ESBD_519429_1779460508629_RFP Primary Fire Alarm System FINAL.pdf

Gatesville ISD

REQUEST FOR PROPOSAL

RFP 2026-0521

GATESVILLE ISD

PR IMARY CAMPUS FIRE ALAR M SY STEM

PRE-BID MEETING

Monday

June 1, 2026, 3pm

Gatesville Primary

BID DUE DATE

Thursday

June 5, 2026

10am

AWARD DATE

Monday

June 8, 2026

5:30 p.m.

G a t e s v i l l e I S D P a g e 2 | 24

TABLE OF CONTENTS

Notice to Vendors

Terms and Conditions

Specifications

RFP Response Checklist

Proposer Information Response Form

List of References

Deviation/Compliance Signature Form

Resident/Nonresident Certification

Anti-Collusion Statement

Conflict of Interest Questionnaire

Certificate of Interested Parties

Model SB9 Certification Form

Felony Conviction Notice Form

House Bill 89 Verification Form

Senate Bill 252 Certification Form

IRS Form W-9

G a t e s v i l l e I S D P a g e 3 | 24

Notice to Vendors

Notice is hereby given that Gatesville ISD will accept sealed proposals for:

P R I M A R Y C A M P U S F I R E A L A R M S Y S T E M Minimum expectations and proposal specifications are available upon request by emailing LeighAnn Goodwin: lgoodwin@gatesvilleisd.org or by calling (254) 865-7251 on or before the close of business on June 2, 2026.

In accordance with CH (LOCAL):

• Proposals received after the specified time shall not be considered.

• Proposals shall be opened at the time specified, and all proposers shall be invited to attend the proposal opening.

• Proposals may be withdrawn prior to the scheduled time of opening.

• Changes in the content of a proposal, and in prices, may be negotiated after proposals are opened.

• The District may reject any and all proposals.

The district reserves the right to reject any and all proposals or to waive any irregularities or informalities in any proposals or in the proposal process, and to be the sole judge of the merit and qualifications of products or services offered.

Furthermore, the District may accept whatever proposal is deemed to be in the best interest of the district.

Sealed proposals will be received no later than June 5, 2026 @ 10:00am.

The outside envelope containing the proposal(s) must be clearly marked “RFP 2026-0521 Primary Campus Fire Alarm System ” and should be addressed to:

LeighAnn Goodwin Asst Superintendent of Finance

Gatesville ISD 311 S. Lovers Lane

Gatesville, TX 76528 mailto:lgoodwin@gatesvilleisd.org

G a t e s v i l l e I S D P a g e 4 | 24

Terms and Conditions

Scope Gatesville ISD is interested in receiving proposals from responsible parties, for the Fire Alarm System at our Primary school facility, at the lowest cost possible.

Bid Attributes There is only one Bid Attribute associated with this bid. Please consult the Specification Section of this RFP for details. No substitutions will be permitted.

Bid Submittals Proposals should be mailed or hand delivered to the Administration Office:

Gatesville ISD, Attention: LeighAnn Goodwin, Asst Superintendent of Finance, 311 S. Lovers Lane, Gatesville, TX 76528.

Timetable Proposals are to be delivered no later than June 5, 2026, by 10:00 am.

Any proposal received after the bid due date and time will not be considered. Proposals received in a timely fashion will be recorded.

Submitters of successful proposals will be notified as soon as practical after the scheduled June 8, 2026 board meeting.

Bid Deadline & Notification

Any proposal received after the bid due date and time will not be considered.

Proposals received in a timely fashion will be recorded. Individual contact for clarification may occur. The information contained in the proposals will not be released until the school board has approved the selected companies at its regularly scheduled March Board meeting. The winning vendors will then be notified and all others are free to review any or all of the other quotes.

Pre-Bid Conference

A pre-bid conference will be held for this bid. The meeting will take place at the Gatesville Primary campus located at 308 Hornet Way, Gatesville, TX 76528

Interpretation of Specifications

If any person contemplating submitting a proposal is in doubt as to the true meaning of any part of these specifications, he/she may submit a written request for an interpretation thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation of these specifications will be made in writing and distributed to all those that received a copy of these specifications. Failure on the part of the prospective vendors to receive a written interpretation prior to the closing time for acceptance of proposals will not be grounds for withdrawal of the proposal.

No substitutions will be permitted.

G a t e s v i l l e I S D P a g e 5 | 24

Terms and Conditions (continued)

Supplemental Bids

Gatesville ISD reserves the right at any time during the term of this bid to obtain supplemental bids should awarded vendors not be able to comply with the bid or be able to meet additional needs required by the District.

This decision will be based on the needs of the District and will be the sole discretion of the District.

Evaluation Criteria

It is not the policy of Gatesville ISD to award bids on the basis of low price alone. To determine the award for this bid, Gatesville ISD may consider the following, as provided in the Texas Education Code 44.031(b). 1) Price/discount; 2) Consideration of location of vendor's principal place of business: 3) Reputation of the vendor; 4) Qualities of the vendor's goods & services; 5) The extent to which the goods & services meet the District's needs; 6) The vendor's past relationship with the District; 7) Compliance with the RFP Requirements; 8) The impact on the ability of the District to comply with laws and rules relating to historically underutilized businesses; 9) project schedule and ability to complete on time, 10) The warranty information, and 11) Any other relevant factor specifically listed in the request for bids or proposals.

Contacts Bidders are reminded that verbal responses are not binding; only questions answered by e-mail or fax will be binding and will be made part of the bidding documents. Gatesville ISD must receive requests for clarification on bid specifications in writing no later than the close of business on June 2, 2026. E-mail your questions to Toby Williams, Director of Maintenance at twilliams@gatesvilleisd.org. ABSOLUTELY NO

VERBAL RESPONSES WILL BE PROVIDED.

Award This bid will be awarded in the best interests of the District and could result in a split award. The District reserves the right to accept or reject any and all bids and to waive technicalities and informalities, and to be the sole judge of quality and equality. Awards will be based on what, in our opinion, is most advantageous to Gatesville ISD. Vendor’s bid should specify whether or not a split award is acceptable.

Proposal Withdrawal

Vendors may withdraw their proposals at any time prior to the bid due date and time. No vendor shall withdraw or cancel his proposal for a period of sixty (60) days after the specified closing time. Once the school district accepts a proposal and notifies the successful vendor, that proposal may be withdrawn, canceled, or modified only at the request of the school district.

G a t e s v i l l e I S D P a g e 6 | 24

No Lobbying Proposers are not permitted to contact any Gatesville ISD Board of Trustees member, officer or employee, other than the buyer, LeighAnn Goodwin or Toby Williams, during the bid process. No gratuities of any kind will be accepted, including meals, gifts or trips. Violation of these conditions will subject any proposer to immediate disqualification.

Damaged Goods The successful bidder(s) will be responsible for replacing all damaged/inferior items at no cost to Gatesville ISD. All replacements must be made immediately upon notification.

Defective Goods If problems with quality or workmanship arise on items received, the supplying vendor is responsible for replacing any/or all items at no cost to the District.

Financial Responsibility

The District accepts no financial responsibility for any costs incurred by any vendor in the course of responding to this invitation to bid.

Price Reduction If during the life of the bid, the vendor's net prices to its customers for the same products and/or services shall be reduced below the bid price, it is understood that Gatesville ISD shall receive such price reduction.

Tax Exempt Status

Gatesville ISD, as defined by the State of Texas Education Code 45.160 for Tax Exemption, is exempt from sales taxes. The awarded vendor(s) is encouraged to allow for an automatic tax exemption, not requiring the District's buyer to request exemption. The awarded vendor(s) may obtain a Texas Sales and Use Tax Exemption Certification by contacting the District's buyer.

Warranty Standard Manufacturer's Warranty, for all equipment bid, is to be considered a part of these conditions. All defective items shall be replaced free of charge. The awarded Contractor(s) will be the sole point of contact on any problems with the equipment or systems during the warranty period. The Contractor(s) shall be responsible for all installations under these specifications. The Contractor(s) shall make good, repair and replace, at the contractor's own expense, as may be necessary, any defective work, material acceptance, if in the opinion of agency and/or Division of Purchases said defect is due to imperfection in material, design, or workmanship for the warranty period specified.

G a t e s v i l l e I S D P a g e 7 | 24

Termination for Default

Gatesville ISD reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the school District in the event of breach or default of this contract. Further, Gatesville ISD reserves the right to terminate the contract immediately in the event the successful bidder: 1) Fails to meet specified schedules 2) Fails to perform in accordance with specifications and requirements as outlined in this document 3) Provides personnel that conduct themselves in an unacceptable manner 4) experiences any non-performance as deemed unacceptable by Gatesville ISD 5) Pricing increases above an acceptable level on materials provided by the distributor. Breach of contract or default authorizes the school District to award to another bidder, purchase elsewhere, and charge the full increase in cost and handling to the defaulting bidder.

Invoices Each purchase order shall be invoiced separately. Any factor that would affect the final cost to Gatesville ISD must be included in bid price -- no additional charges will be paid on invoice. Invoices must match its related quote, each invoice itemized indicating purchase order number, material and unit price. The original receipt of material must accompany the invoice.

Payment will be made within thirty (30) days of the receipt of the vendor's invoice, provided the items are new and meet specifications, are received in good order, corresponding purchase order number is shown on packing list receipt of goods and delivery was made to the proper District location.

Freight Cost The cost of freight must be included in the unit price. Unforeseeable freight handling costs not included in the quoted unit price on this bid may be considered. Any additional freight handling costs must be submitted in writing to the buyer prior to generation of purchase order.

Contact Name for Quotes

Please show your company website address, if available. Please also show name, phone number, fax number and email address of contact person to whom questions pertaining to purchase orders should be addressed.

Motor Pool Delivery Hours

Weekday Delivery Hours are Monday - Friday 8:00 AM -12:00 PM and 1:00 PM - 4:00 PM. Deliveries at other times will not be accepted

Packing Slips A packing slip, which references the Gatesville ISD purchase order number, shall accompany each shipment, including factory shipments. The shipping label must reference the Gatesville ISD purchase order number as well.

G a t e s v i l l e I S D P a g e 8 | 24

Shipments Items ordered would be shipped F.O.B. Destination to the campus or warehouse location initiating the order unless the campus director or District driver picks up the item at the vendor's location.

Term of Bid Bids must remain firm for 60 days from award date for bid to be considered.

List Three References

Please list three references, preferably school Districts, with which you have done business in the last three years. Include company name, address, phone number, contact person and email address.

G a t e s v i l l e I S D P a g e 9 | 24

Specifications

Gatesville ISD Primary Campus Fire Alarm System

Description

Gatesville ISD is soliciting proposals from qualified fire alarm contractors to provide all labor, materials, equipment, programming, testing, and commissioning required for the installation of a new fire alarm and voice evacuation system at the Primary Campus. The campus currently does not have an existing fire alarm system. The proposed system shall be a fully addressable, code-compliant fire alarm system with voice evacuation capabilities designed in accordance with all applicable NFPA standards, local codes, and Authority Having Jurisdiction (AHJ) requirements. Contractors may propose manufacturers and system components of their choosing that meet project requirements and industry standards.

The scope of work shall include, but not be limited to, fire alarm control panels, remote annunciators, initiating devices, notification appliances, voice evacuation components, wiring, programming, testing, training, and final documentation. Bidders shall include all necessary labor and materials for a complete and operational system.

Gatesville ISD will provide the following:

• 120VAC dedicated circuits for all fire alarm control panels, amplifiers, and remote power supplies

• Man lift/scissor lift access for ceilings over 10 feet

• Conduit pathways for fire alarm panels

• Conduit pathways and backboxes for wall-mounted fire alarm devices in the gymnasium

Bidders shall also include optional pricing for a Bi-Directional Amplifier (BDA) survey if required by the AHJ. All proposals should clearly identify included materials, exclusions, warranty information, and any alternate options available.

G a t e s v i l l e I S D P a g e 10 | 24

RFP Response Checklist To be considered for award of this solicitation, all pages contained in the “Packet” (including but not limited to response forms, the Cover Page, plus any/all attachments, must be completed with all requested information, SIGNED and RETURNED in a sealed envelope or other appropriate package adequate to conceal and contain the contents prior to the RFP date and time. Each RFP shall be placed in a separate envelope and properly identified with the RFP Number, RFP Title, Name of Company submitting RFP, and the established time and date to be opened.

Please verify that the documents listed below have been completed, signed, and included in your RFP response prior to submittal. TO BE CONSIDERED FOR AWARD, ALL MANDATORY FORMS MUST BE

COMPLETED, SIGNED AND RETURNED WITH THIS SOLICITATION.

Mandatory Forms (required to be considered for the award of this solicitation):

Proposer Return Packet and Addendum(s) (Submittals as detailed in the specifications)

Completed – Packet Cover Page

Completed – Proposer Information Response Form (RFP page 11)

Completed – List of References (RFP page 12)

Completed – Deviation/Compliance Signature Form (RFP page 13)

Completed – Resident/Nonresident Proposer’s Certification (RFP page 14)

Completed – Anti-Collusion Statement (RFP page 15)

Completed – Conflict of Interest Questionnaire (RFP page 16)

Completed – Certificate of Interested Parties (RFP page 18)

Completed – Model SB 9 Certification Form (Criminal History Record) (RFP page 20)

Completed – Felony Conviction Notice (RFP page 21)

Completed – House Bill 89 Verification Form (RFP page 22)

Completed – Senate Bill 252 Certification Form (RFP page 23)

Completed – IRS Form W-9, Tax Payer Identification Number & Certification (RFP page 24)

G a t e s v i l l e I S D P a g e 11 | 24

Proposer Information Response Form The undersigned, in submitting this RFP and endorsement of same, represents that he/she is authorized to obligate his/her Proposer, that he/she is an equal opportunity employer and will not discriminate with regard to race, color, religion, national origin, sexual orientation, or age or disability unrelated to job performance of this RFP; and that he/she has read this entire RFP package, is aware of the covenants contained herein and will abide by and adhere to the expressed requirements in all sections of this RFP.

SUBMITTED BY

Primary Contact/Title:

Company Name:

Phone: Fax: E-mail:

Registered Company Address:

City: State:

ZIP

Code:

Website: HUB:

M/WBE

EIN or

SS#:

DUN:

REMITTANCE INFORMATION

Contact Person:

Address:

City: State: Zip Code:

Phone: Fax: E-mail:

Division/Bid#:

COMPANY INFORMATION

How many years has the Firm provided products or services as required by this RFP?

How many employees does the Firm have?

SIGNATURES OF COMPANY OFFICIALS

Print Name:

Print Title:

Signature: Date:

G a t e s v i l l e I S D P a g e 12 | 24

List of References Instructions: Complete the reference list as indicated for the four (4) most similar organizations that your firm has provided services similar to those required by this RFP. Proposers may, at their discretion, provide additional references. Reference information shall be similar in scope and agency size to what is being proposed for GISD.

Client Name & Address, Contact Name, Title & Phone Number

Description of Project

Date(s) of Services

G a t e s v i l l e I S D P a g e 13 | 24

Deviation/Compliance Signature Form

If the undersigned Proposer intends to deviate from the Item(s) Specifications listed in this RFP document, all such deviations must be listed on this page, with complete and detailed conditions and information included or attached. The District will consider any deviations in its RFP award decisions, and the District reserves the right to accept or reject any RFP based upon any deviations indicated below or in any attachments or inclusions.

In the absence of any deviation entry on this form, the Proposer assures the District of his/her full compliance with the Terms and Conditions, Item Specifications, and all other information contained in this RFP document.

No Deviation Yes, Deviations

Signature

Date

If yes is checked, please list below. Attach additional sheet(s) if needed.

G a t e s v i l l e I S D P a g e 14 | 24

Resident/Nonresident Certification

Texas Government Code Chapter 2252 relates to bids by nonresident Proposers. The pertinent portions of the Act are as follows:

Section 2252.001(3) “Nonresident bidder” means a bidder who is not a resident (of the State of Texas).

Section 2252.001(4) “Resident bidder” means a bidder whose principal place of business is in this state, including a Proposer whose ultimate parent company or majority owner has its principal place of business in this state.

Section 2252.002 A governmental entity may not award a governmental contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident’s principal place of business is located.

Company Name: _______________________________________________________________________ is/isn’t a Resident of Texas as defined in Texas Government code Section 2252.001(4).

Yes – Resident of Texas No – Nonresident

If the Proposer is a Nonresident of Texas, please answer the following:

Does the Proposer’s ultimate parent company or majority owner employ at least 500 persons in Texas?

Yes No

ACKNOWLEDGE BY COMPLETING AND SIGNING BELOW:

Signature of Authorized Representative:

Title:

Printed Name of Representative

Date:

G a t e s v i l l e I S D P a g e 15 | 24

Anti-Collusion Statement

I/We have read the instructions and specifications to Bidder/Vendor. My/Our bid/proposal conforms to all bid/proposal specifications, condition, and instructions as outlined by the Gatesville Independent School District. Signing this form confirms that our company will enter into a binding contract with the school district for item(s) awarded to our company.

The undersigned Bidder/Vendor, by signing and executing this bid/proposal, certifies and represents to the Gatesville Independent School District that Bidder/Vendor has not offered, conferred or agreed to confer any pecuniary benefits, as defined by 1.07 (a) (6) of the Texas Penal Code, or any other things of value, as consideration for the receipt of information or any special treatment or advantage relating to this bid/proposal, or for the recipient's decision, option, recommendation, vote or other exercise of discretion concerning this bid/proposal.

The Bidder/Vendor also certifies and represents that it has not received any information not available to other Bidders/Vendors so as to give the undersigned a preferential advantage with respect to this bid/proposal.

The Bidder/Vendor further certifies and represents that it has not violated any state, federal or local law, regulation or ordinance relating to bribery, improper influence, collusion or the like and that Bidder/Vendor will not in the future offer, confer, or agree to confer any pecuniary benefit or other things of value to any officer, trustee, agent or employee of the Gatesville Independent School District in connection with information regarding this bid/proposal, the submission of this bid/proposal, the award of this bid/proposal or the performance, delivery or sale pursuant to this bid/proposal.

The Bidder/Vendor certifies that it has not prepared this proposal and will not prepare any future proposals arising from this Request for Proposal (RFP) in collusion with any other respondent, and that the content of any future proposals arising out of this RFP will not be communicated by the undersigned or by any employee or agent to any other person engaged in this type of business prior to the District’s selection of a vendor for this RFP.

VENDOR MUST ACKNOWLEDGE BY COMPLETING AND SIGNING BELOW:

Firm Name

Signature of Authorized Representative

Title

Printed Name of Representative Date:

G a t e s v i l l e I S D P a g e 16 | 24

Conflict of Interest Questionnaire

G a t e s v i l l e I S D P a g e 17 | 24

G a t e s v i l l e I S D P a g e 18 | 24

Certificate of Interested Parties

G a t e s v i l l e I S D P a g e 19 | 24

Definitions and Instructions for Completing Form 1295 Gatesville ISD is required to comply with House Bill 1295, which amended the Texas Government Code by adding Section 2252.908, Disclosure of Interested Parties. Section 2252.908 prohibits Gatesville ISD, or its cooperative members, from entering into a contract resulting from this RFP with a business entity unless the business entity submits a Disclosure of Interested Parties – Form 1295 to Gatesville ISD at the time the business entity submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Texas Ethics Commission.

As a “business entity,” all vendors must electronically complete, print, sign, notarize and submit Form 1295 with their proposals or contracts even if no interested parties exist.

Proposers must file Certificate of Interested Parties – Form 1295 with the Texas Ethics Commission using the following online application: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

• Proposers must use the filing application on the Texas Ethics Commission’s website (see link above) to enter the required information on Form 1295.

• Proposers must print a copy of the completed form, which will include a certification of filing containing a unique certification number.

• The Form 1295 must be printed and then signed by an authorized agent of the business entity, and the form must be notarized.

• The completed Form 1295 with the certification of filing must be filed with Region One Education Service Center by including a copy of the completed/notarized form with the proposal response.

• Gatesville ISD must acknowledge the receipt of the filed Form 1295 by notifying the Texas Ethics Commission of the receipt of the filed Form 1295 no later than the 30th day after the date the contract binds all parties to the contract.

• After Gatesville ISD acknowledges the Form 1295, the Texas Ethics Commission will post the completed Form 1295 to its website within seven (7) business days after receiving notice from Gatesville ISD.

Instructions to Vendors:

1. Read these instructions,

2. Go to the Ethics Commission Website https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm,

3. Register and complete Form 1295 online - include the proposal number and the contract/RFP name,

4. Print a copy of the submitted Form 1295 and have it notarized - it will have a certification # in the top right corner,

5. Include a copy of the completed, signed and notarized Form 1295 with the proposal response.

Definitions:

• Interested Party: a person who:

1) has controlling interest in a business entity with whom Gatesville ISD and/or its cooperative members contracts; or

2) actively participates in facilitating the contract or negotiating the terms of the contract, including a broker, intermediary, adviser, or attorney for the business entity.

• Controlling Interest means:

1) an ownership interest or participating interest in a business entity by virtue of units, percentage, shares, stock, or otherwise that exceeds 10 percent;

2) membership on the board of directors or other governing body of a business entity of which the board or other governing body is composed of not more than 10 members; or

3) service as an officer of a business entity that has four or fewer officers, or service as one of the four officers most highly compensated by a business entity that has more than four officers.

• Intermediary: a person who actively participates in the facilitation of the contract or negotiation the contract, including a broker, advisor, attorney, or representative of or agent for the business entity who:

1) receives compensation from the business entity for the person’s participation;

2) communicates directly with the governmental entity or state agency on behalf of the business entity regarding the contract; and

3) is not an employee of the business entity.

• Business Entity: includes an entity through which business is conducted with a governmental entity or state agency, regardless of whether the entity is a for-profit or nonprofit entity.

Resources:

Form 1295 Frequently Asked Questions:

• https://www.ethics.state.tx.us/whatsnew/FAQ_Form1295.html Instructional Video – First Time Business User:

• https://www.ethics.state.tx.us/filinginfo/videos/Form1295/FirstLogin-Business/Form1295Login-Business.html Instructional Video – How to Create a Certificate:

• https://www.ethics.state.tx.us/filinginfo/videos/Form1295/CreateCertificate/CreateCertificate.html https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm https://www.ethics.state.tx.us/whatsnew/FAQ_Form1295.html https://www.ethics.state.tx.us/filinginfo/videos/Form1295/FirstLogin-Business/Form1295Login-Business.html https://www.ethics.state.tx.us/filinginfo/videos/Form1295/CreateCertificate/CreateCertificate.html

G a t e s v i l l e I S D P a g e 20 | 24

Model SB9 Certification Form Criminal History Record Information Review of Certain Contract Employees

Introduction: Texas Education Code Chapter 22 requires service Proposers to obtain criminal history record information regarding covered employees and to certify to the District that they have done so. Covered employees with disqualifying convictions are prohibited from serving at a school district.

Definitions:

Covered employees: Includes all employees of a Proposer (to include any subcontractors and/or independent Proposers) who have or will have continuing duties related to the service to be performed at the District and have or will have direct contact with students. The District will be the final arbiter of what constitutes direct contact with students.

Disqualifying conviction: One of the following offenses, if at the time of the offense: (a) a felony offense under Title 5, Texas Penal Code; (b) an offense for which a defendant is required to register as a sex offender under Chapter 62, Texas Code of Criminal Procedure; or c) an equivalent offense under Federal law or the laws of another state.

On behalf of (Name of Firm):

I (First Name): (Last Name):

Certify that [Check one]:

[ ] None of the Proposer’s employees are covered employees, as defined above.

Or [ ] Some or all of the Proposer's employee are covered employees. If this box is selected, I further certify that: Proposer has obtained all required criminal history record information, through the Texas Department of Public Safety, regarding its covered employees. None of the covered employees has a disqualifying conviction. Proposer has taken reasonable steps to ensure that its employees who are not covered employees do not have continuing duties related to the contract services or direct contact with students. If Proposer receives information that a covered employee has a disqualifying conviction, Proposer will immediately remove the covered employee from contract duties and notify the District in writing within three (3) business days. Upon request, Proposer will make available for the District's inspection the criminal history record information of any covered employee. If the District objects to the assignment of a covered employee on the basis of the covered employee's criminal history record information, Proposer agrees to discontinue using that covered employee to provide services at the District. Noncompliance by the Proposer with this certification may be grounds for contract termination.

Signature Date

G a t e s v i l l e I S D P a g e 21 | 24

Felony Conviction Notice Form

State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states, “a person or business entity that enters into a contract with a school district must give advance notice to the school district if the person or owner or operator of the business entity has been convicted of a felony” The notice must include a general description of the conduct resulting in the conviction of a felony.

Subsection (b) states, “a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction.” The school district must compensate the person or business entity for services performed before the termination of the contract.

THIS NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION

Please complete the information below:

I, the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions has been reviewed by me and the following information furnished is true to the best of my knowledge.

A. My firm is a publicly held corporation; therefore, this reporting requirement is not applicable:

B. My firm is not owned nor operated by anyone who has been convicted of a felony.

C. My firm is owned or operated by the following individual(s) who has/have been convicted of felony:

Name of Felon(s):

Details of Conviction(s):

PLEASE CHECK OFF ONLY ONE BOX ABOVE, THEN SIGN BELOW

Vendor’s Name:

Authorized Company Official’s Name (Please print or type):

Signature of Company Official: Date:

G a t e s v i l l e I S D P a g e 22 | 24

House Bill 89 Verification Form

Prohibition on Contracts with Companies Boycotting Israel

Introduction: The 85th Texas Legislature approved House Bill 89, effective September 1, 2017, which amends Texas Local Government Code Section 1, Subtitle F, Title 10, Government Code by adding Chapter 2270 which states that a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:

1. Does not boycott Israel; and

2. Will not boycott Israel during the term of the contract

Definitions:

Boycott Israel: refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli‐ controlled territory, but does not include an action made for ordinary business purposes; and Company: a for‐profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority‐owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit.

Verification Statement: In compliance with this legislation, Gatesville ISD is required to obtain documentation that any companies, agencies or individuals we contract with will provide this affirmation in writing with each new contract or agreement signed. Proposer may signify compliance by completing the following:

I, (Person name) __________________________________________________________, being an adult over the age of eighteen (18) years of age and the authorized representative of:

(Company name) ___________________________________________ do hereby depose and verify the truthfulness and accuracy of the contents of the statements submitted on this certification under the provisions of Subtitle F, Title 10, Government Code Chapter 2270 and that the Company named above:

1.) Does not boycott Israel currently; and 2.) Will not boycott Israel during the term of the contract; and 3.) Is not currently listed on the State of Texas Comptroller’s Companies that Boycott Israel List located at https://comptroller.texas.gov/purchasing/publications/divestment.php

Signature Official Company Title Date

G a t e s v i l l e I S D P a g e 23 | 24

Senate Bill 252 Certification Form

Prohibition on Contracts with Companies Doing Business with Terrorist Organization

Introduction: The 85th Texas Legislature approved Senate Bill 252 (the Terror State Contracting Divestiture Act), effective September 1, 2017, which amends Texas Local Government Code Section 1, Chapter 2252 by adding Subchapter F, prohibiting a governmental entity, including a school district, from entering into a governmental contract with a company doing business with Iran, Sudan, or any known terrorist organization as identified on a list prepared by the Texas Comptroller of Public Accounts (the “Comptroller”) under Section 806.051, 807.051, or 2252.153. The Comptroller shall prepare and maintain, and make available to each government entity, a list of companies known to have contacts with or provide supplies and services to a foreign terrorist organization. This list may be found on the Comptroller’s website:

https://comptroller.texas.gov/purchasing/publications/divestment.php

Definitions:

Government Contract: A contract awarded by a governmental entity for general construction, an improvement, a service, or a public works project or for purchase of supplies, materials, or equipment, including a contract to obtain professional or consulting service subject to Texas Government Code Chapter 2254 (the Professional Services Procurement Act). Section 2, Subchapter F, Chapter 2252, Government Code further states that the Act only applies to a contract or purchase for which a governmental entity first advertises or otherwise solicits bids, proposals, offers, or qualifications.

Governmental Entity: Includes the state, a municipality, county, public school district, or special-purpose district or authority, and state agencies. Does not include a non-profit corporation.

Foreign Terrorist Organization: An organization that has been designated as a foreign terrorist organization by the United States Secretary of State as authorized by 8 U.S.C. Section 1189.

Certification Statement: In compliance with this legislation, Gatesville ISD is required to obtain certification that any companies, agencies or individuals we contract with will provide this affirmation in writing with each new contract or agreement signed. Proposer may signify compliance by completing the following:

I, (Person name) ______________________________________________________________________, being an adult over the age of eighteen (18) years of age and the authorized representative of:

(Company name) ______________________________________________________________________, do hereby depose and certify that the Company named above is not identified on the Texas Comptroller’s list of companies known to have contacts with, or provide supplies or services to, a foreign organization designated as a Foreign Terrorist Organization by the U.S. Secretary of State. In addition it is further certified that Company shall not do business with any of these organizations while providing products or services to Gatesville ISD without immediately notifying Gatesville ISD.

Signature Official Company Title Date https://comptroller.texas.gov/purchasing/publications/divestment.php

G a t e s v i l l e I S D P a g e 24 | 24

IRS Form W-9