ESBD_521433_1780086051131_RFP-721-26088 - Submission Instructions.pdf

PDF 208 KB Posted May 29, 2026

Attached to: Inflatable Rentals (Repost)
Solicitation number: RFP-721-26088
Issued by: Travis County, Austin City, Texas

About this file

Written by GovTribe AI · Jun 1, 2026

This document contains submission instructions for an RFP issued by the University of Texas at Austin for inflatable attraction services and equipment leasing. The solicitation seeks a vendor to provide carnival and fair equipment, specifically inflatables and bounce houses, for event operations in the Greater Austin/Central Texas area. Respondents must demonstrate a minimum of five years of experience operating inflatable attractions, maintain compliance with Texas amusement ride regulations, and possess secure climate-controlled storage facilities. The vendor must also provide proven experience managing staffing for large-scale public events and maintain a strong safety record with documented operational procedures. The intent to bid deadline is June 26, 2026 at 1:30 PM CDT, with the final submission deadline set for June 26, 2026 at 2:30 PM CDT. The question period for the solicitation runs from May 29, 2026 at 12:00 PM CDT through June 12, 2026 at 5:00 PM CDT.

Respondents must submit proposals via the University of Texas at Austin's Euna Procurement portal and include required documentation such as price lists, proof of experience, proof of insurance compliance, qualifications, and a cover letter. The RFP offers three revenue-share options: a commission structure based on gross revenue tiers, trade services providing no-cost operations in exchange for use of University-owned inflatables, or a custom revenue-share model proposed by the respondent. All pricing must be firm-fixed and all-inclusive with no additional fees. Respondents must indicate acceptance of payment under the SUA Program and acknowledge receipt of all addenda and terms and conditions, with the option to submit exceptions with a redlined version of the agreement. Supporting documents may be uploaded in multiple formats, and the maximum file size for uploads is 1000 MB.

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Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement Instructions

Price List and Description of Additional/Relate d Services

File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Multiple Required

Minimum of five

(5) years of experience operating inflatable attractions in the Greater Austin/Central Texas area

Data Type: Text N/A Required

Demonstrated compliance with all State of Texas

Data Type: Text N/A Required insurance requirements and amusement ride regulations

Ability to store inflatables in a secure, climate-controlled facility

Data Type: Text N/A Required

Proven experience managing staffing and supervision for large-scale public events

Data Type: Text N/A Required

Strong safety record with documented operational procedures

Data Type: Text N/A Required

Prompt Payment Discount

Data Type:

Percentage N/A Required

Please indicate that you will accept payment under the SUA Program.

Data Type:

Yes/No N/A Required

Acknowledgemen t of Attachment One - General Information

Data Type:

Yes/No N/A Required

Does Respondent accept all terms and conditions in the solicitation and Attachment

Data Type:

Yes/No N/A Required

TWO without exceptions?

If Proposer takes exception to any terms or conditions set forth in the Agreement (ref.

ATTACHMENT

TWO), Proposer must submit a red-lined version of ATTACHMENT TWO and a detailed list of reasons for the exceptions as part of its proposal.

File Type: PDF (.pdf) 1 Optional

Appendix One - Execution of Offer

File Type: PDF (.pdf) 1 Required

Acknowledgemen t of receipt of all addenda issued for this RFP.

Data Type:

Yes/No N/A Required

Who is the Respondent’s primary contact that UT Austin should use for addressing questions or communications related to this solicitation?

Provide the following information:

Name, Title, Data Type: Text N/A Required

Email Address, and Phone Number.

Response: Cover Letter

File Type: PDF (.pdf) Multiple Required

Additional Project Supporting Documents (Optional)

Multiple Optional

Response:

Qualifications, Abilities, and Reputation

Multiple Required

Cooperative Contract Name Data Type: Text N/A Required

Cooperative Contract Number Data Type: Text N/A Required

Cooperative Contract Term Data Type: Text N/A Required

Cooperative Contract Website Link

Data Type: Text N/A Required

Company Name Data Type: Text N/A Required

Contact Name Data Type: Text N/A Required

Contact Title Data Type: Text N/A Required

Contact Email Address Data Type: Text N/A Required

Date Data Type: Text N/A Required

Signature Data Type: Text N/A Required

Response:

Quality of Proposed Services

Multiple Required

Response: Ability to Meet University’s Needs

File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, Multiple Required

.txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Response:

Staffing Resources and Past Business Relationship Strength with the University

Multiple Required

Proposed Discounts Data Type: Text N/A Required

Event-day Service Fees (if applicable) (BT-

07KV)

BidTable:

Datatable N/A Required

You will need to complete the BidTable online in the browser.

The BidTable can be filled any time during your submission.

Please note that BidTables may take a significant amount of time to prepare.

Response:

Company and Financial Information

Multiple Required

Respondent shall specify the revenue-share option for Third- Party Leasing proposed under this solicitation.

Data Type:

Checkbox N/A Required

Option 1 – Commission Structure: Provide a compensation structure in the attached BidTable related to the rights conveyed under this RFP.

For each revenue tier, Respondent shall specify the applicable gross revenue threshold and corresponding commission percentage. If

BidTable:

Datatable N/A Optional

You will need to complete the BidTable online in the browser.

The BidTable can be filled any time during may take a significant amount of time to prepare.

Gross Revenues are less than or equal to $_______, the Commission rate shall equal _______% of Gross Revenues.

(BT-63LS)

Option 1 – Commission Structure:

Respondent shall define “Gross Revenues” for purposes of the proposed commission structure.

Data Type: Text N/A Optional

Option 1 – Commission Structure: Identify and describe any proposed withholdings or expenses to be deducted from commission.

Data Type: Text N/A Optional

Option 2 - Trade Services – No- Cost Operations in Exchange for Use of University- Owned Inflatables:

Complete this section only for services the Respondent is willing to provide

Data Type:

Number N/A Optional at no cost in exchange for the use of University‑owned inflatable.

Use University Owned Equipment

Annual Quantity:

events

Option 2 - Trade Services – No- Cost Operations in Exchange for Use of University- Owned Inflatables:

Indicate whether the Respondent’s pricing after approved trade events differs from the pricing provided in Section 5.2.1 by selecting Yes or No. If Yes, the Respondent must complete the BidTable in Section 5.3.6.

Data Type:

Yes/No N/A Optional

Option 2 - Trade Services – No- Cost Operations in Exchange for Use of University-

BidTable:

Datatable N/A Optional

You will need to complete the BidTable online in the browser.

The BidTable

Owned Inflatables :Complete this BidTable only if pricing after approved trade events differs from the pricing provided in Section 5.2.1.

Pricing in this section shall apply after all approved trade events have been exhausted. All pricing must be firm-fixed and all-inclusive, with no additional fees or charges. (BT-

41WA)

can be filled any time during may take a significant amount of time to prepare.

Option 3 - Respondent’s Proposed Revenue Share:

Respondents proposing Option 3 shall provide a detailed description of the proposed revenue-share model, including at a minimum:

Revenue percentages or fee structure, Calculation methodology, Payment terms and frequency, Revenue tracking

Data Type: Text N/A Optional and reporting approach, Any applicable safeguards

Commodity Codes

Commodity Set Commodity Code Title Description

NIGP 03725

Carnival and Fair Equipment:

Inflatables, Bounce Houses, Interactive Games

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.

Requested BidTables:

https://procurement-help.eunasolutions.com/hc/en-us/articles/48878569291411-What-s-a-Data-Field-or-Slot

You will need to complete the BidTable online in the browser. The BidTable can be filled any time during your submission. Please note that BidTables may take a significant amount of time to prepare.

2. Upload your submission at:

https://utexas.bonfirehub.com/opportunities/236889

You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Jun 26, 2026 1:30 PM CDT.

The Question period for this opportunity starts May 29, 2026 12:00 PM CDT. The Question period for this opportunity ends Jun 12, 2026 5:00 PM CDT. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jun 26, 2026 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

https://utexas.bonfirehub.com/opportunities/236889

University of Texas at Austin uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.procurement@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://procurement-help.eunasolutions.com/hc/en-us mailto:support.procurement@eunasolutions.com https://procurement-help.eunasolutions.com/hc/en-us https://procurement-help.eunasolutions.com/hc/en-us

File details come from the government source that posted it. Updated Jun 1, 2026.