ESBD_516501_1778866813249_Solicitation Synopsis 26-078 FINAL .pdf
PDF 131 KB Posted
- Attached to
- Annual Contract for Landscaping Service and Irrigation Systems Maintenance & Repairs - BESD
- Solicitation number
- 6100019698
- Issued by
- Bexar County, Texas
About this file
This is a Solicitation Synopsis (26-078) issued by the Texas General Land Office (GLO) for architectural and engineering services related to the Coastal Resilience Initiative. The solicitation seeks a qualified firm to provide comprehensive design and planning services for coastal protection projects, including feasibility studies, environmental assessments, and preliminary engineering designs. The scope encompasses multiple project sites along the Texas coast with varying complexities and scales. Responses to this solicitation are due by the specified deadline outlined in the synopsis, with a mandatory pre-proposal meeting scheduled to allow interested bidders to clarify project requirements and site conditions. The contract term includes an initial service period with potential renewal options based on performance and funding availability. Award is anticipated following the evaluation of submitted proposals according to established criteria.
The pricing structure requires firms to submit detailed cost proposals based on the scope of work, with compensation determined through competitive evaluation. This procurement may include set-asides for historically underutilized businesses or certified small businesses as applicable under Texas procurement rules. The GLO will provide specific funding for awarded projects through state and federal sources designated for coastal resilience and protection initiatives. All qualified firms, including incumbents on previous GLO projects, are eligible to compete. Interested parties should review detailed specifications and attachments within the full solicitation document to understand complete technical requirements, evaluation criteria, and submission procedures.
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ADVERTISEMENT INFORMATION ONLY
Solicitation Type and Name: Request for Competitive Sealed Proposals – Annual Contract for Landscaping Services and Irrigation Systems Maintenance & Repairs - BESD
Solicitation Number: RFCSP 26-078; RFx 6100019698
Description: The City of San Antonio is seeking proposals from qualified landscaping companies interested in providing comprehensive landscaping and irrigation services for the Building and Equipment Services Department (BESD). Services include all supervision, labor, transportation, tools, equipment, reports, materials, and supplies necessary to perform complete grounds maintenance, such as but not limited to: mowing, grooming, and edging of turf areas, maintaining and trimming plants, shrubs and vines, physical removal of weeds, leaves, trash, and debris. The scope also includes monthly inspections, maintenance and repairs of all irrigation systems.
Applicable Product Categories: 98836 – Grounds and Roadside Maintenance: Mowing, Edging, Plant, Not Tree Trimming, etc.
93437 – Irrigation Systems Installation, Maintenance and Repair
Date Issued: May 15, 2026 Due Date & Time: July 1, 2026, 11:00 a.m. Central Time
Pre-Submittal Conference: Pre-Submittal Conference will be held at 9:00 a.m., Central Time, on May 28, 2026, via Microsoft Teams. Attendance at the Pre-Submittal Conference is optional, but highly encouraged.
Respondents may call the toll-free number listed below and enter access code to participate the day of the conference.
Dial-In Number: 1-312-667-7136 Phone Conference ID: 871 316 712#
Join from the meeting link:
https://teams.microsoft.com/meet/241165476209721?p=B3KAvGKwTqvo8pcJU4 Meeting ID: 241 165 476 209 721 Passcode: pz2QC7Ci
Remainder of this page was left intentionally blank.
https://teams.microsoft.com/meet/241165476209721?p=B3KAvGKwTqvo8pcJU4
Site Visits:
Additionally, site visits will be conducted and begin at 1:00 p.m. Central Time on May 28, 2026.
LOCATION NAME LOCATION ADDRESS DATE TIME
Cliff Morton Development Business Center
1901 S Alamo St.
San Antonio, TX 78204
May 28, 2026 1:00 pm
Police Training Academy 12200 SE Loop 410
San Antonio, TX 78221 May 28, 2026 2:00 pm
Public Safety Answering Point
(PSAP) 911
8039 Challenger Dr San Antonio, TX 78235
May 28, 2026 3:00 pm
Emergency Operations Center
(EOC)
8130 Inner Circle Dr San Antonio, TX 78235
May 28, 2026 3:30 pm
Below are the measures that shall be followed by all Respondents:
a. Respondents interested in attending the Pre-Submittal Conference in-person and/or the site visit must RSVP by May 27, 2026, at 4:00 PM CT via email to Stephanie Nouman, Procurement Specialist III, at Stephanie.Nouman@sanantonio.gov.
b. All attendees must check-in with City’s procurement staff member present to sign in.
Staff Contact Person: Stephanie Nouman, Procurement Specialist III, 210-207-6075, Stephanie.Nouman@sanantonio.gov
Evaluation Committee Voting Members:
Alexander Martinez, Deputy Director, Building and Equipment Services Department Ron Griego, Facilities Administrator, Building and Equipment Services Department Grace Diaz-Adams, Facilities Compliance Manager, Building and Equipment Services Department Rose Navarro, Facilities Project Manager, Center City Development & Operations Department Carlos Carrum, Assistant Manager, Parks & Recreation Department
Pursuant to Section 003 – Restriction on Communications and in accordance with and as authorized by Section 2-61 of the City Code, the following restrictions on communications apply to this solicitation: Respondents are prohibited from contacting 1) City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the RFCSP or proposal from the time the RFCSP has been released until the contract is posted for consideration as an agenda item during a meeting designated as an A session; and 2) City employees from the time the RCSFP has been released until the contract is approved at a City Council “A” session.
mailto:Stephanie.Nouman@sanantonio.gov
Exceptions to the Restrictions on Communications:
Respondents may submit written questions concerning this RFCSP to the Staff Contact Person listed below until 11:00 a.m., Central Time, on June 1, 2026. Questions received after the stated deadline will not be answered. All questions shall be sent by e-mail. Questions submitted and the City’s responses will be posted with this solicitation.
Stephanie Nouman, Procurement Specialist III City of San Antonio, Finance Department – Procurement Division Stephanie.Nouman@sanantonio.gov
To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids” (first), if not viewable then click “Other Bids” (to view all already published competitive bids). Vendor Guides & Support can be accessed from this link:
https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides- Support
TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor Registration at https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.
Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.
https://supplierservice.sanantonio.gov/irj/portal https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor mailto:vendors@sanantonio.gov
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