ESBD_525119_1781034809240_1394284-event.pdf

03 June 2026

RFP-Vinyl Wall Wraps for Coliseum Vinyl Wrapping of interior of William R. Johnson Coliseum

03 June 2026

Released 6/1/2026 12:00 AM CDT Type Request for Proposal Open 6/1/2026 5:00 PM CDT Number D95-RFP-00023 Close 7/1/2026 5:00 PM CDT Currency US Dollar

Sealed Until 7/1/2026 5:00 PM CDT

Contacts Nicole Ivancic ivancickn@sfasu.edu

Commodity Codes None Added

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1.1 SCOPE OF PROPOSAL

Stephen F. Austin State University, a Member of the University of Texas System, hereafter referred to as “SFA” or “the University”, is accepting proposals from from qualified graphics and installation vendors to design, produce, and install high-quality, commercial-grade vinyl wraps on designated interior, upper concourse walls of the William R. Johnson Coliseum. The goal is to enhance branding, elevate the fan experience, and modernize the arena's concourse aesthetics, in accordance with the terms, conditions, and requirements set forth in this Request for Proposal. The specifications outlined in this document meet the minimum requirements for the proposed services.

1.2 CONTRACT TERM

This contract will begin after award as mutually agreed and upon executed agreement. The expected term of this agreement is to start approximately July 2026 and be completed prior to October 1, 2026. Future contract extensions may be negotiable as mutually agreed upon between contractor and SFA.

1.3 SFA INFORMATION

Stephen F. Austin State University, the newest member of The University of Texas System, began a century ago as a teachers’ college in Texas’ oldest town, Nacogdoches. Today, it has grown into a regional institution comprising six colleges — business, education, fine arts, forestry and agriculture, liberal and applied arts, and sciences and mathematics. Accredited by the Southern Association of Colleges and Schools, SFA enrolls approximately 11,000 students while providing the academic breadth of a state university with the personalized attention of a private school. The main campus encompasses 421 acres that include 36 academic facilities, nine residence halls, and 68 acres of recreational trails that wind through its six gardens. The university offers more than 80 bachelor’s degrees, more than 40 master’s degrees and four doctoral degrees covering more than 120 areas of study. Learn more at https://www.sfasu.edu/

1.4 OPEN RECORDS

SFA anticipates that the review of the proposals will be completed and awarded in July 2026.

Due to the nature of the proposals, the parties understand the information exchanged in the negotiation process is confidential to the fullest extent permitted by law, and neither party will disclose such information to anyone other than representatives of the negotiating parties except as required by Texas law. Final awards and agreements, after all negotiations are completed, may be subject to open records request. Additionally, state law requires each contract for the purchase of goods or services to be posted on the University’s website. By entering into a contract with the University, the firm acknowledges and accepts the University will comply with all applicable laws regarding the public posting of contracts.

1.5 GROUP PURCHASING AUTHORITY

Texas law authorizes institutions of higher education (defined by Section 61.003, Education Code) to use the group purchasing procurement method (ref. Section 51.9335, Education

Description https://www.sfasu.edu/

Code). Additional Texas institutions of higher education may therefore elect to enter into a contract with the successful Proposer under this RFP.

1.6 PARKING ON CAMPUS

All vehicles parked on the University campus must properly display a valid parking permit and comply with all University parking rules. The Parking and Traffic Office supervises and coordinates all parking transportation and traffic related functions on the campus. Permits expire each August 31.

Contractor shall be responsible for obtaining parking permits from the Parking and Traffic Office and for resolving, should they arise, any parking regulation disputes and violations. The Parking and Traffic Office telephone number is 936-468-7275

1.7 RIGHT TO MODIFY

Stephen F. Austin State University reserves the rights to modify, revoke, or cancel this RFP in whole or in part at any time prior to the date on which SFA executes a Contract with the selected Respondent(s).

1.8 ADDITIONAL TERMS AND CONDITIONS

https://www.sfasu.edu/docs/procurement-business-services/purchase-order-general-terms-conditions.pdf

2.1 SCOPE OF WORK

The SFA University Athletics Department is seeking proposal for a qualified graphics and installation vendors to design, produce, and install high-quality, commercial-grade vinyl wraps on designated interior, upper concourse walls of the William R. Johnson Coliseum. The goal is to enhance branding, elevate the fan experience, and modernize the arena's concourse aesthetics.

Respondents are encouraged to provide an offering that presents the maximum benefit to SFA in terms of (1) total overall cost, and (2) project expertise. Applicability of educational, state, and local government, and any other available discounts should be strongly considered.

The selected vendor will provide turn-key services, including site measurement, graphic design collaboration, material production, wall preparation, and final installation.

• Site Survey: Conduct precise on-site measurements of all targeted walls, columns, and bulkheads.

• Surface Preparation: Clean, patch, prime, and prep all concrete, drywall, and cinder block surfaces to ensure maximum vinyl adhesion.

• Production: Print high-resolution graphics using UV-resistant, scratch-resistant inks.

https://www.sfasu.edu/docs/procurement-business-services/purchase-order-general-terms-conditions.pdf https://www.sfasu.edu/docs/procurement-business-services/purchase-order-general-terms-conditions.pdf

• Installation: Flawlessly install vinyl panels with seamless alignment, ensuring no bubbles, lifting, or peeling around edges, outlets, or fixtures.

• Clean-up: Remove all installation debris, backing paper, and scraps daily to maintain facility safety.

2.2 MATERIAL SPECIFICATIONS

To withstand high-traffic stadium environments, all materials must meet or exceed the following standards:

• Vinyl Film: Premium cast vinyl, suitable for indoor textured surfaces (cinder block and smooth drywall).

• Overlaminate: Matte or satin protective overlaminate to prevent glare from arena lighting and resist scuffing.

• Adhesive: High-tack, permanent yet removable adhesive with air-release channels for smooth application.

• Fire Rating: Must possess a Class A fire rating (ASTM E84 compliant).

All designs must be approved by SFA Athletics or SFA University Marketing before installation.

Awarded vendor must schedule installation with SFA Athletics before work begins.

2.3 ON-SITE VISIT

Vendors are not required but are highly encouraged to tour the William R. Johnson Coliseum prior to bid submittal.. Contact Jessica Dorsey, Senior Associate Athletics Director, to schedule a tour at 931.561.0000 or via email, Jessica.Dorsey@sfasu.edu.

A video of the William R. Johnson Coliseum area to be wrapped can be found here:

COLISEUM.

Approximate square footage to be covered: 4,300 sq. ft.

3.1 EVALUATION

Award will be based on a comprehensive review and analysis based on a weighted value of averaged evaluation scores and negotiation of the proposal that best meets the needs of the University. Submission of a proposal represents concurrence with this method of evaluation and award. Furthermore, respondents will not, under any circumstances, dispute any award made using this method.

3.2 EVALUATION CRITERIA

Evaluation of the proposals will be performed by an evaluation committee representing Stephen F. Austin State University. Proposals will be evaluated using the following criteria, which are listed below. Stephen F. Austin State University reserves the right to award an agreement not based only on the cost to the University, but on the criteria that best meet the university's requirements and goals. The University shall be the sole judge of determining which proposal represents the best value to the University. The University reserves the right to request a presentation of the finalist(s) to present their operational plan to the evaluation mailto:sarah.williams@sfasu.edu https://mslivesfasu-my.sharepoint.com/:f:/g/personal/dorseyjs_sfasu_edu/IgCm6JyzWD-iQJ4hkc2C4UM6AeH3rpbnZT8rMtOv4Q58Sks?e=0sAxk4 committee. The University shall be the sole judge of determining which proposal represents the best value of the University.

• Qualifications and Expreience: 35%

• Cost Proposal & Value: 35%

• Respondent's Past Relationship with the University: 15%

• Reference or Client Testimonials from Similar Institutions: 15%

Required to View Event

Prerequisites Required to Enter Bid

There are no Prerequisites added to this event.

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Buyer Attachments There are no Buyer Attachments added to this event.

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Questions Required Questions

Group 1.1:

Instructions:

1.1.1 Accept the terms of the execution of offer

1.1.2 Accept the following terms and conditions of the award before proceeding with your bid.

1.1.3 Are you a State of Texas certified VetHUB?

1.1.4 Please fill out and upload the HUB Subcontracting Plan attached

1.1.5 Please review that attached contract and upload the reviewed contract showing your agreement with terms or providing any redlines.

Group 2.1: Questions related to Vendor Instructions:

2.1.1 Are any partners or employees of your firm also employees of Stephen F. Austin State University (SFA) or are there immediate family members of your firm’s partners or employees who are active, paid employees of SFA?

2.1.2 Please list the names of the individuals.

2.1.3 Please provide 3 reference contact information for customers whom you have provided similar services for in the last 2 years.

2.1.4 Provide a history of your company, including how long your company has been in business under its present name and any structural changes contemplated in the next year.

2.1.5 Provide a brief overview of your company and its demonstrated expertise and experience related to requested services. Include service areas your company provides services to.

2.1.6 Provide a description of experience working with colleges/universities of similar size (or larger) and scope, if any. Please indicate none if no experience.

2.1.7 Describe any previous related services performed for SFA in the past five (5) years, if any. Include description of services provided and years of service

2.1.8

Provide a minimum of three (3) client references for which Respondent currently provides these services, including higher education clients. The services provided should be similar to services requested in this RFP. At a minimum, include entity name, contact name, address, telephone number and email address, brief but not limited description of services provided, and time period of service.

Group 3.1:

Instructions:

3.1.1 Material Data Sheets: Technical specifications of the exact vinyl and laminate brands intended for use.

3.1.2 Project Plan: Detailed timeline outlining production schedules, crew size, and estimated days on-site for installation.

3.1.3 Cost Proposal: Fully itemized pricing broken down by project management, design, materials, surface prep, and installation labor.

**MUST ALSO LIST TOTAL PRICE IN ITEMS SECTION OF RFP**

3.1.4 Warranty: Details on the installation workmanship warranty and the manufacturer's material durability warranty.

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Product Line Items Product Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Cost Proposal 1 LOT - Lot(s) 9/30/2026

Fully itemized pricing broken down by project management, design, materials, surface prep, and installation labor.

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Service Line Items Service Line Items

There are no Items added to this event.

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