ESBD_512206_1777912694460_ESBD 26-068 CCWWTP Filter Improvements.pdf

REQUEST FOR

COMPETITIVE SEALED PROPOSALS

AND

CONTRACT DOCUMENTS

For Filter Improvements at Carter Creek Wastewater Treatment Plant (CCWWTP)

RFP NO. 26-068

June 1, 2026 @ 2:00 P.M. CT

City of College Station, Texas Purchasing Division – City Hall

1101 Texas Avenue College Station, Texas 77840 www.cstx.gov http://www.cstx.gov/

INSTRUCTION TO OFFERORS

1.0 ADVERTISEMENT

Sealed competitive proposals addressed to the City of College Station, Texas will be received for:

For Filter Improvements at Carter Creek Wastewater Treatment Plant (CCWWTP)

RFP Number 26-068 Project No. WW2400 until 2:00 p.m. CT, Monday, June 1, 2026, after which time all qualified proposals will be opened via Teams meeting and summary prices will be read aloud. Proposals received after the specified submission deadline will not be accepted.

LOCATION AND DESCRIPTION OF PROJECT

This project will construct a new effluent filter and UV disinfection structure inside the Carter Creek WWTP. Construction of the structure will include pumps, SCADA equipment, effluent filters, UV disinfection, hypochlorite injection building, pipeline, and demo of existing structures.

All proposals shall follow the format provided by the City of College Station.

The City is seeking a construction company with quality experience in working inside a WWTP, demolishing structures, installing effluent filters and UV disinfectant, and installing and setup of SCADA systems.

Statement of Work:

• Construction of structures.

• Demo of structures

• Installation pipeline by open cut

• Installation of effluent filters

• Installation of UV disinfection

• Installation of submersible pumps

• Installation of electrical compnents and SCADA.

• Setup of temperary by-pass pumps

• Coordination with College Station Water Services and WWTP operators.

• Contractor shall coordinate all work, inspections, and approvals with the City of College

Station.

• Project shall comply with the United States Occupational Safety & Health Administration regulations.

• Methods & Means of construction shall be compliant with all applicable Federal, State, and Local regulations. This includes obtaining all necessary permits and inspections.

• Contractor to adhere to City of College Station construction administration procedures including, but not limited to, all plans and specifications.

26-068 CSP Carter Creek Wastewater Filter Improvements

• Maintain and submit all project records such as record drawings, project manuals, and warranties for approval by the City of College Station.

The above list is intended to enhance the statement of work and is not intended to limit the respondent’s description of the project’s process or services provided.

This project shall require expertise in the following construction areas:

• Effluent Filters

• UV disinfection

• Pipeline installation by open cut

• Electrical, SCADA

A Pre-Proposal Meeting will be held at 2:00 p.m. CT Monday, May 11, 2026 . At City Hall, 3rd floor Fiscal Services, Conference Room 1. This meeting is mandatory attendance at this meeting is a mandatory requirement for a proposal to be submitted on this construction project.

Questions and inquiries about this RFP should be submitted in writing via the Q&A feature available through the Brazos Valley e-Marketplace (“Bidding System”). The deadline for submitting written requests for clarification is Monday, May 18, 2026 at 2:00 p.m. CT.

Solicitation documents are available for download from the Bidding System. To download solicitation documents, upload proposals and to submit questions online, vendors must be registered with the Bidding System. To register online, please visit the Bidding System and click on Supplier Registration.

The City will accept electronic proposals or hardcopy (original) proposals. Proposals received after the specified submission deadline will not be accepted.

• Electronic: To submit electronically, a single PDF of the proposal package and a single PDF of the 5% bid bond (see Section 14.0 Security) must be uploaded to the Bidding System under the RFP’s Response Attachments tab. Confirm these files are uploaded prior to clicking Submit Response. A Help file is available to Offerors regarding online submissions by clicking on the Help link located at the upper right side of the Bidding System screen. *Please note that the City of College Station is not responsible for high internet traffic/demand at or near the time the response packages are due and that firms submitting their response package during peak traffic times risk their submittal not being received by the due date and time.

• Hardcopy (Original): Hand-delivered proposal packages shall be submitted to the Purchasing Division in a sealed envelope marked with the RFP number, project title, and the name/address of the Offeror. Proposals delivered to the Purchasing Division via US Mail or other delivery system shall be in a sealed envelope within the mailing/shipping envelope with “PROPOSAL ENCLOSED” noted on the face of the mailing/shipping envelope. Proposal packages shall include one (1) unbound original proposal, one (1) electronic copy (PDF) of the proposal on a USB drive, a 5% bid security (see Section 14.0 Security) and other documents as required. Delivery methods:

26-068 CSP Carter Creek Wastewater Filter Improvements https://brazosbid.ionwave.net/ https://brazosbid.ionwave.net/

Hand-deliver, Mail or Ship to:

City of College Station – Purchasing Division 1101 Texas Avenue (3rd floor) College Station, Texas 77840

***Five (5) percent bid security is required***

END OF ADVERTISEMENT

2.0 SCHEDULE OF IMPORTANT DATES

The tentative schedule for this Request for Proposal is as follows:

Release RFP to Vendors Monday, May 4, 2026 Pre–Proposal Meeting Monday, May 11, 2026 at 2:00 p.m. CT Deadline for Questions and Inquiries Monday, May 18, 2026, at 2:00 p.m. CT Proposal Submission Deadline Monday, June 1, 2026, at 2:00 p.m. CT Contract Evaluations/Negotiations June 2026 Earliest Award by City July 2026

3.0 DEFINITION OF TERMS

In order to simplify the language throughout this proposal, the following definitions and those defined in the Contract Documents shall apply:

ADDENDUM or ADDENDA - Interpretations or clarification considered necessary by Owner's Representative and/or Architect/Engineer in response to questions about the meaning or intent of the RFP and Contract Documents and modifies, adds to, or clarifies the RFP and Contract Documents.

AGREEMENT - The City of College Station Standard Form of Construction Agreement BRAZOS VALLEY E-MARKETPLACE – Same as Bidding System.

CITY OF COLLEGE STATION – Same as City, also referred to as “Owner” from time to time.

CITY COUNCIL – The elected officials of the City of College Station, Texas given the authority to exercise such powers and jurisdiction of all City business as conferred by the State Constitution and Laws.

CONTRACT – An agreement between the City and a Contractor or Supplier to furnish services and/or supplies over a designated period of time during which repeated purchases are made of the commodity specified. Agreement shall have the same meaning as Contract.

CONTRACTOR – The successful Offeror(s) of this RFP.

CITY – City of College Station, Texas. Owner shall have the same meaning as City MAJOR – Projects in the process of construction a building or infrastructure.

NO-CONTACT PERIOD – The period of time from the date a bid is issued until a contract is executed. If the City withdraws the bid or rejects all bids with the stated intention to reissue the

26-068 CSP Carter Creek Wastewater Filter Improvements