ESBD_515242_1778700609070_717-26-752, ITB for TSU Paige Classroom Repairs.pdf

INVITATION TO BID (ITB)

ITB #717-26-752

Texas Southern University Roderick R. Paige Building

Classroom Repairs

DEADLINE FOR SUBMITTAL:

11:00 a.m. Central time, Thursday, June 4, 2026

Texas Southern University

PROCUREMENT SERVICES

Attention: Sceffers Ward

3100 Cleburne Street Mack O. Hannah Hall, Suite 333

Houston, Texas 77004 -4598

(Proposals received after the date and time specified will not be accepted)

ITB Number: 717-26-752 TSU Roderick R. Paige Building Classroom Repairs

Texas Southern University Date of Issuance: Wednesday, May 13, 2026 Procurement Services – Purchasing 3100 Cleburne Street, Room HH333 Deadline: Thursday, June 4, 2026 Houston, TX 77004 11:00 a.m. Central Time

Under Section 231.006, Family Code, the Texas Vendor ID or FEI No. Vendor certifies that the individual or business entity named in this contract, offer, or application is not ineligible to receive the COMPANY NAME specified grant, loan, or payment and acknowledges that this contract may be terminated and payment may be withheld if ADDRESS this certification is inaccurate.

CITY STATE ZIP If the paragraph above is applicable, provide names and social security number of each person with at least 25% ownership. Vendors PHONE NUMBER EMAIL ADDRESS that pre-registered this information on the

Texas Procurement and Support Services Centralized Master Bidders List have satisfied

This Vendor agrees to comply with all conditions AUTHORIZED SIGNATURE DATE shown on this form.

FAILURE TO MANUALLY SIGN WILL

TYPE OR PRINT NAME OF SIGNER DISQUALIFY BID

E-MAIL ADDRESS ___________________________________

QUOTE F.O.B. DESTINATION PREPAID & ALLOWED Check below if preference is claimed under Rule 1 TAC 113.8 DELIVERY TIME DAYS [ ] Produced in Texas and/or Texas bidder [ ] Texas agricultural products TERMS OF PAYMENT: NET____DAYS [ ] USA produced supplies, materials or Equipment FREIGHT CHARGES: [ ] Historically Underutilized Business Certified If quoting other than F.O.B. Destination Prepaid and by the TX Procurement and Support Services Allowed, indicate all freight charges. [ ] Products of persons with mental or physical Disabilities [ ] Products made of recycled materials [ ] Energy efficient products

TOTAL AMOUNT OF BID:

Sceffers Ward sceffers.ward@tsu.edu 713-313-7887 http://www.tsu.edu/ mailto:sceffers.ward@tsu.edu

Texas Southern University desires to enter a contract awarded to the company(s) offering the most advantageous proposition to the institution. Bids must be plainly marked on the envelope container or package, with the offer number and opening date.

BID DELIVERY

Bid packets are commonly submitted to TSU by one of the following methods: (1) U.S. Postal Service overnight, (2) Fed Ex overnight / Express Mail, and/or (3) Hand Deliver (recommended). Regardless of how you deliver your proposals response please note:

Campus Map:

http://www.tsu.edu/about/campus/pdf/tsu-campus-map.pdf

TSU Post Office, 3100 Cleburne St, Houston, TX 77004 TSU Purchasing Dept, Hannah Hall room 333

ADDITIONAL COPIES

Texas Southern University requests that bidders submit one (1) paper original of your bid response, one (1) paper copy of bid your response, and a flash drive copy of your response

EQUAL OPPORTUNITY

Contractor represents and warrants that it shall not discriminate against any person on the basis of race, color, national origin, creed, religion, political belief, sex, sexual orientation, age, and disability in the performance of this Contract.

PPUUBBLLIICC IINNFFOORRMMAATTIIOONN

TSU considers all information, documentation and other materials requested to be submitted in response to this solicitation to be of a non-confidential and/or non-proprietary nature, and therefore shall be subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after a contract is awarded. Respondents are hereby notified that the University strictly adheres to all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of ITB information.

WAIVER OF INCONSISTENCIES:

The University reserves the right to waive any and all minor technical inconsistencies in evaluating the proposal responses.

INCURRED EXPENSES

Any and all expenses incurred in response to this proposal are entirely the responsibility of the contractor. Neither the University, nor the State of Texas, is liable in any manner.

PRE-BID MEETING / WALKTHROUGH:

A walkthrough has been scheduled for Tuesday, May 19, 2026.

The time remains 9:30 a.m. Please meet at the General Services Building, located at 3443 Blodgett Street, Houston, Texas 77004, Suite 221.

Campus Map:

http://www.tsu.edu/about/campus/pdf/tsu-campus-map.pdf

INQUIRIES

All inquiries regarding this Invitation to Bid must be submitted via email by Thursday, May 21, 2026, by 12:00 p.m.

noon Central Time. The University will not accept questions after this date. All inquiries may result in written responses posted to the Electronic State Business Daily, available at https://www.txsmartbuy.com/esbd. Questions must be emailed to Sceffers Ward at sceffers.ward@tsu.edu in Word format for ease of cutting and pasting.

ADDENDA, CHANGES AND MODIFICATIONS TO THIS BID

It is the bidder's responsibility to periodically check the Electronic State Business Daily Website https://www.txsmartbuy.com/esbd up until the offer opening time for any changes, modifications or addenda to this offer. Receipt of all addenda to this ITB should be acknowledged by returning a signed copy of each addendum with the submitted Bid. Failure to do so could result in an offer submission that cannot be considered

REFERENCES

Vendors responding to this bid must be prepared, if asked pre-award, to submit a list of at least three references your company has successfully provided products for projects of this type and magnitude. The list must include the client’s name, address, telephone number, a contact person, and a brief description of the project completed. The University shall not be confined to this list if it deems further reference investigation necessary.

SUBCONTRACTORS

Subcontractors providing services under a Contract shall meet the same requirements and level of experience as required of Respondent. No subcontract under the Contract shall relieve Respondent of responsibility for ensuring the requested services are provided. Respondents planning to subcontract all or a portion of the work to be performed shall identify the proposed subcontractors

AWARD

Texas Southern University intends to award in such a way as to gain the greatest benefit to the result of this project and therefore the University. Texas Southern University will be the sole judge of what constitutes the most advantageous proposition to the University. An award to multiple vendors is reserved by the university if so chosen.

CRITERIA FOR AWARD

The evaluation of the bid will include the overall response to the bid, and will include, but is not limited to the “Best Value Standard for Purchase of Goods or Services” and any other factor Texas Southern University deems relevant.

The University must be confident that their needs can be met. The University will evaluate and make the award on the offer that is determined to be the best value to the University based on the criteria listed below. All bids must be complete and convey all the information requested to be considered responsive.

Considerations for award of this contract will include the factors in accordance with Government Code 2155.074.

Best Value Standard for Purchase of Goods or Services are as follows:

(a) For a purchase of goods and services under this chapter, each state agency, including Texas Southern University and shall purchase goods and services that provide the best value for the state.

(b) In determining the best value for the state, the purchase price and whether the goods or services meet specifications are the most important considerations. However, the Texas Procurement and Support

Services or other state agency may, subject to Subsection (c) and Section 2155.075, consider other relevant factors, including:

(1) Proposed costs

(2) Stability and success of contractor’s business https://www.txsmartbuy.com/esbd mailto:sceffers.ward@tsu.edu https://www.txsmartbuy.com/esbd

(3) Quality and reliability of the goods and services

(4) Delivery terms and proposed transition plan

(5) Indicators of probable contractor performance under the contract such as past contractor performance, the contractor's financial resources and ability to perform, the contractor's experience or demonstrated capability and responsibility, and the contractor's ability to provide reliable maintenance agreements and support

(6) Other factors relevant to determining the best value for the state in the context of a particular purchase

Added by Acts 1997, 75th Leg., ch. 1206, § 6, eff. Sept. 1, 1997.

Amended by Acts 2001, 77th Leg., ch. 1422, § 14.16, eff. Sept. 1, 2001.

PUBLICITY

Contractor agrees that it shall not publicize this Contract or disclose, confirm or deny any details thereof to third parties or use any photographs or video recordings of the University's employees or use the University's name in connection with any sales promotion or publicity event without the prior express written approval of the University.

BID TABULATION

Electronic copy of the submittal tabulation sheet will be made available after the scheduled public bid opening per request through Purchasing. Only names of respondents and total bid price will be released to the public at the public bid opening. All other information will be kept confidential until after successful contract award.

SEVERABILITY

In case any provision hereof, or of any resulting agreement or purchase order, shall, for any reason, be held invalid or unenforceable in any respect, such invalidity or unenforceability shall not affect any other provision thereof, and this Contract shall be construed as if such invalid or unenforceable provision had not been included herein.

GOVERNING LAW

This Contract, including, without limitation, this ITB and any resulting agreement or purchase order, shall be construed and governed by the laws of the State of Texas.

HOUSE BILL 1295

The awarded vendor may be required to submit the State of Texas House Bill 1295, Certificate for Interested Parties, if your bid response is over $100,000; unless you are a publicly traded company. If your price is over $100,000 you must complete the 1295 form and include it in your response. Mr. Britt is the contact person. The bid number is the contract number.

If not applicable, then clearly state this point as well.

FIRM PRICING

Prices contracted for are to be guaranteed firm pricing for ninety (90) days from the bid deadline.

TERMINATION FOR FAILURE TO MEET SPECIFIED DELIVERY

Should the contractor consistently fail to meet the specified delivery, Texas Southern University reserves the right to cancel upon 10 days written notice. Texas Southern University specifically reserves the right to purchase these items elsewhere when delivery cannot be met, and Texas Southern University deems it necessary to override the contractual agreement.

FIXED ESCALATION CLAUSE

Bidders must certify a fixed, maximum percentage of escalation for both the initial and any subsequent terms of the contract as specified. This percentage will be employed in the evaluation and award of any contract resultant of the bid. The maximum annual percentage of escalation is ______%. If this field is not filled in, an escalation of 0% will be assumed.

RIGHT TO TERMINATE

The University reserves the right to terminate this contract or any portion thereof on thirty (30) days written notice.

Grounds for cancellation shall include, but are not limited to the following:

1) Failure to provide timely prompt service, and

2) Failure to provide quality products.

The University shall be the sole judge of acceptable service as indicated above.

TERMINATION

For termination, which is not based upon cause, thirty (30) day written notice shall be given to the contractor.

AMENDMENTS

This Contract may be amended only upon written agreement between Texas Southern University and Contractor;

however, any amendment of this Contract that conflicts with the laws of the State of Texas shall be void.

PROTECTION OF PROPERTY

Vendors shall always guard against damage or loss to the University property or of other vendors, suppliers or contractors, and shall be responsible for replacing or repairing, or for the cost of repairs or replacement of any such loss or damage. The University may require payment or require such additions and/or adjustments to the Vendor’s assessment to ensure reimbursement or replacement for such loss or damage to property incurred by the Vendor or its agents

INDEMNIFICATION

CONTRACTOR SHALL DEFEND, INDEMNIFY, AND HOLD HARMLESS THE STATE OF TEXAS, ITS OFFICERS, AND EMPLOYEES, AND TEXAS SOUTHERN UNIVERSITY ITS OFFICERS, AND EMPLOYEES AND

CONTRACTORS, FROM AND AGAINST ALL CLAIMS, ACTIONS, SUITS, DEMANDS, PROCEEDINGS, COSTS, DAMAGES, AND LIABILITIES, INCLUDING WITHOUT LIMITATION ATTORNEYS’ FEES AND COURT COSTS, ARISING OUT OF, CONNECTED WITH, OR RESULTING FROM ANY ACTS OR OMISSIONS OF CONTRACTOR OR ANY AGENT, EMPLOYEE, SUBCONTRACTOR, OR SUPPLIER OF CONTRACTOR IN THE EXECUTION OR

PERFORMANCE OF THIS CONTRACT. CONTRACTOR SHALL COORDINATE ITS DEFENSE WITH THE

TEXAS ATTORNEY GENERAL AS REQUESTED BY TEXAS SOUTHERN UNIVERSITY.

THIS PARAGRAPH IS NOT INTENDED TO AND SHALL NOT BE CONSTRUED TO REQUIRE CONTRACTOR TO INDEMNIFY OR HOLD HARMLESS THE STATE OR TEXAS SOUTHERN UNIVERSITY FOR ANY CLAIMS OR LIABILITIES RESULTING FROM THE NEGLIGENT ACTS OR OMISSIONS OF TEXAS SOUTHERN UNIVERSITY

OR ITS EMPLOYEES.

VENDOR CERTIFICATION / ACCEPTANCE

The undersigned hereby certifies that he has read, understands, and agrees that acceptance by Texas Southern University of the bidder’s offer by issuance of a purchase order will create a binding legal contract. Further he agrees to fully comply with documentary forms herewith made a part of this specific procurement

NAME OF COMPANY:

AUTHORIZED SIGNATURE:

TYPED NAME & TITLE:

Executive Order GA-48 Compliance Statement (Higher Education)

Pursuant to Executive Order GA-48 issued by Greg Abbott, Respondent affirms its understanding of and commitment to comply with all applicable requirements related to foreign adversary restrictions as they apply to public institutions of higher education.

Respondent certifies that it is not owned by, controlled by, or affiliated with any entity identified as a foreign adversary and does not participate in prohibited foreign talent recruitment programs or restricted research collaborations. Respondent further certifies that it does not receive funding, contractual support, or other resources from prohibited foreign sources that would conflict with the requirements of this Executive Order.

In support of institutional research security and academic integrity, Respondent agrees to fully disclose any foreign affiliations, partnerships, funding sources, or collaborative arrangements that may involve foreign entities. This includes, but is not limited to, research sponsorships, joint academic programs, data-sharing agreements, and subcontracting relationships.

Respondent acknowledges that any resulting agreement may be subject to enhanced compliance measures, including review of research activities, data access limitations, export control considerations, and restrictions on the use of certain technologies, equipment, or personnel connected to foreign adversaries.

Respondent further agrees to comply with all institutional policies related to international travel, remote work conducted outside the United States, and access to university systems or sensitive data, where applicable to the services provided.

Failure to comply with the provisions of Executive Order GA-48 and applicable institutional policies may result in disqualification from the solicitation process, contract termination, and/or other remedies available under law.

Vendor Certification – Executive Order GA-48 Compliance

The Respondent must complete the following certification. Failure to complete this section may result in disqualification.

☐ Certified Compliant

Respondent affirms that it is fully compliant with the requirements of Executive Order GA-48 and has no prohibited affiliations, funding sources, or engagements.

☐ Disclosure Required

Respondent affirms compliance but has disclosed below any affiliations, funding sources, partnerships, or activities that may require review under GA-48.

☐ Non-Compliant

Respondent is unable to certify compliance with Executive Order GA-48.

If “Disclosure Required” is selected, provide details below (attach additional pages if necessary):

Authorized Representative Name: __________________________________________

Title: _________________________________________________________________

Company Name: __________________________________________________________

Signature: _______________________________________ Date: ____________

ATTACHMENTS

The following attachments are to be considered as part of this bid:

TSU Terms and Conditions Form 1295, if applicable Specifications pages Pricing Sheet

PREFERENCES

See Section 2.38 of the State of Texas Procurement Manual regarding preferences. Check below to claim a preference under 34 TAC

Rule 20.38

( ) Supplies, materials or equipment produced in TX or offered by TX bidder or TX bidder that is owned by a service-disabled veteran *

( ) Agricultural products produced or grown in TX

( ) Agricultural products and services offered by TX bidders*

( ) USA produced supplies, materials or equipment

( ) Products of persons with mental or physical disabilities

( ) Products made of recycled, remanufactured, or environmentally sensitive materials including recycled steel

( ) Energy Efficient Products

( ) Rubberized asphalt paving material

( ) Recycled motor oil and lubricants

( ) Products produced at facilities located on formerly contaminated property

( ) Products and services from economically depressed or blighted areas

( ) Vendors that meet or exceed air quality standards

( ) Recycled or Reused Computer Equipment of Other Manufacturers

( ) Foods of Higher Nutritional Value

Scope of Work

Texas Southern University – Roderick R. Paige Building Classroom Repairs

Project Overview

Texas Southern University (“TSU”) is seeking qualified contractors to provide classroom repair and renovation services within the Roderick R. Paige Education Building. The project includes floor leveling repairs in two classrooms and replacement of interior finishes, including flooring, wall finishes, and ceiling systems.

The intent of this project is to restore the classrooms to a safe, functional, and aesthetically updated condition suitable for academic instruction.

Scope of Services

The Contractor shall furnish all labor, supervision, materials, equipment, tools, permits, transportation, disposal, and incidentals necessary to complete the work described herein.

1. Pre-Construction Services

The Contractor shall:

• Conduct a site visit and field verification of existing conditions.

• Verify all classroom dimensions and elevations prior to commencement of work.

• Coordinate all work activities with TSU Facilities and designated University representatives.

• Provide a detailed project schedule identifying milestones and completion dates.

• Protect adjacent occupied areas from dust, debris, and disruptions during construction activities.

2. Demolition and Removal

The Contractor shall remove and properly dispose of existing materials as required for completion of the work, including but not limited to:

• Existing flooring materials and adhesives.

• Damaged or uneven floor substrates.

• Existing suspended ceiling tiles and damaged grid components, as required.

• Miscellaneous wall finishes and materials identified for replacement.

• Debris generated from demolition and construction activities.

All demolition shall be performed in accordance with applicable codes, safety standards, and University requirements.

3. Floor Leveling and Subfloor Repairs

The Contractor shall:

• Evaluate existing floor conditions in two designated classrooms.

• Repair, patch, and level uneven floor surfaces using approved floor leveling compounds and methods.

• Prepare subfloors to receive new finish flooring in accordance with manufacturer recommendations.

• Ensure finished floor surfaces are smooth, level, and free from defects prior to flooring installation.

Any unforeseen structural deficiencies discovered during construction shall be reported immediately to TSU for review and direction.

4. New Flooring Installation

The Contractor shall furnish and install new flooring throughout the designated classrooms, including:

• Moisture testing and floor preparation as required.

• Installation of new commercial-grade flooring material approved by TSU.

• Installation of transitions, reducers, base materials, and accessories.

• Adhesives and installation methods in accordance with manufacturer specifications.

Flooring products shall be durable, low-maintenance, and suitable for educational environments.

5. Painting and Wall Finishes

The Contractor shall:

• Prepare wall surfaces including patching, sanding, and priming as necessary.

• Repair minor wall imperfections prior to painting.

• Apply new interior paint finishes to classroom walls, trim, and other designated surfaces.

• Utilize low-VOC commercial-grade paint products.

Final paint colors and finish selections shall be approved by TSU prior to installation.

6. Ceiling Replacement

The Contractor shall:

• Remove and replace existing ceiling tiles in the designated classrooms.

• Replace damaged or deteriorated ceiling grid components as necessary.

• Install new acoustical ceiling tiles and accessories.

• Ensure ceiling systems are level, clean, and properly aligned upon completion.

All ceiling materials shall match TSU standards unless otherwise approved.

7. Cleaning and Project Closeout

Upon completion of the work, the Contractor shall:

• Remove all construction debris, unused materials, and equipment from the site.

• Perform final cleaning of all affected areas.

• Repair any damage caused by construction activities.

• Provide warranty documentation for labor and materials.

• Participate in a final inspection with TSU representatives.

Contractor Requirements

The Contractor shall:

• Maintain all required licenses and insurance coverage.

• Comply with all applicable federal, state, local, and University regulations.

• Follow OSHA safety standards and campus safety requirements.

• Coordinate work to minimize disruption to campus operations.

• Ensure all workers are properly supervised and qualified.

Deliverables

The Contractor shall provide:

• Project schedule

• Product data/submittals for approval

• Material samples upon request

• Warranty documentation

• Final punch list completion

Project Completion

All work shall be substantially completed within the timeframe established in the final agreement between TSU and the selected Contractor. Any deviations or unforeseen conditions affecting schedule or cost must be communicated to TSU immediately for review and approval.

Please review the Box Link with Texas Southern University Roderick R Paige Building Classroom Repairs Bid and Construction Documents. If you have difficulty opening the link please contact the assigned Buyer contact on the solicitation.

Drawing Link Folder:

BOX Link: https://tsu.box.com/s/ystb8qff42pi32q3mn4me48nuy6a9zvw

Respondent must include a detailed price sheet to include, Equipment, Installation and all other fees to be charged to the University pertaining to this solicitation.

https://tsu.box.com/s/ystb8qff42pi32q3mn4me48nuy6a9zvw

Pricing Sheet

Texas Southern University – Roderick R. Paige Building Classroom Repairs

ITB Pricing Proposal Form

Company Name: ________________________________________

Address: ______________________________________________

Contact Person: _______________________________________

Phone Number: ________________________________________

Email Address: ________________________________________

Pricing Schedule

Item

No.

Description of Services Unit Quantity Unit Price Total Price

Mobilization, supervision, project management, permits, and site protection

Lump

Sum 1 $__________ $__________

2 Demolition and disposal of existing flooring materials Lump

Sum

Classrooms

Removal and disposal of existing ceiling tiles and damaged ceiling components

Lump

Sum

Classrooms

4 Floor leveling and subfloor preparation repairs Sq. Ft. ______ $__________ $__________

5 Furnish and install new commercial-grade flooring Sq. Ft. ______ $__________ $__________

Furnish and install floor transitions, reducers, and accessories

Lump

Sum 1 $__________ $__________

7 Wall preparation, patching, priming, and painting Sq. Ft. ______ $__________ $__________

8 Furnish and install new acoustical ceiling tiles Sq. Ft. ______ $__________ $__________

9 Replacement of damaged ceiling grid components Allowance 1 $__________ $__________

10 Final cleaning and debris removal Lump

Sum 1 $__________ $__________

Alternate Pricing (If Applicable)

Alternate No. Description Price

ALT-1 Additional floor repair beyond identified scope $__________

ALT-2 After-hours or weekend work $__________

ALT-3 Replacement of damaged wall substrate or drywall $__________

Total Proposed Cost

Description Amount

Base Bid Total $________________

Alternate Total (if accepted) $________________

Total Proposed Cost $________________

Contractor Certification

The undersigned certifies that all pricing includes labor, materials, supervision, equipment, transportation, disposal, insurance, overhead, profit, and all other costs necessary to complete the work described in the Scope of

Work.

Authorized Signature: ___________________________________

Printed Name: _________________________________________

Title: ________________________________________________

Date: ________________________________________________

SUMMARY

Category Total Cost ($)

Electrical ___________

HVAC ___________

Plumbing ___________

Fire Alarm ___________

Subtotal ___________

Contingency (___%) ___________

Total Project Cost ___________

End of this solicitation