ESBD_518055_1780428422485_Addendum 1.pdf

PDF 1 MB Posted Jun 10, 2026

Attached to: Jack Brooks Regional Airport Airfield Lighting Rehabilitation
Solicitation number: IFB26024MR
Issued by: Johnson County, Beaumont City, Texas

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Written by GovTribe AI · Jun 15, 2026

Jack Brooks Regional Airport Airfield Lighting Rehabilitation - Addendum No. 1

This is Addendum No. 1 to Invitation for Bid (IFB) 26-024/MR issued by the Jefferson County Purchasing Department for the Jack Brooks Regional Airport Airfield Lighting Rehabilitation project. The addendum was issued on June 2, 2026, and addresses three primary updates: revised Davis-Bacon wage determinations, addition of an Elation Systems Software special provision for certified payroll submission, and notification that no Historically Underutilized Business (HUB) goal requirements apply to this procurement. The original bid submission deadline remains June 17, 2026, at 11:00 a.m. Central Time. Bidders must acknowledge receipt of this addendum by returning a signed copy with their sealed bid submission; if bids were already received prior to addendum issuance, bidders should submit the acknowledgment in a separate sealed envelope clearly marked with the IFB title, number, and opening date and time. The contract documents incorporate all provisions of this addendum, which supersedes any conflicting language in previously issued documents.

The Davis-Bacon Wage Determination (TX20260299, dated January 2, 2026) included in original contract documents has been updated as of May 18, 2026, and the revised determination is attached to this addendum. All contractors and subcontractors are required to utilize the Elation Systems Software platform for submitting certified payroll documentation in compliance with federal requirements. The special provision for Elation Systems Software has been inserted immediately following the FAA Contract Provisions Section of the Standard Specifications. The time provided for contract completion has not been modified by this addendum. No changes to standard details or drawings are included in this addendum.

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File	Type	Posted
ESBD_518055_1780942416011_Addendum 2.pdf	PDF	Jun 10, 2026
ESBD_518055_1781113354959_Addendum 3.pdf	PDF	Jun 10, 2026
ESBD_C1230_05192026_0311_Specifications (IFB 26-024 MR) JBRA Airfield Lighting Rehabilitation.pdf	PDF	May 19, 2026

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JEFFERSON COUNTY PURCHASING DEPARTMENT

Deborah L. Clark, Purchasing Agent 1149 Pearl Street OFFICE MAIN: (409) 835-8593 1st Floor, Beaumont, TX 77701 FAX: (409) 835-8456

(IFB 26-024/MR), Jack Brooks Regional Airport Airfield Lighting Rehabilitation – ADDENDUM NO. 1 PAGE 1 of 12

Addendum to IFB

IFB NUMBER: IFB 26-024/MR

IFB TITLE: Jack Brooks Regional Airport Airfield Lighting Rehabilitation

IFB DUE BY: 11:00 am CT, Wednesday, June 17, 2026

ADDENDUM NO.: 1

ISSUED (DATE): June 2, 2026

To Bidder: This Addendum is an integral part of the IFB package under consideration by you as a Bidder in connection with the subject matter herein identified. Jefferson County deems all sealed bids to have been proffered in recognition and consideration of the entire IFB Specifications Package – including all addenda. For purposes of clarification, receipt of this present Addendum by a Bidder should be evidenced by returning it (signed) as part of the Bidder’s sealed bid submission. If the bid submission has already been received by the Jefferson County Purchasing Department, Bidder should return this addendum in a separate sealed envelope, clearly marked with the IFB Title, IFB Number, and IFB Opening Date and Time, as stated above.

Reason for Issuance of this Addendum: 1. Updated Davis-Bacon Wage Determination

2. Elation Systems Software Special Provision 3. Notice of no HUB goal requirement.

The information included herein is hereby incorporated into the documents of this present bid matter and supersedes any conflicting documents or portion thereof previously issued.

Receipt of this Addendum is hereby acknowledged by the undersigned Respondent:

ATTEST:

Authorized Signature (Respondent)

Witness Title of Person Signing Above

Witness Typed Name of Business or Individual

Approved by ____ Date: _________ Address

21 Waterway Ave.

Suite 300 Office 348

The Woodlands, TX 77380 www.GarverUSA.com

ADDENDUM NO. 1

Date: June 2, 2026

Project Name: Airfield Lighting Rehabilitation Project

Owner: Jefferson County

Jack Brooks Regional Airport

Owner Project No: Jefferson County Project IFB 26-024/MR

Garver Project No: 2400880

This addendum shall be a part of the Plans, Contract Documents and Specifications to the same extent as though it were originally included therein, and it shall supersede anything contained in the Plans, Contract Documents, and Specifications with which it might conflict. This addendum, including all attachments, shall become part of the

Contract and all provisions of the Contract shall apply thereto. The time provided for completion of the Contract has not been changed as noted in this addendum. Acknowledgement of receipt of this addendum must be noted in the appropriate section of the Bid Form and included with the Contract Documents.

A. SPECIFICATIONS

1. In accordance with federal requirements, the Davis-Bacon Wage Determination(s) for Highway Construction

Projects (TX20260299, dated 1/2/2026) included in the Contract Documents have been reviewed within ten

(10) days prior to the bid opening date. The wage determination(s) previously included in the Contract

Documents were updated on 5/18/26 and have been replaced in this Addendum.

4. Insert the attached Special Provision, Elation Systems Software, immediately following the FAA Contract

Provisions Section of the Standard Specifications. Contractors and their subcontractors shall be required to utilize this software so submit their certified payroll.

B. STANDARD DETAILS

1. No items for Standard Details are included in this addendum.

C. DRAWINGS

1. No items for Drawings are included in this addendum.

(IFB 26-024/MR) Jack Brooks Regional Airport Airfield Lighting Rehabilitation - ADDENDUM NO. 1 Page 2 of 12

Jack Brooks Regional Airport

Airfield Lighting Rehabilitation – Addendum 1

June 2, 2026

Garver Project No. Page 2

By:

Matthew LeMay, PE Project Manager

Attachments:

Specifications

TX20260299, dated 5/18/2026 – Davis Bacon Wage Rates

Special Provision - Elation Systems Software

END OF ADDENDUM NO. 1

(IFB 26-024/MR) Jack Brooks Regional Airport Airfield Lighting Rehabilitation - ADDENDUM NO. 1 Page 3 of 12

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(IFB 26-024/MR) Jack Brooks Regional Airport Airfield Lighting Rehabilitation - ADDENDUM NO. 1 Page 9 of 12

Project No. 1 Section 00 76 00 Special Provision – Elation Systems

SPECIAL PROVISION

ELATION SYSTEMS SOFTWARE

Description. This document provides technical specifications for using Elation Systems software to maintain compliance with Davis-Bacon Act requirements for weekly certified payroll reporting. This ensures that payroll information is accurately captured, stored, and reported according to the U.S.

Department of Labor (DOL) guidelines.

Scope. The specification applies to all contractors and subcontractors who are required to report weekly payroll information for federally funded projects under the Davis-Bacon Act. It includes system requirements, data entry, payroll validation, and submission requirements using the Elation Systems software platform.

1. Software Requirements.

a. Platform: Elation Systems is maintained on Garver’s secure cloud-based network which meets federal security standards.

b. Access Control: Only authorized personnel should have access to the payroll modules related to Davis-Bacon compliance. Access should be restricted using role-based permissions and multi-factor authentication (MFA).

c. Data Storage: Payroll records are stored in encrypted databases compliant with federal data security standards. Elation Systems also supports data retention policies as per DOL requirements (e.g., a minimum of three years).

d. Backup and Recovery: Data backup should be performed daily, and systems should have a disaster recovery plan to prevent data loss.

2. System Configuration.

a. Project Setup: Set up projects in Elation Systems to ensure all relevant Davis-Bacon compliance requirements are associated with specific federal contracts is done by Garver.

b. User Roles: Configure roles are available for payroll administrators, approvers, and auditors to ensure proper workflow and oversight.

c. Wage Determinations: Each project is linked to the relevant wage determination provided by

DOL, ensuring the correct prevailing wage rates are applied for each job classification.

3. Data Entry Requirements.

a. Employee Information: Enter employee information, including name, address, Social Security number, job classification, and work hours, in accordance with Davis-Bacon reporting standards.

b. Payroll Details: Enter payroll details for each employee, including hours worked, pay rate, gross earnings, deductions, net pay, and any fringe benefits or contributions. Ensure that all job classifications match DOL classifications.

c. Overtime Compliance: Calculate overtime pay based on Davis-Bacon Act and Fair Labor

Standards Act (FLSA) requirements.

(IFB 26-024/MR) Jack Brooks Regional Airport Airfield Lighting Rehabilitation - ADDENDUM NO. 1 Page 10 of 12

Project No. 2 Section 00 76 00

4. Certified Payroll Reporting.

a. Weekly Reporting: Elation Systems must generate weekly certified payroll reports for all employees working on Davis-Bacon Act projects. These reports should meet Form WH-347 requirements for the DOL.

b. Certification Statement: Each entity must comply with the software which includes a digital certification statement confirming that the payroll is accurate and meets all DOL and Davis-

Bacon Act compliance standards.

c. Signature and Date: Elation Systems uses electronic signatures for payroll certifications and record the date of certification.

5. Payroll Validation and Review.

a. Data Accuracy: Validate payroll data for accuracy, ensuring compliance with wage determinations and job classifications as outlined by the Davis-Bacon Act.

b. Error Handling: The software should identify and flag errors, inconsistencies, or missing data entries for quick correction. It is the responsibility of the reporting entity to ensure all flags are resolved in a timely manner.

c. Review and Approval Process: Each entity should establish an internal review and approval process within Elation Systems before payroll submission to ensure accuracy.

6. Submission Process.

a. Electronic Submission: Submit weekly certified payrolls electronically via the Elation Systems software, adhering to any specific submission protocols provided by the DOL or the project’s contracting agency.

b. Record Keeping: Maintain digital records of all payroll submissions, including certification statements, for at least three years following project completion, as per federal guidelines.

7. Audit and Compliance Tracking.

a. Audit Logs: Enable and monitor audit logs within Elation Systems for payroll data entry, review, and certification. Logs should record user actions and timestamps for audit and compliance purposes.

b. Reporting Compliance: Run regular reports to track compliance with Davis-Bacon Act requirements and detect any discrepancies.

c. Review by Auditors: Allow authorized auditors to access payroll records as needed for compliance verification.

8. Training and Support.

a. User Training: Garver will provide training for personnel responsible for payroll entry, review, and certification. Training will cover basic Davis-Bacon compliance requirements related to reporting certified payroll and the specific functionalities of Elation Systems.

b. Technical Support: While Garver may be able to answer some questions, Garver does not provide technical support for the software. Ensure access to Elation Systems’ technical support resources to assist with software configuration, troubleshooting, and reporting issues.

(IFB 26-024/MR) Jack Brooks Regional Airport Airfield Lighting Rehabilitation - ADDENDUM NO. 1 Page 11 of 12

Project No. 3 Section 00 76 00

9. Security and Confidentiality.

a. Data Protection: Ensure compliance with federal standards for protecting sensitive employee payroll data.

b. Confidentiality Agreements: Require all personnel handling payroll data to sign confidentiality agreements.

c. Security Audits: Conduct periodic security audits to verify Elation Systems' compliance with

DOL data protection standards.

(IFB 26-024/MR) Jack Brooks Regional Airport Airfield Lighting Rehabilitation - ADDENDUM NO. 1 Page 12 of 12

Addendum 1

Addendum to IFB

BPT Airfield Lighting Rehab Add 1 - 2026.06.02 - Signed

ADDENDUM 1 - Cover only

DB Wage Rates TX20260299 - 5.18.26

00 76 00 Special Provision - Elation Systems

File details come from the government source that posted it. Updated Jun 15, 2026.