ESBD_518367_1780076707389_26-4090-09 Addendum II.pdf

This is an Addendum II to RFP 26-4090-09 issued by Burnet County, Texas for comprehensive employee health insurance coverage. The RFP seeks proposals from qualified insurance carriers, third-party administrators, employee benefits consultants, and brokers to provide medical insurance (fully insured and/or self-funded PPO and HDHP plans with prescription drug coverage, preventative care, telehealth services, wellness programs, and disease management), dental insurance (preventive, basic, major, and orthodontic services), vision insurance (exams, lenses/frames, and contact lens allowances), and administrative services (enrollment support, COBRA administration, ACA compliance, HIPAA compliance, claims reporting, and employee education). The original deadline for questions was May 29, 2026 at 12:00 PM CST, with proposals originally due June 10, 2026 at 10:00 AM CST. Addendum II extends the questions and answers period to June 8, 2026 and extends the proposal due date to June 17, 2026 at 10:00 AM. The contract term consists of an initial three-year agreement with two optional one-year renewal periods, subject to Commissioners Court approval. Submissions may be made electronically to bids@burnetcountytexas.org or delivered in person to 133 E. Jackson, Burnet, TX 78611.

Evaluation criteria weight cost/premium structure at 35 percent, plan design and coverage options at 25 percent, experience with counties at 15 percent, service and administrative support at 15 percent, and references at 10 percent. Proposers must be licensed to do business in Texas with a minimum of five years of experience serving Texas governmental entities and must provide at least three county government references. Insurance coverage requirements include General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Professional Liability/Errors & Omissions ($2,000,000 per claim), Cyber Liability ($1,000,000 minimum), and Workers Compensation at statutory limits. Cost proposals must include monthly premiums, PEPM fees, broker compensation disclosure, administrative fees, and renewal and rate guarantees. The County has established a Historically Underutilized Businesses (HUB) policy compliance requirement and requires all respondents to complete certification and affirmation forms including non-collusion affidavits, tax compliance certifications, debarment certifications, and HUB policy compliance statements. The baseline for existing coverage is a grandfathered Blue Cross and Blue Shield PPO plan with deductibles of $750 individual/$2,250 family (in-network) and $1,000 individual/$3,000 family (out-of-network). No specific budget range or award value is disclosed, and the County reserves the right to terminate for convenience with thirty days written notice and to award no contract following review.