ESBD_516501_1782855294633_Solicitation Synopsis 26-078 FINAL - ADDENDUM II.pdf
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- Attached to
- Annual Contract for Landscaping Service and Irrigation Systems Maintenance & Repairs - BESD
- Solicitation number
- 6100019698
- Issued by
- Bexar County, Texas
About this file
This is a Solicitation Synopsis Addendum II issued by the City of San Antonio for a Request for Competitive Sealed Proposals (RFCSP 26-078) for an annual contract for landscaping services and irrigation systems maintenance and repairs managed by the Building and Equipment Services Department (BESD). The City seeks qualified landscaping companies to provide comprehensive grounds maintenance services including mowing, grooming, edging of turf areas, plant and shrub trimming, weed and debris removal, and monthly inspections, maintenance, and repairs of irrigation systems across multiple City facilities. The solicitation was issued on May 15, 2026, with proposals due by July 15, 2026, at 11:00 a.m. Central Time. A pre-submittal conference is scheduled for May 28, 2026, at 9:00 a.m. via Microsoft Teams, with attendance optional but highly encouraged. Site visits will also occur on May 28, 2026, at four locations: Cliff Morton Development Business Center (1:00 p.m.), Police Training Academy (2:00 p.m.), Public Safety Answering Point 911 (3:00 p.m.), and Emergency Operations Center (3:30 p.m.). Respondents interested in attending either the conference or site visits must RSVP by May 27, 2026, at 4:00 p.m. Central Time to Stephanie Nouman, Procurement Specialist III.
Written questions concerning the solicitation must be submitted to the Staff Contact Person by June 1, 2026, at 11:00 a.m. Central Time, with all questions and responses to be posted with the solicitation. The evaluation committee comprises representatives from the Building and Equipment Services Department, Center City Development & Operations Department, and Parks & Recreation Department. Respondents are prohibited from contacting City officials and employees regarding the proposal from the time the solicitation is released until the contract is approved at a City Council "A" session, with exceptions limited to written questions submitted by the stated deadline. All interested vendors must complete SAePS Vendor Registration through the City's portal to view the solicitation and submit responses. The applicable product categories for this solicitation are grounds and roadside maintenance services and irrigation systems installation, maintenance, and repair.
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ADVERTISEMENT INFORMATION ONLY
Solicitation Type and Name: Request for Competitive Sealed Proposals – Annual Contract for Landscaping Services and Irrigation Systems Maintenance & Repairs - BESD
Solicitation Number: RFCSP 26-078; RFx 6100019698
Description: The City of San Antonio is seeking proposals from qualified landscaping companies interested in providing comprehensive landscaping and irrigation services for the Building and Equipment Services Department (BESD). Services include all supervision, labor, transportation, tools, equipment, reports, materials, and supplies necessary to perform complete grounds maintenance, such as but not limited to: mowing, grooming, and edging of turf areas, maintaining and trimming plants, shrubs and vines, physical removal of weeds, leaves, trash, and debris. The scope also includes monthly inspections, maintenance and repairs of all irrigation systems.
Applicable Product Categories: 98836 – Grounds and Roadside Maintenance: Mowing, Edging, Plant, Not Tree Trimming, etc.
93437 – Irrigation Systems Installation, Maintenance and Repair
Date Issued: May 15, 2026 Due Date & Time: July 15, 2026, 11:00 a.m. Central Time
Pre-Submittal Conference: Pre-Submittal Conference will be held at 9:00 a.m., Central Time, on May 28, 2026, via Microsoft Teams. Attendance at the Pre-Submittal Conference is optional, but highly encouraged.
Respondents may call the toll-free number listed below and enter access code to participate the day of the conference.
Dial-In Number: 1-312-667-7136 Phone Conference ID: 871 316 712#
Join from the meeting link:
https://teams.microsoft.com/meet/241165476209721?p=B3KAvGKwTqvo8pcJU4 Meeting ID: 241 165 476 209 721 Passcode: pz2QC7Ci
Remainder of this page was left intentionally blank.
https://teams.microsoft.com/meet/241165476209721?p=B3KAvGKwTqvo8pcJU4
Site Visits:
Additionally, site visits will be conducted and begin at 1:00 p.m. Central Time on May 28, 2026.
LOCATION NAME LOCATION ADDRESS DATE TIME
Cliff Morton Development Business Center
1901 S Alamo St.
San Antonio, TX 78204
May 28, 2026 1:00 pm
Police Training Academy 12200 SE Loop 410
San Antonio, TX 78221 May 28, 2026 2:00 pm
Public Safety Answering Point
(PSAP) 911
8039 Challenger Dr San Antonio, TX 78235
May 28, 2026 3:00 pm
Emergency Operations Center
(EOC)
8130 Inner Circle Dr San Antonio, TX 78235
May 28, 2026 3:30 pm
Below are the measures that shall be followed by all Respondents:
a. Respondents interested in attending the Pre-Submittal Conference in-person and/or the site visit must RSVP by May 27, 2026, at 4:00 PM CT via email to Stephanie Nouman, Procurement Specialist III, at Stephanie.Nouman@sanantonio.gov.
b. All attendees must check-in with City’s procurement staff member present to sign in.
Staff Contact Person: Stephanie Nouman, Procurement Specialist III, 210-207-6075, Stephanie.Nouman@sanantonio.gov
Evaluation Committee Voting Members:
Alexander Martinez, Deputy Director, Building and Equipment Services Department Ron Griego, Facilities Administrator, Building and Equipment Services Department Grace Diaz-Adams, Facilities Compliance Manager, Building and Equipment Services Department Rose Navarro, Facilities Project Manager, Center City Development & Operations Department Carlos Carrum, Assistant Manager, Parks & Recreation Department
Pursuant to Section 003 – Restriction on Communications and in accordance with and as authorized by Section 2-61 of the City Code, the following restrictions on communications apply to this solicitation: Respondents are prohibited from contacting 1) City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the RFCSP or proposal from the time the RFCSP has been released until the contract is posted for consideration as an agenda item during a meeting designated as an A session; and 2) City employees from the time the RCSFP has been released until the contract is approved at a City Council “A” session.
mailto:Stephanie.Nouman@sanantonio.gov
Exceptions to the Restrictions on Communications:
Respondents may submit written questions concerning this RFCSP to the Staff Contact Person listed below until 11:00 a.m., Central Time, on June 1, 2026. Questions received after the stated deadline will not be answered. All questions shall be sent by e-mail. Questions submitted and the City’s responses will be posted with this solicitation.
Stephanie Nouman, Procurement Specialist III City of San Antonio, Finance Department – Procurement Division Stephanie.Nouman@sanantonio.gov
To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids” (first), if not viewable then click “Other Bids” (to view all already published competitive bids). Vendor Guides & Support can be accessed from this link:
https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides- Support
TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor Registration at https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.
Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.
https://supplierservice.sanantonio.gov/irj/portal https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor mailto:vendors@sanantonio.gov
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