ESBD_527439_1781637730327_52900_IFB_HHS0017462_PCS_137_Formal_IFB_Template_Service.pdf

PCS 137 - SERVICES

Version 2.10 Page 1 of 49 Revised 03/18/2026

Stephanie Muth, Executive Commissioner

Invitation for Bids (IFB) for

Asbestos Removal for Lufkin SSLC

IFB No. HHS0017462

NIGP Class/Item No(s): 910-38

Insulation and Asbestos Installation, Maintenance, Repair and Removal Services, Including Spray-On Insulation

Procurement Schedule - All Times are Central Time Reference Section 2 for further information

IFB Date Posted to ESBD June 16, 2026

Questions or Clarifications Submission Deadline June 22, 2026, 10:30 AM

Responses to Questions or Clarifications - Addendum posted on the ESBD June 25, 2026, 3:30 PM

Courtesy Review of HUB Subcontracting Plan (HSP) Submission Deadline June 26, 2026, 10:30 AM

Response Deadline: Responses to this IFB must be received July 7, 2026, 10:30 AM

Anticipated Contract Start Date September 1, 2026

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Table of Contents 1 Introduction and Purpose of IFB

1.1 Authority

1.2 Historical Monetary Value

1.3 No Guarantee of Volume, Usage or Compensation

1.4 Negotiation, Exceptions or Assumptions

1.5 IFB Components

2 Procurement Schedule 3 Withdrawal or Amendment of Response 4 HHSC Overview 5 Definitions 6 General IFB Information

6.1 Sole Point of Contact and Communications

6.2 Exception to the Sole Point of Contact

6.3 Binding Offer Period

6.4 Costs Incurred

6.5 Changes, Modifications and Cancellation

6.6 Ambiguity, Conflict, Discrepancy

6.7 IFB Questions or Clarifications

6.8 Notification of Addenda or Cancellation

7 Scope of Work (SOW)

7.1 Scope of Services to be Performed

8 HUB Subcontracting Plan (HSP) Requirements

8.1 HUB Subcontracting Plan (HSP)

8.2 Courtesy Review of HSP

9 Pricing Information

9.1 Pricing Structure

9.2 Price Adjustments

10 Changes to The Contract 11 Contract Term

11.1 Term of Contract

11.2 Initial Contract Term:

11.3 Extension Option

12 Contract Administration/ Purchase Order Administration

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12.1 Contract Manager/Program Lead

12.2 Performed Services Monitoring

12.3 Performance Reporting

12.4 Contractor Response to Notification of Non-Material Deficiency

12.5 Corrective Action Plan (The Plan)

12.6 Performance Issues

12.7 Public Information Act – Bidder Requirements Regarding Disclosure

12.8 Bidder Waiver – Intellectual Property

13 Invoicing and Payment

13.1 Bill-to Address

13.2 Invoice Information

13.3 Payment

13.4 Invoice Submission

13.5 Disputed Invoice(s)

14 Insurance Requirements

14.1 Specific Insurance Requirements

14.2 Alternative Insurability

15 Screening of Responses

15.1 Administrative Screening

15.2 Irregularities

16 Evaluation

16.1 Evaluation of Responses

16.2 Conformance with State Law for Evaluation

16.3 Specific Evaluation Criteria

17 Award 18 Standards of Conduct for Vendors 19 Disclosure of Interested Parties 20 Protest Procedures Appendix A – Submission Instructions and Response Checklist

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1 Introduction and Purpose of IFB The Texas Health and Human Services Commission (HHSC) is an agency within the Texas Health and Human Services (HHS) system. The Procurement and Contracting Services (PCS) division of HHSC administers IFBs for HHS.

HHSC PCS is seeking competitive bids to establish contract(s) for a contractor that provides as needed asbestos abatement services for Lufkin SSLC.

Both HHS Agencies, HHSC and DSHS, will be entitled to use any contract awarded as a result of this IFB.

To be considered for award, Bidders must submit a comprehensive Response which includes all required information and documentation as outlined in this IFB to ensure the Bidder meets all requirements, possesses the required experience and qualifications, and has the capacity to provide the services described in this IFB. See Appendix A, Submission Instructions and Response Checklist.

1.1 Authority

HHSC is soliciting the services stated in this IFB under Texas Government Code 2156.063 Solicitation of Bids.

1.2 Historical Monetary Value

Historical spend for the same or similar services is $25,000.00 for the period 03/2025 through 08/31/2026.

1.3 No Guarantee of Volume, Usage or Compensation

HHS Agency does not guarantee any volume, usage, or compensation to be paid to any Contractor under any Contract resulting from this IFB. Additionally, all HHS Agency contracts are subject to appropriations, the availability of funds, and termination.

The estimated historical spend included in Section 1.2 is provided only as a guideline for preparing the pricing response and should not be construed as representing anticipated or actual quantities that will be required.

1.4 Negotiation, Exceptions or Assumptions

Negotiations are prohibited under the IFB procurement method under most circumstances, and even then, the scope of permissible negotiations is limited and may not result in a material change to the scope of work or specifications as advertised in this IFB.

Bidders should NOT submit exceptions to this IFB which could result in disqualification of a Response. No changes to a Response can be made after the submission deadline.

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No assumptions should be included in a Response. The inclusion of assumptions could result in disqualification of a Response. Instead, a Bidder should advance assumptions and seek clarification of a section of this IFB, any Exhibits or attachments, in the form and manner required in Section 6.7 IFB Questions or Clarifications.

1.5 IFB Components

This IFB includes the following items:

• PCS 137 IFB (this document)

• Exhibit A – HHS Solicitation Affirmations

• Exhibit B – PCS 111-Contract Affirmations and HHS Uniform Terms and Conditions (UTCs)

• Exhibit C – Pricing Sheet

• Exhibit D – Bidder Reference and Contractor Qualifications Form

• Exhibit E – HHS Online Bid Room Information

• Exhibit E-1- PCS Map

• Exhibit F – Historically Underutilized Business (HUB) Subcontracting Plan (HSP) and Requirements

• Exhibit G– Form 4109 Application for Texas Identification Number

2 Procurement Schedule The Procurement Schedule dates on the cover page of this IFB are subject to change. HHSC reserves the right to modify these dates at any time by issuing an addendum. Any events listed in the Procurement Schedule after the Response Deadline will occur at the discretion of HHSC.

Responses must be received by HHSC prior to the Response Deadline as indicated in the Procurement Schedule. Every Bidder is solely responsible for ensuring its Response is received by HHSC before the Response Deadline in accordance with all requirements regarding submission. HHSC is not responsible for lost, misdirected or late Responses.

By submitting a Response, the Bidder represents and warrants that the individual submitting the Response, inclusive of the documents made part of the Response, is authorized to sign on behalf of the Bidder, and to bind the Bidder under any Contract that may result from this IFB.

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3 Withdrawal or Amendment of Response Bidders may withdraw or amend their Responses at any time prior to the Response Deadline by e-mailing the point of contact listed in Section 6.1 (Sole Point of Contact and Communications).

The e-mail subject line for withdrawal or response amendment should contain the IFB number as indicated on the cover page of this IFB. The Bidder is solely responsible for ensuring the email is received by HHSC before the Response Deadline. HHSC is not responsible for lost or misdirected e-mails.

4 HHSC Overview The Health and Human Services Commission (HHSC) was created in 1991 to oversee and coordinate the planning and delivery of health and human services in Texas. It is established pursuant to Chapter 523, Texas Government Code and is responsible for oversight of Texas Health and Human Services agencies.

PCS administers the procurement process, which includes IFB announcement and publication, Bidder communications, receipt of Responses, screening of timely received responses, and facilitating the evaluation of qualified Responses. PCS, in coordination with each HHS program, manages the execution of the award, through issuance of Purchase Order(s) or other Contract document, resulting from this IFB.

5 Definitions Unless the context clearly indicates otherwise, throughout this IFB, the definition given to a term below applies whenever the term appears in this IFB, in any Response (Bid) submitted in response to this IFB, and in any Contract awarded as a result of this IFB. All other terms have their ordinary and common meaning.

a) Addendum – A written clarification or revision to this IFB issued by HHSC.

b) Bidder – The entity or individual that submits a response to this IFB. Includes anyone acting on behalf of the entity or individual that submits a response, such as an agent, employee, or representative. See also Respondent below.

c) Contract –The signed Purchase Order or Signature Document, the Uniform Terms and Conditions, Affirmations, along with any Attachments, Exhibits and any Amendments, purchase orders, or Work Orders that may be issued by HHSC, to be incorporated by reference for all purposes as a result of this IFB.

d) Contractor - Each Bidder, business entity or individual, if any, awarded a Purchase Order or other Contract to provide the services or goods as a result of this IFB.

e) Contract Term – The period of time during which the Purchase Order or Contract is in effect from the start date through the end date and may include renewal or extension periods.

https://statutes.capitol.texas.gov/?tab=1&code=GV&chapter=GV.523&artSec=

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f) Debarment – An exclusion from contracting or subcontracting with state agencies on the basis of cause pursuant to Title 34, Part 1, Chapter 20, Subchapter G of the Texas Administrative Code, and the Federal System for Award Management (SAM).

g) Deliverables – The services or goods specified in this IFB and any resulting Contract that the Contractor shall perform or deliver to the HHS Agency.

h) Electronic State Business Daily (ESBD) - The electronic online directory, administered by the Comptroller of Public Accounts, Statewide Procurement Division (SPD), for publishing procurement opportunities which exceed $25,000 in total estimated value and for providing public notice of contract awards. The ESBD may be accessed through the CPA web site at: https://www.txsmartbuy.gov/esbd.

Note: The Texas Comptroller of Public Accounts (CPA) recommends utilizing Google Chrome when navigating CPA websites.

i) Exhibit – A document, included as an attachment to this IFB, which provides terms and conditions, additional requirements and information related to this IFB.

j) HHS Agency - HHSC or any of the agencies of the State of Texas that are overseen by HHSC under authority granted under state law and the officers, employees, authorized representatives, and designees of those agencies. These agencies include: HHSC and the Department of State Health Services (DSHS), separately or combined. May also be referred to as System Agency.

k) IFB - This document, including all exhibits, attachments, appendices, or Addenda (if applicable). May also be referred to as Invitation for Bids.

l) NIGP (The National Institute of Governmental Purchasing (NIGP) Commodity Book) – The Class-Item numbering and descriptions used by state agencies to properly code services or products for a procurement.

m) Purchase Order – A legally enforceable agreement issued by HHSC indicating types, quantities, and agreed pricing for services and goods the Contractor will provide under any Contract resulting from this IFB.

n) Response – All information and materials submitted by a Bidder in response to this IFB.

May also be referred to as Bid or Bid Response.

o) Respondent – A term interchangeable with Bidder.

p) Scope of Work – The description of requirements, services, specifications for goods which may be required, and deliverables as provided in this IFB and any resulting Contract which the Contractor is required to provide.

q) Subcontractor - Any entity or individual that enters into a contract with the Contractor to perform part or all of the obligations of the Contractor under the Contract.

r) Texas Identification Number (TIN) – The 11-digit identification number set up through the Texas Comptroller of Public Accounts which is required for any entity or individual to http://www.txsmartbuy.com/sp https://www.txsmartbuy.gov/esbd

Version 2.10 Page 8 of 49 Revised 03/18/2026 receive payment under a Contract with the State of Texas. Also known as Texas Payee ID Number. Further information regarding this number may be accessed via the CPA Fiscal Management TexPayment Resource web page at:

https://fmx.cpa.texas.gov/fm/pubs/payment/gen_prov/index.php?s=payee_numreq&p =payee_numreq.

s) Unit of Measure – The set unit of measure (UOM), included on the Pricing Sheet, used for payment of the services under the Contract or Purchase Order. May be hourly, daily, weekly, monthly, etc.

t) Unit Rate – The set rate per the unit of measure (UOM) used for payment of the services, included on the Price Sheet, under the Contract or Purchase Order. May be hourly, daily, weekly, monthly, etc.

u) Vendor – A business entity or individual that supplies services or goods and may be a potential Bidder to this IFB.

6 General IFB Information

6.1 Sole Point of Contact and Communications

The HHSC PCS Sole Point of Contact for inquiries concerning this IFB is:

Kimberly Andrews, CTCD, CTCM

Purchaser VI- Services Department

Kimberly.Andrews@hhs.texas.gov

Bidders shall NOT use the e-mail address above for submission of a Response to this IFB. See Appendix A for submission requirements.

Bidders shall direct all communications, including questions or clarifications relating to this IFB, by e-mail to the HHSC PCS Sole Point of Contact named in Section 6.1 (Sole Point of Contact and Communications); communications by phone will not be accepted except for purposes such as instructing a potential Respondent through an IT system or website referenced in this Solicitation.

All other communications between a Bidder and HHS agency staff concerning this IFB are prohibited. In no instance is a Bidder to discuss cost information regarding this IFB with the HHSC PCS Sole Point of Contact or any other HHS staff. Failure to comply with these requirements may result in disqualification of the Response.

The Sole Point of Contact will authorize a secondary Sole Point of Contact in the event of their absence and, in such an event, will include the contact information for the secondary Sole Point of Contact in their automatic reply out-of-office e-mail message. See also Section 6.2 (Exception to Sole Point of Contact) below.

https://fmx.cpa.texas.gov/fm/pubs/payment/gen_prov/index.php?s=payee_numreq&p=payee_numreq https://fmx.cpa.texas.gov/fm/pubs/payment/gen_prov/index.php?s=payee_numreq&p=payee_numreq mailto:Kimberly.Andrews@hhs.texas.gov

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This restriction (as to only communicating in writing with the HHSC Sole Point of Contact identified above) does not preclude discussions between Bidder and agency personnel for the purposes of conducting business unrelated to this IFB.

6.2 Exception to the Sole Point of Contact

The only exceptions to the Sole Point of Contact are the HUB Coordinator, or, if expressly directed by the Sole Point of Contact, another designated System Agency representative.

Should Bidders have questions regarding proper completion of the HUB Subcontracting Plan, the HUB Coordinator may be contacted at Cheryl.Bradley@hhs.texas.gov. The Sole Point of Contact, Section 6.1, must be copied on the e-mail.

6.3 Binding Offer Period

By submitting a Response to this IFB, Bidder agrees that its Response will remain a firm and binding offer for 240 days, as stated in the HHS Solicitation Affirmations (Exhibit A).

Bidder may extend the time for which its Response will be firm and binding and include the extended period in the Response.

6.4 Costs Incurred

Bidder understands that issuance of this IFB or retention of responses in no way constitutes a commitment by HHSC to award a Contract. HHSC accepts no obligations for costs incurred in preparing and submitting a response, including, but not limited to, preparing for or participating in a vendor conference or site visit.

Responses shall be submitted at the sole expense of the Bidder. All responses shall be prepared simply and economically, providing a straightforward, concise delineation of the Bidder’s capabilities to satisfy the requirements of this IFB.

6.5 Changes, Modifications and Cancellation

HHSC reserves the right to change, amend, or modify this IFB prior to the Response Deadline indicated in the Procurement Schedule (cover page of this IFB). Changes, amendments, and modifications will be processed through one or more Addendum. The notification for any Addendum will be processed in accordance with Section 6.8.

HHSC reserves the right to cancel this IFB at any time. The notice of cancellation will be in accordance with Section 6.8.

mailto:Cheryl.Bradley@hhs.texas.gov

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6.6 Ambiguity, Conflict, Discrepancy

Bidders must notify the Sole Point of Contact, Section 6.1, of any ambiguity, conflict, discrepancy, exclusionary specification, omission, or other error in the IFB in the manner and by the deadline for submitting questions.

If Bidder fails to properly and timely notify the Sole Point of Contact, Section 6.1, of any ambiguity, conflict, discrepancy, exclusionary specification, omission or other error in the IFB, the Bidder, whether awarded a contract or not:

a) shall have waived any claim of error or ambiguity in the IFB and any resulting contract,

b) shall not contest the interpretation by HHSC of such provision(s), and

c) shall not be entitled to additional compensation, relief, or time by reason of ambiguity, conflict, discrepancy, exclusionary specification, omission, or other error or its later correction.

6.7 IFB Questions or Clarifications

HHSC will allow questions and requests for clarification regarding this IFB if submitted by e-mail to the Sole Point of Contact, Section 6.1, by the deadline established in the Procurement Schedule (cover page of this IFB) or deadlines established in subsequent Addenda. Responses to questions or other written requests for clarification will not be provided individually to requestors but will be consolidated in one or more Addenda.

HHSC reserves the right to amend the answers to questions or clarifications prior to the Response Deadline (cover page of this IFB) through a new Addendum. The notification will be processed in accordance with Section 6.8 (Notification of Addenda or Cancellation).

6.7.1 Submission of Questions or Clarifications

All questions and requests for clarification must be submitted by e-mail and include the following information:

a) IFB Number and Title of IFB (cover page of this IFB) must be included in the e-mail subject line and in the e-mail body;

b) Section or Paragraph number from this IFB;

c) Page Number of this IFB;

d) Exhibit name, Section or Paragraph, page number from the Exhibit;

e) Language, Topic, Section Heading being questioned or requested for clarification;

f) Requestor Contact Information must be included in the body of the e-mail.

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Questions or requests for clarification received after the deadline set in the Procurement Schedule (cover page of this IFB), or deadlines established in subsequent Addenda, may be reviewed by HHSC but will not be answered.

6.8 Notification of Addenda or Cancellation

6.8.1 Addenda Notification

All addenda will be posted to the ESBD. It is the responsibility of each potential Bidder to monitor the ESBD for any Addenda affecting this IFB. Failure to check the ESBD will in no way release any potential Bidder or awarded Contractor from the requirements of posted Addenda.

No HHS Agency will be responsible or liable in any regard for the failure of any Bidder or awarded Contractor to stay informed of all postings to the ESBD. If the Bidder fails to monitor the ESBD for any changes or modifications to this IFB, such failure will not relieve the Bidder or Contractor of its obligation to fulfill the requirements as posted.

Bidder must acknowledge receipt of any addenda by signing and returning SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM posted to the ESBD with your solicitation response in accordance with the submission options outlined in the solicitation.

6.8.2 Cancellation Notification

HHSC reserves the right to cancel this IFB at any time. Notice of the cancellation will be posted on the ESBD. Bidders are responsible for monitoring the ESBD frequently for notices regarding this IFB.

7 Scope of Work (SOW)

7.1 Scope of Services to be Performed

The required services to be provided are asbestos abatement services to inspect, contain, remove, and dispose of asbestos containing materials (ACM). The vendor will be responsible for supervision, clean up, and disposal, and must have all applicable permits, licenses, and insurance coverage.

Vendor will:

• Inspect, contain, remove, and dispose of asbestos containing materials;

• Perform an inspection of work areas upon notification from HHS. Notification will be made to the vendor’s point of contact stated on the purchase order;

• Respond to request for inspection to meet HHS schedule/timing requirements;

• Provide a detailed plan that will include the location and layout of decontamination areas, sequencing of asbestos abatement work, methods to be used to assure safety to anyone visiting the site, and a disposal plan for removing the ACM contaminated debris from the site;

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• Comply with all applicable state, federal, and local regulations, including those governing work practices, transportation and disposal of asbestos waste materials.

• Ensure the protection of workers, visitors to the site, and individuals in areas adjacent to the site.

• The Contractor shall be responsible for the safety of themselves, their employees, and any authorized personnel, and will bear all associated cost.

• Provide temporary utility connections to existing building utilities or provide temporary facilities necessary to carry out the work.

Upon notification by HHS, the Contractor will prepare temporary containment of approved work areas.

Signage:

• Provide warning signs in English and Spanish meeting regulatory requirements

• Place the signage in areas personnel will have adequate time to take precautions

• Signage will not be in view of the general public inside or outside of the work areas

• Preliminary signage in public areas will read “CAUTION – CONSTRUCTION AREA –

KEEP OUT”

• Provide visual barriers between preliminary signs and required signage as necessary to prevent undue public view of required signage

Critical Barriers:

• Decontaminate surfaces in areas to receive critical barriers with a High Efficiency Particulate Air(HEPA) vacuum and wet wiping prior to installation of critical barrier

• Separate the work area from other portions of the building and/or the exterior with plastic sheeting, 4 mil (min) thickness, sealing perimeter and seams with adhesive tape and/or spray adhesive

• Individually seal ventilation openings, wall mounted fixtures, doorways, windows, and openings into/from the work area with adhesive tape or with plastic sheeting, 6 mil (min) thickness secured in place with adhesive tape and/or spray adhesive

Contaminated Barriers:

• Provide containment barriers on surfaces that are not scheduled to be removed

• Provide a minimum of two individual layers of plastic sheeting, 6 mil (min) each, turned up walls at least twelve inches on floor areas. Seal seams using both spray adhesive and adhesive tape. Locate seams in top layer at a minimum of six feet from, or at right angles to, seams in the bottom layer

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• Provide a minimum of one layer of plastic sheeting, 4 mil (min), on walls and ceiling areas. Seal perimeters and seams, including the joining with the floor sheeting, with spray adhesive and adhesive tape

Emergency Exits:

• Arrange exit doors so that they are secure from outside the work area but permits exiting from the work area

• Mark outline of door on containment barriers with luminescent paint or tape at least one inch wide

• Hang a razor knife suitable for cutting through containment barriers on a string beside the outline

• Tape or paint with luminescent paint the work “EXIT” inside the outline in letters at least six inches and one inch wide

View Windows:

• Provide a twelve-inch square by 1/8-inch-thick (min) clear plastic view window or windows into containment area to allow view to full extent possible

Drop Cloth:

• Provide on the floor and wall areas a drop cloth, a single layer of plastic sheeting (6 mil on floor, 4 mil on wall) in work areas during removal operations. Turn floor drop cloth up walls at least eighteen inches. Overlap wall drop cloth twelve inches at floor. Seal seams using both spray adhesive and adhesive tape

• Install drop cloth at the beginning of each work shift. Drop cloth need only be sufficient coverage of work of that shift. Remove drop cloth at end of each work shift or as work in an area is completed. Keep material on sheet continuously wet until bagged

Walkways:

• Install walkways of 6 mil plastic sheeting between active removal areas and decontamination units to protect containment barriers from tracked material • Install walkways at the beginning of and remove at the end of each work shift

The vendor will supply an adequate number of air filtration exhaust ventilation units.

Construction:

• The ventilation units will be constructed of steel or other durable materials able to withstand damage from rough handling and transportation. Provide cabinet widths to accommodate doorways. Cabinet will be factory sealed to prevent material from being released during use, transport, or maintenance. Access to and replacement of air filters will be from intake end. Unit will be mounted on castors or wheels.

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• Rate capacity of fan according to usable air moving capacity under actual operating conditions

• The final filter will be HEPA type. Provide filter media folded into closely pleated panels. Completely seal the filter media edges with a structurally rigid filter housing to form a tight seal. Each filter will be certified by the manufacturer to have an efficiency of not less than 99.97% when challenged with 0.3 um dioctyl phthalate particles

• Pre-filters are required to prolong the operating life of the HEPA filter. Two stages of pre-filtration are required. Pre-filters will be installed on or in the intake grid of the unit and held in place with a special housing or clamps

• Each unit will be equipped with a Magnehelic gauge or manometer to measure the pressure drop across filters and indicate when filters have become loaded and need to be changed. A table indicating the usable air handling capacity for various static pressure readings on the Magnehelic gauge will be affixed near the gauge for reference, or the Magnehelic reading indicating at what point the filters should be changed, noting the Cubic Feet per Minute (CFM) air delivery at that point

• Each unit will have an elapsed hour meter to show the total accumulated hours of operation

• Each unit will have a lockout to prevent the fan from operating without a HEPA filter. Units will be equipped with an automatic shutdown system to stop the fan in the event of a major rupture in the HEPA filter or blocked air discharge

• Warning lights are required to indicate normal operation, excess pressure drop across the filters and inadequate pressure drop

Provide a fully operational ventilation system with the work area maintaining continuously a pressure differential across the work area containment of 0.02 inches of water.

Preparation of Work Area:

• Provide sufficient number of fully operation ventilation units to provide the equivalent of a minimum of one air change every twelve minutes, within the contained work area

• Provide a sufficient number of ventilation units needed by dividing the ventilation requirement (CFM) above by the capacity of ventilation units used.

Capacity of a unit for purposes of this calculation is the capacity in cubic feet per minute with fully loaded filters indicated on the unit’s labeled operating characteristics

• Locate ventilation units so that makeup air enters the work are primarily through decontamination facilities and traverses work area as much as possible. Position the ventilation units at a maximum distance from the work access opening or other makeup air sources

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• Place exhaust end of unit or exhaust duct through an opening in the containment barrier or wall and vent to exterior of building. Thoroughly seal opening against unit or duct

Operation of System during Abatement:

• Operate system continuously to maintain a constant reduced air pressure until decontamination of the work area is complete. Do not turn off units at the end of the work shift or when abatement operations temporarily stop. If failure of ventilation system occurs, immediately stop abatement work and do not resume until system is fully operating

• Start removal work at a location farthest from the ventilation units and proceed toward the ventilation units

• Operate system continuously during encapsulating procedures

• At completion of removal work, allow ventilation system to operate to purge the work area with clean makeup air and to remove airborne fibers that may have been generated during removal work

Dismantling the Ventilation System:

• Before removal of units from work area, remove and dispose of pre-filters as fungi (mold) contaminated, clean and seal unit intake and exhaust openings with 6 mil plastic sheeting, decontaminate exterior of units and seal entire unit, except rolling assembly, with 6 mil plastic sheeting

This work includes decontamination of areas prior to construction of Temporary Containment.

Wet Cleaning:

• Accomplish wet cleaning during decontamination with lint free towels. Wipe surface once and re-fold to a fresh face of cloth. Proceed in this manner until all available surfaces of towel have been used. Dispose of towel as contaminated waste

HEPA Vacuum Cleaning

• Remove small debris with the HEPA vacuum. HEPA vacuum surfaces of pieces too large to be removed by the suction of the HEPA vacuum. Pick up such pieces and place in the bottom of a disposal bag. Place pieces in bag without dropping and avoiding unnecessary disturbance of material. HEPA vacuum area three feet beyond the location in which visible debris was found. Vacuum in two directions each at right angles to the other.

• HEPA vacuum surfaces in the room starting with the ceiling, then vacuum starting at the top of the walls and working downward to the floor. Next begin at the corner of the floor farthest from work area entrance and work towards the entrance. HEPA vacuum the floor using a floor attachment with rubber floor seals and adjustable floor to attachment height. Adjust the height so that the rubber

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Construction:

• Construct airtight walls and ceilings using plastic sheeting, 6 mil (min) thick.

Attach to existing building components or to a temporary framework.

• Use a minimum of two layers of plastic sheeting, 6 mil (min) thick to cover floors.

Use only translucent or clear plastic sheeting to cover floors.

• Fabricate curtained doorways from two overlapping layers of plastic sheeting with openings at a minimum of three feet wide. Configure so that sheeting overlaps adjacent surfaces. Weight sheets at bottom so that they quickly close after being released. Put arrows on sheets to indicate the direction of overlap and/or travel. Provide a minimum of four feet between entrance and exit of any room. Attach top and right side of outer sheet to doorway frame. Attach top and left side of inter sheet to doorway frame.

• If the decontamination unit is located within an area with workers overhead, provide the top of the unit with a minimum of ¼ inch hardboard or ½ inch plywood “ceiling” with plastic sheeting, 6 mil (min) in thickness, covering the top of the “ceiling”

• Where the decontamination unit is within view of occupied areas, provide visual barriers of opaque plastic sheeting or other suitable material so that work privacy is maintained, and work procedures are not visible to building occupants

• Where the area adjacent to the decontamination unit is accessible to building occupants, construct a solid barrier on the public side of the sheeting to protect the sheeting. Construct barrier with wood or metal framing covered with a minimum of ¼ inch thick hardboard or ½ inch thick plywood. Where a solid barrier is provided, sheeting need not be opaque.

Personnel Decontamination Unit:

• Provide a Personnel Decontamination Unit consisting of a seral arrangement of connected rooms or spaces, with a minimum of a Changing Room, Air Lock Space, Shower Room, and Equipment Room. Require persons, without exception, to pass through this Decontamination Unit for entry into and exit from the Work Area. Do not allow parallel routes for entry or exit. Provide temporary lighting within Decontamination Units as necessary

• Post emergency numbers clearly in Changing Room (Clean Room) the telephone numbers and locations of emergency services including, but not limited to, fire, ambulance, doctor, hospital, police, power company, telephone company

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• Post an approximately twenty inches by fourteen inches manufactured danger sign at each entrance to the Work Area displaying the following general legend, and as required by applicable regulations

• Provide a changing room that is physically and visually separated from the rest of the building for the purpose of changing into protective clothing. Locate so that access to Work Area from Changing Room is through Shower Room. Separate Changing Room from other building areas by curtained doorway. Require workers to remove street clothes in this room, dress in clean disposable coveralls, and don respiratory protections equipment. Do not allow fungi (mold) contaminated items to enter this room. Maintain floor of Changing Room always dry and clean. Damp wipe surfaces after each shift change with a disinfectant solution. Provide a continuously adequate supply of disposable bath towels.

Provide storage facilities per employee as required with additional facilities for OWNER and anticipated visitors.

• Provide a shower room completely watertight operational shower to be used for transit by cleanly dressed workers heading for the Work Area from the Changing Room, or for showering by workers headed out of Work Area after undressing in the Equipment Room.

• Construct room by providing a Shower Pan and Shower Walls in a configuration that will cause water running down walls to drip into pan. Provide Shower Head and Controls at convenient location securely attached to shower wall.

• Provide splash-proof entrances to Changing and Equipment Rooms with two curtained doorways. Provide hot and cold water and drainage, as necessary for a complete and operable shower. Provide adequate hot water supply for number of persons using shower facilities. Provide a freely draining floor in shower pan at minimum one inch from top of pan. Provide a soap and shampoos dish and a continuously adequate supply of soap and shampoo and splash into the Changing or Equipment Rooms. Provide Sump Pump to pump wastewater through filters to drain. Change filters as necessary to maintain efficiency. Clean debris from shower pans daily.

• The Equipment Room (dirty room) is a change and transit area for workers.

Separate this room from the Work Area by a plastic sheeting curtained doorway.

Require work equipment, footwear and additional contaminated work clothing to be left in Equipment Room. Remove and dispose of drop cloth after each shift.

Wet wipe surfaces in Equipment Room after each shift change.

Personnel Decontamination Sequence:

• Worker shall enter Changing Room, remove street clothing, put on clean disposable coveralls and respirator, and pass through the Shower Room into the Equipment Room. Additional clothing and equipment left in Equipment Room

Version 2.10 Page 18 of 49 Revised 03/18/2026 needed by the worker shall be put on in the Equipment Room. Worker will then proceed to Work Area.

• Before leaving the Work Area, require the worker to remove gross contamination and debris from overalls and feet. The worker will then proceed to the Equipment Room and remove disposable clothing. Removed disposable clothing shall be placed in a disposal bag for disposal. Respiratory protection equipment will not be removed. After showering, the worker will proceed to the Changing Room and dress in either new coveralls for another entry or street clothing if leaving.

Equipment Decontamination Units:

• The vendor may provide an Equipment and Bag-out Decontamination Unit consisting of a serial arrangement of rooms (Wash Down Station, Washroom, Holding Room, Clean Room) for removal of equipment and material form Work Area.

• Personnel will not enter or exit Work Area through Equipment Decontamination Unit.

• Provide a wash down station enclosed completely watertight shower unit location in the Work Area just outside Washroom as equipment, bag and container cleaning station. Construct shower by providing a Shower Pan and Shower Walls in a configuration that will cause water running down walls to drip into pan.

Provide suitable types of fixtures and controls for washing equipment, bags, and containers. Provide splash-proof entrance to Work Area with curtained doorway.

Provide a freely draining floor in shower pan at minimum one inch from top of pan. Provide Sump Pump to pump wastewater through filters to drain. Change filters as necessary to maintain efficiency. Clean debris from shower pans on a daily basis.

• Provide Washroom for cleaning of equipment, bags, and containers passed from the Work Area. Construct Washroom of adequate size and located so that equipment, bags, and containers can be wiped clean and passed to the Holding Room. Separate this room from the Wash Down Station by a curtained doorway.

• Provide Holding Room as a drop location for equipment, bags, and containers passed from the Washroom. Size and locate so that equipment, bags, and containers cannot be passed directly from the Washroom through the Holding Room to the Clean Room. Separate Holding Room form the adjacent rooms by curtained doorways.

• Provide Clean Room to isolate the Holding Room from the building or exterior.

Size and locate to provide access to the Holding Room. Separate Clean Room from the building or exterior by a curtained doorway.

Equipment Decontamination Sequence:

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• Remove equipment, bags, and containers from Work Area through the Equipment Decontamination Unit according to the following procedure. At Wash Down Station, thoroughly wash equipment, bags, and containers and pass items into Washroom. At Washroom, wet clean equipment, bags, and containers and pass items into Holding Room. Workers will not enter the Holding Room from the Washroom.

• Enter Holding Area from Clean Room and remove decontaminated items through the Clean Room. Worker will not enter the Washroom from the Holding Room.

• Clean debris and residue from inside of Decontamination Units on a daily basis.

Wet wipe or wash surfaces when necessary to maintain sanitary conditions. If the Changing Room of the Personnel Decontamination Unit or the Clean Room or Holding Room becomes contaminated, abandon the Decontamination Unit and erect a new Decontamination Unit. The former Unit may be used as an inner section of the new “Dirty Room.”

Wetting Agents:

• Amended Water: Provide water to which a surfactant has been added. Use a mixture of surfactant and water which results in wetting of the ACM and retardation of fiber release during disturbance of the material equal to or greater than that provided using one ounce of a surfactant consisting of 50% polyoxymethylene ester and 50% polyoxymethylene ether mixed in five gallons of water.

• Removal Encapsulant: Provide a penetrating type encapsulant designed specifically for removal of ACM. Use material which results in wetting of the ACM and retardation of fiber release during disturbance of the material equal to or greater than that provided using one ounce of a surfactant consisting of 50% polyoxymethylene ester and 50% polyoxymethylene ether mixed in five gallons of water.

• Disposal Bags: Provide single layer, 6 mil (min) thickness, leak-tight, manufactured polyethylene bags. Provide bags with Department of Transportation (DOT) marking Aspect Ratio (ARQ), ASBESTOS, NA 2212” and diamond shaped figure with black stripes on top half and A9” on the bottom half.

• Disposal Containers: Provide manufactured rigid plastic or coated cardboard drums or boxes, lead-tight, with mechanically sealed lids specifically intended for disposal of asbestos-containing waste materials. Containers manufactured to meet more stringent disposal requirement will be acceptable.

• Disposal Bag Labels: Provide labels with OWNER’s name, project site address and the following warning, and in accordance with regulatory requirements.

DANGER

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CONTAINS ASBESTOS FIBERS

AVOID CREATING DUST

CANCER AND LUNG DISEASE HAZARD

AVOID BREATHING AIRBORNE ASBESTOS

General Removal Criteria:

• Apply wetting agents in strict accordance with manufacturer’s instructions.

Thoroughly wet material to be removed prior to disturbance to reduce fiber dispersal in the air. Accomplish wetting by a fine spray (mist) of wetting agent (amended water or removal encapsulant) applied with airless spray equipment.

Saturate material sufficiently to wet to the substrate without causing excess dripping. Allow adequate time for wetting agent to penetrate material thoroughly.

Spray material repeatedly during the removal work to maintain a continuously wet condition.

• Perforate outer covering of material which has been painted or jacketed in order to allow penetration of wetting agent, or where necessary, carefully strip away while simultaneously spraying amended water or removal encapsulant on the installation to minimize dispersal of asbestos fibers into the air.

• Mist work area continuously with amended water as necessary to reduce airborne fiber levels. Apply mist with airless spray equipment.

• The use of compressed air or other non-airless type equipment will not be permitted.

• Remove saturated material in manageable quantities. Do not allow material to dry out.

• Control the descent of staging or floor below. If over twenty feet use drop chute to contain material through descent.

• Thoroughly clean substrate, removing remaining residue using stiff bristled brush, pressure washer, or combination of methods to provide effective results.

Pipe Insulation Removal Criteria:

•Wet and remove material as indicated above

• Cut bands holding preformed pipe insulation, slit jackets at seams, remove and hand-place in a disposal bag. Do not drop on floor.

• Remove job molded fitting insulation in pieces as large as practical and hand place in a disposal bag. Do not drop on floor.

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• Where pipefitting insulation is removed from pipe with straight runs insulated with fibrous glass or other non-asbestos-containing fibrous material, remove fibrous material six inches from the point of contact with the asbestos-containing insulation and seal exposed ends of remaining pipe insulation.

Cement Fiber Board Removal Criteria:

• Wet and remove material as indicated above

• Remove material in full panels

• Place panels in disposal bags, containers or wrap with two layers of plastic sheeting, 6 mil(min) in thickness, label as required.

Disposal Bag Procedure:

• Place removed material while still in wet condition into disposal bags.

• Evacuate air from disposal bags with a HEPA vacuum before sealing.

• Twist neck of bags, bend over, and seal with minimum three wraps of adhesive tape.

• Clean outside of bags and move to decontamination unit.

• Place second bag around first immediately prior to moving through decontamination unit. Evacuate air, twist neck, and seal the second bag in the same manner as the first.

• Wash bags in shower, wet clean, and pass cleaned bags to adjacent room.

• Attach label to each disposal bag as indicated and in accordance with regulatory requirements.

Disposal Container Procedure:

• Place removed material while still in wet condition into disposal containers.

Seal container securely.

• Clean outside of containers and move to decontamination unit.

• Wash containers in shower, wet clean, and pass cleaned containers to adjacent room.

• Attach label to each container as indicated and in accordance with regulatory requirement.

All documents prepared by vendor or furnished to the vendor by HHS will be delivered to and become the property of HHS. All data prepared under the purchase order will be made available upon request to HHS without restriction or limitation for further use. The vendor

Version 2.10 Page 22 of 49 Revised 03/18/2026 may, at their own expense, have copies made of the documents or any other data furnished to HHS under the purchase order without restriction or limitation for further use.

The Point of Contact (POC) will be the Maintenance Plant Manager at LFSSLC. The POC will notify the vendor to schedule inspections and accompany the vendor during the inspection

7.1.1 Service Location(s)

HHS, at its sole discretion, with a 30 days’ advance written notice, reserves the right to change, consolidate, delete or add service locations.

a) Location(s) for Services

Lufkin State Supported Living Center (LFSSLC)

6844 North US Highway 69, Pollok, TX 75969

HHS Region No. 5

The Map (PDF) of the HHS Regions may be accessed at:

https://hhs.texas.gov/sites/default/files/documents/about-hhs/hhs-regional-map.pdf

b) Changes to service location(s) include but are not limited to: new office space within facility, office closure, consolidation of multiple offices increasing or decreasing square footage, expansion of an office into multiple offices, and relocation of office.

7.1.2 Performance Schedule

Contractor shall perform contracted services, including any minor adjustment call-back services, Monday through Friday between the hours of 8 a.m. and 5 p.m. (Central Time). Contractor shall not interfere with normal flow of HHS Agency business at the service location.

Contractor shall respond to all service calls within four (4) hours of HHS Agency request, unless the Response Deadline is extended by the HHS Agency Contract Manager.

7.1.3 Services Outside Regular Business Hours

Any services performed outside of regular business hours (8 a.m. to 5 p.m Central Time) must be requested and/or approved in writing by the HHS Agency Contract Manager and must be invoiced at the rate stated in Exhibit C – Pricing Sheet.

Services performed outside of the regular service hours without prior approval, will be at Contractor’s own risk and will be billed at the established rate stated in Exhibit C – Pricing Sheet

Emergencies: The HHS Agency reserves the right to declare any necessary work within the Scope of Services to be an emergency during regular service hours or outside regular service hours, and will request emergency services in writing. Contractor shall respond on-site to a https://hhs.texas.gov/sites/default/files/documents/about-hhs/hhs-regional-map.pdf

Version 2.10 Page 23 of 49 Revised 03/18/2026 request for emergency services within one (1) hour of notification and continue work until the services requested are complete to the satisfaction of the HHS Agency.

7.1.4 State Holidays

The state holidays observed are maintained by the State Auditor’s Office and may be accessed at: https://hr.sao.texas.gov/Holidays. HHS Agency does not require services to be performed on the “All agencies closed” holidays and any exception will be provided in writing to the Contractor. HHS Agency requires services to be performed for “Optional Holidays” or “Skeleton Crew Required” holidays.

To fulfill the required services, as applicable, the Contractor may perform the services on a holiday observed by HHS at NO additional expense to the HHS Agency.

Authorized services performed by Contractor on a state holiday will be invoiced at the Contract rate for Outside Regular Hours.

7.1.5 Minimum Experience and Qualifications

These minimum requirements apply to the Contractor and Contractor’s personnel and any Subcontractor and Subcontractor’s personnel.

Bidder shall submit documentation of experience and qualifications with Response, if requested in Exhibit C– Pricing Sheet.

a) The Bidder shall have relevant experience required for the performance of the services as outlined in this IFB. The minimum experience required is three (3) years.

b) The Bidder’s personnel to be assigned to perform the services must be fully trained and, at minimum, have three (3) years’ relevant experience.

c) The bidder and all personnel to be assigned to perform services must have the applicable asbestos license/registration from Department of State Health Services

(DSHS).

d) All Contractor or Subcontractor personnel assigned to perform the services must be at least 18 years of age.

e) The Bidder must provide a minimum of three (3) verifiable references for current or previous contracts of the same size and for similar or same services within the last three

(3) years in Exhibit D – Bidder Reference Form and return with Response.

7.1.6 HHS Agency Responsibilities

a) The HHS Agency will provide reasonable…