ESBD_514302_1779210907522_RFP 13260201 - Amendment One.pdf

This is Amendment One to Request for Proposals #13260201 issued by the Heart of Texas Workforce Development Board, Inc., a nonprofit 501(c)(3) entity serving Falls, McLennan, Hill, Bosque, Freestone, and Limestone counties in Texas. The amendment modifies the timeline for the fiscal and program monitoring services procurement. The Board seeks qualified organizations, firms, or individuals to provide independent fiscal and program monitoring services for the Board and its subcontractors, including Workforce Center Program operators and Child Care Services Program operators. Services may be proposed as combined financial and program monitoring or for either service independently, encompassing on-site and desk reviews, cost analysis, fiscal risk assessments, monitoring plans, and single audit reviews. The amended deadline for written questions is May 22, 2026, at 5:00 p.m., submitted to procurement@hotworkforce.com. A virtual bidders' conference is scheduled for May 20, 2026, at 1:00 p.m. CST. A courtesy letter of intent to submit a proposal is requested by May 22, 2026, at 5:00 p.m., though submission is not mandatory. Electronic proposals in PDF format must be submitted by June 8, 2026, at 1:00 p.m. CST. Evaluation will occur from June 8 through June 16, 2026, with contract establishment scheduled for October 1, 2026. The initial contract term extends from October 1, 2026, through September 30, 2027, with the Board reserving the right to extend the contract up to four additional one-year periods based on performance and fund availability.

The contract will be structured as a fixed-price, hourly rate agreement with cost reimbursement for travel, accommodations, and consumables, and for-profit entities may include reasonable profit as determined by the Board through cost and price analysis. Proposals will be evaluated on a 100-point scale based on organizational effectiveness and experience (35 points), proposed work plan (35 points), and cost reasonableness (30 points), with a minimum score of 75 points required for responsiveness. The Board manages approximately $32.4 million in annual grant funds administered through multiple federal programs including WIOA, Wagner-Peyser, Temporary Assistance for Needy Families, Child Care Services, Trade Act Services, and Supplemental Nutrition Assistance Employment and Training. Funding is contingent upon the Board's receipt and availability of funds from the Texas Workforce Commission and the U.S. Department of Labor. All proposers must comply with federal and state requirements, including certifications regarding debarment, conflict of interest, drug-free workplace, lobbying, equal opportunity, and Texas franchise tax compliance. The Board is an equal opportunity employer and fully complies with nondiscrimination and equal opportunity provisions under WIOA Section 188, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and Title IX of the Education Amendments of 1972.