ESBD_521967_1780350964114_Solicitation Synopsis - RFP 25-144; RFx 6100019747.pdf

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Solicitation Type and Name: Request for Proposals – Employee Benefits Consultant

Solicitation Number: RFP 25-144; RFx 6100019747

Description: The City is seeking proposals from nationally experienced actuarial firms with a proven track record for comprehensive benefits consulting services, including but not limited to plan design review and recommendations, actuarial plan valuation, plan cost analysis and assistance preparing and evaluating requests for proposals for plans covered under the City of San Antonio’s Flexible Benefits Program.

Applicable Product Categories: 91840 – Employee Benefits Consulting

Date Issued: June 1, 2026 Due Date & Time: July 20, 2026, 11:00 a.m. Central Time

Pre-Submittal Conference: Pre-Submittal Conference will be held at 2:00 p.m., Central Time, on June 8, 2026, via Webex. Attendance at the Pre-Submittal Conference is optional, but highly encouraged.

Respondents may call the toll-free number listed below and enter access code to participate the day of the conference.

Dial-In Number: 1-415-655-0001 | Access Code: 2336 469 7427 | Meeting Password: COSA

Join from the meeting link:

https://sanantonio.webex.com/sanantonio/j.php?MTID=mbfbe2aa2c32ce384fbdac0ef495e96a7

Evaluation Committee Voting Members:

Ben Gorzell, Chief of Financial and Administrative Services, Finance Department Justina Tate, Interim Assistant City Manager, City Manager’s Office Troy Elliott, Chief Financial Officer, Finance Department Renee Frieda, Director, Human Resources Department Nathalie Bullock, Assistant Director, Human Resources Department Manny Espino, Benefits Administrator, Human Resources Department

Pursuant to Section 011 – Restriction on Communications and in accordance with and as authorized by Section 2-61 of the City Code, the following restrictions on communications apply to this solicitation: Respondents are prohibited from contacting 1) City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the RFP or proposal from the time the RFP has been released until the contract is posted for consideration as an agenda item during a meeting designated as an A session; and 2) City employees from the time the RFP has been released until the contract is approved at a City Council “A” session.

https://sanantonio.webex.com/sanantonio/j.php?MTID=mbfbe2aa2c32ce384fbdac0ef495e96a7

Exceptions to the Restrictions on Communications:

Respondents may submit written questions concerning this RFP to the Staff Contact Person listed below until 4:00 p.m., Central Time, on June 11, 2026. Questions received after the stated deadline will not be answered. All questions shall be sent by e-mail. Questions submitted and the City’s responses will be posted with this solicitation.

Morgan Aguirre, Procurement Specialist III City of San Antonio, Finance Department – Procurement Division morgan.aguirre@sanantonio.gov

To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids” (first), if not viewable then click “Other Bids” (to view all already published competitive bids). Vendor Guides & Support can be accessed from this link:

https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides- Support

TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor Registration at https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.

Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.

mailto:morgan.aguirre@sanantonio.gov https://supplierservice.sanantonio.gov/irj/portal https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor mailto:vendors@sanantonio.gov