ESBD_528472_1781708736335_C2360-26-019 Solicitation.pdf

WALKER COUNTY PURCHASING DEPARTMENT

Email: bids@co.walker.tx.us * Telephone (936) 436-4944 * www.co.walker.tx.us

PLEASE MAIL, HAND DELIVER OR EMAIL PROPOSALS TO:

WALKER COUNTY PURCHASING DEPARTMENT

ATTN: LAURA BUCCAFURNI CTCD, CTCM

1301 SAM HOUSTON AVE. SUITE 235

HUNTSVILLE, TX 77340

LABEL SEALED BIDS: IFB# C2360-26-019

EMAIL BID SUBMISSIONS TO: BIDS@CO.WALKER.TX.US

For a printable version please visit our website at (Walker County Website/Departments/Purchasing) and click on link at the bottom of our webpage labeled: IFB# C2360-26- Walker County Senior Center Parking Lot Paving Project

POINTS OF CONTACT:

LAURA BUCCAFURNI, CTCD, CTCM – INTERIM PURCHASING AGENT

ERIC MINOR, CTCD, CTCM – ASSISTANT PURCHASER II

EMAIL: BIDS@CO.WALKER.TX.US

PHONE: 936-436-4944

The Offeror’s signature is required for acceptance of Offer and confirms Offeror has read and understands all requirements concerning this Invitation for Bid the undersigned affirms they are duly authorized to execute the contract, that this OFFER has not been prepared in collusion with any other Offeror, and that the contents of this OFFER have not been communicated to any other Offeror prior to the official opening. Emailed bid submissions may be emailed to: bids@co.walker.tx.us with the subject line: Walker County Senior Center Parking Lot Paving Project. Hand delivered or mailed offers must be SEALED in an envelope and CLEARLY Marked: IFB# C2360-26- Walker County Senior Center Parking Lot Paving Project

CERTIFICATION OF OFFER

SIGNED BY: ______________________________________TITLE: ________________________________________________

TYPED/PRINTED NAME: __________________________________________________________________________________

COMPANY NAME: ________________________________________ DATE: _________________________________________

MAILING ADDRESS: _____________________________________________________________________________________

TELEPHONE #: _____________________CELL #: _________________________ FAX #: ______________________________

EMAIL: ___________________________________TAX ID NUMBER: _______________________________________________

INVITATION FOR BID

WALKER COUNTY SENIOR CENTER

PARKING LOT PAVING PROJECT

BID REFERENCE NUMBER: C2360-26-019

BID CLOSING DATE: JULY 30, 2026, AT 9:00A.M. C.T.

mailto:bids@co.walker.tx.us

C2360-26-019

Tentative Schedule of Events Wednesday June 17, 2026 – Open for Bidding Wednesday June 17, 2026 – Posted/Published Friday June 26, AND Tuesday July 21, 2026 – Mandatory Pre-Bid Site Visits; Only Pick 1 to Attend Thursday, July 23, 2026 – Questions Deadline Thursday, July 30, 2026 – Bid Closing Date Monday, August 24, 2026 – Approval of award by Commissioner’s Court Tuesday September 8, 2026 – Pre-Construction Meeting September 22, 2026 – Anticipated Construction Start Date Project is expected not to last longer than 90 days from initial groundbreaking- Final Inspection

A. INTRODUCTION.

Walker County is accepting sealed offers from experienced contractors for all equipment, materials, supplies, labor, and all other costs associated with the demolition of the existing asphalt parking lot and to construct and pave a concrete parking lot at the Walker County Senior Center parking lot in accordance with Local Government Code Chapter 262 and the attached Construction drawings (See Attachment G).

B. SCOPE OF WORK.

Work includes replacement of an existing asphalt parking lot area on approximately 4 acres in Walker County as detailed in the Construction drawings provided (See Attachment G). The work is to include but is not limited to; site demolition, site clearing, earthwork, erosion and sedimentation control, soil stabilization, subgrade, paving of concrete, pavement markings, parking space markings. In addition to the scope of work the successful bidder will be responsible for following Walker County’s hours of operation and flow of entry and exit points; including Highway 75 entry, for this parking lot area ensuring vehicular access for the Walker County Senior Center parking lot and parking lot area of nearby buildings included in the project throughout the duration of the construction project. These specifications are for the furnishing of all materials, labor, and equipment for this project.

C. SUPPLIER’S RESPONSIBILITY.

1. Produce or obtain and deliver products and/or equipment to Walker County, Texas to departments as listed on purchase orders submitted to vendor.

2. Furnish and deliver the ordered quantity within a reasonable period of time upon receiving an order. If a dispute arises, previous delivery times of comparable orders will be considered to determine “reasonableness.”

3. Submit invoices as products and/equipment are shipped.

4. Remove debris, refuse and other materials from site. Leave areas of work in clean condition.

5. Transport debris and materials removed from the site with appropriate vehicles and dispose off-site to areas that are approved for disposal by governing authorities.

6. Conform to applicable State and Local codes for demolition of structures, safety of adjacent structures, dust control and run off control.

7. Obtain required permits and licenses from appropriate authorities. Pay associated fees including disposal charges.

8. Notify affected utility companies before starting work and comply with their requirements.

9. Do not close or obstruct public or private roadways, sidewalks, or fire hydrants without appropriate permits or written authorization.

10. Conform to applicable regulatory procedures when hazardous or contaminated materials are discovered.

11. The contractor shall repave the concrete parking lot in a fluid process. The parking lot shall be repaved in a timely manner, before being adversely affected by exposure to rainfall or heavy traffic.

12. The contractor shall provide the County with a tentative project schedule and order of work prior to beginning the project.

13. Walker County must be notified in writing a minimum of 72 hours in advance of the work taking place. Failure to inform Walker County 72 hours in advance will void any assistance from the County in moving vehicles from the parking lot construction area. The contractor shall not block commercial building occupants and or nearby residents in or out of their business and or homes for an entire day. Traffic may be detoured while working on the parking lot, but commercial occupants and nearby residents must be allowed in and out of their homes.

Hours of operation and traffic flow of parking lot construction area will be discussed at the mandatory site visit and pre-construction meeting.

14. The awarded contractor will be required to provide all manpower, equipment, product, planning and/or other necessary goods and services pertaining to the concrete paving of the Walker County Senior Center Parking lot.

15. Awarded contractor will maintain possession of all debris for disposal, except excess waste dirt. The excess waste dirt can be placed at the Road and Bridge Precinct One barn located next to the work site at 350 A SH 75 N Huntsville, TX 77320. The awarded contractor will be responsible for all transportation and cost associated for the haul off all debris for disposal. NOTE: The County may exercise, at its discretion, an option to retain any other waste material to include excess waste dirt to be delivered to its disposal site for possible use by County personnel for alternate applications unrelated to the scope of work/services required within this RFP.

16. All work performed must be completed using the current Texas Department of Transportation and by the attached Construction plans. Contractor is responsible for providing all signs, flagging, barricades, and other traffic control devices necessary to warn and/or divert traffic when applicable, including approval from TxDOT for all traffic control operations.

17. If the organization submitting a proposal must outsource or contract any work to meet the requirements contained herein, this must be clearly stated in the proposal. Additionally, all costs included in proposals must be all-inclusive to include any outsourced or contracted work. Any proposals which call for outsourcing or contracting work must include a name and description of the organizations being contracted.

18. All costs must be itemized to include an explanation of all fees and costs.

D. SUBMITTAL REQUIREMENTS.

Respondents submitting a Bid do so entirely at their expense. There is no expressed or implied obligation by the County to reimburse any individual or Contractor for any costs incurred in preparing or submitting a Bid, for providing additional information when requested by the County, or for participating in any selection interviews. Offers must include the following:

1. Sign front page of the solicitation under the section of Certification of Offer

2. References

3. Conflict of Interest Questionnaire – Attachment A

4. Certificate of Interested Parties Form 1295 – Attachment B

5. House Bill 89 Verification – Attachment C

6. Background and Experience

a. Describe the background, history, and core competencies of your company as they relate to this project

b. Description of experience in resurfacing operations

c. Level of experience/years of operation in asphalt and paving

7. Anticipated resources you will assign to this project (total personnel number, as well as role, title, experience, resumes of key supervisory personnel)

8. Proposed Solution

9. Include project management methodology

10. Description of the traffic control plan scenarios for the streets to be considered for paving

11. Submit Tentative Project Schedule

12. Pricing Schedule – Attachment E

a. Attach itemized cost with the required explanation.

b. Include costs for any items outsourced or any subcontracted services, if applicable, including the name and description of the organizations being contracted.

13. Submit construction plans and or drawings to include all measurements and materials that will be used.

14. If applicable provide warranty information about any materials, labor, equipment used associated with project that are covered under the warranty, at completion of project.

15. Current Certificate of Insurance- Must Be Included in Bid Packet at Time of Submission

16. Offeror shall provide necessary certification and licensing, bonds, required forms and any other documentation that would pertain to this project. Provide Contractors license and other licenses (i.e.: electrical and plumbing) necessary to do business with Walker County (if applicable).

17. Submit one (1) original & one (3) copies of your bid response and a USB Drive.

E. REQUESTS FOR CLARIFICATIONS.

Requests for clarifications of this offer must be submitted by Thursday July 23 by 12:00 PM CT. Email bids@co.walker.tx.us. The subject line must read IFB# C2360-26-019 Walker County Senior Center Parking Lot Paving Project. All questions will be answered by addendum following the clarification deadline.

ATTEND ONE MANDATORY pre-bid site visit held on FRIDAY JUNE 26 OR TUESDAY JULY 21 AT 10:00 AM C.T.

Attendance at one mandatory pre-bid site visit is only required, not both. The location of the site visit will be at: Walker County Senior Center Parking Lot located at 340 TX-HWY 75, Huntsville, TX 77320. Vendors will have the opportunity to tour the area where all work will be performed. If you will be attending the site visit, please send an email to bids@co.walker.tx.us requesting attendance. Include your first and last name, company you are with, position held. All questions that are asked and answered during the site visit will need to be formally submitted to the Purchasing Department via email to bids@co.walker.tx.us then an addendum addressing all questions that were submitted by the deadline will be answered and posted.

F. CONDITIONS OF OFFERING.

The following instructions apply to all Offers and become a part of the terms and conditions of any offer submitted to the Walker County Purchasing Office, unless otherwise specified elsewhere in this offer request.

1. All offers are required to be informed of the Terms and Conditions and will be held responsible for having done so.

Upon acceptance and approval by the Commissioner’s Court, this offer affects a working contract between Walker County and the successful offeror for the period designated.

2. Offers must be received in the Purchasing Office no later than the time and date specified. All offers received after the submission deadline will be considered void and unacceptable and will be returned unopened. Walker County is not responsible for lateness or non-delivery of mail, carrier, etc., and the date/time stamp in the Purchasing Office shall be the official time of receipt. Please include one (1) original & one (3) copies of your bid response and a USB drive.

3. The County reserves the right to inspect and ensure adaptability of the service, accept or reject in part or in whole any and all offers, to waive any informality in offers and unless otherwise specified by the respondent, to accept any service in the response for the best value to the County.

4. If either the unit price or extended price is obviously in error the unit price will prevail. Walker County shall not be responsible for any verbal communication between any employee of the County and any potential offeror.

5. Only written specifications and written price quotations will be considered.

6. Walker County reserves the right to reject any offer that does not fully respond to each specified item.

7. Offeror must include Employer Identification Number or Social Security Number for the offer to be valid. Should there be a change in ownership or management; the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices.

8. Although the cost of service(s) to be provided is an essential part of the Offer, Walker County is not obligated to award a contract on the sole basis of cost.

9. The Purchasing Agent shall review all offers that have been submitted and make recommendations to the

Commissioner’s Court.

10. When only one offer is received by the County, the offer may be accepted if the Commissioner’s Court determines the price is fair and reasonable. If the price is not fair and reasonable, the offer is rejected. If two or more responsible offerors submit identical offers, the offer award will be determined by drawing of lots or as directed by the County Judge.

11. Offerors must furnish ALL information requested and, in the spaces, provided on the offer invitation form. Further, if specified elsewhere, each offeror must submit cuts, sketches, descriptive literature, and/or complete specifications.

Reference to literature submitted previously does not satisfy this provision. Offers in non-compliance with these requirements will be subject to rejection.

12. In the event any Governmental restrictions may be imposed which would necessitate alteration of the material, quality, workmanship or performance of the item offered on this offer prior to delivery, it shall be the responsibility of the successful offeror to notify the County Purchasing Office at once, indicating the specific regulation which requires such alterations, including any price adjustments occasioned thereby, or to cancel said contract.

13. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement.

14. Offers cannot be altered after receiving time. No offer may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent.

15. Offers must be submitted on this form, and the envelope must be clearly marked. Offers will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will an offer be considered if submitted to any other person or department other than specifically instructed.

16. In the event of a change needed in the specifications sent to the offeror, it is understood that all the foregoing terms shall apply to the addendum or addenda.

17. All delivery and freight charges (FOB Walker County) are to be included in the offer price.

18. Any interpretations, corrections or changes to this Invitation for Bid and specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Walker County Purchasing Department. Addenda will be posted on the Walker County website under Purchasing and will be emailed or faxed to all that are known to have received a copy of this Invitation for Bid.

19. At the request of Walker County, offeror must supply, a list of at least three references, located in Texas where like services have been supplied. References shall include name of business, address, telephone number and name of representative.

20. Walker County, Texas is exempt from State of Texas Sales Tax and a Tax Exemption Certificate shall be furnished by Walker County, Texas to the successful offeror upon request.

21. In the event any Governmental restrictions may be imposed which would necessitate alteration of the material, quality, workmanship or performance of the item offered on this bid prior to delivery, it shall be the responsibility of the successful offeror to notify the County Purchasing Office at once, indicating the specific regulation which requires such alterations, including any price adjustments occasioned thereby, or to cancel said contract.

22. The parties may agree to adjust prices periodically to reflect changes in tariffs implemented after the Response Due

Date that affect the cost of supplying goods under this Contract. Any existing tariffs at the time of the response should be considered as part of the response price. To request a price increase related to tariffs, Contractor must provide documentation that includes the effective date, amount, and scope of the tariffs. Contractor must demonstrate with specificity the effect of tariffs on its necessary and reasonable cost of supplying goods under this Contract, including its commercial reasons for using a source subject to tariffs. Any adjustment is at Walker County’s sole discretion. If Walker County grants an adjustment related to tariffs, Contractor shall monitor tariff levels and notify Walker County within five business days of any reduction or repeal. Walker County may reduce or retract a tariff adjustment it has granted at any time by notifying the Contractor of the new prices.

G. TERM OF CONTRACT.

The term of this contract shall be from Date of Award through completion. Project is expected not to last longer than 90 days from initial groundbreaking.

H. AWARD OF CONTRACT.

Contract may be awarded to one or more offerors in the event the selected offeror cannot render the requested services or is unable to fulfill the County’s work demand and/or timeframe for any circumstance. County will award a contract to the lowest responsible offeror. The County reserves the right to establish a contract with the same terms and specifications herein with the next lowest responsible offeror. An award will be issued to the vendor submitting the best value to Walker County. Commissioner’s Court reserves the right to make an award to more than one vendor and name them as alternate.

The departments will be allowed to purchase from the Alternate source if any of the conditions that follow exist:

a. Goods or Services are not acceptable (does not meet the specifications or what was originally quoted per this

BID).

b. Goods or Services are not available on the day it is needed, or

c. Location of alternate is closer when picked up

I. BID DUE DATE AND PROJECT START DATE.

All bids in response to this solicitation are due no later than 9:00 A.M. C.T. on Thursday, July 30, 2026. Upon notification, the Contractor will begin immediately upon award by Commissioner’s Court and complete the work within the contract time. Project is expected not to last longer than 90 days.

J. ETHICS.

The offeror shall not offer or accept gifts or anything of value nor enter into any business arrangement with any employee, official or agent of Walker County.

K. REQUIRED FORMS ATTACHED.

CONFLICT OF INTEREST, FINANCIAL INTEREST PROHIBITED.

No public official shall have interest in this contract in accordance with Vernon’s Texas Codes Annotated, Local Government Code, Title 5, Subtitle C, Chapter 171. Contractor shall ensure (except for eligible administrative or personnel costs) that no person who (i) is an employee, agent, consultant, officer, or elected official or appointed official of the Contractor or of a subcontractor of Contractor, and (ii) who exercises or has exercised any functions or responsibilities with respect to the activities assisted under this Agreement or is in a position to participate in a decision making process or gain inside information with regard to such activities, may have an interest in or benefit from the activity or have any interest in the Agreement or a subcontract for the Agreement, during the persons tenure with Agreement or a subcontract for the Contractor and for at least one year thereafter. Contractor shall apply the requirements of this subsection to employees, agents, consultants, officers, and elected and appointed official and any subcontractors of Contractor as well as any member of such persons immediate families, their partners, and any organization that employs, or is about to employ any of the above. Contractor shall comply with Chapter 171, Texas Local Government Code.

*The Contractor shall include the substance of this Section in all subcontracts.

CONFLICT OF INTEREST QUESTIONNAIRE. (ATTACHMENT A)

Effective January 1, 2006, Chapter 176 of the Texas Local Government Code requires that any proposer or person conducting business or wishing to conduct business with a county, complete a “Conflict of Interest Questionnaire”. By law, this completed questionnaire must be filed with the County Clerk for the County of Walker. The Walker County Clerk’s mailing address is: 1100 University Ave., Room #201, Huntsville, TX 77340 A person commits an offense if the person violates Section 176.006, Local Government Code. An offence under this section is a Class C misdemeanor. Any questions concerning this form should be addressed to the Texas Ethics Commission; 201 East 14th St., 10th Floor; P.O.

Box 12070, Austin, Texas, 78711-2070; 1-800-325-8506; fax 512/463-5777; or web site www.ethics.tx.us.

1295 FORM. (ATTACHMENT B)

*The Texas Legislature passed HB1295 in their last legislative session which added section 2252.908 to the Texas Government Code that now requires that a governmental entity receive a Certificate of Interested Parties Texas Ethics Commission Form 1295 before entering into a contract with Walker County. A notice to the appropriate local governmental http://www.ethics.tx.us/ entity that the following local government officer has become aware of the facts that require the officer to file this statement in accordance with chapter 176, Local Government Code.

HOUSE BILL 89 VERIFICATION. (ATTACHMENT C)

Pursuant to Section 2270.001, Texas Government Code

CERTIFICATE OF LOBBYING. (ATTACHMENT D)

Certification for Contracts, Grants, Loans, and Cooperative Agreements

PRICING SCHEDULE. (ATTACHMENT E)

All proposals must include proposed costs to complete the tasks described in the project scope. Costs should be stated as one-time or non-recurring costs (NRC). See Attachment D. Pricing Schedule. All costs and fees must be clearly described in each proposal.

WALKER COUNTY AFFIRMATIONS. (ATTACHMENT F).

CONSTRUCTION DRAWINGS. (ATTACHMENT G)

Stamped Construction drawings.

L. INDEMNIFICATION.

Successful offeror shall defend, indemnify and save harmless Walker County and all its officers, agents and employees from all suits, actions, or other claims of any character, name and description brought for or on account of any injuries or damages received or sustained by any person, persons, or property on account of any negligent act or fault of the successful offeror, or of any agent, employee, sub-contractor or supplier in the execution of, or performance under, any contract which may result from offer award. Successful offeror indemnifies and will indemnify and save harmless Walker County from liability, claim or demand on their part, agents, servants, customer, and/or employees whether such liability, claim or demand arise from event or casualty happening upon or within the occupied premises themselves or happening upon or in any of the halls, elevators, entrances, stairways or approaches of or to the facilities within which the occupied premises are located. Successful offeror shall pay any judgment costs, which may be obtained, against Walker County growing out of such injury or damages.

If by reason of force majeure, Walker County shall be rendered unable, wholly or in part, to carry out its responsibilities under the contract other than its obligations to Contractor make the required payments, then Walker County shall give the Contractor notice and full particulars of such force majeure in writing within a reasonable time after the occurrence of the event of cause relied on and such notice shall suspend Walker County responsibilities for the continuance of the liability claimed, but no longer period. The term “force majeure” as used shall mean acts of God, strikes, lockouts, lockdowns, acts of public enemy, and orders of any kind of the Government of the insurrection, riot, work stoppage, epidemic, earthquake, fire, explosion, hurricane, breakage, or accidents to machinery or equipment over and above ordinary maintenance and repairs, construction and relocation to a new facility, civil disturbances and other events of causes that would cripple normal operations.

M. TERMINATION FOR DEFAULT.

In the event the successful offeror shall fail to perform, keep or observe any of the terms and conditions to be performed, kept or observed, Walker County shall give the successful offeror written notice of such default. And in the event said default is not remedied to the satisfaction and approval of Walker County within two working days of receipt of such notice by the successful offeror, default will be declared and all the successful offeror’s rights shall terminate. Offeror, in submitting this offer, agrees that Walker County shall not be liable to prosecution for damages in the event that Walker County declares the offeror in default. The performance of work under this order may be terminated in whole, or in part, by the Buyer in accordance with this provision. Termination of work shall be effected by the delivery to the Seller of a “Notice of Termination” specifying the extent to which performance of work under the order is terminated and the date upon which such termination becomes effective. Such right of termination is in addition to, and not in lieu of, rights of Buyer set forth. Walker County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Walker County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Walker County’s satisfaction and/or to meet all other obligations and requirements. Walker County may terminate the contract without cause upon thirty (30) days written notice.

N. TERMINATION FOR CONVENIENCE.

Walker County reserves the right to terminate the contract at any time, in whole or in part, without cost or penalty, by providing thirty (30) calendar days’ advance written notice, if Walker County determines that such termination is in the best interest of the County. In the event of such a termination, Contractor must, unless otherwise mutually agreed upon in writing, cease all work immediately upon the effective date of termination. Agency shall be liable for payments limited only to the portion of work Agency authorized in writing and which Contractor has completed, delivered to Walker County, and which has been accepted by Walker County. All such work shall have been completed, in accordance with contract requirements, prior to the effective date of termination. Walker County shall have no other liability, including no liability for any costs associated with the termination.

O. BUDGET.

This is subject to revision by Commissioner’s Court. All bids must include proposed costs to complete the tasks described in the Scope of Work. NOTE: All costs and fees must be clearly described in each bid.

P. FUNDING.

Funds for payment have been provided through the Walker County budget approved by the Commissioner’s Court for this fiscal year only. State of Texas statutes prohibits the obligation and expenditure of public funds beyond the fiscal year for which a budget has been approved. Therefore, anticipated orders or other obligations that may arise past the end of the current Walker County fiscal year shall be subject to budget approval.

Q. PURCHASE ORDER.

The successful offeror shall not deliver products or provide services without a Walker County Purchase Order or contract, signed by an authorized agent of the Walker County Purchasing Department. A purchase order must be issued by the Walker County Purchasing Department prior to work beginning. Invoices not bearing a purchase order number may be delayed for payment.

R. CHANGE ORDERS.

It is the County’s desire to have all questions and/or comments addressed prior to issuing a purchase order; any change order will be greatly scrutinized and could impede future awards. No change orders will be accepted unless written approval by the Commissioner’s Court. Any work completed without written approval by the Commissioner’s Court is subject to non-payment.

S. CONTRACT CHANGES.

This offer, when properly accepted by Walker County, shall constitute an equally binding contract between the successful offeror and Walker County. No different or additional terms will become a part of this contract without approval by the Commissioner’s Court. All proposed changes to the contract must be submitted in writing to the Purchasing Agent and shall become effective upon approval of Commissioners Court. No oral statement by vendor or County employee shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract.

T. REDUCTION IN PRICE.

If during the life of the contract, the successful offeror’s net prices to other customers for items awarded herein are reduced below the contracted price, it is understood and agreed that the benefits of such reduction shall be extended to Walker County.

U. PAYMENT/INVOICING.

An invoice shall be submitted with the following information:

1. Name and address of vendor

2. Name and address of receiving Department

3. Walker County Purchase Order number

4. Description of services rendered

Payment shall not be processed until service has been rendered and a completed invoice is received by the Walker County Auditor's Office. All payments will be made by check Net 30 days from when the correct invoice(s) are received by Walker County. Original invoices can be submitted by Mail to: P.O. Box 1260, Huntsville, TX 77320 or hand delivered to 1301 Sam Houston Ave, Huntsville Texas 2nd floor, Auditor’s Office. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, will be returned to the respondent for correction. Under term contracts, when multiple deliveries and/or services are required, the respondent may invoice following each delivery, day, or job and the County will pay on invoice. Prior to any and all payments made for good and/or services provided under this contract, the respondent should provide his Taxpayer Identification Number or social security number as applicable (W9). This information must be on file with the Walker County Auditor’s office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Services.

Should your remittance addresses change during this contract, it will be up to the offeror to notify the Auditor’s Office of this change at payables@co.walker.tx.us.

V. CONTINUITY OF SERVICES.

The Contractor recognizes that the services under the contract are vital to the Walker County and must be continued without interruption. Upon contract expiration, another Contractor may continue services and agrees to (1) furnish phase in training and (2) exercise its best efforts and cooperation to affect an orderly and efficient transition to a successor.

The Contractor shall upon written notice, negotiate in good faith a plan with a successor to determine the nature and extent of phase-in, phase-out services required if contract is terminated.

W. VARIATON IN QUANTITY.

The County assumes no liability for commodities produced, processed or shipped more than the amount specified herein.

X. SPECIAL TOOLS AND TEST EQUIPMENT.

Walker County shall not furnish any equipment to assist in offloading of material.

Y. PLACE OF DELIVERY.

The place of delivery shall be that set forth on the purchase order.

Z. DELIVERY TERMS.

Offer must show number of days required to place material in receiving agency’s designated location under normal conditions. Unrealistically short or long delivery promises may cause offer to be disregarded. Consistent failure to meet delivery promises without valid reason may cause removal from offeror list.

An accurate delivery date must be quoted on the “Offer Form”. When there are various items, a delivery date must be included with each item quoted. Freight and shipping charges to Walker County must be included in the offer price. Final location will be supplied to the vendor on award of offer, F.O.B. destination. Delivery locations will be: Various County locations. Delivery days after receipt of order (ARO). If delay is foreseen, contractor shall give written notice to Director of Purchasing. The County has the right to extend delivery date if reasons appear valid. Contractor must keep County advised at all times of status of order. Default in promised delivery (without accepted reasons) or failure to meet specifications, authorized the County to purchase supplies elsewhere and charge full increase in cost and handling to defaulting contractor. Delivery shall be made during normal working hours only, 8:00 a.m. to 5:00 p.m. Every tender or delivery of goods must fully comply with all provisions of these requirements and the specifications including time, delivery and quality. Nonconformance shall constitute a breach which must be rectified prior to expiration of the time for performance. Failure to rectify within the performance period will be considered cause to reject future deliveries and cancellation of the contract by Walker County without prejudice to other remedies provided by law. Where delivery times are critical, Walker County reserves the right to award accordingly.

AA. WARRANTIES.

All work shall remain free of defects for one (1) full year after project completion by the successful Contractor. The County will not conduct any testing; contractor will be responsible for product and workmanship to ensure all warranty and specifications are met.

mailto:payables@co.walker.tx.us

BB. SAFETY STANDARDS & ACCIDENT PREVENTION.

With respect to all work performed under this contract, the CONTRACTOR shall:

1. Exercise every precaution at all times for the prevention of accidents and the protection of persons (including employees) and property.

2. Maintain at his office or other well-known place at the job site, all articles necessary for giving first aid to the injured and shall make standing arrangements for the immediate removal to a hospital or a doctor's care of persons (including employees), who may be injured on the job site. In no case shall employees be permitted to work at a job site before the employer has made a standing arrangement for removal of injured persons to a hospital or a doctor's care.

CC. INSURANCE REQUIREMENTS.

The awarded Offeror shall furnish and keep in full force the following insurance during the term of this Contract:

1. Statutory Workers’ Compensation in accordance with State of Texas requirements.

2. Commercial General Liability at minimum combined single limits of ($1,000,000 per occurrence and $1,000,000 general aggregate) for bodily injury and for property damages, which coverage shall include products/completed operations at $500,000 per occurrence.

3. Walker County shall be named as an additional insured party on Bidder’s general liability policy.

4. Commercial Automobile Liability at minimum combined single limits of $1,000,000.00 per occurrence for Bodily

Injury and Property Damage, including owned, non-owned, and hired vehicle coverage.

5. Employer’s Liability $1,000,000 each occurrence.

6. Professional Liability (E&O) $1,000,000 each occurrence

7. All insurance must be written on forms filed with and approved by the Texas Board of Insurance.

8. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent.

9. All of the aforementioned policies shall be issued immediately after the offeror receives notification of award.

Receipt of the Certificates of Insurance is required before any funds will be released for payment.

Acceptance of proof of insurance supplied by the successful offeror, nor failure to disapprove the insurance shall relieve the successful offeror of full responsibility of liability, damages and accidents as set forth herein. No additional payments shall be made for any insurance that the successful offeror may be required to carry. It is the responsibility of the successful offeror to provide renewals of their insurance at expiration during the contract term. Payments will be withheld until current Certificates of Insurance are received.

DD. PERFORMANCE BOND.

If the total Bid is more than $100,000, then a performance bond is required. Based on receiving notification of Commissioner’s Court approval, the Contractor shall submit a performance bond for the full amount of award from a certified State of Texas surety company. Should the payment bond not be provided within ten (10) calendar days, the County reserves the right to award to next responsible, responsive Contractor. Original performance bond to be submitted to the Purchasing Agent, 1301 Sam Houston Ave. Rm 235, Huntsville, TX 77340. The bond shall remain in effect until the closeout of the project is finalized.

EE. PAYMENT BOND.

If the total proposal is more than $50,000, a payment bond is required. Based on receiving notification of Commissioner’s Court approval, the Contractor shall submit a payment bond for the full amount of award from a certified State of Texas surety company. Should the payment bond not be provided within ten (10) calendar days, the County reserves the right to award to next responsible, responsive Contractor. Original payment bond to be submitted to the Purchasing Agent, 1301 Sam Houston Ave. #235 Huntsville, TX 77340. The bond shall remain in effect until both the final payment is made and the closeout of the project is finalized.

FF. LAWS AND REGULATIONS.

The respondent’s attention is directed to the fact that all applicable State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction shall apply to the award throughout, and they will be deemed to be included in the response document the same as though herein written out in full.

GG. OBLIGATION OF OFFEROR.

At the time of the opening of the solicitation each bidder will be presumed to have read and to be thoroughly familiar with the plans and contract documents (including all addenda). The failure or omission of any responder to examine any form, instrument or document shall in no way relieve any responder from any obligation in respect of his or her bid.

References: List three (3) references for which offeror has performed similar types of services and or goods within the last five (5) years. Include contact persons and phone numbers. Other government entities are preferred.

1. Company Name:

Address:

Contact Person:

Telephone No.:

Brief Description of project:

2. Company Name:

Address:

3. Company Name:

Address:

ATTACHMENT A

NOTICE TO VENDORS AND INSTRUCTIONS FOR

CONFLICT OF INTEREST QUESTIONNAIRE

H.B. 914, passed during the 2005 Texas legislative session, became effective on January 1, 2006. The bill enacts Local Government Code Chapter 176. The bill requires a vendor that wishes to conduct business or be considered for business with a Walker County to file a "conflict of interest questionnaire." The Texas Ethics Commission (TEC) created the conflict of interest questionnaire (FORM CIQ).

Section 176.006 requires disclosure of a person's "affiliations or business relationships that might cause a conflict of interest." The term "affiliation" is not defined in Chapter 176. However, the general definition of the word "affiliation" would mean any association or connection. So, any affiliation, including such things as friendship, membership in some group or organization, residence in the same neighborhood, relationship by blood or marriage, or any other connection, must be disclosed.

How to complete the Conflict-of-Interest Questionnaire Form:

Each number below corresponds with the number on FORM CIQ:

1. Fill in the full name of the person (you) who is trying to do business with Walker County. If the business is a corporation, partnership, etc., then each person who acts as an agent for the business in dealings with Walker County must complete this form.

2. Check box if the form is an update to a form previously completed. Updates are required by law by the 7th business day after an event that makes a statement in a previously filed questionnaire incomplete or inaccurate.

3. Describe how you are affiliated or related to a Walker County employee or contractor with Walker County (such as an Construction or architectural firm) who makes recommendations to Walker County on expenditures of money. If no affiliation or business relationship exists, state "None."

4. Describe how you are affiliated or related to a local government officer. If no affiliation or business relationship exists, state "None."

5. Complete this Section by listing name for each local government officer with whom there is an affiliation to or business relationship and you checked the "Yes" box in Section 5 A, B, or C.

6. Describe any other affiliation or business relationship that might cause a conflict.

7. Signature box. Date and sign the form. A signature is required from the person completing the form even if "None" entered in boxes 3, 4, & 6.

ATTACHMENT A CONTINUED

ATTACHMENT A CONTINUED

ATTACHMENT B

CERTIFICATE OF INTRESTED PARTIES

Texas Ethics Commission (Form 1295)

Effective January 1, 2016, Texas Government Code Section 2252.908 requires that a governmental entity receive a Certificate of Interested Parties, Texas Ethics Commission Form 1295, before entering into certain contracts with a business entity. This includes new, amended, extended or renewed contracts that meet one or more of the following criteria:

1. Requires an action or vote by the Commissioners Court before the contract may be signed;

2. Has a value of at least $1 million; or

3. Is for services that would require a person to register as a lobbyist under Chapter 305, Texas Government Code.

Helpful Tips for completing Form 1295 (Please note this is not legal advice):

1. Who is the contract with – click “Other Governmental Entity”

2. Governmental Entity Name – Walker County, Texas

3. Contract ID Number – This will be the solicitation number and name as specified at the top of this document.

4. Read the Ethics Commissions definition of interested party, controlling interests and intermediary interest prior to completing this form.

Any delay in returning this form will result in delay of approval and/or award of the contract. If this form is not returned, Walker County will not proceed with the approval and/or award of the contract.

https://prd.tecprd.ethicsefile.com/File/

ATTACHMENT B CONTINUED- EXAMPLE OF 1295

ATTACHMENT C

HOUSE BILL 89 VERIFICATION

Prohibition on Contracts with Companies Boycotting Israel Texas Government Code Section 2271.002 states that a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:

1) does not boycott Israel; and

2) will not boycott Israel during the term of the contract.

Pursuant to Section 2271.002, Texas Government Code:

1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and

2. “Company” means a for-profit organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit.

3. The law applies to only contracts that are between governmental entity and company with 10 or more full-time employees;

and have a value of $100,000 or more that is to be paid wholly or partly from public funds of the governmental entity.

I, (authorized official) _________________________________, do hereby depose and verify the truthfulness and accuracy of the contents of the statements submitted on this certification under Texas Government Code Section 2271.002 and that the company named below:

1) does not boycott Israel currently; and

2) will not boycott Israel during the term of the contract; and

3) is not currently listed on the State of Texas Comptroller’s Companies that Boycott Israel List located at: https://comptroller.texas.gov/purchasing

Company Name

Signature of Authorized Official Date Title of Authorized Official

Any delay in returning this form will result in delay of approval and/or award of the contract. If this form is not returned, Walker County will not proceed with the approval and/or award of the contract.

https://comptroller.texas.gov/purchasing

ATTACHMENT D

CERTIFICATION REGARDING LOBBYING

Certification for Contracts, Grants, Loans, and Cooperative Agreements

The undersigned certifies, to the best of his or her knowledge and belief, that:

No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, Title 31, U.S.C. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The Contractor, _______________, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any.

Signature of Contractor’s Authorized Official

Name and Title of Contractor’s Authorized Official

Date

ATTACHMENT E

PRICING

Offeror shall provide a pricing schedule in accordance with Attachment G; Construction Drawings.

All proposals must include proposed costs to complete the tasks described in the project scope. Costs should be stated as one-time or non-recurring costs (NRC).

Location

From

To

Estimated Square Foot

Pricing per Square Foot

Walker County Senior Center Parking Lot HWY 75 Entrance C.O.M.E. Center Building 5,000

Total Square Yards

Price per square foot for any additional area(s) $______________

ADDITIONAL FEES: Any additional fees/charges included over and above listed items/quantities must be clearly noted. Any fees/charges not clearly defined on each invoice may be subject to delayed payment. Name all applicable additional fees/charges below.

Attach additional pages if necessary.

ATTACHMENT F

Walker County Contract Affirmations

This Walker County Contract Affirmations form must be submitted as part of any bid in response to a solicitation made by Walker County, Texas.