ESBD_515241_1778696111290_BPM007409_NASPO_RFP_Overview_Attachment_A.pdf

RFP OVERVIEW

REQUEST FOR PROPOSALS

for

MAILING and SHIPPING EQUIPMENT, TECHNOLOGY, MAINTENANCE, and

RELATED SOLUTIONS

Issued by the STATE OF ARIZONA

In collaboration with

SOLICITATION NUMBER BPM007409

RFP WEBSITE: https://app.az.gov https://app.az.gov/

Request for Proposals for Mailing and Shipping Equipment, Technology, Maintenance, and Related Solutions

Issued by the State of Arizona Solicitation Number BPM007409

RFP OVERVIEW

ATTACHMENT A

I. INTRODUCTION

This Request for Proposals (RFP) is being issued by the State of Arizona (“Lead State”) in collaboration with the NASPO ValuePoint cooperative purchasing program. The purpose of this RFP is to establish one or more Master Agreements for Mailing and Shipping Equipment, Technology, Maintenance, and Related

Solutions.

The purpose of this Request for Proposals (RFP) is to establish Master Agreement(s) with qualified

Offerors to provide a comprehensive array of Mailing and Shipping Equipment, Technology, Maintenance, and Related Solutions for all Participating Entities in the following categories:

1. Postage Meter Rental (to include Legacy Postage Meters)

2. Mailing Systems, Ultra Low Volume

3. Mailing Systems, Low Volume

4. Mailing Systems, Medium Volume

5. Mailing Systems, High Volume

6. Mailing System, Production

7. Integrated Postal Scales

8. Letter Openers, Low Volume

9. Letter Openers, High Volume

10. Letter Folders, Low Volume

11. Letter Folders, High Volume

12. Inserters, Production

13. Folders/Inserters, Low Volume

14. Folders/Inserters, Medium Volume

15. Folders/Inserters, High Volume

16. Folders/Inserters, Production

17. Envelope Mail Labeler, Low Volume

18. Envelope Mail Labeler, Medium Volume

19. Envelope Mail Labeler, High Volume

20. Envelope Mail Labeler, Production

21. Envelope Addressing System, Ink Jet, Low Volume

22. Envelope Addressing System, Ink Jet, Medium Volume

23. Envelope Addressing System, Ink Jet, High Volume

24. Envelope Addressing System, Ink Jet, Production

25. Tabbers, Low Volume

26. Tabbers Medium Volume

27. Tabbers, High Volume

28. Tabbers, Production

29. Check Imprinting/Endorsing

30. Pressure Sealing, Production

31. Bursting Equipment, Production

32. Pre-Sorting Equipment, Production

33. Extractors

34. Smart Lockers

35. Mailing Equipment (Specific to a Category)

Issued by the State of Arizona Solicitation Number BPM007409

RFP OVERVIEW

36. Mailing Furniture (General)

37. Accessories

38. Software, License, and Subscription

39. Software Integration

40. Training

41. Supplies/Consumables

42. Design, Production Only

43. Assembly/Installation, Production Only

44. Equipment Relocation Services

About NASPO ValuePoint

NASPO ValuePoint is a division of the National Association of State Procurement Officials (NASPO), a non-profit association dedicated to advancing public procurement through leadership, excellence, and integrity. In accordance with NASPO ValuePoint’s Lead State Model™, the Lead State is issuing this

RFP, evaluating responses, and establishing Master Agreements with the support and assistance of a

Multistate Sourcing Team™ composed of individuals from other member states, representing a broad range of perspectives that ensure the RFP incorporates best practices recognized by public entities across the country.

Participation in NASPO ValuePoint Master Agreements is convenient and cost-effective for eligible entities—including state departments, institutions, agencies, and political subdivisions, federally recognized tribes, and other eligible public and nonprofit entities in the 50 states, the District of Columbia, and U.S. territories—and suppliers, with no membership or registration required. In 2024, contractors reported a combined $ 21.1 billion in sales through NASPO ValuePoint Master Agreements awarded through cooperative solicitations like this RFP, including a combined $103.12 million in sales through the current Mailing Equipment, Supplies, and Maintenance portfolio.

More information about NASPO, NASPO ValuePoint, and the NASPO ValuePoint Lead State Model can be found at www.naspo.org and www.naspovaluepoint.org and in Attachment G, Participation

Information.

II. GENERAL INFORMATION AND INSTRUCTIONS

A. RFP Contact. The following individual is the sole contact for this RFP:

Bryanna Robles

Statewide Procurement Analyst

State of Arizona bryanna.robles@azdoa.gov

B. RFP Website. The following website is the sole official source for RFP information and updates:

https://app.az.gov

C. RFP Documents. This RFP consists of this RFP Overview, the following attachments, and any information or materials posted by the Lead State to the RFP Website, as amended:

1. Attachment A, RFP Overview

2. Attachment B, RFP Instructions to Offerors

3. Attachment C, RFP Solicitation Requirements

4. Attachment D, RFP Terms and Conditions

5. Attachment E, Sample Master Agreement

6. Attachment F, Sample Master Agreement Cover Page http://www.naspo.org/ http://www.naspovaluepoint.org/ mailto:bryanna.robles@azdoa.gov

Issued by the State of Arizona Solicitation Number BPM007409

RFP OVERVIEW

7. Attachment G, Participation Information

8. Attachment 1, Offer and Acceptance

9. Attachment 2, Confidential Information Designation

10. Attachment 3, Conformance Statements and Exception Requests

11. Attachment 4, Key Personnel

12. Attachment 5, Letter of Insurability

13. Attachment 6, Organization Profile

14. Attachment 7, Proposed Subcontractors

15. Attachment 8, Experience and Capacity Response

16. Attachment 9, References

17. Attachment 10, Method of Approach

18. Attachment 11, Mandatory Price Scenario Workbook

19. Attachment 12, Offeror Information, Acknowledgements, and Certifications

D. Important Dates.

1. RFP Open Date: Please see the Arizona Procurement Portal at https://app.az.gov

2. RFP Pre-proposal Conference: will not be held for this RFP

3. RFP Q&A Deadline: Please see the Arizona Procurement Portal at https://app.az.gov

4. RFP Close Date: Please see the Arizona Procurement Portal at https://app.az.gov

Dates and deadlines are subject to change. Offerors should continue checking the RFP

Website for the most up-to-date information.

E. How to Ask Questions.

1. Read and review this RFP, including all attachments, exhibits, and amendments.

2. Any questions related to this Request for Proposal shall be submitted utilizing the State’s

“Discussions with Buyer” Tab in the APP system. The Offeror shall not contact or ask questions of the department for which the requirement is being procured. Questions must reference the specific section of the RFP to which the question relates.

3. Submit technical inquiries about navigating and/or submitting proposals in the State’s e-

Procurement System to the State’s e-Procurement System Help Desk:

by phone at (602) 542-7600, option 2; or by email to app@azdoa.gov.

F. How to Respond.

1. Read and review this RFP, including all attachments, exhibits, and amendments.

2. Prepare a proposal that:

a. Follows the requested format;

b. Includes the Solicitation Number on all materials making up the proposal;

c. Addresses each question and request for a response in this RFP, including all questions in Attachment 8, Experience and Capacity Response, and Attachment

10, Method of Approach;

d. Clearly demonstrates your ability to meet the Scope of Work described in Section

III and Attachment C; and

e. Includes all required submissions identified in Section IV.

3. Proposals will only be accepted online in the State of Arizona’s E-Procurement System, Arizona Procurement Portal (hereinafter referred to as “APP” or “State’s eProcurement system”) at https://app.az.gov until the “Bid/Offer Due Date” indicated in the APP system for the Solicitation No. shown at the top of this page. Proposals must be in the State

Procurement Office’s possession online no later than that deadline.

https://app.az.gov/ https://app.az.gov/ https://app.az.gov/ mailto:app@azdoa.gov

Issued by the State of Arizona Solicitation Number BPM007409

LATE PROPOSALS WILL NOT BE CONSIDERED. No extension or grace period will be given for delays or incomplete proposals caused by internet connectivity problems, file uploading difficulties, or misunderstanding of the requirements or procedures for online submission in the APP system.

III. SCOPE OF WORK

A detailed description of the Deliverables being sought through this RFP in the RFP Solicitation

Requirements document.

The scope of this RFP and its resulting Master Agreement(s) is intended to benefit all state departments, institutions, agencies, and political subdivisions and other eligible public and nonprofit entities in the 50 states, the District of Columbia, and U.S. territories. Therefore, Offerors should not interpret the Scope of Work to be associated with or limited to any specific purchase, implementation, project, need, or program within the Lead State or any other state or eligible entity. Proposals should be generally applicable to all potential Participating Entities and Purchasing Entities, except where specificity is requested.

The initial term of the Master Agreement(s) resulting from this RFP is anticipated to be two (2) years, with the option to exercise renewals totaling up to an additional three (3) years following the initial term, upon mutual agreement by the Lead State and Contractor.

IV. OFFEROR RESPONSE

A. Required Submissions. The following must be submitted with your proposal:

1. Any response required to be submitted directly through the RFP Website;

2. Completed Attachment [1], Offer and Acceptance

3. Completed Attachment [2], Confidential Information Designation

4. Completed Attachment [3], Conformance Statements and Exceptions Requests

5. Completed Attachment [4], Key Personnel

6. Completed Attachment [5], Letter of Insurability

7. Completed Attachment [6], Organization Profile

8. Completed Attachment [7], Proposed Subcontractors

9. Completed Attachment [8], Experience and Capacity Response

10. Completed Attachment [9], References

11. Completed Attachment [10], Method of Approach

12. Completed Attachment [11], Mandatory Price Scenario Workbook

13. Completed Attachment [12], Offeror Information, Acknowledgements, and Certifications

B. Other Documents. The following are informational only and do not need to be submitted with your proposal:

1. This RFP Overview, Attachment A

2. RFP Instructions to Offerors, Attachment B

3. RFP Solicitation Requirements, Attachment C

4. RFP Terms and Conditions, Attachment D

5. Sample Master Agreement, Attachment E

6. Sample Master Agreement Cover Page, Attachment F

7. Participation Information, Attachment G