ESBD_524134_1780602796894_SOL_EXH_F.8_SOW.pdf

Rev. 06/03/2024

TEXAS DEPARTMENT OF PUBLIC SAFETY

PORTABLE FIRE EXTINGUISHER INSPECTION STATEMENT OF WORK

1.0 Service Location

1613 West Irving Blvd Irving, TX 75061 Approximate Square Footage*: 8,462

* Contractor is responsible for verifying square footage and the portable units for each facility.

2.0 Contractor Service Requirements

The Contractor must furnish all labor necessary to perform service. The Contract Monitor must approve any changes to this schedule in service in writing. (This excludes holidays when the office is closed).

During a pandemic, as determined by DPS, when the Contractor arrives at a DPS Office for a pre-bid conference or to perform contracted services after award, they must bring their own Personal Protective Equipment.

A. Contractor must follow agency-adopted pandemic protocols.

3.0 General Requirements

A. At the time of bid, the Contractor must submit a completed price sheet for inspections

(Attachment A) and a completed price sheet for replacing and disposing of fire extinguishers and parts (Attachment B).

B. Contractor employees must wear either uniforms or appropriate clothing identifying them as employees of the Contractor at all times when working in DPS facilities. Shorts and/or muscle shirts are prohibited. Contractor personnel must have a DPS-supplied identification badge visible at all times when working in DPS facilities.

C. Contractor employees, vehicles, tools, or equipment are prohibited from entering all unauthorized areas. To gain access, approval must be granted by the Contract Monitor.

D. The Contractor must procure, at the Contractor’s expense, all necessary and required licenses and permits for the performance of this award. The Contractor represents and warrants that the services provided under this award comply with all applicable federal health and safety standards, including but not limited to the Occupational Safety and Health Administration (OSHA) and all Texas health and safety standards.

Name of Location Address County

Irving Waiver Center 1613 West Irving Blvd Dallas

Each Contractor must also possess a credential that lends credibility to the worker’s ability to demonstrate their technical competency. This may include but is not limited to factory training, certification, and/or a trade license.

E. Upon entering and leaving the premises daily, the service technicians must report to the Contract Monitor or their designated representative.

F. All work must meet or exceed standards set forth by NFPA 10, Standard for portable fire extinguishers.

G. Following each service, the Contractor must email a copy of the inspection report to the Contract Monitor.

H. The Contractor is responsible for immediately notifying local building staff of all deficiencies, damages, potential hazards, and other conditions or injuries that may occur. The Contractor must adequately protect the work, DPS’s property, adjacent property, and the public. In the event of damage to facilities due to the Contactor’s operations, the Contractor must subsequently repair or restore all services to the satisfactory approval of DPS’s Contract Monitor or their designated representative. Further, the Contractor must engage any additional outside services necessary to facilitate repairs until services are restored. All costs involved in repairing and restoring disrupted services must be at the Contractor’s expense, and the Contractor must be fully responsible for any claims resulting from the damage.

DPS’s Contract Monitor or their designated representative may elect to perform such repairs and deduct the cost of such repairs, replacements, and outside services from amounts due to the Contractor.

The Contractor must be responsible and liable for the safety, injury, and health of its operational personnel while its personnel are performing work for DPS.

4.0 Inspection Requirements

A. The Contractor must provide an annual inspection for all portable fire extinguishers for each location listed on this specification.

B. The Contractor must ensure all portable fire extinguishers conform to all state and local requirements and receive an annual valid inspection tag.

C. The Contractor must temporarily replace any fire extinguisher taken off-site with a fire extinguisher of equivalent size and type until testing is complete and the initial fire extinguisher is reinstalled.

D. The Contractor must provide their own tools and equipment necessary to perform any required testing of fire extinguishers.

E. Contractor must perform re-inspections as needed.

F. Contractor must obtain approval before replacing any parts or extinguishers at the expense of the Contract Monitor.

5.0 Contractor Cooperation

The Contractor agrees to cooperate and coordinate its work with other contractors retained by DPS. Upon discovering an apparent conflict in the sequencing of employment with another contractor, Contractor must report the concern to DPS’s Contract Monitor.

6.0 Performance Warranty

The Contractor must guarantee all work included in the contract against any defects in quality.

Any deficiencies that may become apparent within one (1) year after completion of work must be brought into code compliance at no cost to DPS. The warranty period must commence upon the date of acceptance by DPS.

7.0 Material Warranty

The Contractor must guarantee that all material furnished comply with this contract and is sufficient for the purpose intended, new, and free from defects. Materials supplied under this contract must be the latest improved product in current production. Used, shopworn, demonstrator, prototype, reconditioned, or discontinued products or materials are unacceptable.

8.0 Contractor Responsibilities

A. The Contractor forces must remove and relocate the affected existing DPS site components or equipment deemed required to support the overall installation. Any equipment relocation must be done under the direction of the DPS Contract Monitor. However, due to liability requirements, the Contractor may not store project equipment, materials, or other components without the consent of the affected DPS staff and holds the agency harmless for theft, material loss, or equipment damage from sources beyond the agency’s control.

B. All work must be done in a timely manner. The Contractor must provide a backup plan to continue with the fire extinguisher inspection if unforeseen outside conditions affect this project’s work stoppage.

C. Once the project has been awarded, the successful Contractor must be expected to work from that day forward continuously to accomplish the service on time.

9.0 Equipment and Supplies

A. The Contractor must possess all materials and equipment needed to fulfill the contract. DPS personnel must not be responsible for any shipments or storage of materials. The Contractor is solely responsible for warehousing, receiving, and staging the materials and equipment.

B. Tools used for the installation must be secured, and the Contractor is responsible for preventing unauthorized use or theft. DPS asks all Contractors or sub-contractors to use due diligence to ensure their tools, materials, and equipment are secure while working on this project. While DPS investigates any theft or vandalism, it must not be responsible for replacing any tools, materials, or equipment left unsecured while on DPS property.

10.0 Safety Zones

Pedestrian and vehicle safety zones must be maintained around work while in progress. Safe zone areas are to be marked with barricade fencing to ensure the separation of work zones from unauthorized access during and after regular business hours. Fire extinguishing equipment is to be available while any hot work is in progress. The Contractor must provide special need safety barricades, cones, marking tape, or overhead protection to ensure the safety of the public pedestrian or vehicular traffic in and out of the facility area as required.

11.0 Contractor Vehicles

Contractor vehicles transporting personnel or materials must be locked with the emergency brake set and the ignition key removed when left unattended. Parking must be located only in approved areas determined by the local building manager. DPS is not responsible for damage to the Contractor or Personal vehicles left on the project site. Any vehicle or equipment without an ignition key starter must be rendered inoperable if left overnight. Also, any vehicle or large equipment with a standard industrial ignition source must be rendered inoperable if left overnight.

Security and safety of equipment must be the Contractor’s responsibility during work and after regular business hours. Items such as ladders must be removed and secured, prohibiting unauthorized access to the facility.

12.0 Invoices

Invoices must be submitted by the 5th day of each month following the previous month’s service. The itemized invoice must include the DPS PO number and month of service.

Note: If the document is not received, payments may be delayed until received. This information must be sent to:

Department of Public Safety, Finance, PO Box 4087, Austin, TX 78773-0130 or emailed to APinvoices@dps.texas.gov, and a courtesy copy must be sent to Reg1AdminWorkOrderReq DPS will incur no penalty for late payment if payment is made in 30 or fewer days from receipt of goods or services and an uncontested invoice.

mailto:APinvoices@dps.texas.gov

13.0 Attachments

Attachment A:

• Inspection Price Sheet Attachment B:

• Replacement and Disposal Price Sheet

End of Section

ATTACHMENT A

Portable Fire Extinguisher Inspection Price Sheet

Inspection price per fire extinguisher – ABC = $ Enter Dollar Amount each

Inspection price per fire extinguisher – CO2 = $ Enter Dollar Amount each

Inspection price per fire extinguisher – Halon = $ Enter Dollar Amount each

Recharging rates per fire extinguisher:

ABC Type:

2-1/2# = $ Enter Dollar Amount each 5# = $ Enter Dollar Amount each 10# = $ Enter Dollar Amount each 20# = $ Enter Dollar Amount each

CO2 Type:

5# = $ Enter Dollar Amount each 10# = $ Enter Dollar Amount each 15# = $ Enter Dollar Amount each 20# =$ Enter Dollar Amount each

Halon Type:

Low-Pressure Test = $ Enter Dollar Amount each High-Pressure Test = $ Enter Dollar Amount each

Hydrostatic Testing rates per fire extinguisher:

ABC Type:

5# = $ Enter Dollar Amount each 10# = $ Enter Dollar Amount each

CO2 Type:

5# = $ Enter Dollar Amount each 10# = $ Enter Dollar Amount each 15# = $ Enter Dollar Amount each

Halon Type:

9# = $ Enter Dollar Amount each 11# = $ Enter Dollar Amount each 17# = $ Enter Dollar Amount each

ATTACHMENT B

Portable Fire Extinguisher Replacement and Disposal Price Sheet

Replacement price per fire extinguisher – ABC = $ Enter Dollar Amount each

Replacement price per fire extinguisher – CO2 = $ Enter Dollar Amount each

Replacement price per fire extinguisher – Halon =$ Enter Dollar Amount each

Replacement Parts per fire extinguisher:

ABC Type: Cost plus Markup 2-1/2# = % Enter % over cost each

5# = % Enter % over cost each 10# = % Enter % over cost each 20# = % Enter % over cost each

CO2 Type: Cost plus Markup

5# = % Enter % over cost each 10# = % Enter % over cost each 15# = % Enter % over cost each 20# =% Enter % over cost each

Hydrostatic Replacement Parts per fire extinguisher:

ABC Type: Cost plus Markup

5# = % Enter % over cost each 10# = % Enter % over cost each

CO2 Type: Cost plus Markup 5# = % Enter % over cost each 10# = % Enter % over cost each 15# = % Enter % over cost each

Halon Type: Cost plus Markup

9# = % Enter % over cost each 11# = % Enter % over cost each 17# = % Enter % over cost each