ESBD_525938_1781121107033_6100019544 RFO SOLICITATION .pdf

CITY OF SAN ANTONIO

Finance Department, Procurement Division

REQUEST FOR OFFER (“RFO”) NO.: 6100019544

SAFD RESCUE FIRST RESPONDER TRUCK

Date Issued: JUNE 10, 2026

RESPONSES MUST BE RECEIVED NO LATER THAN:

10:00 AM, CENTRAL TIME, JUNE 24, 2026

Responses may be submitted by any of the following means:

Electronic submission through the Vendor Portal

*Offer submissions will only be accepted electronically through the Vendor Portal*

Bid Bond: None Performance Bond: None Payment Bond: None Other: None

See Supplemental Terms & Conditions for information on these requirements.

Affirmative Procurement Initiative: None DBE / ACDBE Requirements: None

See Instructions for Offerors and Attachments sections for more information on these requirements.

Pre-Submittal Conference: *YES

*A Pre-Submittal Conference is scheduled, for June 15, 2026, at 10:00 a.m. Central Time. The Pre-Submittal Conference will be held via WebEx meeting. Prospective Respondents may join the WebEx using the following instructions:

WebEx Call-in: 1-415-655-0001

Meeting Number (Access Code): 2341 038 7020

Meeting Password: COSA

WebEx Link: https://sanantonio.webex.com/sanantonio/j.php?MTID=md35f2ff6ad24de9348c791aafdc627f1

Staff Contact Person:

Jordan Mergele Procurement Specialist II Email: jordan.mergele@sanantonio.gov Phone Number: 210-207-2707 https://sanantonio.webex.com/sanantonio/j.php?MTID=md35f2ff6ad24de9348c791aafdc627f1 mailto:jordan.mergele@sanantonio.gov

002 - TABLE OF CONTENTS

002 - TABLE OF CONTENTS

003 - INSTRUCTIONS FOR OFFERORS

004 - SPECIFICATIONS / SCOPE OF SERVICES

005 - SUPPLEMENTAL TERMS & CONDITIONS

006 - GENERAL TERMS & CONDITIONS

007 - SIGNATURE PAGE

008 - STANDARD DEFINITIONS

009 – ATTACHMENTS

003 - INSTRUCTIONS FOR OFFERORS

Submission of Offers.

Submission of Offer’s. *Offer submissions will only be accepted electronically through the City’s SAePS Portal*

Submission of Electronic Offer’s. Submit one offer electronically by the due date provided on the Cover Page. All times stated herein are Central Time. Any offer or modification received after the time and date stated on the Cover Page shall be rejected. All forms in this solicitation which require a signature must have a signature affixed thereto, either by manually signing the document, prior to scanning it and uploading it with your submission, or affixing it electronically.

Offers submitted by mail, fax or email will be rejected.

Modified Offer. Offers may be modified provided such modifications are received prior to the time and date set for submission of offers and submitted in the same manner as original offers. For electronic offers submitted through the portal, a modified offer will automatically replace a prior offer submission. See below for information on submitting Alternate Offers.

City shall not be responsible for lost or misdirected offers or modifications.

For electronic offers, Offeror’s electronic submission, with accompanying affirmations, constitutes a binding signature for all purposes.

Offerors are cautioned that they are responsible for the security of their log on ID and password, since unauthorized use could result in Offeror’s being held liable for the submission.

Certified Vendor Registration Form. If Offeror has not completed the City’s Certified Vendor Registration (CVR) Form, Offeror is required to do so prior to the due date for submission of offers. The CVR form may be accessed at:

https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement. Offerors must identify the correct name of the entity that will be providing the goods and/or services under the contract. No nicknames, abbreviations (unless part of the legal title), shortened or short-hand names will be accepted in place of the full, true and correct legal name of the entity.

Alternate Offers. Alternate offers may be allowed at the sole discretion of City.

Electronic Alternate Offers Submitted Through the Portal. All alternate offers are recorded with original offers when submitted electronically.

Catalog Pricing. (This section applies to offers using catalog pricing, unless this is a cooperative purchase.)

The offer will be based on manufacturer's latest dated price list(s). Said price list(s) must denote the manufacturer, latest effective date and published price.

Offerors shall be responsible for providing one copy of the manufacturer’s catalog for each manufacturer for which an offer is submitted. Offeror shall provide said catalog at the time of submission of its offer. Manufacturers’ catalogs may be submitted in any of the following formats: PDF, paper copy or CD ROM . Catalogs shall be mailed to the Finance Department, Procurement Division, P.O. Box 839966, San Antonio, Texas 78283-3966 prior to opening. Offeror shall submit a PDF file for offers submitted electronically.

Offerors may submit price lists other than the manufacturer’s price list. Said price list(s) must denote the company name and effective date. These price lists are subject to approval of the City’s Finance Department-Procurement Division.

Specified items identified herein, if any, are for overall offer evaluation and represent the commonly and most used items. Net prices entered for those specified items must reflect the actual price derived from quoted price list less all discounts offered.

Restrictions on Communication.

Offers are prohibited from communicating with: 1) City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the RFO or offers from the time the RFO has been released until the contract is posted for consideration as a City Council agenda item during a meeting designated as an “A” session or as an agenda item at a City Manager Contract Approval Review meeting; and 2) City employees from the time the RFO has been released until the contract is awarded. These restrictions extend to “thank you” letters, phone calls, emails and any contact that results in the direct or indirect discussion of the RFO and/or offer submitted by offeror. Violation of this provision by offeror and/or its agent may lead to disqualification of Offeror’s offer from consideration.

Exceptions to the restrictions on communication with City employees include:

Offerors may ask verbal questions concerning this RFO at the Pre-Submittal Conference. If a Pre-Submittal Conference is not held Offerors may ask questions via email.

Offerors may submit written questions, or objections to specifications, concerning this RFO to the Staff Contact Person listed on the Cover Page on or before seven calendar day prior to the date offers are due. Questions received after the stated deadline will not be answered. Questions submitted and the City’s responses will be posted with this solicitation.

All questions shall be sent by e-mail or through the portal.

Offerors may provide responses to questions asked of them by the Staff Contact Person after responses are received.

The Staff Contact Person may request clarification to assist in evaluating the Offeror’s response. The information provided is not intended to change the offer response in any fashion. Such additional information must be provided within two business days from City’s request.

Offerors and/or their agents are encouraged to contact the Economic Development Department for assistance or clarification with issues specifically related to the City’s Small Business Economic Development Advocacy (SBEDA) Program policy and/or completion of the required SBEDA forms. The point of contact may be reached by telephone at

(210) 207-3922 or by e-mail at SBEDAdocs@sanantonio.gov. This exception to the restriction on communication does not apply, and there is no contact permitted to the Economic Development Department regarding this solicitation, after the solicitation closing date.

If this solicitation includes DBE/ACDBE requirements, offerors or their representatives may contact the Aviation Department’s DBE/ACDBE Liaison Officer (DBELO/ACDBELO) for assistance or clarification specifically related to DBE/ACDBE policy or required forms. Barbara Patton, DBELO/ACDBELO, can be reached at (210) 207-3592, via email at Barbara.Patton@sanantonio.gov, or at bodd@sanantonio.gov.

Offerors are encouraged to reach out to the DBELO/ACDBELO or the Aviation Department's Business Opportunity & Diversity Development (BODD) Office prior to the offer/proposal deadline. Please note that inquiries after the due date will not be permitted. If this solicitation includes DBE/ACDBE requirements, this will be indicated on the Cover Page..

Vendors may contact the Vendor Support staff at (210) 207-0118 or by email at vendors@sanantonio.gov for assistance with vendor registration.

For Vendor assistance with SAePS Portal, you may contact vendor support at (210) 207-0118 or by email at vendors@sanantonio.gov with “SAePS Portal” on the subject line so responses can be expedited. Vendors can access the link below for instructions for creating a response in the SAePS portal.

https://www.sa.gov/files/assets/main/finance/documents/procurement/response.pdf

Pre-Submittal Conference.

If a Pre-Submittal Conference is scheduled, it will be held at the time and place noted on the Cover Page. Offerors are encouraged to prepare and submit their questions in writing in advance of the Pre-Submittal Conference in order to expedite the proceedings. City’s responses to questions received prior to the conference may be distributed at the Pre-Submittal Conference and posted with this solicitation.

Pre-Submittal Conference participation is optional, but highly encouraged.

Vendors who join the WebEx Pre-Submittal Conference are highly encouraged to email the solicitation’s Staff Contact Person confirming bidder attendance and participation through the WebEx.

mailto:vendors@sanantonio.gov mailto:vendors@sanantonio.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.sa.gov%2Ffiles%2Fassets%2Fmain%2Ffinance%2Fdocuments%2Fprocurement%2Fresponse.pdf&data=05%7C02%7CRosalinda.Mendez%40sanantonio.gov%7Cb1f428fa4ccd465deb4d08ddff714a37%7C1ab0214fac4a4407a7c62ef1eb76dac5%7C0%7C0%7C638947584231099786%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=yT8xHvHyMfEDSx9XzRXJGoJn9wupKxvv69nP4TA%2FcbM%3D&reserved=0

Any oral response given at the Pre-Submittal Conference that is not confirmed in writing and posted with this solicitation shall not be official or binding on the City.

This meeting place is accessible to disabled persons. Call the Staff Contact Person for information on the location of the wheelchair accessible entrance, or to request an interpreter for the deaf. Interpreters for the deaf must be requested at least 48 hours prior to the meeting. For other assistance, call (210) 207-7245 Voice/TTY.

Changes to RFO.

Changes to this RFO made prior to the offer due date shall be made directly to the original RFO. Changes are captured by creating a replacement version each time the RFO is changed. It is Offeror’s responsibility to check for new versions until the offer due date. City will assume that all offers received are based on the final version of the RFO as it exists on the day offers are due.

No oral statement of any person shall modify or otherwise change or affect the terms, conditions or specifications stated in the RFO.

Preparation of Offers.

All information required by the RFO must be furnished or the offer may be deemed non-responsive and rejected. Any ambiguity in the offer as a result of omission, error, unintelligible or illegible wording shall be construed in the favor of City.

Correct Legal Name. If an Offeror is found to have incorrectly or incompletely stated the name of the entity that will provide goods and/or services, the offer may be rejected.

Line Item Offers. Any offer that is considered for award by each unit or line item must include a price for each unit or line item for which Offeror wishes to be considered. All offers are awarded on the basis of low line item, low total line items, or in any other combination that serves the best interest of City, unless City designates this solicitation as an “all or none” offer in the Supplemental Terms & Conditions.

All or None Offers. Any offer that is considered for award on an “all or none” basis must include a price for all units or line items. In an “All or None” offer, a unit price left blank shall result in the offer being deemed nonresponsive and disqualified from consideration. An “All or None” offer is one in which City will award the entire contract to one offeror only.

Delivery Dates. Proposed delivery dates must be shown in the offer form where required and shall include weekends and holidays, unless specified otherwise in this RFO. Proposed delivery times must be specific. Phrases such as “as required”, “as soon as possible” or “prompt” may result in disqualification of the offer. Special delivery instructions, if any, may be found in the Specifications / Scope of Services section of this document, or in the Purchase Order.

Tax Exemption. The City of San Antonio is exempt from payment of federal taxes, and State of Texas limited sales excise and use taxes. Offerors must not include such taxes in offer prices. An exemption certificate will be signed by City where applicable upon request by Offeror after contract award.

Samples, Demonstrations and Pre-award Testing. If requested by City, Offeror shall provide product samples, demonstrations, and/or testing of items offered to ensure compliance with specifications prior to award of the contract.

Samples, demonstrations and/or testing must be provided within 7 calendar days of City’s request. Failure to comply with City’s request may result in rejection of an offer. All samples (including return thereof), demonstrations, and/or testing shall be at Offeror’s expense. Samples will be returned upon written request. Requests for return of samples must be made in writing at the time the samples are provided. Otherwise, samples will become property of City at no cost to City. Samples that are consumed or destroyed during demonstrations or testing will not be returned.

Estimated Quantities for Annual Contracts.

Designation as an “annual” contract is found in the contract’s title on the Cover Page of this document. The quantities stated are estimates only and are in no way binding upon City. Estimated quantities are used for the purpose of evaluation. City may increase or decrease quantities as needed. Where a contract is awarded on a unit price basis, payment shall be based on the actual quantities supplied.

Offerors shall thoroughly examine the drawings, specifications, schedule(s), instructions and all other contract documents.

Offerors shall make all investigations necessary to thoroughly inform themselves regarding plant and facilities for delivery of material and equipment, or conditions and sites/locations for providing goods and services as required by this RFO. No plea of ignorance by Offeror will be accepted as a basis for varying the requirements of City or the compensation to Offeror.

Confidential or Proprietary Information. All offers become the property of City upon receipt and will not be returned. Any information deemed to be confidential by Offeror should be clearly noted; however, City cannot guarantee that it will not be compelled to disclose all or part of any public record under the Texas Public Information Act, since information deemed to be confidential by Offeror may not be considered confidential under Texas law, or pursuant to a Court order. Pricing may be tabulated and posted to City’s website, so shall not be considered proprietary or confidential.

Costs of Preparation. Offeror shall bear any and all costs that are associated with the preparation of the Offer, attendance at the Pre-Submittal conference, if any, or during any phase of the selection process.

Rejection of Offers.

City may reject any and all offers, in whole or in part, cancel the RFO and reissue the solicitation. City may reject an offer if:

Offeror misstates or conceals any material fact in the offer; or

The offer does not strictly conform to law or the requirements of the offer;

The offer is conditional; or

Any other reason that would lead City to believe that the offer is non-responsive or Offeror is not responsible.

City, in its sole discretion, may also waive any minor informalities or irregularities in any offer, such as failure to submit sufficient offer copies, failure to submit literature or similar attachments, or business affiliation information.

Changes to Offer Form. Offers must be submitted on the forms furnished. Offers that change the format or content of City’s RFO may be rejected.

Withdrawal of Offers. Offers may be withdrawn prior to the due date. Offers submitted electronically may be withdrawn electronically.

Evaluation and Award of Contract.

City reserves the right to make an award on the basis of City’s best interests. Award may also be made based on low line item, low total line items, or in any other combination that serves the best interest of City, unless City designates this solicitation as an “all or none” offer in the Supplemental Terms & Conditions.

A written award of acceptance, manifested by a City Ordinance, and a purchase order furnished to Offeror results in a binding contract without further action by either party. Offeror must have the Purchase Order before making any delivery.

City reserves the right to delete items prior to the awarding of the contract, and purchase said items by other means.

Inspection of Facilities/Equipment. Depending on the nature of the RFO, Offerors' facilities and equipment may be a determining factor in making the offer award. All Offerors may be subject to inspection of their facilities and equipment.

Prompt Payment Discount.

Provided Bidder meets the requirements stated herein, City shall take Bidder’s offered prompt payment discount into consideration. The evaluation will not be based on the discount percentage alone, but rather the net price as determined by applying the discount to the bid price, either per line item or total bid amount. However, City reserves the right to reject a discount if the percentage is too low to be of value to City, given the circumstances. City may also reject a discount if the percentage is so high as to create an overly large disparity between the price City would pay if it is able to take advantage of the discount and the price City would pay if it were unable to pay within the discount period. City may always reject the discount and pay within the 30-day period, at City’s sole option.

City will not consider discounts that provide fewer than 20 days to pay in order to receive the discount.

For example, payment terms of 2% 5, Net 30 will NOT be considered in bid evaluations or in the payment of invoices.

However, payment terms of 2% 20, Net 30 will result in a two percent reduction in the bid price during bid evaluation, and City will take the 2% discount if the invoice is paid within the 20-day time-period.

Prohibited Financial Interest.

The Charter of the City of San Antonio and the City of San Antonio Code of Ethics prohibit a City officer or employee, as those terms are defined in the Code of Ethics, from having a direct or indirect financial interest in any contract with City. An officer or employee has a “prohibited financial interest” in a contract with City or in the sale to City of land materials, supplies or service, if any of the following individual(s) or entities is a party to the contract or sale:

• A City officer or employee; his or her spouse, sibling, parent, child, or other family member within the first degree of consanguinity or affinity;

• An entity in which the officer or employee, or his or her parent, child or spouse directly or indirectly owns (i) 10% or more of the voting stock or shares of the entity, or 10% or more of the fair market value of the entity; or

• An entity in which any individual or entity listed above is (i) a subcontractor on a City contract, (ii) a partner or (iii) a parent or subsidiary entity.

By submitting an offer, Offeror warrants and certifies, and a contract awarded pursuant to this RFO is made in reliance thereon, that it, its officers, employees and agents are neither officers nor employees of the City.

Unfair Advancement of Private Interests. Pricing and discounts contained in this contract are for use by City departments conducting City business. City employees may not use their positions to obtain special treatment or prices that are not available to the general public.

State of Texas Conflict of Interest:

Questionnaire (Form CIQ). Chapter 176 of the Texas Local Government Code requires that persons, or their agents, who seek to contract for the sale or purchase of property, goods, or services with the City, shall file a completed Form CIQ with the City Clerk if those persons meet the requirements under 176.006(a) of the statute.

By law this questionnaire must be filed with the City Clerk not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Texas Local Government Code.

Form CIQ is available from the Texas Ethics Commission by accessing the following web address:

https://ethics.state.tx.us/forms/conflict/

In addition, please complete the City’s Addendum to Form CIQ (Form CIQ-A) and submit it with Form CIQ to the Office of the City Clerk. The Form CIQ-A can be found at:

http://www.sanantonio.gov/atty/ethics/pdf/OCC-CIQ-Addendum.pdf

When completed, the CIQ Form and the CIQ-A Form should be submitted together by mail to the Office of the City Clerk.

Please mail to:

Office of the City Clerk, P.O. Box 839966, San Antonio, TX 78283-3966.

Do not include these forms with your offer. The Procurement Division will not deliver the forms to the City Clerk for you.

https://ethics.state.tx.us/forms/conflict/ http://www.sanantonio.gov/atty/ethics/pdf/OCC-CIQ-Addendum.pdf

CERTIFICATE OF INTERESTED PARTIES (FORM 1295)

The Texas Government Code §2252.908, and the rules issued by the Texas Ethics Commission found in Title 1, Chapter 46 of the Texas Administrative Code, require a business entity to submit a completed Form 1295 to the City before the City may enter into a contract with that business entity.

Form 1295 must be completed online. It is available from the Texas Ethics Commission by accessing the following web address: https://www.ethics.state.tx.us/filinginfo/1295/

Print and sign your completed Form 1295. Submit your signed Form 1295 with your response to this solicitation.

Where requested to provide the name of the public entity with whom you are contracting, insert “City of San Antonio”.

Where requested to provide the contract number, provide the solicitation number shown on the cover page of this solicitation (e.g., IFB 6100001234, RFO 6100001234 or RFCSP 6100001234).

The following definitions found in the statute and Texas Ethics Commission rules may be helpful in completing Form 1295.

“Business entity” includes an entity through which business is conducted with a governmental entity or state agency, regardless of whether the entity is a for-profit or nonprofit entity. The term does not include a governmental entity or state agency.

(NOTE: The City of San Antonio should never be listed as the “Business entity”.)

“Controlling interest” means: (1) an ownership interest or participating interest in a business entity by virtue of units, percentage, shares, stock, or otherwise that exceeds 10 percent; (2) membership on the board of directors or other governing body of a business entity of which the board or other governing body is composed of not more than 10 members; or (3) service as an officer of a business entity that has four or fewer officers, or service as one of the four officers most highly compensated by a business entity that has more than four officers. Subsection (3) of this section does not apply to an officer of a publicly held business entity or its wholly owned subsidiaries.

“Interested party” means: (1) a person who has a controlling interest in a business entity with whom a governmental entity or state agency contracts; or (2) an intermediary.

“Intermediary,” for purposes of this rule, means a person who actively participates in the facilitation of the contract or negotiating the contract, including a broker, adviser, attorney, or representative of or agent for the business entity who:

(1) receives compensation from the business entity for the person’s participation;

(2) communicates directly with the governmental entity or state agency on behalf of the business entity regarding the contract; and

(3) is not an employee of the business entity or of an entity with a controlling interest in the business entity.

Publicly traded business entities, including their wholly owned subsidiaries, are exempt from this requirement and are not required to submit Form 1295.

https://www.ethics.state.tx.us/filinginfo/1295/

004 - SPECIFICATIONS / SCOPE OF SERVICES

4.1 SCOPE: The City of San Antonio is soliciting offers to provide a rescue first responder truck for the San Antonio

Fire Department:

Item Description Total

Quantity

Rescue First Responder Ram 3500, Crew Cab, SRW, AWD Long Bed Truck w/Camper Top (Replaces #8647)

This contract shall supply a grant funded rescue tow vehicle plus emergency response equipment, such as emergency lights, siren and communications equipment.

This rescue first responder truck will be used to respond to various types of emergencies in conjunction with the department’s technical rescue team. In addition to transporting equipment , this truck will be used to pull trailers and boats. This vehicle is also the first one deployed to regional, state and federal disasters as part of a state or federal response team.

This vehicle will be replacing a truck damaged in the July 4 Kerrville flood event.

GENERAL CONDITIONS: The following general conditions will apply to all items within this bid unless specifically excluded within any item.

4.2 City of San Antonio reserves the right to increase or decrease quantity of vehicles being purchased up to the production "cut-off' date submitted on the bid for the particular item, depending on availability of funds. Prices may not be increased during this period; however, the City should benefit from any price decrease. Vendor is required to notify the City of all production "cut-off' dates necessary for order submission. Vehicles shall be year model 2026 or newer.

4.2.1 All components shall be new, unused, standard production model, and equipment serviced in accordance with manufacturer's recommended pre-delivery check list, and ready for operation upon delivery, and shall include all manufacturers' standard equipment, unless otherwise specified or replaced herein.

Equipment offered under the below listed specifications will be considered unacceptable if for any reason its long-term availability on the U.S. Market or in the local area is in doubt.

4.2.2 All items bid must include the maximum standard manufacturer's warranty available, including both parts and labor, for all components and attachments. All warranties must be for a minimum period of twelve months. The warranty shall begin on the date the vehicle is placed in service, not on the delivery date.

Vendor shall attach a copy of the manufacturer's warranty to Vendor's bid. City will notify Vendor by letter of the in-service date. Such parts and service must be available within Bexar County from and by a factory authorized dealer. Bids submitted by dealers located outside Bexar County will include a signed agreement with a factory authorized dealer located within Bexar County, providing warranty, parts and service for items bid.

4.2.3 Delivery: All deliveries are to be made inside the City limits of San Antonio. Vendor must deliver to the following address:

City of San Antonio, Southeast Service Center

1318 SE Loop 410, BLDG 6, Gate 5 San Antonio, TX 78220

Attn: Acquisitions

4.2.4 Delivery to a non-specified location will result in non-acceptance of the equipment by the City. All deliveries must be pre-arranged with a minimum 24-hour notification, NO EXCEPTIONS. Vehicles will be accepted 8:00 AM. to 3:00 P.M. CST. Vehicles with more than 1000 miles accumulated on the odometer will not be accepted.

All vehicles are required to have a full tank(s) when delivered to City specified location.

4.2.5 Upon City's issuance of the Purchase Order, vendor shall provide written acknowledgement of order placement and supply copy of build sheet and guaranteed delivery date of completed unit within the delivery time frame on Attachment A, Price Schedule. A 30 day or longer delay may cause cancelation of order at ordering department's discretion. Electrical wiring schematics that include lighting and air conditioning systems for body shall be provided at time of delivery. Electrical wiring schematics shall be provided in paper and electronic format.

4.2.6 Literature and Equipment Manuals - Vendor shall furnish four complete sets per vehicle type, of the following: Parts Manual, Maintenance Manual, Service Manual, and Operators Manual or USB driver per model of all equipment, accessories, and components. Vendor shall furnish four complete sets of detailed literature and specifications of each vehicle type upon contract award.

4.2.7 Vehicles shall be delivered with dealer temporary license plates/tags, invoice with reference to the purchase order, State of Texas Vehicle Inspection Report in the glove box. A Manufacturer's Statement of Origin, vehicle weight slips, Incomplete Vehicle Certificates, and completed TX DMV form 130-U for vehicles with GVWR over 11,000lbs. Omission of any of these items shall delay payment and acceptance. Vehicles supplied with GVWR of 11,000 lbs. or less must include registration fees in final bid price; and coordinate exempt license plate application and registration with Building & Equipment prior to submission to the State of Texas and/or local tax assessor collector office.

4.2.8 Prebuild/Final Meeting: A meeting will be held with the Fire Department prior to start of any wiring or construction to review and clarify all installations. This will take place at a mutually agreed upon time. Once units are complete the vendor will schedule a final review of the vehicles prior to delivery. Final review will be performed within seven business days of notification as to not delay delivery.

4.2.9 All bodies and components must be installed in accordance with the appropriate complete Vehicle Data Manual. Certification of compliance must be posted on the left door post of the vehicle. Except for manufacturer's data plates (maximum 4" x 6''), vendor's or manufacturer's identifying markings (decals and plates) shall not be applied to the vehicle or mounted components. Installation must be completed in compliance with Federal Motor Vehicle Department of Transportation Standards and Texas State Highway requirements. Installation of body and accessories on City furnished vehicles must be accomplished by drilling holes in the frame. Welding on or cutting of frame is not authorized forward of the rear spring hanger or support.

Vendor is responsible for the relocation of any truck components to facilitate installation of the body and equipment. Such relocation must be included as part of the basic bid. No dealership nameplates, markings or decals will be permitted on the vehicle.

4.2.10 Convenience Features: Vehicle shall be equipped with power adjustable steering seats; intermittent wipers;

automatic-off headlights. Vehicle is to be equipped at minimum with the factory Air Conditioning/Heater/Defroster (maximum capacity cooling system offered by manufacturer), full headliner, minimum OEM AM/FM radio, integrated wireless phone capabilities, power steering, power ABS brakes, power windows, power door locks, and manual tilt steering wheel. All units shall be equipped with steering column mounted gear selector, unless otherwise specified. Unit shall have a minimum four keyless remotes (fobs) and shall have a minimum of four sets of keys, unless vehicle utilizes a push button ignition system, then a minimum of three keyless remote fobs are required.

4.2.11 Unit shall be equipped with safety equipment as required by the Federal Government and shall MEET ALL

SAFETY STANDARDS AND REQUIREMENTS All accessories and equipment shall be OEM. All equipment provided must be rated by the manufacturer as low emission on all models available.

4.2.12 Electrical: Standard duty battery and minimum 150-amp alternator offered by manufacturer for model being bid must be included. All units must be equipped with oil pressure, water temperature, and volt or amp gauges.

4.2.13 Vehicle shall be equipped with 30% tinted glass on side and rear windows. Windshield shall be factory

OEM tint.

4.2.14 Exhaust: Vehicle shall be equipped with stainless steel rear pipe with Plymovent Magnetic Grabber®

4.2.15 All emergency lights shall be clear lens with chrome bezels unless otherwise specified.

4.2.17 SILENCE OR ERROR OF SPECIFICATIONS: The apparent omission or error of specification as to any detailed description concerning any point shall be regarded as meaning that only the best commercial practice is to prevail and only the material and workmanship of the first quality are to be used. Proof of specification compliance will be the responsibility of the awarded respondent.

4.3

ITEM QUANTITY DESCRIPTION

1 1 Diesel Ram 3500 Crew Cab SRW AWD w/ camper top

4.3.1 COLOR: Chassis and Body shall be painted to match Ram Bright White

4.3.2 ENGINE: Diesel powered, 6.7L, I6 Cummins Engine

4.3.3 GVWR: Minimum 11,300 lbs

4.3.4 TRANSMISSION/DRIVE: Minimum 8 speed Torque heavy-duty automatic shifter with external oil cooler and column mounted gear selector; all-wheel drive train with electronic knob activation. Trucks shall be supplied with limited slip rear axles.

4.3.5 SUSPENSION: Heaviest duty available to include heavy duty shock absorbers, independent struts with stabilization.

4.3.6 DIMENSIONS: Four Full door, crew cab configuration. Bed of truck shall be full 8’ box long bed design and minimum of 96” wide.

4.3.7 BRAKES: Equipped with 4-wheel automatic braking system, and front/rear disc brakes minimum.

4.3.8 TIRES & WHEELS: Tires shall be 18” and meet or exceed minimum gross vehicle weight rating of vehicle, all terrain design with full size matching spare tire and wheel. Jack, Lug Wrench and all associated tools to be included.

4.3.9 FUEL SYSTEM: Truck shall be powered by a Diesel Powered 6.7 L I6 Engine. Fuel tank shall hold a minimum of 30 gallons of low sulfur diesel.

4.3.10 MIRRORS: OEM Standard type inside. Power mirrors outside, left and right, collapsible, below eye level type. Recreational swing or telescoping type. Largest available in model offered. Remote controlled from driver.

4.3.11 INTERIOR:

4.3.11.1 Front seat shall be bench seat split 40/20/40 with center console deleted or removable. If removable console is included all parts to install an emergency type console must be included. This includes dash modifications or HVAC vent moves.

4.3.11.2 Seating shall be Heavy Duty Vinyl seat Gray in color to match interior.

4.3.11.3 Driver seat shall be power adjustable

4.3.11.4 Heavy duty lockable floor mats shall be provided.

4.3.11.5 115 Front Power Outlet

4.3.11.6 400 Watt Power Inverter with Outlet in bed of truck

4.3.12 SAFETY:

4.3.12.1 Front and Rear Park Sense System

4.3.12.2 Rear backup sensors and alarm to alert driver when a vehicle or object is in path while backing up

4.3.12.3 Seat belts shall be Red in color

4.3.12.4 Furnish and install Tremco anti-theft device (tremcoemergencyproducts.com)

4.3.13 CHASSIS STEPS: Each Side of chassis cab shall have Luverne brand Grip Step 7" running boards installed the full length of cab (only).

4.3.14 EXHAUST: Vehicle shall be equipped with stainless steel rear pipe, with San Antonio Fire Department

Plymovent adapter installed.

4.3.15 CAMPER SHELL: Cab high commercial aluminum minimum of .063 aluminum camper shell. Color will be white to match truck color with black trim. Each side shall have two lift up doors with metal skins. Each side will include standard toolboxes accessed through side doors. Rear of camper shell shall have full width double swing doors.

Opening shall be 48” wide. Rear doors shall be solid with no windows and metal skins on the inside. Front of shell shall have window with security screen installed. Shell shall have third brake light. One Whelen PSCOMPH

12 volt LED lights mounted inside to the top/rear of the shell and wired to constant power source with circuit protection in addition to any provided camper shell interior light. Switch shall be on left side at bed height. A.R.E truck cap model DCU 23”Max with the appropriate options. Other brands will be accepted as equal with documentation of comparable product at time of bid. Jason brand is not an acceptable equal.

4.3.16 BED CONFIGURATION: One Extendobed T Platform 1500# PROP 26302. The installation shall follow

Extendobed guidelines.

4.3.17 TOW PACKAGE: OEM Rear bumper tow package to include receiver hitch with minimum 2" hitch opening, OEM in cab mounted trailer brake controller and both a 4-way flat vehicle connector and 7-way round vehicle connector (Flat Pin). Meets or exceeds max rated capacities of vehicle. If larger than 2” opening reducing sleeve must be included with truck.

4.3.18 BACKUP CAMERA: Integrated Back up camera shall be installed and shall be activated automatically when vehicle is placed in reverse. Factory back up camera can be relocated from tailgate to rear of camper shell. Screen shall be integrated into Rear View Mirror or factory entertainment system. Safety Vision brand backup camera is acceptable alternative. If using RAM Backup camera, option for remote (not in tail gate) camera must be chosen and mounted.

CONVERSION

4.3.19 PUSH BUMPER: Black push bumper on front, Fab Fours Model DR19-A4450-1 Premium Front Bumper with full Grill Guard for Winch.

4.3.20 WINCH: Provide and install one Ward Winch M15-S Heavyweight Winch (97730) with Synthetic rope.

Winch will be installed battery direct with resettable fuse/breaker near battery.

4.3.21 SHORE POWER: One Blue Sea Sure Eject 7851 should be installed on driver side of camper shell. This will power a duplex type 120 volt plug under the back seat for the PD9300 charger. Cover of shore power plug will be Red. Charger will NOT be hardwired to sure eject.

4.3.22 REMOTE UNLOCK / LOCK: A weather protected switch shall be installed on the grill guard behind passenger side Whelen speaker that will allow remote lock and unlock of chassis doors. Switch shall face the ground as to prevent water from collecting in switch.

4.3.23 BATTERY CHARGER: Vehicle shall have 1 Progressive Dynamics PD9300 30 amp charger installed to dominant and auxiliary batteries. System shall be wired to duplex plug under back seat that is powered by external shore power on driver side near front of bed of truck. Charger shall NOT be hardwired into sure eject.

4.3.24 AUXILLARY POWER CIRCUIT: The vehicle shall have a battery direct auxiliary power circuit activated by

50-amp relay switched by a metal toggle switch located on the front side of console. This will power a Blue Sea brand 12 circuit fuse block(s) inside the console and be protected by a Blue Sea Automatic Timer Disconnect (ATD) model 7615. The ATD will be set to 12.5 Volts with no timeout. In addition, there will be one ignition-controlled battery direct Blue Sea Brand 12 circuit fuse block(s) located inside the console.

More than one Blue Sea fuse block may be necessary for each circuit. See diagram below.

EMERGENCY LIGHTING

4.3.25 LIGHTBAR: Whelen Legacy Duo 54" red and blue lightbar (Layout Attached); White "take down" style lights are acceptable, but NO flashing white allowed. Pattern to be decided by SAFD representative. Brake Lights shall be activated when service brake is applied.

Picture is for illustrative purposes only.

4.3.26 FORWARD LIGHTING: Two Whelen M6DJ (Red/Blue DUO) forward facing on push bumper, Two Whelen M4RC (Pattern) on front push bumper at 45-degree angle and Two Whelen M4DJ facing side of vehicle (see picture; picture is for illustrative purposes only). Lights must be mounted and sealed as to not create rust points. Chrome bezels shall be included. Exact location on Fab Four bumper must be verified by fire department prior to mounting.

Picture is for illustrative purposes only.

4.3.27 SIDE WARNING: Two Whelen T Series Ion model TSSOJ EACH side (4 total), One set toward front of camper shell and one towards rear of camper shell. Light will have chrome bezel and clear lens.

4.3.28 REAR WARNING (See pictures below):

4.3.28.1 Upper Rear: Two Whelen PSJ02FCR will be located above rear doors

4.3.28.2 Mid Rear: One Whelen TSSOR vertically mounted on each side on camper shell just above taillights. Exact location to be provided by fire department.

4.3.28.3 Lower Rear: Two Whelen TSSOJ on rear bumper centered evenly on each side of license plate. Chrome bezel shall be used unless bumper is black in color. Exact location and placement to be approved by Fire Department representative upon award of contract.

4.3.28.4 All emergency lights shall have chrome flanges.

4.3.29 Flash Pattern: All lights will be set to steady burn to allow core system to set flash patterns as directed by SAFD. All lenses shall be clear with chrome bezels for all lights.

4.3.30 SCENE LIGHTS: Each side of camper shell shall have a FRC Spectra 900. Each shall be operated on independent switches. See pictures for example, however, exact location will be specified at the preconstruction conference.

4.3.31 SIREN/SPEAKERS: Two Whelen SA315P Speakers mounted on front push bumper with a SAK1 speaker bracket.

4.3.32 EQUIPMENT CONTROLLER: All upfitting will be controlled by Whelen CORE C399 system with a CCTL6 control head. Controller will include VSG1VI module. All necessary expansion boards, wiring and connectors will be provided. Each light and power wire will be wired to dedicated power outlet on Whelen Expansion board. Whelen Command program will have each output labeled. IE:Red Rear Drive Bumper ODB cable or CAN connection will also be included for inputs from chassis. Core system will be mounted on rear wall of cab behind rear seat. All connections shall be easily accessed with seat laid down.

Each bid Item outputs will be wired the same to allow sharing of programming between vehicles.

4.3.33 INTERIOR LIGHT: One Whelen 3SRCCDCR (Red/White) will be installed in headliner over center console with activation three position switch (red/off/white) centered on console just above CCTL6 controller.

4.3.34 COMMUNICATION EQUIPMENT: Following equipment will be provided and installed:

4.3.34.1 Antennas:

• One – Panoroma 9 in 1 LG-IN2446 Antenna white in color

• One – Panoroma 5 in 1 LG-IN2444 Antenna white in color

• Antennas to be mounted on roof evenly spaced behind lightbar

4.3.34.2 MODEM: Cradlepoint R1900-5GB with the following accessories

• Cradlepoint RX30-MC

• Cradlepoint Power adapter for RX30-MC

• Cradlepoint MC400-5GB

• Cradlepoint Line Cord for W Series 5G

• Cradlepoint Antenna – Cellular Gray for E300

• Cradlepoint Antenna – Wifi for S700

• Modem shall be registered to City of San Antonio Fire department.

• R1900 Mounted on rear wall of cab behind rear seat.

4.3.34.3 IBR1700 Mounted on rear wall of cab behind rear seat.

4.3.34.4 Two Way Radio – Harris XL-200M

• Remote Head with head in console and radio base under passenger seat

4.3.34.5 Havis Dock K120 (Tablet) - Havis Vehicle Docking w/o Tri Passthrough (include 120W vehicle adapter mounted to rear of clean installs mount)

4.3.34.6 Havis dock will be mounted to Clean Installs SAFD mount. Mount shall be mounted on Frazer console towards passenger seat near dash. Exact location to be provided by department representative. ( cleaninstallssa@gmail.com )

4.3.34.7 Provide and install two Motorola Radio Charger Model PMPN4639B at front of console.

4.3.35 CONSOLE: Vehicle shall be equipped with an aluminum FrazerBilt brand console providing a mounting location for emergency lighting siren controls and MDT. Console shall be full length, six position, Crinkle Gray power coat kit. Console should include the following (Frazer part number in chart):

16290 1 Six Slot Console

16290-01 1 Console Wrapper

16290-02 1 Console End

16290-03 1 Console Base

16290-04 1 Console Base Front Stiffner

16290-05 1 Console Base Rear Stiffner

16290-06 1 Console Base Middle Stiffner mailto:cleaninstallssa@gmail.com

29367 1 Platform Mount (RAM)

19868 1 Plate - Radio MA-COM

50727 1 Custom MDT Plate

186 1 MDT Plate Support

2253 1 Double Blank

2223 2 Single Blank

18908 2 Arm Rest

3757 1 Cigarette Lighter Plug

195 1 Double Cup Holder

4.3.36 INSTALLS: All necessary wiring, looms, fuses and fasteners shall be included. All wiring shall be secured in a manner as to not cause a catch hazard.

4.3.37 GRAPHICS: All graphics will be 3M Reflective or 3M Diamond grade vinyl. All graphics shall be presented either electronically or paper form and signed off by San Antonio Fire Department representative prior to printing and cutting of graphics. Graphics at minimum will include two door shields, 1-6-1 stripe on each side and Ruby Red and Lemon Yellow diamond grade chevron on rear of vehicle. In addition, a star of life and the SAFD Logo will be installed over the rear chevron. The fender number and station number shall be printed and installed in ruby red on fender, sides of body and rear of truck.

4.3.38 WARRANTY: All upfit installations will have two-year warranty for parts and labor. Warranty facility must be within 50 miles of City Hall, or vendor provides transportation to and from vehicle location, or onsite technician for repairs at no cost to the City.

4.3.39 MISCELLANEOUS: This vehicle will replace vehicle #8647 damaged in July 4 flood event. Pictures are for illustrative purposes for graphics and general layout.

4.4 Examples:

4.5 Diagrams

4.5.1 InService Circuit Diagram: Below is the diagram for the “Inservice Circuit” for all Items

4.5.2 Whelen Lightbar Layout

Item 1 (PDF available upon request)

005 - SUPPLEMENTAL TERMS & CONDITIONS

Original Contract Term.

This contract shall begin upon the effective date of the ordinance awarding the contract, on the City Manager or designee approved contract effective date as applicable, or date specified in the award letter if this contract does not exceed $50,000.00. This contract shall terminate upon completion of all work described herein or delivery of all goods ordered, as applicable.

Warranty.

A minimum of 90-days product guarantee or the manufacturer’s standard commercial warranty, whichever is greater, shall apply to all products and/or services purchased under this RFO, unless otherwise specified in the Specifications/Scope of Services section of this RFO. This warranty shall provide for replacement of defective merchandise, parts, and labor, and shall include pick-up of the defective merchandise from City and delivery of the replacement(s) to the same location. The warranty shall be effective from the date of acceptance of the merchandise, or completion of the service, as applicable.

Force Majeure.

Should performance of any obligation created under this Agreement become illegal or impossible by reason of fire, flood, storm, epidemic, pandemic, or other national or regional emergency, act of God, governmental authority, or the common enemy, or the result of war, riot, civil commotion, sovereign conduct, or any other cause not enumerated herein but which is beyond the reasonable control of the Party whose performance is affected, then the performance of any such obligation is suspended during the period of, and only to the extent of, such prevention or hindrance, provided the affected Party provides reasonable notice of the event of force majeure and exercises all reasonable diligence to remove the cause of force majeure.

Rejection of Disclaimers of Warranties & Limitations Of Liability.

ANY TERM OR CONDITION IN ANY DOCUMENT FURNISHED BY VENDOR, DISCLAIMING THE IMPLIED WARRANTY OF MERCHANTABILITY OR OF FITNESS FOR A PARTICULAR PURPOSE, OR ATTEMPTING TO LIMIT VENDOR’S LIABILITY SHALL BE OF NO FORCE OR EFFECT, AND SHALL BE STRICKEN FROM THE CONTRACT

DOCUMENTS AS IF NEVER CONTAINED THEREIN.

Insurance.

Prior to the commencement of the purchase and delivery of vehicle under this contract, CONTRACTOR must provide a completed Certificate(s) of Insurance to CITY’s San Antonio Fire Department (SAFD). The certificate must be:

• clearly labeled with the name of the contract in the Description of Operations block;

• completed by an agent and signed by a person authorized by the insurer to bind coverage on its behalf (CITY will not accept Memorandum of Insurance or Binders as proof of insurance); and

• properly endorsed and have the agent’s signature, and phone number.

Certificates may be mailed or sent via email, directly from the insurer’s authorized representative. CITY shall have no duty to pay or perform under this Agreement until such certificate and endorsements have been received and approved by CITY’S SAFD. No officer or employee, other than CITY’S Risk Manager, shall have authority to waive this requirement.

If the City does not receive copies of insurance endorsement, then by executing this RFO, CONTRACTOR certifies and represents that its endorsements do not materially alter or diminish the insurance coverage for this contract.

The City’s Risk Manager reserves the right to modify the insurance coverages, their limits, and deductibles prior to the scheduled event or during the effective period of this Agreement based on changes in statutory law, court decisions, and changes in the insurance market which presents an increased risk exposure.

CONTRACTOR shall obtain and maintain in full force and effect for the duration of this contract, at CONTRACTOR’S sole expense, insurance coverage written on an occurrence basis, by companies authorized and admitted to do business in the State of Texas and with an A.M.