officially received and recorded by the College.

Manual/paper proposals must be sealed and clearly marked on the outside, “RFP 2026.05

Campus Bookstore Operations and Digital Course Materials Services, Attention: Purchasing

Manager.” Proposers submitting proposals should be careful to see that the appropriate proposal form is used. Email or fax transmittal of bids will not be accepted.

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1.3 Approval

This procurement and any resulting agreement are subject to approval by the Brazosport College

Board of Regents. The issuance of this Request for Proposals (RFP), receipt of proposals, or selection of a respondent does not constitute a commitment by BC. Only the President of the

College, or their authorized designee, has the authority to execute agreements and bind the

College contractually.

1.4 Obligation

This Request for Proposals (RFP) does not obligate BC to award a contract or to pay any costs incurred by a respondent in the preparation or submission of a proposal. BC reserves the right to reject any or all proposals, waive minor irregularities, and request additional information from respondents if deemed necessary. Proposals that do not include all required components or fail to meet the submission requirements outlined in this solicitation may be deemed non-responsive and disqualified from further consideration.

1.5 Interviews

The College reserves the right to conduct interviews with any or all respondents prior to selection. Interviews may be conducted virtually, by telephone, or on the BC campus. BC shall not be liable for any costs incurred by the respondent in connection with the interview process.

1.6 Calendar of Events

Listed below are the dates and times by which stated actions must be taken or completed. If BC determines, in its sole discretion, that it is necessary to change any of the dates and times, a formal Addendum to this RFP will be issued and distributed through BC’s electronic bidding system. All listed times shall be based on local time in Lake Jackson, Texas (Central Time Zone).

Event Time Date

1st Advertisement Wednesday, June 24, 2026

Issue RFP 10:00 a.m. Thursday, June 25, 2026

2nd Advertisement Sunday, June 28, 2026

RFP Questions Due 2:00 p.m. Wednesday, July 15, 2026

Response to Questions in Formal Addendum (If Any) 2:00 p.m. Thursday, July 16, 2026

RFP Due Date 2:00 p.m. Wednesday, July 29, 2026

Proposal Review Period July/ August 2026

Interviews/ Presentations (If Required) TBD

Board of Regents Approval September/October 2026

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1.7 Addenda

Any interpretations, corrections, or changes to this Request for Proposals (RFP) will be made by formal written Addendum issued through Brazosport College’s electronic bidding system, Euna

Solutions/Ion Wave. It is the responsibility of the respondent to monitor the bidding system for any issued Addenda and to acknowledge receipt of all Addenda prior to submitting a proposal.

No oral statements, interpretations, or instructions shall modify the terms and conditions of this solicitation.

1.8 Questions

All inquiries for information regarding this solicitation should be directed in writing to: Cara

Green, Purchasing Manager, at purchasing@brazosport.edu. Respondents shall not contact other

College employees or representatives regarding this solicitation. Unauthorized contact may result in disqualification from further consideration. Questions submitted after the deadline identified in Section 1.6 may not receive a response.

1.9 Contract Term

The term of the contract resulting from this RFP may be for a period of five (5) years from the date of award or the effective date, whichever is later. BC reserves the right to extend the term of this contract for a period of five (5) additional option years under the same terms and conditions for a total not to exceed ten (10) years if both options are exercised. Continuation of any renewal option shall be contingent upon satisfactory contractor performance and mutual agreement of both parties.

1.10 Reservation of Rights

BC reserves the right to accept or reject any or all proposals, waive any informalities or minor irregularities in proposals received, request clarification of proposal information, negotiate modifications to proposals, and award a contract in the best interest of the College. The College further reserves the right to cancel this solicitation in whole or in part at any time if deemed necessary or in the best interest of the College.

1.11 Confidentiality of Proposals

All proposals submitted in response to this Request for Proposals are subject to the provisions of the Texas Public Information Act, Chapter 552 of the Texas Government Code. Any information considered proprietary or confidential by the respondent must be clearly identified within the proposal. Brazosport College does not guarantee that any information designated as confidential will be withheld from public disclosure and shall not be responsible for asserting legal arguments on behalf of the respondent.

1.12 Insurance Requirements

The selected Contractor shall maintain insurance coverage in amounts acceptable to Brazosport

College and shall provide certificates of insurance prior to contract execution. Specific insurance requirements will be included in the final agreement.

mailto:purchasing@brazosport.edu

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Section 2 Scope of Work

2.1 Scope of Services

The selected Contractor shall serve as Brazosport College’s exclusive partner for the management and operation of on-campus bookstore services. The Contractor shall provide all personnel, management, equipment, inventory, technology, operational support, and related resources necessary to maintain efficient bookstore operations that support the needs of students, faculty, staff, and the College community.

The Contractor shall operate the bookstore in a manner that reflects the mission, values, and reputation of Brazosport College while maintaining a customer-focused retail environment that supports student success and enhances the overall campus experience.

At a minimum, the Contractor shall provide the following services and operational support:

a. Bookstore Operations

The Contractor shall operate and manage the College bookstore as the exclusive on-campus provider of approved retail bookstore services. Bookstore operations shall include the sale and distribution of College-approved merchandise, school supplies, technology accessories, graduation-related items, academic materials, limited physical textbooks, and other products necessary to support the campus community.

b. Physical Course Materials

The Contractor shall maintain sufficient inventory levels of physical textbooks, printed course materials, and specialized academic materials required for courses or programs where print materials remain necessary. Inventory management practices shall ensure timely availability of required materials for students and faculty.

c. Online Bookstore and E-Commerce Services

The Contractor shall maintain an online bookstore platform that allows students, faculty, staff, and other authorized users to purchase textbooks, merchandise, supplies, and other approved products through a secure and user-friendly online ordering system.

d. Merchandise and Retail Inventory Management

The Contractor shall maintain sufficient inventory levels of institutional merchandise, branded apparel, gifts, school supplies, technology accessories, convenience items, graduation materials, and other retail merchandise approved by the College. All merchandise displaying College trademarks, logos, or branding shall comply with all applicable licensing requirements established by the College.

e. Hours of Operation

The Contractor shall operate bookstore services during business hours approved by Brazosport

College. The Contractor shall provide extended service hours as necessary during registration periods, semester startup periods, special campus events, and other high-demand operational periods to ensure adequate service availability for students and campus stakeholders.

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f. Customer Service Requirements

The Contractor shall provide responsive and professional customer service support for students, faculty, and staff regarding bookstore purchases, online ordering, refunds, exchanges, merchandise availability, product inquiries, and general bookstore operations. The Contractor shall maintain service standards that prioritize efficiency, responsiveness, and customer satisfaction.

g. Staffing and Personnel Requirements

The Contractor shall be solely responsible for recruiting, hiring, training, supervising, compensating, and managing all personnel necessary for the effective operation of bookstore services throughout the duration of the contract. All personnel assigned to operate the bookstore shall remain employees of the Contractor and shall not be considered employees of Brazosport

College.

The Contractor shall maintain sufficient staffing levels at all times to support daily bookstore operations and increased operational demands during peak service periods.

All Contractor employees assigned to work on Brazosport College property shall comply with all

College policies, procedures, safety protocols, campus security requirements, and applicable federal, state, and local laws. Contractor employees shall conduct themselves in a professional manner consistent with the standards and expectations of the College community.

The Contractor shall ensure that all personnel assigned to work on campus meet eligibility requirements established by Brazosport College, including compliance with any applicable criminal background review requirements, campus access restrictions, and institutional employment standards. The College reserves the right to request removal of any Contractor employee whose conduct, performance, or presence on campus is determined to be inconsistent with College policies or the best interest of the institution.

h. Operational Reporting

The Contractor shall provide regular operational, inventory, sales, and financial reports as requested by the College. Reporting shall include information necessary to support contract oversight, operational performance monitoring, and evaluation of bookstore services.

i. Account Management and College Coordination

The Contractor shall designate an on-site bookstore manager who shall serve as the primary point of contact for Brazosport College regarding all bookstore operations, service delivery, operational concerns, and contract administration matters.

The designated on-site bookstore manager shall be required to meet with the Vice President of

Finance, Business & Chief Financial Officer, or their designated representative, on a monthly basis to review bookstore operations, discuss financial performance, address operational concerns, review service expectations, and ensure alignment with the College’s strategic objectives related to bookstore services and student support.

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The Contractor shall ensure the designated on-site manager possesses sufficient decision-making authority to address operational matters and implement necessary corrective actions when requested by the College.

j. Campus Engagement and Collaboration

The Contractor shall work collaboratively with College departments and designated representatives to support campus events, student engagement initiatives, promotional activities, and operational needs related to bookstore services. The Contractor shall participate in meetings with College representatives as requested to review operational performance, address concerns, and improve service delivery.

k. Compliance Requirements

The Contractor shall comply with all applicable federal, state, and local laws, College policies, operational standards, licensing agreements, safety requirements, and other institutional requirements established by Brazosport College throughout the duration of the contract.

2.2 myBC Books Digital Course Materials Program

Brazosport College has implemented myBC Books, a digital-first course materials program designed to provide students with access to required course materials by or before the first day of class at a reduced and predictable cost. Under this program, eligible students are automatically assessed a course materials fee in conjunction with tuition and fees, allowing streamlined access to required digital textbooks and other academic materials.

The selected Contractor shall be responsible for supporting and administering the myBC Books program in a manner that ensures timely delivery, accessibility, affordability, and operational efficiency.

At a minimum, the Contractor shall provide the following services:

a. Digital Course Materials Delivery

The Contractor shall provide digital course materials including electronic textbooks, publisher courseware, access codes, and other required academic content for courses participating in the myBC Books program.

b. First Day Access Requirements

The Contractor shall ensure students receive access to required digital course materials on or before the first day of class in accordance with the College’s myBC Books program requirements.

c. Faculty Adoption Management

The Contractor shall provide an efficient textbook adoption management system that allows faculty and academic departments to submit, review, and manage course material adoptions in accordance with established academic deadlines.

d. Billing and Student Account Integration

The Contractor shall provide systems and processes necessary to support automated billing, RFP 2026.05 9 | P a g e student account integration, and distribution of course materials through College-approved platforms.

e. Publisher Relationships and Cost Management

The Contractor shall maintain relationships with publishers and content providers to ensure competitive pricing, cost-effective course materials solutions, and continuous efforts to reduce overall student costs.

f. Student and Faculty Technical Support

The Contractor shall provide customer service and technical support for students and faculty regarding digital access issues, course materials fulfillment, account management, and troubleshooting related to digital course materials.

g. Reporting Requirements

The Contractor shall provide reporting related to student participation, course materials usage, pricing transparency, digital access fulfillment, and overall program performance as requested by the College.

h. Continuous Improvement and Student Affordability

The Contractor shall support Brazosport College’s continued efforts to improve affordability, increase student access to academic resources, and implement innovative solutions that contribute to student success and academic readiness.

2.3 Facility Transition and Operational Flexibility

Brazosport College is currently undergoing campus renovations as part of the College’s long-term Facilities Master Plan, which is intended to modernize campus facilities, improve infrastructure, and enhance the overall student experience. As a result of these ongoing renovation efforts, bookstore operations are currently being conducted from a temporary campus location.

For reference purposes, Exhibit A attached to this Request for Proposals provides a campus map identifying the current temporary bookstore location. Due to ongoing campus renovations associated with the College’s Facilities Master Plan, bookstore operations are presently being conducted from a temporary location currently situated in the former Java Hut area of campus.

Respondents are encouraged to review Exhibit A to better understand the current operational environment and campus configuration.

The selected Contractor shall acknowledge and understand that bookstore operations may be impacted by ongoing campus construction, facility improvements, or future relocation efforts associated with the Facilities Master Plan. The Contractor shall demonstrate the ability to effectively operate within the current temporary bookstore location while maintaining uninterrupted service to students, faculty, staff, and campus stakeholders.

The Contractor shall remain flexible and prepared to accommodate any future relocation of bookstore operations as determined by Brazosport College during the term of the contract. Such relocation may include temporary operational adjustments, relocation to another campus facility, RFP 2026.05 10 | P a g e modification of retail space, or transition into a permanent bookstore location upon completion of future campus construction projects.

The Contractor shall work collaboratively with designated College representatives throughout any facility transition process to ensure continuity of bookstore services, minimize disruption to students and campus operations, and maintain service standards established under this agreement.

Any future facility modifications, operational relocations, equipment installation, signage placement, or space-related improvements proposed by the Contractor shall require prior written approval from Brazosport College and must comply with all College operational, facilities, and safety requirements.

2.4 Institutional Profile and Enrollment Information

To assist respondents in understanding the operational environment and overall scope of services required under this Request for Proposals, Brazosport College has provided institutional and enrollment information for planning and proposal development purposes.

Detailed enrollment trends and institutional profile information are provided in Exhibit B –

Brazosport College Enrollment and Institutional Profile Data. This information is intended to provide respondents with general insight regarding student population, enrollment trends, and other institutional characteristics that may impact bookstore operations, digital course materials services, inventory planning, staffing considerations, and overall service delivery expectations.

Respondents should consider the information provided in Exhibit B when developing operational plans, staffing models, pricing structures, inventory management strategies, digital course materials implementation, and overall service delivery solutions.

Enrollment data, institutional characteristics, and related information are provided solely for informational and planning purposes. Brazosport College makes no guarantee regarding future enrollment levels, bookstore sales volume, digital course materials participation rates, or overall contract revenue during the term of any resulting agreement.

2.5 Technology Integration Requirements

The selected Contractor shall provide all technology systems, software capabilities, integrations, security controls, and technical support necessary to support bookstore operations and

Brazosport College’s myBC Books digital course materials program. The Contractor shall demonstrate the ability to integrate securely with College systems while maintaining compliance with applicable security, privacy, accessibility, and operational requirements.

At a minimum, the Contractor shall provide and support the following technology requirements:

a. Student Information System and Billing Integration

The Contractor shall support secure integration with Brazosport College’s Student Information

System, Anthology Student, for purposes including but not limited to student enrollment

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The College does not require one specific integration method; however, the Contractor shall support secure application programming interfaces (APIs), encrypted file transfer methods, or other College-approved integration methods. Direct access to the College’s production database shall not be permitted.

b. Learning Management System Integration

The Contractor shall support integration with major Learning Management System (LMS) platforms to allow students direct access to digital course materials within course environments.

Brazosport College currently utilizes D2L Brightspace, however, respondents should demonstrate compatibility with widely accepted LMS platforms and support current industry integration standards, including Learning Tools Interoperability (LTI) standards or equivalent technologies.

c. Faculty Course Material Adoption Platform

The Contractor shall provide an electronic faculty adoption platform or comparable electronic solution that allows faculty and academic departments to submit, manage, and review course materials adoptions.

At a minimum, the adoption system should support academic term selection, course and section assignment, required and optional materials designation, ISBN and edition management, and other functionality necessary to support efficient course materials adoption processes. Approval workflows are highly desirable.

d. Student Authentication and Access Management

The Contractor shall support secure student access to bookstore and digital course materials systems utilizing the College’s preferred authentication methods.

The preferred access method shall be Single Sign-On (SSO) using existing College credentials.

The Contractor shall support Security Assertion Markup Language (SAML), role-based access controls, timely account provisioning and removal processes, and multi-factor authentication for administrative system access.

e. Data Security and Compliance Requirements

Any cloud-based service that stores, processes, or transmits student information or other confidential College data shall maintain appropriate security certifications and compliance standards.

At a minimum, the Contractor shall maintain one of the following:

• TX-RAMP Level 2 Certification

• FedRAMP Authorization accepted through applicable TX-RAMP reciprocity and certification requirements

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The Contractor shall also comply with all applicable requirements under the Family Educational

Rights and Privacy Act (FERPA), applicable Texas Department of Information Resources (DIR) security standards, Texas Administrative Code (TAC) requirements, and all Brazosport College security policies.

f. Data Protection and Operational Security

The Contractor shall maintain appropriate safeguards to protect College data and system integrity.

At a minimum, the Contractor shall provide:

• Encryption of College data during transmission and storage

• Security monitoring and audit logging capabilities

• Incident response and breach notification procedures

• Appropriate security controls for subcontractors and subprocessors

• College ownership of all College data

• Prohibition against sale, advertising use, unauthorized profiling, or artificial intelligence model training utilizing College data

• Secure return and destruction of College data upon contract termination

g. Reporting, Accessibility, and Technical Support Requirements

The Contractor shall provide systems and technical capabilities necessary to support operational reporting, accessibility compliance, system reliability, and long-term operational continuity.

At a minimum, the Contractor shall provide:

• Accessibility compliance for platform access and digital course materials

• Data export capabilities and reporting functions

• Reconciliation and audit support capabilities

• Test environment for implementation and system validation

• Documented implementation and integration plan

• Advance notice of system changes affecting integrations

• Defined system uptime expectations and service availability

• Technical support services and escalation procedures

• Disaster recovery and service restoration procedures

• Transition and cutover support for replacement of existing integrations when applicable

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Section 3 Proposal Requirements and Documents

To be considered responsive, respondents must submit a proposal that includes the following information:

3.1 Executive Summary

Provide a brief executive summary of the firm, including an overview of the organization, years of experience, areas of expertise, and qualifications relevant to providing bookstore management services and digital course materials solutions for higher education institutions.

Include a summary of the respondent’s experience operating college bookstore services, digital course materials programs, and partnerships with institutions similar in size and complexity to

Brazosport College.

3.2 General Approach

Provide a description of the firm’s overall approach to managing bookstore operations and digital course materials services for higher education institutions.

Include information regarding the respondent’s operational philosophy, customer service model, inventory management practices, staffing model, online bookstore capabilities, student support services, and overall approach to managing both physical bookstore operations and digital course materials delivery.

3.3 Address Scope of Work

Provide a detailed explanation describing how the firm will address and perform the services outlined in the Scope of Work section of this RFP.

At a minimum, respondents should address the following:

• On-campus bookstore management and operations

• Management of the myBC Books digital course materials program

• Physical textbook inventory management

• Online bookstore and e-commerce capabilities

• Staffing and personnel management

• Customer service support for students, faculty, and staff

• Facility transition planning and operational flexibility related to campus renovations

• Ability to support student access to course materials by the first day of class

• Operational reporting capabilities

• Ability to meet all technology integration, cybersecurity, and data security requirements identified in Section 2.5.

• Additional value-added services offered by the respondent

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3.4 Detailed Budget/ Financial Proposal

Respondents shall complete and submit Exhibit C – Pricing Proposal Form as part of their proposal submission.

The Pricing Proposal Form is intended to provide a standardized format for financial comparison among respondents. All pricing information shall be fully completed and clearly identify all fees, commissions, revenue sharing structures, pricing methodologies, and any additional costs associated with providing the services outlined in this Request for Proposals.

Any additional fees not identified within the submitted Pricing Proposal Form shall be disclosed separately within the respondent’s proposal.

Failure to submit a completed Pricing Proposal Form may result in the proposal being deemed non-responsive. Respondents are encouraged to review Exhibit D – Historical Bookstore

Financial Activity and Transaction Data when preparing financial proposals.

Brazosport College reserves the right to negotiate pricing and financial terms with the selected respondent prior to final contract award.

3.5 Qualifications and Key Personnel

Provide the qualifications, credentials, education, certifications, and relevant experience of the key personnel who will be directly responsible for servicing the Brazosport College account.

Include information regarding:

• Proposed on-site bookstore manager

• Organizational structure and staffing model

• Experience managing higher education bookstore operations

• Experience managing digital course materials or inclusive access programs

• Experience working with higher education institutions or community colleges

Organizational charts, resumes, or biographies of proposed personnel may be included, as applicable.

3.6 References

Provide at least three (3) references for clients with similar project scope, bookstore management services, digital course materials services, or organizational size.

Preference may be given to references from higher education institutions, community colleges, or organizations utilizing digital course materials programs similar to Brazosport College’s myBC Books program.

For each reference, include:

• Organization Name

• Contact Person

• Title

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• Phone Number

• Email Address

• Length of Contract

• Description of Services Provided

3.7 Required Forms

The Required Forms are available in the “Attachments” section of the BC electronic bidding system, Ionwave/Euna Solutions.

In addition to the proposal requirements above, each respondent must complete and return the following documents:

• Proof of Insurance

• Company W-9

• Conflict of Interest Questionnaire Form

• Felony Conviction Notification

• Non-Collusive Certificate

• Exceptions (if applicable): Any exceptions to the RFP must be clearly identified and submitted in a separate section labeled “Exceptions” within the proposal response.

Important:

• For electronic submittals, the “Attributes” section of the BC electronic bidding system must be completed.

• For manual/paper submittals, print the completed “Attributes” section and include it with the physical submission.

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Section 4 General Terms and Conditions

The General Terms and Conditions applicable to this Request for Proposals (RFP) are available in the “Attachments” section of the Brazosport College electronic bidding system, Ionwave/Euna

Solutions, and are hereby incorporated into this solicitation by reference.

It is the responsibility of each respondent to review all applicable General Terms and Conditions prior to submitting a proposal.

Submission of a proposal in response to this solicitation shall constitute the respondent’s acknowledgment and acceptance of the General Terms and Conditions unless specific exceptions are clearly identified and submitted in accordance with Section 3 – Proposal Requirements and

Documents under the section labeled “Exceptions.”

Failure to review or comply with the General Terms and Conditions may result in the proposal being deemed non-responsive and may disqualify the respondent from further consideration.

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Section 5 Evaluation Criteria

Brazosport College will establish an Evaluation Committee (Committee) and designated College representatives to review all proposals submitted in response to this Request for Proposals (RFP).

Proposals will be evaluated based on the information submitted in response to this solicitation and the criteria identified below.

The Evaluation Committee may review technical and operational proposal components, while designated College representatives shall separately review financial proposals, references, compliance documentation, and other materials as determined necessary by the College.

The College reserves the right to request additional information, clarifications, presentations, demonstrations, or supporting documentation from respondents as necessary to assist in the evaluation process.

Respondents may submit additional supporting or specialty information as attachments.

However, proposals that fail to provide the required information identified in Section 3 –

Proposal Requirements and Documents may be deemed non-responsive and may be disqualified from further consideration.

Proposals will be evaluated using the following criteria:

Evaluation Criteria Maximum Points

Executive Summary 5

General Approach 15

Response to Scope of Work 35

Qualifications and Key Personnel 20

Pricing Proposal 20

References 5

Total Possible Points 100

Required Forms and compliance documentation may be reviewed separately and evaluated on a pass/fail basis. Failure to submit required forms or required documentation may result in disqualification.

Brazosport College reserves the right to request additional information, conduct interviews, request presentations or demonstrations, perform reference checks, and conduct due diligence as part of the evaluation process if deemed necessary by the College.

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The College reserves the right to negotiate final contract terms, pricing, service components, and other contractual provisions with the selected respondent prior to final contract award.

BC further reserves the right to select the proposal determined to be in the best interest of the

College based on the evaluation criteria listed above, overall value provided to the College, operational capabilities, pricing structure, and any other factors determined to be in the best interest of Brazosport College.

Final award recommendations may be presented to the Brazosport College Board of Regents for approval.

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Section 6 Exhibits

Exhibit A

Brazosport College Campus Map (Current Temporary Bookstore Location – Former Java Hut

Location)

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Exhibit B

Brazosport College Enrollment and Institutional Profile Data

The following enrollment and institutional information is provided to assist respondents in understanding the size, operational environment, and student population served by Brazosport

College.

Current Institutional Information

• Fall Semester 2025 Credit Enrollment: 4,208 Students

• FY 2025 Unduplicated Headcount: 5,540 Students

• Student Housing: No On-Campus Housing

• New Athletics Programs Beginning 2027: Baseball and Softball

Fall Fall Fall Fall Fall

2021 2022 2023 2024 2025

Full Time Student 634 793 558 442 656

Part Time Student 3282 3251 3542 3370 3552

Total Student

Headcount 3916 4044 4100 3812 4208

Unduplicated

Headcount**

FY

FY

FY

FY

FY

5501 5599 5641 5707 5540

Enrollment data provided is based on institutional reporting and is intended solely for proposal development and operational planning purposes.

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Exhibit C

Pricing Proposal Form

Respondent Name: _________________________________________

Company Name: ___________________________________________

1. Bookstore Operations Revenue Share

Percentage of Gross Bookstore Sales Paid to Brazosport College (if applicable): __________ %

If tiered commission structure applies, provide details:

2. Digital Course Materials Pricing Model (myBC Books)

Describe pricing model proposed for digital course materials:

Estimated average student course materials cost per semester:

3. Physical Textbook Pricing

Describe pricing structure for physical textbooks and course materials:

4. Management or Operational Fees

Annual Management Fee (if applicable or indicate N/A):

Monthly Management Fee (if applicable or indicate N/A):

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5. Implementation / Transition Costs

One-Time Transition or Implementation Costs (if applicable or indicate N/A):

Description:

6. Additional Fees

Identify any additional fees associated with bookstore operations or digital course materials services. (if applicable or indicate N/A)

7. Value-Added Services Included at No Additional Cost

Describe any additional services included within proposed pricing.

Authorized Signature: ___________________________

Date: ___________________

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Exhibit D

Historical Bookstore Financial Activity and Transaction Data

The following historical financial and transaction data is provided to assist respondents in understanding prior bookstore activity, historical transaction volume, and other revenue activity associated with bookstore operations at Brazosport College.

The information provided below is intended solely for informational and proposal development purposes and shall not be interpreted as a guarantee of future transaction volume, sales activity, contract revenue, or future bookstore activity levels.

Table 1 – BibliU Student and Financial Aid Course Materials Activity by Academic Term

The table below represents cumulative course materials transactions processed through BibliU, the College’s current digital course materials provider, for student purchases and financial aid transactions following the transition from prior bookstore operations.

Term and Year Amount

Spring 2025 $ 449,500.00

Summer 2025 $ 223,725.00

Fall 2025 $ 486,524.19

Total $ 1,159,749.19

BibliU services were implemented beginning in Spring 2025; therefore, historical transaction data reflects activity beginning with initial program implementation.

Table 2 – Texas Book Company Student and Financial Aid Course Materials Activity by

Academic Term

The table below represents historical student and financial aid course materials transactions processed under prior bookstore operations managed by Texas Book Company prior to the

College’s transition to its current digital course materials provider.

Term and Year Amount

Fall 2021 $ 134,493.43

Spring 2022 $ 86,369.73

Summer 2022 $ 24,138.58

Fall 2022 $ 112,467.34

Spring 2023 $ 89,831.42

Summer 2023 $ 24,502.17

Fall 2023 $ 89,521.17

Spring 2024 $ 100,961.15

Summer 2024 $ 9,446.55

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Fall 2024 $ 70,631.44

Spring 2025 $ 7,212.82

Summer 2025 $ 1,514.60

Total $ 751,090.40

Table 3 – Departmental, Institutional, and Third-Party Bookstore Charges by Fiscal Year

The table below represents bookstore-related financial activity outside standard student course materials purchases, including departmental charges, institutional purchases, instructional and educational purchases, and third-party bookstore-related transactions processed through bookstore operations.

Fiscal Year Amount

2021 $ 124,396.39

2022 $ 156,343.95

2023 $ 130,969.74

2024 $ 57,774.59

2025 $ 39,504.31

Total $ 508,988.98

Important Notice

Historical financial and transaction data provided within this exhibit is intended solely to provide respondents with general operational context for proposal development and pricing considerations.

Brazosport College makes no representation or guarantee regarding future enrollment levels, bookstore transaction volume, institutional purchasing activity, digital course materials participation rates, or overall contract revenue during the term of any resulting agreement.