ESBD_524779_1780934228268_RFP 2026.04 Financial Advisor Final.pdf

RFP 2026.04

Financial Advisor for Revenue and

General Obligation Bonds

RFP Contact Cara Green

Purchasing Manager purchasing@brazosport.edu

979-230-3214

RFP 2026.04 2 | P a g e

Table of Contents

Section 1 Notice to Respondents

Section 2 Scope of Work

Section 3 Proposal Requirements and Documents

Section 4 General Terms and Conditions

Section 5 Evaluation Process

RFP 2026.04 3 | P a g e

Section 1 Notice to Respondents

1.1 Overview

Brazosport College (BC), located on 156 acres in Lake Jackson, invites qualified firms or individuals to submit proposals for financial advising services for revenue and general obligation bonds.

1.2 Submission of Proposal

To be considered responsive, proposals may be submitted electronically using the current electronic bidding system, utilized by BC, Euna Solutions/Ion Wave.

Manual/ paper submissions are acceptable and may be mailed or hand delivered in a sealed envelope on the forms provided. They will be received in the office of the Purchasing Manager, 500 College Drive Room C-127, Lake Jackson, Texas 77566, until the date and time established in Section 1.6 Calendar of Events, at which time said proposal will be publicly opened and read.

Manual/paper proposals must be sealed and clearly marked on the outside, “RFP 2026.04

Financial Advisor Services Attention: Purchasing Manager.” Proposers submitting proposals should be careful to see that the appropriate proposal form is used. Email or fax transmittal of bids will not be accepted.

1.3 Approval

This procurement and any resulting agreement are subject to approval by the Brazosport College

Board of Regents. The issuance of this Request for Proposals (RFP), receipt of proposals, or selection of a respondent does not constitute a commitment by BC. Only the President of the

College, or their authorized designee, has the authority to execute agreements and bind the

College contractually.

1.4 Obligation

This Request for Proposals (RFP) does not obligate BC to award a contract or to pay any costs incurred by a respondent in the preparation or submission of a proposal. BC reserves the right to reject any or all proposals, waive minor irregularities, and request additional information from respondents if deemed necessary. Proposals that do not include all required components or fail to meet the submission requirements outlined in this solicitation may be deemed non-responsive and disqualified from further consideration.

1.5 Interviews

The College reserves the right to conduct interviews with any or all respondents prior to selection. Interviews may be conducted virtually, by telephone, or on the BC campus. BC shall not be liable for any costs incurred by the respondent in connection with the interview process.

RFP 2026.04 4 | P a g e

1.6 Calendar of Events

Listed below are the dates and times by which stated actions must be taken or completed. If BC determines, in its sole discretion, that it is necessary to change any of the dates and times, a formal Addendum to this RFP will be issued and distributed through BC’s electronic bidding system. All listed times are applicable local times for Lake Jackson, Texas in accordance with

Central Standard Time (CST).

Action Date/ Time

1st Advertisement Sunday, June 7, 2026

Issue RFP Monday, June 8, 2026 prior to 10 a.m.

2nd Advertisement Sunday, June 14, 2026

RFP Questions Due Tuesday, June 23, 2026 prior to 2 p.m.

Response to Questions in Formal Addendum (If Any) Wednesday, June 24, 2026 prior to 2 p.m.

RFP Due Date Wednesday, July 1, 2026 at 2 p.m.

RFP Committee review proposals July 2026

Interviews TBD

Board of Regents Interviews/Approval TBD

1.7 Questions

All inquiries for information regarding this solicitation should be directed in writing to: Cara

Green, Purchasing Manager, at purchasing@brazosport.edu. Any attempts to contact College personnel outside of this may result in disqualification.

mailto:purchasing@brazosport.edu

RFP 2026.04 5 | P a g e

Section 2 Scope of Work

2.1 Scope of Services

The scope of financial advisory services shall include advisement and management support related to revenue bonds and general obligation bonds issued or contemplated by BC.

The selected financial advisor shall provide professional financial advisory services to assist the

College in the planning, evaluation, issuance, refinancing, management, and ongoing compliance associated with debt obligations.

Services may include but are not limited to:

• Advisement regarding the issuance, refinancing, restructuring, or refunding of revenue bonds and general obligation bonds

• Preparation of financial analyses, debt capacity studies, refunding analyses, cash flow illustrations, and debt service projections to support College decision-making

• Assistance in evaluating financing options, market conditions, timing of issuance, and debt structuring alternatives

• Coordination and facilitation of the selection process for bond counsel, underwriters, paying agents, trustees, rating agencies, and other financing-related service providers, as requested by the College

• Facilitation of interactions with bond rating agencies and assistance with the preparation of rating presentations and supporting materials

• Assistance in preparing and coordinating required disclosures, continuing disclosure obligations, and compliance-related reporting associated with bond issuances

• Advisement regarding federal, state, and local regulatory requirements applicable to bond issuances and debt management activities

• Attendance at meetings and consultation with College administration, the Board of

Regents, bond counsel, auditors, and other stakeholders as needed

• Preparation of financial illustrations and analyses for purposes including, but not limited to, bond issuances, refunding opportunities, debt restructuring, and capital planning initiatives

The financial advisor shall provide objective and independent advice in the best interest of BC and shall disclose any actual or potential conflicts of interest.

2.2 Reporting and Meeting Requirements

The selected financial advisor shall provide periodic written reports, analyses, and recommendations to College administration and/or the Board of Regents related to debt

RFP 2026.04 6 | P a g e obligations, financing opportunities, market conditions, refunding opportunities, and bond-related activities.

The financial advisor shall attend Board of Regents meetings, committee meetings, rating agency meetings, planning sessions, public meetings, and other meetings, as requested by the College, to provide consultation, present financial analyses, and support bond-related initiatives.

Additional reports, financial illustrations, or analyses may be requested by the College as needed.

2.3 Access to Information

The financial advisor shall provide College staff, authorized representatives, bond counsel, and external auditors with access to information and supporting documentation necessary for bond issuance activities, continuing disclosure requirements, audit procedures, regulatory compliance, and financial reporting.

The financial advisor shall maintain timely communication and provide requested information in a format acceptable to the College.

2.4 Availability of Work

The selected financial advisor shall be available to begin providing services on or about

September 1, 2026, and shall maintain sufficient staffing and resources to provide timely and responsive support throughout the term of the agreement.

Because bond issuance activities may arise on an as-needed basis, the financial advisor shall be available to provide consultation, analyses, and advisory support within reasonable timeframes as requested by the College.

2.5 Continuance of Services

The College intends to continue the desired services for a minimum period of two (2) years, with up to a maximum of two (2) additional two-year extensions without competitive solicitation, subject to satisfactory performance and continued need, with the option of month-to-month service as requested by BC.

BC will maintain a good-faith commitment with the selected financial advisor; however, the

College reserves the right to cancel all or any part of the services at any point in time at its discretion upon thirty (30) days written notice.

RFP 2026.04 7 | P a g e

Section 3 Proposal Requirements and Documents

To be considered responsive, respondents must submit a proposal that includes the following information:

3.1 Executive Summary

Provide a brief executive summary of the firm, including an overview of the organization, years of experience, areas of expertise, and qualifications relevant to providing financial advisory services for revenue bonds, general obligation bonds, debt issuance, refinancing, and related public finance activities.

3.2 General Approach

Provide a description of the firm’s overall approach to financial advisory services related to revenue and general obligation bonds, including methodology, advisory philosophy, client service model, debt planning strategies, and approaches used when working with institutions similar in size and complexity to BC.

Include information regarding the firm’s approach to debt planning, bond issuance support, refinancing or refunding analysis, rating agency coordination, market analysis, continuing disclosure support, and regulatory compliance.

3.3 Address Scope of Work

Provide a detailed explanation describing how the firm will address and perform the services outlined in the Scope of Work section of this RFP. Include information regarding communication practices, reporting capabilities, debt analysis, financing recommendations, bond issuance support, continuing disclosure assistance, compliance support, and any additional value-added services.

3.4 Detailed Budget

Provide a detailed fee proposal that clearly identifies all costs associated with the services offered. Include:

• Advisory or consulting fees

• Fees associated with bond issuance, refinancing, refunding, or other debt-related activities

• Fee schedules, fixed-fee structures, hourly rates, or transaction-based pricing, as applicable

• Any reimbursable expenses

• Any additional or miscellaneous costs

All fees should be clearly explained and itemized.

RFP 2026.04 8 | P a g e

3.5 Qualifications and Key Personnel

Provide the qualifications, credentials, certifications, education, and relevant experience of the key personnel who will be directly responsible for servicing the BC account.

Include information regarding experience with public finance, bond issuances, debt restructuring, refinancing, continuing disclosure requirements, rating agency coordination, and higher education or governmental financing.

Organizational charts, resumes, or biographies of proposed personnel may be included, as applicable.

3.6 References

Provide at least three (3) references for clients with similar project scope, services, debt financing activities, or organizational size.

Preference may be given to references from higher education institutions, governmental entities, or organizations with similar revenue bond and general obligation bond financing needs.

3.7 Required Forms

The Required Forms are available in the “Attachments” section of the BC electronic bidding system, Ionwave/Euna Solutions.

In addition to the proposal requirements above, each respondent must complete and return the following documents:

• Proof of Insurance

• Company W-9

• Conflict of Interest Questionnaire Form

• Felony Conviction Notification

• Non-Collusive Certificate

• Exceptions (if applicable): Any exceptions to the RFP must be clearly identified and submitted in a separate section labeled “Exceptions” within the proposal response.

Important:

• For electronic submittals, the “Attributes” section of the BC electronic bidding system must be completed.

• For manual/paper submittals, print the completed “Attributes” section and include it with the physical submission.

RFP 2026.04 9 | P a g e

Section 4 General Terms and Conditions

The General Terms and Conditions are available in the “Attachments” section of the BC electronic bidding system, Ionwave/Euna Solutions.

RFP 2026.04 10 | P a g e

Section 5 Evaluation Process

An Evaluation Committee (Committee) will review all proposals and evaluate respondents based on the information submitted in response to this Request for Proposals (RFP). The Committee may request additional information, clarifications, presentations, interviews, or supporting documentation from respondents as necessary to assist in the evaluation process.

This procurement shall be conducted in accordance with applicable provisions of Texas law governing professional and consulting services, including Texas Government Code Chapter

2254, as applicable. Selection will be based on demonstrated competence, qualifications, experience, responsiveness, and the overall ability to provide the required financial advisory services at a fair and reasonable cost.

Respondents may submit additional supporting or specialty information as attachments.

However, proposals that fail to provide the required information identified in Section 3 –

Proposal Requirements and Documents may be deemed non-responsive and may be disqualified from further consideration.

Proposals will be evaluated using the following criteria:

Evaluation Criteria and Points Available Points

Firm Experience & Qualifications 30

Experience with Texas Public/Higher Education Bond Programs 25

Key Personnel & Team Qualifications 20

Approach / Methodology / Responsiveness 15

References & Past Performance 5

Fee Proposal 5

Total Possible Points 100

The evaluation criteria are intended to assess each respondent’s qualifications, experience, technical capabilities, proposed approach, responsiveness, and ability to provide financial advisory services related to revenue bonds and general obligation bonds for BC.

Fees will not be the primary factor in the selection process. BC reserves the right to negotiate fair and reasonable compensation with the highest-ranked respondent.

BC reserves the right to request additional information, conduct interviews, perform reference checks, and conduct due diligence as part of the evaluation process. BC further reserves the right

RFP 2026.04 11 | P a g e to select the proposal determined to be in the best interest of the College based on the evaluation criteria listed above and the overall value provided to BC.

Final award recommendations may be presented to the Board of Regents for approval.