Invitation to Bid ITB No. 721-26091

Title: TS-60 and Metrology Equipment

Bid Submittal Deadline: Tuesday, June 30, 2026 by 04:30 pm (Central Time)

Point of Contact:

Ethan Walje

Jun 12th 2026, 4:00PM CDT - Jun 30th 2026, 4:30PM CDT

Updated 5/27/26

Table of Contents

Contents Page #

Project Details 4

1. Overview 5

2. Notice to Bidder 6

2.1. Submittal Deadline 6

2.2. ITB Contact Information and Questions 6

2.3. Schedule of Events 6

2.4. Addendum 6

2.5. Method of Award 7

2.6. Veteran Heroes United in Business 7

3. Submittal Requirements 8

3.1. Electronic Submission 8

3.2. Submittal Checklist 8

3.3. Bid Validity Period 8

4. General Information 9

4.1. Scope and Minimum Requirements 9

4.2. Compliance with Terms and Conditions 9

4.3. Evaluation 9

4.4. Termination Rights and No Minimum Work Guarantee 9

4.5. Bidder Qualifications and Right of Rejection 9

4.6. Group Purchasing Authority 9

4.7. Insurance Requirements 10

4.8. Criminal Background Checks 10

4.9. Certification Required by Texas Governor Executive Order GA-48 10

5. Scope of Work 11

5.1. Specifications 11

5.2. Delivery Timeline 11

5.3. Payment and Invoicing and Acceptance 11

5.4. Additional Submittals Specific to this ITB 11

6. Pricing and Delivery Schedule 13

6.1. Pricing 13

6.2. Discounts 13

6.3. Group Purchasing Organization (GPO) Contract Information 13

6.4. Delivery Schedule 14

6.5. F.O.B. Designation 14

6.6. Payment Terms 14

6.7. Bidder's Company Information 15

6.8. Price Bid Signature 16

Project Details

Project TS-60 and Metrology Equipment

Ref. # 721-26091

Type ITB

Description The University of Texas at Austin (“University”) on behalf of Cockrell School of Engineering requests bids in response to this Invitation to Bid no. 721-26091 (“ITB”) from qualified and experienced vendors (“Bidders”) for services, which are more specifically described in the Scope of Work (“SOW”), include (but may not be limited to):

Leica TS-60, associated peripherals, and supporting surveying and metrology equipment in order to conduct precision surveys of geodetic ground stations at McDonald Observatory

Open Date Jun 12th 2026, 4:00PM CDT

Questions Due Date Jun 17th 2026, 4:00PM CDT

Close Date Jun 30th 2026, 4:30PM CDT

Project Owner Ethan Walje

Events

Event Name Duration Description

Open Date Jun 12th 2026, 4:00PM CDT Posting date for the Opportunity

Questions Due Date Jun 17th 2026, 4:00PM CDT Deadline to submit Questions

Close Date Jun 30th 2026, 4:30PM CDT Deadline for Submissions

1. Overview

The University of Texas at Austin (“University”) on behalf of CSU (“Cockrell School of Engineering”) requests bids in response to this Invitation to Bid no. 721-26091 (“ITB”) from qualified and experienced vendors (“Bidders”) to provide a Leica TS-60, associated peripherals, and supporting surveying and metrology equipment (“Goods”).

2. Notice to Bidder

2.1 Submittal Deadline

University will accept bids until the following “Submittal Deadline”.

Jun 30 2026, 04:30 PM CDT

NOTE: A public opening of responses will not be conducted for this ITB.

2.2 ITB Contact Information and Questions

Bidders will submit all questions or concerns regarding this ITB via the University Euna portal.

University instructs interested parties to restrict all contact and questions regarding this ITB to written communications delivered through the University Euna portal.

University must receive all questions and concerns through the University’s portal, no later than date and time indicated in the Euna project timeline.

Questions submitted will be answered at the sole discretion of the University in a “Question and Answer” document that will be posted as an amendment to the ITB. Only answers provided in writing by the University will be considered official. All questions should, to the degree possible, cite the specific ITB section and paragraph number(s) to which the question refers.

University will provide responses as soon as practicable following the Question Deadline. University intends to respond to all timely submitted questions. However, University reserves the right to decline to respond to any question.

Bidder shall make no contact concerning this ITB with other University personnel, except as permitted by the points of contact listed above.

2.3 Schedule of Events

University reserves the right to change the dates.

Open Date: 2026-06-12 04:00 PM

Questions Due Date: 2026-06-17 04:00 PM

Close Date: 2026-06-26 04:00 PM

Evaluate By Date: 2026-06-30 04:00 PM

2.4 Addendum

An Addendum shall be posted when an addition or correction is required after the ITB is issued. Bidders are responsible for periodically checking the University Euna portal for Addenda or additional information.

2.5 Method of Award

Contract award shall be based on best value, Texas Education Code Section 51.9335, and the University reserves the right to make a single, multiple or no award. The resulting award shall be governed by The University of Texas at

Austin Purchase Order Terms and Conditions or Contract Terms found in APPENDIX TWO.

In determining what is the best value, the University shall consider the following in accordance with Texas Education

Code Section 51.9335: (1) the purchase price; (2) the extent to which the goods or services meet the institution's needs

Bidder is encouraged to submit a bid offering the maximum benefit to the University in terms of (1) total overall cost,

(2) service, and (3) project management expertise.

The evaluation of bid and the selection of Contractor will be based on the information provided in the bid. University may consider additional information if University determines the information is relevant. By submitting a bid in response to this solicitation, Bidder agrees to the selection and award process, and accepts the University’s judgment and decision of award. The University reserves the right to accept or reject any or all bids, waive informalities and technicalities, and accept the offer considered the most advantageous to the University. The University reserves the right to make the decision as to the system; product or service best meets the minimum specifications and best suits the needs of the University.

2.6 Veteran Heroes United in Business

2.6.1. It is the policy of The University of Texas at Austin to promote and encourage contracting and subcontracting opportunities for Veteran Heroes United in Business (VetHUBs) in all contracts. The policy applies to all contracts with an expected value of $100,000 or more. If Owner determines that subcontracting opportunities are probable, then a Subcontracting Plan (SP) is a required element of the Qualifications.

2.6.2 Statement of Probability: University has determined that subcontracting opportunities are not probable in connection with this procurement solicitation.

https://utexas.app.box.com/v/order-terms-1 https://utexas.app.box.com/v/order-terms-1

3. Submittal Requirements

The following is required to be submitted with the bid response. Failure to provide the requested information may result in disqualification of the bid.

3.1 Electronic Submission

The bid submittal process is solely by electronic submission.

Bids must be received by University on or before the Submittal Deadline (ref. Section 2.1) via the University Euna portal.

The electronic copy of the Bid shall be organized in a manner consistent with the solicitation requirements.

Bids must be formatted in typed, letter-size (8-1/2” x 11”), and must be submitted in PDF. Any supplemental or marketing type material shall be referenced in the bid and included as labeled attachments. The maximum upload file size is 1000 MB.

Do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

University will not accept Bids submitted by mail, email, telephone, or FAX transmission.

University shall not be responsible for failure of electronic equipment or operator error. Late or otherwise non-responsive bids will not be considered under any circumstances.

Please contact Euna at Support@GoBonfire.com for technical questions related to your submission. Bidder can also visit their help forum at https://bonfirehub.zendesk.com/hc.

3.2 Submittal Checklist

Bidder is instructed to complete, sign, and return the following documents as a part of its bid. If Bidder fails to return each of the following items with its bid, then University may reject the bid:

3.2.1 Signed and Completed Pricing and Delivery Schedule (ref. Section 6)

3.2.1.1 Including any supporting documents or BidTables as requested in Euna

3.2.3 Response to Access by Individuals with Disabilities (If Applicable)

3.2.4 Response to Security Characteristics and Functionality of contractor’s information resources (If Applicable)

3.3 Bid Validity Period

Each bid must state that it will remain valid for University’s acceptance for a minimum of one hundred and twenty

(120) days after the Submittal Deadline, to allow time for evaluation, selection, and any unforeseen delays.

mailto:support@gobonfire.com mailto:support@gobonfire.com https://bonfirehub.zendesk.com/hc https://bonfirehub.zendesk.com/hc

4. General Information

4.1 Scope and Minimum Requirements

Minimum requirements and specifications for Goods/Services, as well as certain requests for information to be provided by Bidder as part of the bid, are set forth below. The successful Bidder is referred to as the “Contractor.”

We are looking to purchase a Leica TS-60, associated peripherals, and supporting surveying and metrology equipment in order to conduct precision surveys of geodetic ground stations at McDonald Observatory. Geodetic stations are continuously operating scientific instruments permanently emplaced at key locations around the world and serve the realization of terrestrial reference frames, which support all global positioning applications. The required precision of these surveys is 1 millimeter over a kilometer-scale, therefore we require the highest level of performance, 0.6mm distance and 0.5” angle gold certification for the instrument. We plan to operate the instrument remotely from the field and require the radio receiver and remote controller for the TS-60, as well as the necessary survey software (survey, sets of angles, etc). We require batteries for both the TS-60 and the remote controller. We require precision Leica circular retroreflectors to serve as targets for the TS-60. The instrument and reflectors will be mounted on tribrachs and tripods, which need to be heavy-duty with geodetic grade stability. The instrument will be mounted at varying heights and also require heavy-duty, extra tall tripods with extension up to 10ft. Vendors are not expected or required to do any assembly or installation, just to deliver the equipment at CSR.

4.2 Compliance with Terms and Conditions

Bidder agrees to comply with all conditions shown on this form and University Terms and Conditions.

4.3 Evaluation

University will award the ITB based on best value criteria. University reserves the right, at its sole discretion, to determine whether the bid meets specifications.

4.4 Termination Rights and No Minimum Work Guarantee

University may terminate this Contract, without cause, upon 30 days written notice to Contractor. University does not guarantee that Contractor will receive any specific amount of work under the Service Agreement.

4.5 Bidder Qualifications and Right of Rejection

University reserves the right to reject any bid if the Bidder fails to satisfactorily convince the University that the Bidder is properly qualified by experience and/or facilities to carry out the obligation of the agreement and to satisfactorily complete all the agreement requirements.

4.6 Group Purchasing Authority

Texas law authorizes institutions of higher education (defined by §61.003, Education Code) to use the group purchasing procurement method (ref. §§51.9335, 73.115, and 74.008, Education Code). Additional Texas institutions of higher education may therefore elect to enter into a contract with the successful Bidder under this ITB. In particular, Bidder should note that University is part of The University of Texas System (UT System), which is comprised of fourteen institutions described at http://www.utsystem.edu/institutions. UT System institutions routinely evaluate whether a contract resulting from a procurement conducted by one of the institutions might be suitable for use by http://www.utsystem.edu/institutions http://www.utsystem.edu/institutions another, and if so, this ITB could give rise to additional purchase volumes. As a result, in submitting its bid, Bidder should consider proposing a pricing model and other commercial terms that take into account the higher volumes and other expanded opportunities that could result from the eventual inclusion of other institutions in the purchase contemplated by this ITB. Any purchases made by other institutions based on this ITB will be the sole responsibility of those institutions.

4.7 Insurance Requirements

Reference Section 9 of The University of Texas at Austin Purchase Order Terms and Conditions.

4.8 Criminal Background Checks

Each individual assigned to perform Services under the Agreement will be an employee of the Contractor or an employee of a permitted subcontractor engaged by the Contractor. Contractor will be responsible for the performance of all individuals performing the Services. Prior to commencing performance of Services, Contractor will conduct an appropriate criminal background screening on all such individuals and will not knowingly assign any individual to provide Services who have history of criminal conduct unacceptable for a University campus including violent or sexual offenses.

https://policies.utexas.edu/policies/criminal-background-checks

4.9 Certification Required by Texas Governor Executive Order GA-48

Pursuant to Executive Order GA-48 of the Governor of Texas effective November 19, 2024, Contractor certifies that it and, if applicable, any of its holding companies or subsidiaries, is not:

Listed in Section 889 of the 2019 National Defense Authorization Act (NDAA); or

Listed in Section 1260H of the 2021 NDAA; or

Owned by the government of a country on the U.S. Department of Commerce's foreign adversaries list under 15 C.F.R. § 791.4; or

Controlled by any governing or regulatory body located in a country on the U.S. Department of

Commerce's foreign adversaries list under 15 C.F.R. § 791.4.

1.

2.

3.

4.

4.9.1 Bidder’s Acknowledgment of Compliance with Executive Order GA‑48 [Required] [Si ngle Choice]

(Yes) / (No) https://utexas.app.box.com/v/order-terms-1 https://utexas.app.box.com/v/order-terms-1 https://policies.utexas.edu/policies/criminal-background-checks https://policies.utexas.edu/policies/criminal-background-checks https://gov.texas.gov/uploads/files/press/EO-GA-48_Hardening_State_Government_FINAL_11-19-2024.pdf https://gov.texas.gov/uploads/files/press/EO-GA-48_Hardening_State_Government_FINAL_11-19-2024.pdf

5. Scope of Work

Contractor must provide all labor, materials, equipment, and supplies as necessary to provide Goods.

The University will NOT accept any alternatives or substitutes unless otherwise stated.

Contractor must provide the following:

5.1 Specifications

Leica TS-60, associated peripherals, and supporting surveying and metrology equipment in order to conduct precision surveys of geodetic ground stations at McDonald Observatory. Geodetic stations are continuously operating scientific instruments permanently emplaced at key locations around the world and serve the realization of terrestrial reference frames, which support all global positioning applications. The required precision of these surveys is 1 millimeter over a kilometer-scale, therefore we require the highest level of performance, 0.6mm distance and 0.5” angle gold certification for the instrument. We plan to operate the instrument remotely from the field and require the radio receiver and remote controller for the TS-60, as well as the necessary survey software (survey, sets of angles, etc). We require batteries for both the TS-60 and the remote controller. We require precision Leica circular retroreflectors to serve as targets for the TS-60. The instrument and reflectors will be mounted on tribrachs and tripods, which need to be heavy-duty with geodetic grade stability. The instrument will be mounted at varying heights and also require heavy-duty, extra tall tripods with extension up to 10ft. Vendors are not expected or required to do any assembly or installation, just to deliver the equipment at CSR.

5.2 Delivery Timeline

University’s desired delivery date is on or before July 15th, 2026.

5.3 Payment and Invoicing and Acceptance

Contractor must email invoices to jason@csr.utexas.edu. University must approve all invoices before submitting payment. University will reach out to Contractor regarding any discrepancies.

5.4 Additional Submittals Specific to this ITB

Bidder must submit the following information as part of Bidder's bid:

5.1.1 Specifications [Required] [PDF]

(Vendor file uploads) mailto:jason@csr.utexas.edu mailto:jason@csr.utexas.edu

5.4.1 Does Bidder accept all terms and conditions in the solicitation and Appendix TWO without exceptions? [Required] [Single Choice]

(Yes) / (No)

5.4.2 If Bidder takes exception to any terms or conditions set forth in the Agreement (ref.

ATTACHMENT TWO), Bidder must submit a red-lined version of ATTACHMENT TWO and a detailed list of reasons for the exceptions as part of its bid. [Optional] [PDF]

(Vendor file uploads)

5.4.3 Additional Supporting Documents (Optional) [Optional] [Any]

(Vendor file uploads)

5.4.4 Who is the Bidder primary contact for addressing questions or communications from the solicitation? Please provide Name, Title, Email Address and Phone Number.

[Required] [Text]

(Vendor text input)

6. Pricing and Delivery Schedule

Having carefully examined all the specifications and requirements of this ITB and any attachments thereto, Bidder proposes to provide Goods upon the terms quoted (firm fixed price) below. The University will not accept bids which include assumptions or exceptions to the work identified in this ITB.

6.1 Pricing

Provide a total price (to include all travel and living expenses) for the proposed solution, as well as a detailed pricing breakdown for [tailor to your ITB]. The total proposed cost will be a firm fixed cost for the deliverables described in this ITB.

6.1.2 Detailed Pricing Breakdown [Required]

No Basket

Item Name Quantity Required Unit Price Total Cost Leica TS-60 1 Associated peripherals

Supporting surveying and metrology equipment

6.2 Discounts

Describe all discounts that may be available to University, including, educational, federal, state, and local discounts.

6.3 Group Purchasing Organization (GPO) Contract Information

The University of Texas System subscribes to a GPO Accreditation Program as noted on the referenced website.

Any bids being made under an available GPO contract that is recognized by UT System, shall be noted below for consideration by the University.

6.1.1 Total Cost of Proposed Services [Required] [Currency]

(Vendor currency input)

6.2.1 Discounts Offered [Required] [Text]

(Vendor text input) https://www.utsystem.edu/offices/business-affairs/group-purchasing-organization-gpo-accreditation-program https://www.utsystem.edu/offices/business-affairs/group-purchasing-organization-gpo-accreditation-program

6.4 Delivery Schedule

6.5 F.O.B. Designation

All bids must be based on "F.O.B. destination" delivery terms unless otherwise specified.

6.6 Payment Terms

University’s standard payment terms are “net 30 days” as mandated by the Texas Prompt Payment Act (ref. Chapter

2251, Government Code).

The University of Texas at Austin has implemented the JP Morgan Chase Single Use Account (SUA) Program as the preferred method of payment. Using this method provides benefit to both the university and the supplier who will have

6.3.1 Cooperative Contract Name [Required] [Text]

(Vendor text input)

6.3.2 Cooperative Contract Number [Required] [Text]

(Vendor text input)

6.3.3 Cooperative Contract Term [Required] [Text]

(Vendor text input)

6.3.4 Cooperative Contract Website Link [Required] [Text]

(Vendor text input)

6.4.1 Indicate the number of calendar days needed to commence the Services from the execution of the Contract. [Required] [Number]

(Vendor number input) http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2251.htm http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2251.htm http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2251.htm http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2251.htm their payment processed immediately. Any questions with regards to the SUA Program can be addressed to

PaymentServices@austin.utexas.edu. Note: Your existing merchant interchange fees will apply.

6.7 Bidder's Company Information

6.6.1 Prompt Payment Discount [Required] [Percentage]

(Vendor percentage input)

6.6.2 Please indicate that you will accept payment under the SUA Program. [Required] [Si ngle Choice]

(Yes) / (No)

6.7.1 Bidder's Company Name [Required] [Text]

(Vendor text input)

6.7.2 Bidder's Company Address [Required] [Text]

(Vendor text input)

6.7.3 Address of the Bidder’s Office Providing Services for this Agreement [Required] [Text]

(Vendor text input)

6.7.4 Number of Years in Business [Required] [Number]

(Vendor number input) mailto:PaymentServices@austin.utexas.edu mailto:PaymentServices@austin.utexas.edu

6.8 Price Bid Signature

The information in this ITB is to be utilized solely for preparing the proposal response to this ITB and does not constitute a commitment by University to procure any product or service in any volume.

6.7.5 State of Incorporation [Required] [Text]

(Vendor text input)

6.7.6 Number of Employees [Required] [Number]

(Vendor number input)

6.7.7 Name of Parent Corporation (if applicable) [Optional] [Text]

(Vendor text input)

6.7.8 Federal Tax ID Number [Required] [Text]

(Vendor text input)

6.7.9 Indicate whether the Bidder is a publicly traded company. If yes, identify the stock exchange (e.g., NYSE, NASDAQ) and provide the ticker symbol. [Required] [Text]

(Vendor text input)

6.8.1 Company Name [Required] [Text]

6.8.2 Contact Name [Required] [Text]

6.8.3 Contact Title [Required] [Text]

(Vendor text input)

6.8.4 Contact Email Address [Required] [Text]

(Vendor text input)

6.8.5 Date [Required] [Text]

(Vendor text input)

6.8.6 Signature [Required] [Text]