ESBD_518882_1780335770597_Addendum No. 1.pdf
PDF 2 MB Posted
- Solicitation number
- HHS0017360
- Issued by
- Cameron County, Texas
About this file
This is Solicitation Addendum No. 1, issued on June 1, 2026, by the Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division for gate removal and installation services at Rio Grande State Supported Living Center (RGSSLC) in Harlingen, Texas. The solicitation addresses removal of existing gates and installation of new commercial-grade gates comprising 14 pedestrian gates in various dimensions and 7 track gates, along with approximately 103 linear feet of cement beam installation with 1-inch anti-climb mesh fencing material. All materials must be galvanized and new at installation. The addendum includes a mandatory site visit sign-in sheet for May 26, 2026, at 10:30 AM and provides vendor responses to 14 questions submitted during the bidding period. Bid responses are due June 5, 2026, at 10:30 AM Central Time. The contract term extends from award through August 31, 2026, with a potential one-year extension available at HHSC's sole discretion. Work must be performed Monday through Friday between 8:00 AM and 5:00 PM.
Key clarifications provided in the addendum include that the awarded vendor will receive underground utility maps and staging space for a lockable equipment container; the owner will remove existing brushes and trees; restoration of disturbed concrete or asphalt areas is required in kind, while grading (but not seeding) is required for disturbed grass areas; all gates must be manually operated with deadbolts, requiring heavy-duty galvanized steel ties; mesh specifications must be 1-inch anti-climb with 9-gauge galvanized mesh; and mesh top spikes must point toward the ground for security purposes. Vendor personnel must pause work and seek guidance from plant maintenance if underground utilities are encountered during excavation. The addendum reiterates that awarded vendors must take individual measurements for each gate due to varying sizes and confirms the requirement for comprehensive background checks and insurance coverage including Workers' Compensation, Commercial General Liability, Commercial Automobile Liability, Professional Liability, and Umbrella Liability coverage as specified in the original solicitation.
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C:\Users\Fnesbitt01\Pictures\Saved Pictures\HHS Branding\HHS Color Logo.png
Effective 07/15/2016 Revised 01/23/2024
Procurement and Contracting Services, 1100 W. 49th Street, Austin, TX 78756
Form
PCS 121
SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM
Solicitation Due Time
PCS Contact Information
Description of Addendum
THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL SOLICITATION RETURN ADDENDUM ACKNOWLEDGMENT FORM AS INSTRUCTED, FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF RESPONSE.
1.
Acknowledge receipt of this addendum by signing and returning this addendum with your solicitation response in accordance with the submission options outlined in the solicitation.
2.
If respondent has submitted the response prior to addendum, respondent may email the signed addendum to pcsbids@hhsc.state.tx.us prior to the solicitation due date and time.
9.0.0.2.20101008.1.734229 a.m.
CurrentPage:
TextField28: Isaiah.Wilczynski1@hhs.texas.gov
DueDate: 2026-06-05
Minute: 30
Hour: 10
AddendumNo:
AddendumDate: 2026-06-01
TextField30: (512) 406-2668
TextField32: Solicitation Addendum No. 1 - 06/01/2026
- Attached is the mandatory site visit sign in sheet for May 26, at 10:30 AM
- Attached is the PCS 134 responses to vendor questions.
- Addendum date has been updated in the PCS 137 Solicitation Document
Associate Commissioner, PCS:
DateTimeField1:
TextField31:
PCS 134 HHS Responses to Questions
Effective Date 06/26/2015 Page 1 of 3 Reviewed Date 09/18/2025
Solicitation Title: Gate Removal/Installation at Rio Grande State Supported Living Center (RGSSLC)
Solicitation Number: HHS0017360
# Reference Question Response
1.
Can the owner please provide a map of underground utilities of where new fencing and gates will be installed?
Awarded vendor will be provided this information
2.
If during excavation, Vendor/Contractor notices underground utilities, please provide the procedure on how to proceed?
Pause for guidance from plant maintenance
3.
During removal/excavation of existing concrete or asphalt that was disturbed, will Vendor/Contractor have to restore with concrete or asphalt as was existing?
Yes
4.
During removal/excavation of existing grass areas that was disturbed, will Vendor/Contractor have to restore with seeding and grading?
Seeding No, Grading Yes
Effective Date 06/26/2015 Page 2 of 3 Reviewed Date 09/18/2025
5.
If there are any brushes, trees in the way of new fencing and gates, is the owner or Vendor/Contractor, responsible to remove brushes and trees?
Owner will remove this.
6. What's the working days and hours? Monday – Friday 8AM – 5PM
7.
Please confirm that one 13 pc pedestrian gate is different sizes and (7) seven of track gates are different sizes?
Awarded vendor will need to take measurements for each gate.
8.
Does the track gate require a concrete trim and rail, or will it be the rolling wheeled gates?
9.
Will the pedestrian and track gates require the 1" antic limb mesh and 9 gauge?
Yes, all galvanized mesh must be 1” anti-climb, 9 gauge is preferred
10.
Will all new pedestrian and track gates be manually opened and closed? No automatic/electric gates?
Correct manually opened. No automatic gates.
Effective Date 06/26/2015 Page 3 of 3 Reviewed Date 09/18/2025
11.
Please confirm that all fissures such as top caps, fences ties, tie wire, tension wire, bolts and nuts etc. need to be galvanized.
Confirmed
12.
Where can Vendor/Contractor stage equipment and materials?
Awarded vendor will be provided a space for a lockable container.
13.
Please confirm that the vendor /contractor is to use heavy-duty preformed steel ties designed specifically to secure chain link fabric to structural posts and rails in high-security environments like correctional institutions?
Yes, confirmed
14.
Are the steel ties to be galvanized?
Other Notes: Latches need to be deadbolts.
Fence mesh top spikes need to be pointing towards the ground.
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File details come from the government source that posted it. Updated .