ESBD_518573_1779303007004_Scope of work.docx

DIVISION OF FINANCE AND BUSINESS SERVICES

PROCUREMENT SERVICES

Detailed Specifications Invitation to Bid (ITB) # TAMU-ITB-26-5019 Harley-Davidson Road Glide Police Motorcycle Purchase

Summary Texas A&M subsequently referred to as “Texas A&M”, is seeking bids for the provision of two Harley-Davidson Road Glide Police Motorcycles (must be the exact motorcycle), to be delivered and/or performed on the Texas A&M campus in College Station, TX, as detailed in this Invitation to Bid (ITB).

Award Any agreement resulting from this ITB will be awarded to one vendor, all or none. Texas A&M reserves the right to reject all bids if deemed in its best interest.

Shipment and Delivery Delivery must be F.O.B Destination, Freight Prepaid and Allowed to College Station, TX. The Vendor shall bear all costs and responsibility for delivering the goods to Texas A&M. No additional charges for shipping, handling, or fuel surcharges will be accepted.

Service and delivery are important to Texas A&M and shall be a consideration for award. All orders for products/service with no response within the specified lead time may be cancelled and purchased from another vendor unless prior approval is given by Texas A&M.

Delivery must be completed Monday-Friday, 8:00 a.m. – 5:00 p.m. CST, excluding Texas A&M holidays, unless otherwise approved.

Payment Terms and Invoicing Payment terms shall be 100% Net 30 upon receipt and acceptance of the goods and/or services and an uncontested invoice.

Invoices must reflect the quoted prices and be addressed as specified for each order. Invoices that are inaccurate or do not include required supporting documentation may be returned for correction, which may result in delayed payment.

Award Criteria In accordance with Texas Education Code 51.9335, Texas A&M shall make the award based on, but not limited to, the following best value criteria:

· The purchase price;

· The reputation of the Vendor and of the Vendor's goods or services;

· The quality of the Vendor's goods or services;

· The extent to which the goods or services meet the institution's needs;

· The Vendor's past relationship with the institution;

· The impact on the ability of the institution to comply with laws and rules relating to historically underutilized businesses and to the procurement of goods and services from persons with disabilities;

· The total long-term cost to the institution of acquiring the Vendor's goods or services;

· Any other relevant factor that a private business entity would consider in selecting a vendor; and

· The use of material in construction or repair to real property that is not proprietary to a single vendor unless the institution provides written justification in the request for bids for use of the unique material specified.

Other relevant factors deemed necessary to evaluate the offer and determine the best value for the University:

· Warranty terms

By submitting a bid in response to this solicitation, Vendor agrees to the selection and award process, and accepts Texas A&M’s judgment and decision of award. Texas A&M reserves the right to accept or reject any or all bids, waive informalities and technicalities, and accept the offer considered the most advantageous to Texas A&M. Texas A&M reserves the right to make the decision as to the system, product or service best meets the needs of Texas A&M. The decision by Texas A&M is final.

Bid Response Bids and pricing quoted herein must comply with and include the following:

1. Compliance and Standards All equipment and services must meet or exceed applicable federal and State of Texas safety, health, lighting, and noise standards in effect at the time of manufacture.

2. Additional Fees No additional charges will be accepted beyond those explicitly stated in the Vendor’s response unless agreed via formal Change Order.

3. Warranty Vendor shall provide a minimum one-year warranty on all parts and accessories. Vendor is expected to provide prompt service that is due under warranty. Performance in these areas shall be a definite factor in the renewal or termination of the awarded Master Order.

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